HomeMy WebLinkAboutItem 16 - Architectural Consulting Agreement for Chepa’s Park and Community CenterPublic Works Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: Consultant Agreement for Design Services for a Park Master Plan and
Community Center of Chepa's Park
AGENDA TITLE
Approve an Agreement with Little Diversified Architectural Consulting, Inc. for the
Design Services for a Park Master Plan and Community Center at Chepa's Park
(Project No. 24-7533) (Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a consultant agreement with Little Diversified
Architectural Consulting, Inc. to provide a park master plan and design for a new
community center in the amount of $441,512, with a contingency of $58,488, for a total
amount not to exceed $500,000, for a three-year term beginning November 21, 2023
and expiring November 20, 2026, with an option for two, one-year extensions, subject to
non -substantive changes approved by the City Manager and City Attorney (Agreement
No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
Chepa's Park is a neighborhood park located in the northeast area of the City of Santa
Ana. The community center (Logan Center) and park were built in 1971 and are in a
state of disrepair. The project will consider both the Logan Center and the park site as a
whole and provide a park master plan and design for a new community center. The
intent of this project is to reimagine and redesign Chepa's Park and Logan Center to
better serve the local community.
On September 23, 2023, the Public Works Agency (PWA) released Request for
Proposals (RFP) No. 23-134 for Architectural Design Services for a Park Master Plan
and Community Center at Chepa's Park. The main scope of work is to provide design
services to prepare plans and specifications for a new community center and associated
park improvements. The RFP was advertised on the City's online procurement
management and publication system, PlanetBids, with proposals due on September 26,
2023. Five proposals were received and underwent a qualifications based evaluation
that considered firm/team experience, understanding of need, relevant project
Architectural Consulting Agreement for Chepa's Park and Community Center
November 23, 2023
Page 2
experience, and schedule. The following lists the top three firms and their respective
ranking:
Firm
City
Rank
Little Diversified Architectural
Consulting, Inc.
Newport Beach, CA
1
MIG, Inc
Berkeley, CA
2
PBK
Rancho Cucamonga, CA
3
Based on the evaluation and resulting scores, Staff recommends awarding an
agreement to Little Diversified Architectural Consulting, Inc. (Exhibit 1). The Park
Services Division has recently worked with Little Diversified Architectural on another
community center building and endorses the recommendation, as the experience has
been very favorable. Little's team is experienced, creative, and very responsive.
FISCAL IMPACT
The following table summarizes the funds budgeted and available for expenditure to
award the agreement. Funding is available in the FY 2023-24 budget. Any remaining
balances not expended at the end of the fiscal year will be presented to City Council for
approval of carryovers for subsequent fiscal years.
Fiscal
Accounting Unit
Fund
Accounting Unit,
Year
— Account No.
Description
Account No.
Amount
Description
Community
13518783-66200
Development
CDBG Programs,
2023-24
(24-7533)
Block
Buildings & Building
$500,000
Grants/ESG
Improvements
TOTAL:
$500,000
EXHIBIT(S)
1. Agreement with Little Diversified Architectural Consulting
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Steven A. Mendoza, Acting City Manager
EXHIBIT 1
AGREEMENT TO PROVIDE ARCHITECTURAL DESIGN SERVICES FOR A PARK
MASTER PLAN AND COMMUNITY CENTER AT CHEPA'S PARK
THIS AGREEMENT is made and entered into on this 21 st day of November, 2023, by and between
Little Diversified Architectural Consulting, Inc. ("Consultant"), and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On September 13, 2023, the City issued Request for Proposal ("RFP") No. 23-134, by which it
sought a qualified consultant having special skill and knowledge in the field of architectural design
and consulting services for a park master plan and the design of a new community center at
Chepa's Park.
B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents
that it is able and willing to provide the services described in the scope of work that was included
in REP No. 23-134.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable
in its field and that any services performed by Consultant under this Agreement will be performed
in compliance with such standards as may reasonably be expected from a professional contracting
firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform all those services which were described in the scope of work included
within RFP No. 23-134, attached hereto and incorporated herein by this reference as Exhibit A, and as
further described in Consultant's Proposal, attached hereto and incorporated herein by this reference as
Exhibit B.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this
Agreement, the rates and charges identified in Consultant's Fee Proposal, attached hereto and
incorporated herein by this reference as Exhibit C. The total amount to be expended under
this Agreement shall not exceed $500,000.00 during the term of this Agreement, including any
extension periods exercised under Section 3, below. This total sum is comprised of: (1) the
base amount of $441,512.00; and (2) a contingency in the amount of $58,488.00 for additional
and as -needed services, to be exercised at the City's sole discretion.
b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
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which may reasonably be expected by City.
3. TERM
This Agreement shall commence on November 21, 2023 and terminate on November 20, 2026,
unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be
extended for two (2), one (1) year extensions subject to non -substantive changes in writing approved and
executed by the City Manager and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770,
et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage
Laws"), which require the payment of prevailing wage rates and the performance of other requirements
on "public works" and "maintenance" projects. If the services being performed are part of an applicable
"public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total
compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws.
Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents
free and harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided
in a manner consistent with all applicable standards and regulations governing such services. Consultant
shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar
taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the
legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
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7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability (CGL). Insurance Services Office Form CG 00 01 covering
CGL on an "occurrence" basis, including products and completed operations, property
damage, bodily injury and personal & advertising injury with limits no less than $1,000,000
per occurrence. If a general aggregate limit applies, either the general aggregate limit shall
apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit
shall be twice the required occurrence limit.
b. Automobile Liability. Insurance Services Office Form Number CA 0001 covering, Code 1
(any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non -owned), with limit
no less than $1,000,000 per accident for bodily injury and property damage. (Not required if
consultant provides written verification consultant does not require automobiles to perofrm
scope of service.)
Workers' Compensation. insurance as required by the State of California, with Statutory
Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident
for bodily injury or disease. (Not required if consultant provides written verification it has no
employees.)
d. Professional Liability. (Errors and Omissions) Insurance appropriates to the Consultant's
profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown
above, the City requires and shall be entitled to the broader coverage and/or the higher limits
maintained by the Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
e. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain,
the following provisions:
Additional Insured Status. The City, its officers, officials, employees, and volunteers
are to be covered as additional insureds on the CGL policy with respect to liability
arising out of work or operations performed by or on behalf of the Consultant including
materials, parts, or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the
Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20
10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
ii. Primary Coverage. For any claims related to this contract, the Consultant's insurance
coverage shall be primary insurance primary coverage at least as broad as ISO CG 20
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01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any
insurance or self-insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not contribute with
it.
iii. Notice of Cancellation. Each insurance policy required above shall state that coverage
shall not be canceled, except with notice to the City.
iv. Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to
subrogation which any insurer of said Consultant may acquire against the City by virtue
of the payment of any loss under such insurance. Consultant agrees to obtain any
endorsement that may be necessary to affect this waiver of subrogation, but this
provision applies regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
V. Self -Insured Retentions. Self -insured retentions must be declared to and approved by
the City. The City may require the Consultant to purchase coverage with a lower
retention or provide proof of ability to pay losses and related investigations, claim
administration, and defense expenses within the retention. The policy language shall
provide, or be endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
vi. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct
business in the state with a current A.M. Best's rating of no less than A:VII, unless
otherwise acceptable to the City.
vii. Claims Made Policies. If any of the required policies provide coverage on a claims -
made basis:
• The Retroactive Date must be shown and must be before the date of the contract
or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be provided for
at least five (5) years after completion of the contract of work.
• If coverage is canceled or non -renewed, and not replaced with another claims -
made policy form with a Retroactive Date prior to the contract effective date,
the Consultant must purchase "extended reporting" coverage for a minimum of
five (5) years after completion of contract work.
viii. Verification of Coverage. Consultant shall furnish the City with original Certificates
of Insurance including all required amendatory endorsements (or copies of the
applicable policy language effecting coverage required by this clause) and a copy of
the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's obligation to
provide them. The City reserves the right to require complete, certified copies of all
required insurance policies, including endorsements required by these specifications,
at any time.
Page 4 of 9
ix. Subcontractors. Consultant shall require and verify that all subcontractors maintain
insurance meeting all the requirements stated herein, and Consultant shall ensure that
City is an additional insured on insurance required from subcontractors.
X. Special Risks or Circumstances. City reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or
other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates
to the services described in section 1 of this Agreement; and (2) from any claim that personal injury,
damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or
effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for
damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City, regarding any
action by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions
with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent
Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to
the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees
against any and all liability, including costs, for infringement of any United States' letters patent,
trademark, or copyright infringement, including costs, contained in the work product or documents
provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this
Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred
under this Agreement and any services, expenditures, and disbursements charged to the City for a
minimum period of three (3) years, or for any longer period required by law, from the date of final payment
to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours.
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Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, gender identity, gender expression, gender, medical conditions, genetic information, or
military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other
employment related activities or any services provided under this Agreement. Consultant affirms that it is
an equal opportunity employer and shall comply with all applicable federal, state and local laws and
regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant,
and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict
between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail.
This Agreement may not be modified except by written instrument signed by the City and by an authorized
representative of Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Consultant or the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting
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on behalf of any party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for
all services performed by Consultant prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product(s) completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant consents
to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving
the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed
a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
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governmental agencies. Consultant shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held by
the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
21. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-647-5635
To Consultant:
Jay Tittle, AIA, ALEP
Little Diversified Architectural Consulting, Inc.
1300 Dove Street, Suite 100
Newport Beach, CA 92660
Office: 949-698-1400
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Fax: 949-698-1433
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
To
nathan T. Martine
_ Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NabiI Saba
Executive Director
Public Works Agency
CITY OF SANTA ANA
Steven A. Mendoza
Acting City Manager
CONSULTANT:
r
(Jay Tittle. AIA, ALEP
Principal -In -Charge
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EXHIBIT A
SCOPE OF WORK
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ARCHITECTURAL DESIGN SERVICES
FOR A PARK MASTER PLAN & COMMUNITY CENTER
AT CHEPA'S PARK
RFP NO.23-134
INTRODUCTIONBACKGROUND
Chepa's Park is a 0.41 neighborhood park located at 1009 N Custer St, Santa Ana, 92701. The
park is located on a local street and is surrounded by residential properties. The park site
currently consists of a basketball court, playground, lawn area and benches. Logan Center is a
1500 sq. foot community center located at Chepa's Park. The park and center were built in
1971, are 50+ years old and are in a state of disrepair. The project will consider both the Logan
Center and the park site as a whole, and provide a park master plan and design for new
community center. The intent of this project is to reimagine and redesign Chepa's Park and
Logan Center to better serve the local community. Refer to Exhibit 1 for project location.
PROJECT SCOPE OF WORK
Based on input from the local community, the project will include but is not limited to;
o New community center
o Park master plan
o Playground area with rubberized play surface
o Picnic area
o Sports Court
o Turf area
o Site lighting
o Waterwise landscaping with shade trees
o Automated irrigation system
o Site furnishings (benches, bike racks, trash receptacles, drinking fountain, picnic tables)
City of Santa Ana RFP 23-134
Page Al -1
CONSULTANT SERVICES
Consultant shall be responsible for the preparation and submittal of the PS&E package through
completion with the approval from City to release for construction. This shall include, but not
limited to, survey, civil engineering, landscape, hardscape and irrigation design and electrical
engineering. Any additional tasks deemed necessary by the Consultant shall be clearly identified
in the proposal.
A. PROJECT COORDINATION. The consultant shall be fully responsible for overall
management and coordination of the project, which may include but is not limited to,
project development team meetings, liaison with affected agencies, community outreach
and utility companies. In addition, Consultant shall also prepare progress reports,
schedule, secure permits for all field studies and any other required permits from other
agencies.
B. RECORDS RESEARCH. The consultant shall research all information pertinent to the
project including, but not limited to, existing field condition, as -built plans and record
drawings, right-of-way data and all future improvement plans adjacent to or affecting the
project site. The selected consultant shall identify all existing and proposed facilities
within the projects limits and note any potential conflicts.
C. PRELIMINARY DESIGN. The consultant shall organize a kick-off meeting with City
staff to discuss the conceptual design plan, project goals and objectives, potential
elements and issues, project schedule, review of existing information, and conduction of
a site investigation. City staff shall be provided with final rendered conceptual site plan
of the proposed park, final 3-D rendered conceptual exhibits, and a final schedule prior to
the consultant beginning work on the PS&E package.
D. SURVEY. On -the -ground field topographical survey work is required for the Consultant
(and/or the Consultant's Subconsultant) to identify existing horizontal and vertical
features that are needed for the project. It is the Consultant's responsibility to provide
only the survey necessary for the design of the project components identified within this
RFP. Consultant shall identify in the proposal a detail list of features the survey would
include. Design level survey and base mapping of the project site shall be prepared in US
Customary English units by a California licensed Land Surveyor in accordance with the
City guidelines and in Microstation CONNECT Computer Aided design and Drafting
(CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be
NAVD 88.
E. WATER QUALITY. The Consultant shall coordinate with the City for the Low Impact
Development (LID) requirements of the project and prepare a Water Quality
Management Plan (WQMP) if deemed required. Consultant shall provide BMPs with
appropriate size based on treatment and peak flow rates, freight to job site and one year
of maintenance to include units and cost in the engineer's cost estimate.
The selection of Best Management Practices (BMPs) will always be subject to site specific
City of Santa Ana RFP 23-134
Page Al -2
conditions and the Consultant will be required to perform the research into the site specific
conditions (e.g. prior contamination, depth to groundwater, soil conditions, interfering utilities,
etc.) that could preclude infiltration. The Consultant shall also perform the required soils and/or
infiltration testing per the Technical Guidance Documents, as necessary to design the infiltration
system assuming it is the selected LID approach.
Please find information and links to relevant documents and regulations at the following site:
http://ocwatersheds.com/documents/wqmp.
F. PUBLIC OUTREACH. The Consultant shall be available for a minimum of 2 public
outreach meetings to present the project to the community. The Consultant will be
responsible for organizing, promoting and facilitating these meetings and will provide all
presentation material, graphics, rendering (up to 2) rendering and any other printed
materials. The meeting will serve to discuss key project aspects, benefits to the
community, and consequences of the project, gain input from local residents on design or
aesthetic features of the project. The City will assist in providing available meeting
spaces by coordinating with City facilities.
G. UTILITY COORDINATION. The Consultant shall be responsible for all utility
coordination efforts, including but not limited to; coordination with Edison for any
electrical service connections, and water service connections for irrigation and water
fountains.
H. CIVIL ENGINEERING PLANS. The consultant shall be responsible for the
preparation of any civil engineering plans required for this project including, but not
limited to, the following; Horizontal and Vertical Control plan, On -site Grading and
Drainage plan, Site Utility Plan, and plans to include concrete alley improvements and
minor off -site repair work along new park right-of-way.
I. LANDSCAPE AND IRRIGATION PLANS. The consultant shall be responsible for
the preparation of any landscape architectural plans required for this project including,
but not limited to, the following; Site Layout/Construction Plans and Details including all
architectural feature components identified in the introduction portion of this RFP, Site
Sections (as applicable), and Planting and Irrigation (plans, Details, Notes, Calculations).
J. ELECTRICAL PLANS. The consultant shall be responsible for the preparation of any
electrical plans required for this project including, but not limited to, the following;
Electrical Site Plan to include walkway lighting, shade structure lighting, basketball court
lighting, parking area lighting, irrigation, Location of panels, switchgear, meters,
Schedules, Details, Photometric Analysis, and Notes.
K. PLANS, SPECIFICATIONS AND ESTIMATES (PS&E)
o Development of Plans, Specifications and Estimate (PS&E):
a) All reports, plans, specifications and quantity calculations shall conform to criteria,
City of Santa Ana RFP 23-134
Page Al -3
policies, procedures and standards of the City. The Consultant shall use the boilerplate
for cut sheets, specifications and estimates provided by the City.
b) The plan development shall include four (4) milestone deliverables30%, 60%, 90%
(pre -final) and 100% (final). All plan sheets shall be prepared at a reasonable standard
scale to be noted on plans. The necessary plans for each PS&E package shall include, but
are not be limited to:
o Title Sheet
o Civil Engineering
o Erosion Control Plan
o Horizontal and Vertical Control Plan
o Parking lot and alley
o Grading (including precise) and On -Site Drainage plan
o Site Utility Plan (for drinking fountain)
o Basketball Court
o Canvas Shade Structure
o Playground
o Decomposed Granite/Decorative Concrete Walkways
o Architectural and Structural Engineering
o Site Plan showing Path of Travel (ADA)
o Building Foundation, Floor & Framing Plans
o Roof Framing Plan
o Reflected Ceiling Plan
o Interior & Exterior Elevations
o Building Sections
o Mechanical (HVAC) and Plumbing Plans/T-24
o Electrical Plans (building and site), including photometrics
o Structural Engineering & Calculations
o Architectural and Structural Details
o Door/Window/Finish Schedules
o Landscape and Irrigation
o Site Layout/Construction Plans and Details
o Site Sections, as applicable
o Planting Plans/Details/Notes
o Irrigation Plans/Details/Calculations/Notes
o Monument Detail
o Electrical
o Electrical Site Plan to cover walkway, shade canopy, turf,
monument signs, basketball court, and parking lot
o Location of panels, switchgear, meters
o Single Line Diagram
o Schedules
o Details
o Photometrics
o General Notes
City of Santa Ana RFP 23-134
Page Al -4
c) All calculations for the design and quantities shall be submitted as part of the PS&E
submittal requirements. Quantities for all contract pay items shall be substantiated by
calculations. Quantity calculations shall be neat and orderly and shall show all sketches,
diagrams, and dimensions necessary to allow them to be independently used by field
inspectors during construction. All quantity calculations shall be independently checked
and substantiated with independent calculations.
d) Electronic files for all CADD (in Microstation CONNECT), reports, and calculations shall
be submitted at the end of contract or when requested by the City.
e) All electronic software developed, databases generated, spreadsheets and intellectual
properties developed during the life of the Agreement shall become the properties of the
City.
o Deliverable PS&E package:
a) 30% PS&E
The package shall include the final/approved concept layout and preliminary park
improvement plan, which includes hardscape, landscaping and irrigation, lighting,
cost estimate, and alley and parking lot improvements.
b) 60%, 90%, and 100%
1) The Consultant shall submit the following documents for review and approval:
Each milestone submittal shall include the electronic files of the following
documents: Plans, Standard Special Provisions (SSP), preliminary quantities
and estimates, pay item list, design calculations and all reports supporting the
design (i.e. geotechnical report, hydraulic report).
2) The City reviews and comments on the PS&E package within four (4) weeks
of receipt of the complete milestone PS&E package.
3) Constructability review meeting shall take place at 90% and shall include
Consultant and City engineering staff. Prior to the City conducting the
constructability review, the Consultant shall submit the QA/QC set of PS&E
performed by the Consultant independently.
4) The City may request a set of QA/QC plans and estimates at any point during
the design process to include methods for design and calculations.
5) The Consultant shall provide a final colored rendering of the project reflecting
City of Santa Ana RFP 23-134
Page Al -5
all items identified within the final construction documents.
c) Final PS&E for Approval and Bidding
The Consultant shall submit all electronic files (CADD, Word document, and
Excel) and one set of PDF for the following documents for construction Bid
purpose:
Signed final design plans
Signed final specifications
Signed QA/QC Checklist
Final cost estimate and final quantity calculations
Final design calculations
o Construction Bidding Phase:
Bidding procedures will be the responsibility of the City. While the PS&E construction
package is advertising for bids, all questions concerning the intent shall be referred to
the City for resolution. In the event that any item requiring interpretation in the
drawings or specifications is discovered during the bidding period, said items shall be
analyzed by the Consultant for decision by the City.
o Construction Support Phase:
a) This task shall be included as optional in the fee proposal
b) Consultant shall furnish, at the consultant's sole cost and expense, all necessary revised
documents and drawings due to errors and omissions of the Consultant.
c) Consultant shall review and approve all submittals and shop plan drawings required to
support the construction contract. Consultant shall complete shop drawings reviews within
two (2) weeks of receipt. Contract Change Order reviews shall be completed within two
(2) working days of receipt.
d) Consultant shall be available as requested by the City to resolve discrepancies in the
contract documents. Consultant shall bring to the attention of the City any defects or
deficiencies in the work by the construction contractor which the Consultant may observe.
Consultant shall have no authority to issue instruction on behalf of the City, or to deputize
another to do so.
e) The Consultant shall prepare and deliver to the City the final as -built plans incorporating
field marked prints supplied by the City. Upon completion of construction, the City will
submit field -marked prints to Consultant. Consultant shall incorporate all changes to the
plans electronically with all necessary revision notations and submit to the City.
GENERAL REQUIREMENTS
City of Santa Ana RFP 23-134
Page Al -6
1. The Consultant has total responsibility for the accuracy and completeness of the plans and
related designs, specifications and estimates prepared and shall check all such materials
accordingly. The plans will be reviewed by the City for conformity with the requirements
of the Agreement. Reviews by the city do NOT include detailed review or checking of
design or the accuracy with which such designs are depicted on the plans. The
responsibility for accuracy and completeness of such items remains solely that of
Consultant.
2. Consultant or its sub consultants shall not incorporate in the design any materials or
equipment of single or sole source origin without written approval of the City.
3. The plans, specifications, estimates, calculations, and other documents furnished under
the Agreement shall be of a quality acceptable to the City and State. The criteria for
acceptance shall be a product of neat appearance, well organized, technically and
grammatically correct, checked, dated, and having the maker and checker identified. The
minimum standard of appearance, organization and content of the drawings shall be that
of similar types produced by the City Boiler Plate. The Consultant shall modify its work
as necessary to meet the level of acceptability defined by the criteria above.
4. Specification language must be incorporated in the contract document according to its
technical section and shall not be placed on the plans.
5. The Consultant shall have a quality control plan in effect during the entire time work is
being performed under the Agreement. The Quality control plan shall establish a process
whereby plans are independently checked, corrected and back checked, and all job related
correspondence and memoranda dated and received by affected persons and then bound
in appropriate job files. Plan check shall also be provided by the City of Santa Ana's
Engineering Division, Building and Safety Department, Planning Division and the Parks
and Recreation Department. Reviews by the City respective Divisions shall be coordinated
by the City.
6. Manuals/Standards
Where applicable, engineering design of all PROJECT improvements shall be compatible
and in accordance with the latest editions of following publications:
a. City of Santa Ana Standard Plans
b. California Building Code (CBC)
c. Standard Special Provisions for Public Works Construction
It will be the responsibility of the Consultant to verify that it has received the latest version
or update of these documents.
7. Street improvement plans shall adhere to City of Santa Ana Standard Plans and the
Standard Special Provisions for Public Works Construction. Plans shall be computer
drafted in Microstation CONNECT format and shall adhere to the current City of Santa
Ana Public Works Agency Interagency CAD standards.
City of Santa Ana RFP 23-134
Page Al -7
8. The Consultant's work will be subject to inspections by representatives of the City.
9. Project Progress
a. Meetings - Progress Review Meetings shall be held as deemed appropriate by the City.
b. Progress Reporting - Progress Reports shall be submitted at monthly intervals,
indicating progress achieved during the reporting period in relation to the progress
scheduled.
c. Project Schedule - The Consultant shall prepare the project schedule in Microsoft
Project format. The project schedule should break the tasks and subtasks. Any major
change to the project schedule must be approved by the City.
10. The responsible -charge of the project shall be a licensed professional landscape architect
or professional civil engineer and shall sign and stamp title sheet and contract document.
Landscape architectural, Civil, and electrical plans shall be signed by California licensed
professionals according to their discipline.
PAYMENT AND INVOICING:
Selected Consultant shall invoice the City based on time and material according to the City's
standard invoice template. Tasks and hours shall be clearly identified and all rates must match
those included in the approved agreement. City shall retain ten percent (10%) of the invoice
amount from each payment until the completed Project has been accepted by the City.
Each invoice must include a Consultant Progress Report that contains tasks and activities
completed and summary of work in the next month period. Certificate of insurance must be
current in order for invoices to be processed.
CITY RESPONSIBILITIES:
The City will provide information in its possession relevant to the preparation of the required
information in the RFP. The City will provide only the staff assistance and the documentation
specifically in referred to herein.
• City staff will be responsible for the General Plan Amendment from Low Density
Residential (LR-7) to Open Space (0), an Amendment Application to change the zoning
district from Multi -Family Residence (R3) to Open Space Land (0) and the lot merger
process.
• Furnish scope of work and provide general direction as needed for the assigned project.
• All plan check coordination within the City
• Advertise, award, and administer of construction contract
• Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards)
• Electronic files for title sheets and sheet borders
• Facilitate meeting space and coordination and City facilities
CONSULTANT RESPONSIBILITIES:
City of Santa Ana RFP 23-134
Page Al -8
• Provide all required insurance as outlined in Attachment 2 of this RFP.
• Submit renewal of Certificate of Insurance 30 days before expiring.
• Ensure Certificate of Insurance is current when submitting invoices.
City of Santa Ana RFP 23-134
Page Al -9
AW:p"
ti - Y
,lp
Exhibit 1
City of Santa Ana RFP 23-134
Page Al-10
EXHIBIT B
CONSULTANT'S PROPOSAL
_ SANTA ANA
PARK MASTER PLAN & COMMUNITY
CENTER AT CHEPA'S PARK
RFP NO. 23-134
ORIGINAL
OCTOBER 3, 2023
Ilk-
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1.
STATEMENT OF
QUALIFICATION
GENERAL ■ L I T T L C E
INFORMATION I I
DIVERSIFIED ARCHITECTURAL CONSULTING
Little Diversified Architectural
Consulting, Inc.
1300 Dove Street, Suite 100
Newport Beach, CA 92660
(t) 949.698.1400
www.littleonline.com
CA License: Jay Tittle - #C-
12955
CA Corp.: #C2161272
FEIN: #56-0884622
PRIMARY POINT
OF CONTACT/
AUTHORIZED PERSON
Jay Tittle, AIA, ALEP
Principal -In -Charge
(o) 949.698.1463 1 (m)
818.437.7314
jay.tittle@littleonline.com
CA Registration #C-12955
DIVERSITY MATTERS
HERE
Innovative, passionate,
dynamic, trustworthy,
creative, talented, and fun
- these words describe the
people who make up Little.
We embrace a collaborative
approach in the belief that
we are stronger as a team
than we can possibly be
as individuals. We believe
in the overlapping of ideas
at all levels, inclusive of all
fields of design. Together
we probe deeply to discover
hidden opportunities that
exist within each project, and
we capitalize on those to add
unexpected value for our
clients and the communities
they serve.
October 3, 2023
Dear Members of the Selection Committee for the City of Santa Ana:
There are projects that come along that signal a shift in how a community
imagines itself. These projects are moments in time that make a statement about
aspirations, values, goals under the umbrella of the collective — this project, and
all that it embodies, of critical importance to the Logan Neighborhood of your city.
What excites us about this project is the opportunity to partner with the residents
of Logan bringing to reality spaces that will unify the community and amplify its
identity.
Our team would love to help you take the next step in the evolution of your built
and natural environment. Little has been designing immersive environments for
decades for our California clients as well as our clients across the nation in the
Civic, Higher Education, and K-12 communities. In addition to creating lasting
outcomes for residents, families, students, and all stakeholders, a fortunate
outcome of our almost six -decades of experience are the relationships we
forge with our clients and those we partner with in completing these innovative
projects. Some of those industry -leading, transdisciplinary consultants are
gathered together here for your project.
The Little team - your team - is uniquely positioned to tackle every one of these
challenges, rooted in a deep well of experience. We have the creativity, energy,
and experience to turn each of them into a benchmark for success (think
Ocean's 11 for community projects!). In Little you have a local team that brings
regional expertise in community -driven park, sports, recreation, and wellness
projects. We will be by your side through your project to design beautiful, resilient
landscapes that thrive.
Our passion for community -driven work sparks our team to execute best -
in -class, design -led work every single day. At the conclusion of this project
we promise to deliver a revitalized Logan neighborhood park that celebrates
its history while leading it towards its future. The project can write the next
chapter for what Santa Ana is and what the City wants to be. We couldn't be
more excited to submit this proposal to partner with you and your team on this
opportunity and be your design -led, problem -solving partner every step of the
way.
We eagerly invite you to review our qualifications enclosed within the following
pages, which provide comprehensive information on projects and processes
that align with and support your goals. We look forward to continuing the
conversation.
Sincerely,
Jay Tittle, ARIA, ALEP - Principal -In -Charge (#C-12955)
T.949.698. 463 I E. jay.tittle@littleonline.com
CITY OF SANTA ANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 1
•
F
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-47
0
e
f
C.
Firm Team and Experience
AT LITTLE, WE DELIVER RESULTS BEYOND ARCHITECTURE -
RESULTS YOU WOULDN'T EXPECT FROM AN ARCHITECTURAL FIRM.
We do this by partnering with your team to uncover all the opportunities
available in the project and ask the hard questions that challenge the
assumptions in the design brief.
FIRM OVERVIEW
Little was founded in 1964 by William
(Bill) Little. During the past 59 years,
Little has completed civic and cultural
projects for hundreds of municipal
clients.
Today, Little is a highly diversified
firm of over 400 professionals in six
locations across the country (including
Newport Beach, CA; Charlotte,
NC; Durham, NC; Charleston, SC;
Orlando, FL; and Washington,
DC). The firm has complete in-
house expertise and capability for
holistic, integrated architecture and
engineering — providing clients with
the most efficient, sustainable, high-
performance design.
We are driven by our commitment
to demonstrate that design has a
powerful and measurable impact on
improving human and organizational
performance. In doing so, we
are advancing the relevance and
importance of design among people
in the organizations and communities
we serve.
Little is dedicated to enhancing client
performance by orchestrating the
right mix of expertise, creativity, and
innovation to design new dimensions
of success. The firm specializes in
a variety of market types, including
Community (Civic, Higher Education,
Schools), Healthcare, Retail, and
Workplace.
Our Ualltornia Community practice,
led by Jay R Tittle, is composed of
a team of professionals who have
dedicated their careers exclusively to
the design of California Community &
Civic Projects. Our expertise covers ai
project types, large and small, including
renovations and modernizations, new
construction, ADA upgrades, interior
upgrades, utility upgrades, and similar
project scopes.
More than a traditional
architecture firm, Little
offers clients a complete
range of diversified architectural
consulting services:
Design
Project Execution
Construction Administration
Quality Assurance
Interior Design
Programming
Space Planning
Occupancy Strategy
Change Management
F Structural Engineering
Mechanical Engineering
Electrical Engineering
Lighting Design
Low Voltage Engineering
Sustainability & Wellness Certification
Management and Execution
Environmental Impact Analysis
Building Performance Optimization
Energy & Daylight Modeling
Facility Assessments & Feasibility Studies
Landscape Architecture
Civil Engineering
Land & Master Planning
Urban Design
Site Development/Entitlements Consulting
Brand Strategy
Experience Design
Environmental & Print Graphics
Wayfinding & Signage
Renderings, Animation & Interactive
Business Tools
Capital Campaign, Pre -leasing Corporate
Communications Videos
Virtual & Augmented Reality
Digital Signage & Content Development
IWMS Consulting & Implementation
Building Sensor/Mobile Engagement
Implementation
Computer Aided Facility Management
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 3
FIRM SIZE
This project will be performed from Little's Newport Beach office, with additional resources available from our
Charlotte, NC office if needed.
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 4
ORGANIZATION CHART
JAY TITTLE
AIA, ALEP
PRINCIPAL -IN -CHARGE / DESIGN
PRINCIPAL
*Primary Point of Contact
5%
JASON FOGGIE
PROJECT MANAGER
30%
JIM CORDOVA
SFLA
TEAM LEADER
10%
CORE TEAM
FARNAZ MAHJOOB
WELL AP
SENIOR PROJECT MANAGER
45%
KRISTINA QUINTANILLA
Assoc. AIA, ALEP
EDUCATIONAL PLANNER
45%
ARACELI KRUL MARGARITA MARTINEZ
SENIOR DESIGNER PROJECT FACILITATOR
30% 20%
OTIS BLACKMON
RA
QA/QC REVIEWER
10%
4D
GUS GALINDO
CONSTRUCTION
ADMINISTRATOR
30%
ENGINEERING & CONSULTANTS TEAM
Kimley»)Horn
KIMLEY-HORN
CIVIL ENGINEER &
LANDSCAPE ARCHITECT
CUMMING
Building Value Through Expertise
CUMMING
COST ESTIMATING
JOHN A. MARTIN q, Englneous
ASSOCIATES Group Inc.
JOHN A. MARTIN & ASSOCIATES ENGINEOUS GROUP, INC.
STRUCTURAL ENGINEER MEP / FP ENGINEER &
COMMISSIONING
B•L '
PBLA SURVEYING, INC. SPECSTUDIO
LAND SURVEY SERVICES SPECIFICATIONS
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 5
do
Understanding of Need
Based on review of RFP 23-134 and Project Walk
conducted on 9/27 we understand that the city
is looking for a team to reimagine and redesign
Chepa Park's .41-acres located at 1009 N. Custer
St. in the Logan neighborhood district of the City of
Santa Ana. We understand there is a desire for this
project to include, but is not limited to the following
components:
New community center
• Playground area with rubberized play surface
• Picnic Area
• Sports Court
• Turf Area
• Site lighting
• Waterwise landscaping with shade trees
• Automated irrigation systems
• Site furnishings
Critical to this process will be our efforts to seek input
from residents of the Logan neighborhood to better
understand the history of the neighborhood along
with present challenges and opportunities.
Based on this scope of work we will utilize the
following phased approach:
PHASE I — CONCEPTUAL DESIGN
TASK 1. PRE -DESIGN SITE INVESTIGATION AND
RESEARCH
A. Kick-off Meeting: Design team will meet with
City staff for an in-depth review of the project's goals
and objectives, review of existing documents and
information. Following this session, we will prepare
a written document summarizing project goals,
objectives, communication plan and schedule.
B. Site Investigations + Research: Our team will
coordinate on -site investigative services, including:
Obtain and review available reports, maps, data,
infrastructure improvement plans, and any applicable
previous studies that have been conducted in the
vicinity of the project site.
Perform utility coordination necessary to determine
and identify locations of existing underground and
overhead utilities within the project. area, as well as
future utility requirements.
Confer and coordinate with affected agencies
and utility companies to identify design controls and
considerations necessary for plan preparation and
approvals.
C. Summarize: Once initial reports have been
received, we will issue a report to the City
outlining any significant findings related to the site
summarizing what we believe to be the initial impacts
of these findings and our recommended course of
action moving forward to either find solutions or get
more answers.
TASK 2. PROGRAMMING
Working with City staff and Logan neighborhood
residents we will hold 1-2 listening sessions to
understand the desired amenities and program
requirements for their park. Based on these sessions
along with the information gathered in Task 1, we
will begin to identify options for building location,
footprint, layouts, adjacencies, and design options.
Deliverable — Conceptual Design Package
Once a preferred option is agreed upon our team will
then prepare a conceptual site plan/building design
package that includes, at minimum:
• Design Narrative — Written brief describing the
project design intent and overall concept.
• Overall Site Plan — showing location of all
existing, new, and new planned components.
• Building Floor Plans — showing adjacencies and
circulation.
• Elevations — preparation of 2 — 5 building
elevations
• Renderings — perspective sketches, massing
views as necessary to communicate design
intent.
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 6
PHASE II — PREPARATION OF PLANS,
SPECIFICAITONS AND ESTIMATE (PS&E)
TASK 1. DEVELOP PLANS
A. Develop 30%, 60%, 90% (pre -final) and 100%
final construction drawings and submit for review by
City staff. Plans for each package will include, but not
be limited to the following:
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o LSvil Engineering
o Erosion Control Plan
a Horuontal and Vertical Cwiml Plan
u Perking ial and alley
a Grading lincluding prrciKe}and«h•Si s Praimr plan
o Siir lllilky Plan I for drinking fauntaic}
o 6ksknball C"our+
o Cem as Shade Structure
a Playground
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o Architcgnml and St-1-1 Fngincmng
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o Building Foundation, Flwr& Framing Plans
* Roof Fr noing Plan
o Rcilccrrd Ceiling Plan
o Inwror& Fxo & F r+arrona
o Buildings"lions
o Vxhanical111VACI wnl Plu Wng NwwT-?a
v Elretrical Plaos (buildingand silc)• including tSLotomMrics
o st—wral Cngi—drig& Cnlcul.duas
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o boa W TWbwrFinish Scheduka
o LandacafK ald lrrig:nion
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Incorporate comments from the city into each
progressive version of the construction drawings.
TASK2. PLAN CHECK AND PERMITS
Develop 100% construction drawings and submit
for plan check review by the City's Building & Safety
Division. Prepare and submit any technical reports
and/or plans associated with review of grading and/
or building plans. Revise and resubmit plans for plan
check review until plans are approved for permit
issuance. Ensure that plans meet all ADA code
requirements for permitting.
TASK 3. TECHNICAL SPECIFICATIONS
Prepare Technical Specifications and incorporate
them into the bid documents and Special
Provisions in preparation for City Council approval.
Specifications shall be in book format rather than on
the plan sheets.
TASK 4. ENGINEER'S ESTIMATE
Prepare an updated probable construction cost or
Engineer's Estimate.
TASK 5. CONSTRUCTION SCHEDULE
Develop a preliminary construction schedule for
planned improvements.
PHASE III — BIDDING AND CONSTRUCTION
SUPPORT
TASK 1. REQUESTS FOR INFORMATION
Provide responses to contractor Requests for
Information (RFIs) during subsequent bidding and
construction phases of development. If there is
a design error or if clarification is needed, timely
provide, and submit the necessary documentation for
Building and Safety approval so as not to impede the
construction schedule. Provide a weekly report of RFI
response status.
TASK 2. PRE -BID MEETING
Attend pre -bid meeting(s). Attend pre -construction
and routine construction meetings as needed.
TASK 3. SUBMITTAL STATUS
Provide submittal review and response during the
construction phase. Provide a weekly report of
submittal status.
TASK 4. CHANGE ORDER REQUESTS
Provide research and analysis related to contractor
requests for change orders.
TASK 5. FINAL REVIEW AND CLOSE OUT
Develop a punch list and conduct final review and
close out of project.
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 7
COMMUNITY ENGAGEMENT
GOAL SETTING AND COMMUNITY ENGAGEMENT
Our design team will initially conduct visioning
sessions with all project stakeholders, including
users, City property management and maintenance
staff as well as others as desired. This collaborative
goal setting ensures a common understanding
from the inception of the project and establishes
the foundation for how we will measure success
at project completion. Ultimately your definition of
success is the only one that matters.
Part of these visioning explorations also involve
actively engaging your community. Given the public
health concerns, this is a particularly challenging time
to gather public input, however there are a number of
ways to approach the challenge. It will be important
to provide a variety of methods to get maximum
participation and inclusivity, ideas such as:
• Groupmap exercise. This is the quietest
brainstorming session one could attend! This
online platform allows participants to provide
their ideas as well as provide feedback on other
participants ideas in real time. It is a wonderful
tool to get folks who ordinarily wouldn't speak up
in a public setting to have their voice heard.
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• Outdoor public meetings. These could be small
group meetings, socially distanced, at various
times during the day so that they are flexible and
accessible. Or use a football field to do a more
physically interactive exercise with children in the
community.
• A community bulletin board. Post a bulletin
board, supplied with sticky notes and pens, with
question prompts for community members to post
their comments in City Hall, the Memorial Park
Center, or the Police Department. Photos could
be taken daily to track the development.
• Online town hall meeting. These could be
moderated discussions with "breakout rooms" to
allow for smaller group discussions.
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CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 8
OUR DESIGN PHILOSOPHY
THROUGH DESIGN WE HAVE THE OPPORTUNITY AND RESPONSIBILITY TO
MEASURABLY IMPROVE PEOPLE'S LIVES.
�W PEI?FR ANC u
OUR WORK
Our work is characterized by a combined focus
on design excellence, innovation and exceptional
service. Little's Community Practice is built upon
decades of experience. Our team of workplace
designers, planners, strategists and thought leaders
truly understand how your space can positively
impact every aspect of your business.
OUR METHODOLOGY
Our design process is characterized by intense
collaboration between each design discipline, our
client and users, from project inception through
occupancy. As a multi -disciplinary firm, we leverage
each of our design disciplines to maximize the
potential of every project. We fuse our diverse
knowledge with that of our client to create solutions
that measurably improve the performance of the
people and organizations we serve.
OUR CULTURE
Innovative, passionate, dynamic, trustworthy,
creative, talented and fun - these words describe
the people who make up Little. We embrace a
collaborative approach in the belief that we are
stronger as a team than we can possibly be as
individuals. We believe in the overlapping of ideas
at all levels, inclusive of all fields of design. Together
we probe deeply to discover hidden opportunities
that exist within each project, and we capitalize on
those to add unexpected value for our clients and the
communities they serve.
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 9
REGENERATIVE DESIGN
AT LITTLE, WE WORK EVERY DAY TOWARD A GOAL OF DESIGNING PROJECTS
THAT NOT ONLY DO LESS HARM, BUT ULTIMATELY DO GOOD - REGENERATIVE
PROJECTS THAT ACHIEVE A SUCCESSFUL BALANCE BETWEEN ENVIRONMENTAL,
ECONOMIC AND HUMAN FACTORS.
Each of our projects is highly focused on health of people and the environment. We employ a diverse
set of skilled individuals who ensure that each of our projects meets specific criteria and has a
specific emphasis on the following issues:
HFQITU
We will design
environments that
elevate the health &
wellness of the people
who use them
FNFRAY
We will use a smart,
responsible design
approach to reduce
the energy demand
of our projects
PATHWAY TO A REGENERATIVE FUTURE
FOCUS AREAS OFMEASURFMF
HEHLIH NTF
h. / \�
.7
REGEN
a` I I
I
1pERATIVE
Aryc� WATER
s C/T rtE'S FOCUS AREAS OF M�Pgv
SYSTEMS THINKING
WATERR
We will design for
the preservation &
conservation of water
SOCIAL EQUITY
We will embrace
Universal Design and
design for Social Equity
through empathetic,
inclusive and
intentional planning
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 10
e.
Relevant Project Experience
PROJECT/OWNER/LOCATION
SCOPE
COMPLETE
Kinesiology, Athletics & Aquatics Center
13,000 SF (37,650 GSF of Conditioned Program; Rachelle Favis, Program Manager
Orange Coast College
9,250 GSF Shade Canopy; 65M x 75' Competition 2020 714.559.1449
Costa Mesa, CA
Pool; 25-Yard x 75' Instructional Pool); $32M rfavis1@cccd.edu
Locker Room Renovation
Locker Room Renovation/Access Compliance; Rachelle Favis, Program Manager
Orange Coast College
$2,723,428.00 2020 714.559.1449
Costa Mesa, CA
rfavis1@cccd.edu
Gender Neutral Restroom & Mother's
Jennifer Baker, Project Manager
Room Remodel
260 SF; Remodel/Renovation; ADAAccess; 2019 619.525.5263
San Diego Convention Center
$125,000
Jennifer.baker@visitsandiego.com
San Diego, CA
Verdugo Gym
16,400 SF; 2-Story Gym addition to existing
Silva Sorkazian, Design &
Glendale Community College
Verdugo Gym; Seismic Upgrades; Sustainable & 2019
Construction Mgr.
818.561.0456
Glendale, CA
Wellness Design - LEED Certified; $31M
ssorkazian@glendale.edu
San Elijo Campus Student Services &
11,320 SF New Bldg.; Consolidated all Student Tom Macias, Director of Facilities
Administration Building
MiraCosta Community College
Services under One Roof; Admin. Offices; Meeting 2022 760.522.6838
Cardiff, CA
Spaces; Bookstore; Healthcare Center; $31 M tmacias@miracosta.edu
18,000 SF; Renovation to Admin. Bldg. on main Tom Macias, Director of Facilities
Oceanside Campus, B1000
Administration Building Renovation
MiraCosta Community College
campus housing entire college executive team; 2022 760.522.6838
Oceanside, CA
$7M tmacias@miracosta.edu
Sonora HS Gym
New 2-story gym, 28,000 SF, w/weight training, Todd Butcher (retired), Former
Fullerton JUHSD
dance, lobby, support spaces, sitework; 2019 Director of Facilities
951.453.0163
Fullerton, CA
$13,191,911
turfworld1 @icloud.com
Duarte High School Sports Complex
Brad Patterson (retired), Former
Duarte USD
Sports Complex In Progress Chief Facilities Officer
Duarte, CA
626.203.3039
bpatt5352@gmail.com
1. Irvine Valley College, ADA Upgrades Phase I Park Davis, Assistant Director,
South Orange County Community
2. Saddleback College, PE Renovation 1. 2020 Facilities Capital Outlay Projects
College District
3. District -Wide ADA Upgrades/District 2. 2020 (Acting)
Mission Viejo, CA & Irvine, CA
Warehouse Canopy 3. 2022 949.943.4610
4. Saddleback College, Parking Lots 10, 11, 12, 4. 2021 pdavis7@ivc.edu
13 Resurfacing
Richard Laret, Executive Director
Building C Site Barrier Removal
ADA Compliance Upgrades; Reconstructing
of Facilities & Construction
Pasadena City College
2019
Drainage Lines; $450,000
Services
Pasadena, CA
626.585.7691
rlaret@pasadena.edu
Wilson Family YMCA & Teen Center
3-Story Bldg; State -of -the -Art Wellness Venue for
Tim Carr, Real Estate & Facility
YMCA of the Triangle
Teens & YMCA Members; Multi -Functional Gym;
In
Mgmt.
Wilson, NC
Exercise Equipment Area; Studios/ Natatorium;
Progress
919.719.9622
Pool; Community Meeting Areas
Tim.Carr@YMCATriangle.org
CITY OF SANTA ANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 11
Updating a 50+ Year Old Center for
the Santa Ana Community
The current community center at Santa Anita Park
is 50+ years old, dilapidated, and unable to meet
programming needs. Little is assisting the city in
constructing a new facility to house a Police Athletic
& Activity League Center, police substation, and
recreation offices/space.
The project will involve conceptual design studies
for a new community center and adjacent site work.
Concept studies will explore the potential which
would be offered by future expansion of the park.
The concept design will also include community
outreach.
RELEVANCE California Project
TO City Project
CITY OF Park Project
SANTAANA New Community Center
• Activity Center
• Pool
• Community Outreach
Location: Santa Ana, CA
Completion: Ongoing
Contact: City of Santa Ana
Ms. Suzie Furjanic, AIA
T. 714.589.5252
E. SFurjanic@santa-ana.org
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER I 12
Transforming An Industrial Site Into
Green Space
Little was the prime consultant for the master planning
and design of Long Bridge Park, an urban, LEED
Silver, 33-acre park located in Arlington County. We
transformed the former industrial site that was squeezed
between an interstate and a major rail corridor under
two flight paths into an amazing community resource
for both recreation and environmentally sensitive
development. In doing so, Arlington has created a new
gateway that shows that public use and nature can be
returned to even the most unlikely urban locations.
Long Bridge Park features:
• The Esplanade: a half -mile -long raised shared path
with Cherry trees, seating, and access for everyone
to enjoy strolling, bike riding, watching sports,
planes, trains, or birds.
• The Overlook: over 35 feet high hill providing
360-degree views of the park, Roaches Run, and
the surrounding Washington DC landmarks.
• The Rain Garden: a three-quarter acre garden that
slows and cleans stormwater runoff playing its part
in protecting Roaches Run, the Potomac River, and
the Chesapeake Bay.
• The Trellis: shaded walk with spectator seating and
features the 'Wave Arbor' artwork by Doug Hollis.
• Security and Storage Facilities: facilities designed
in a consistent style and look of the park for
maintenance and support uses.
• Community Facilities: community use restrooms
and changing facilities.
• 6th Street Playground: includes an interactive fog
area that is unique among playgrounds in Arlington.
RELEVANCE County Project
TO Park Project
CITY OF
SANTAANA LEED Silver Certified
• Gardens & Green Spaces
• Community Facilities
Location: Arlington, VA
Completion: 2015
Contact: Arlington County
Mr. Erik Beach
T. 703.228.3318
E. ebeach@arlingtonva.us
__M a
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 13
Highlighting Little"s Dedication to
Community Stadiums/Athletics
Little designed a one -of -a -kind baseball stadium
experience while working closely with Capital One
(client), Gordon Associates (Civil Engineer and Athletic
Field Consultant), and Whiting -Turner (General
Contractor). The ballfield design includes sunken
dugouts, pressbox, batting cages, bullpens, and entry
plaza. Our team coordinated the bleacher and shade
structure design to work seamlessly with the aesthetic of
the complex.
As the premier baseball field in Northern Virginia, this
project serves collegiate baseball, elite travel baseball,
and community events. The fan experience includes
a welcome plaza with amenities including food trucks
and photo opportunities. The aesthetic recalls the
heritage of baseball parks throughout the years and
provides an exciting experience for all ages. The current
seating includes a 300-seat elevated grandstand with
full-back seating and overhead sunshades. There is
astounding visual access to the game with specialized
netting that places structure behind the grandstands
allowing for amazing sight lines. The player experience
is unparalleled with an artificial turf field and natural
clay mound with the sunken dugouts, expansive batting
cages, and bullpens offer the best in -player preparation
facilities and game support.
Our team's experience with baseball stadiums and
parks shines through brightly on this project, providing
an amazing experience for years to come.
RELEVANCE Athletic Field/Stadium
TO Community Facility
CITY OF
CORONA
Location: Arlington, VA
Completion: 2023
Contact: Capital One
Mr. Mark Barry
E. barry.mark@capitalone.com
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 14
fm
References
CITY OF SANTA ANA
Suzie Furjanic, AIA
Associate Park & Landscape Planner
T. 714.589.5252 1 E. SFurjanic@santa-ana.org
• Santa Aninta Park Community Center and Pool
Renovation
DUARTE USD
Brad Patterson (retired)
Former Chief Facilities Officer
T. 626.203.3039 1 E.bpatt5352@gmail.com
• Duarte HS Sports Complex, Duarte, CA
• Duarte HS Culinary Arts, Duarte, CA
• District -wide Facility Master Plan
OXNARD UHSD
Poul Hanson
District Bond Projects Manager
T. 805.385.2683 1 E. Poul.hanson@oxnardunion.org
• Oxnard UHSD, (6) HS Stadium Replacement
Projects, Oxnard, CA
• Oxnard UHSD, (2) Tennis Projects
TEMPLE CITY USD
Anthony Salazar
Director of Facilities
T. 626.548.5038 1 asalazar@tcusd.com
• Temple City HS Stadium and Athletics, Temple City,
CA
• Cloverly ES Mod., Temple City, CA
• La Rosa ES Mod., Temple City, CA
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 15
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Scope of Services
PART 1: CONCEPT PLANNING
TASK 1: Preliminary Concept Planning
Preliminary concept planning shall include Kick-off
meeting with City Staff to discuss scope of work,
project goals and objectives, potential elements and
issues and schedule. Preliminary Concept planning
will include up to three (3) meetings with City Staff
(facilitated by consultant) to obtain input to finalize
layout concept plan as part of Phase 2. Consultant
shall assist in attaining community feedback, which
may include up to two (2) community meetings.
• Community outreach to obtain input from
residents, including two (2) community meetings
• Deliverables:
• Up to three (3) bubble diagram layouts (pdf
format)
• Rough Order of Magnitude (ROM) cost
estimates
TASK 2: Final Concept Planning
Final Concept Design will take input from staff and
community meetings from Phase 1 and develop
diagrams further to develop concept plans, including
a final concept plan for review and approval. This
phase will include up to three (3) meetings with City
Staff (facilitated by consultant) to finalize concept
plan and one (1) community meeting to present final
concept. Consultant shall provide opinion of probable
construction cost that reflects finalized concept plans.
• Community Meeting: consultant shall attend one
additional meeting to present final concept
• Deliverables:
• Up to three (3) rendered concept plans (pdf
format) for continued discussion
• Final Concept Plan (pdf format)
• Finalized "Opinion of Probable Cost" (pdf
fonnat).
PART 2: CONTRACT DOCUMENTS
TASK 1: Schematic Design
Schematic design shall include up to three (3)
meetings with City Staff to brainstorm and review
potential layouts. Additionally, outreach shall be
conducted in up to three (3) public meetings to
provide the community an opportunity to review the
concept designs and provide input. Please provide
creative methods used to engage the community
on needs and priorities while keeping the project on
schedule. i.e. workshops, online polls.
• Deliverables shall include up to three (3)
schematic concept designs, with a minimum of six
(6) perspective drawings/renderings for each the
following: exterior from Civic Center Dr., main level
book stacks, kid's area, teen space, Santa Ana
History Room and east entrance from exterior for
fundraising and use in presentations to potential
library donors, would also be required.
• Final Concept shall be approved by City Staff
TASK 2: Design Development
Design development will involve the schematic
development of plans based on the approved
conceptual design plan, which shall include but
is not limited to survey, civil design, geotechnical
investigation and report (for soils analysis), infiltration
testing„ architectural design, landscape architectural
design, structural design, interior design, furniture
selection, electrical engineering, mechanical and
plumbing engineering, draft technical specifications
and "opinion of estimated cost'.
• Deliverables shall include a 50% set of plans,
including site section studies, draft specification,
"Opinion of Probable Cost".
TASK 3: Construction Documents (90% and 100% plans)
Construction Documents (CDs) shall include
finalizing approved deliverables from the Design
Development phase. This includes the provision
of detailed engineering and construction drawings
that will serve as the basis for both bidding and
construction by a general contractor.
• Deliverables shall include 90% and 100%
plans, structural calculations, CASP report, final
technical specifications, finalized "Opinion of
Probable Cost". 100% plans will go through a
constructability review that could lead to
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 16
comments and recommendations that should
also be addressed and completed as part of this
deliverable.
Plans: Plans shall include, but are not limited to the
following:
• Title Sheet
Civil Engineering
Site Erosion Plan
Parking lot
Horizontal and Vertical Control Plan
Grading And On -Site Drainage Plan
Site Utility Plan
Landscape Architectural
Site Layout/Construction Plans And Details
(including plumbing)
Site Sections, as applicable
Planting Plans/Details/Notes
Irrigation Plans/Details/Calculations/Notes
• Architectural
Demolition Plans
Floor Plans
Reflected Ceiling Plans
Furniture Plans
Exterior Elevations
Interior Elevations
Structural Engineering
Structural Design and Detailing
• Mechanical Engineering & Plumbing
Electrical Engineering
Electrical Site Plan to include walkway/parking
lot lighting, irrigation.
Photometrics.
Location of panels, switchgear, meters
Schedules
Details
Notes, specifications
Plan Check & Permits: Construction drawings shall
be in accordance with the 2019 California Building
Code and will require review/approval by the City
Planning and Building Agency. Additionally, this
would be subject to review by the Historic Resources
Commission.
TASK 4: Bid Support
Consultant shall provide support to the City during the
Bidding phase by assisting with questions, requests
for information/clarification, or conflicts arising out of
the bidding process. Consultant shall also attend pre -
proposal meeting.
TASK 5: Bid Advertisement, Construction Administration,
Record Drawings:
• Bid Advertisement: Consultant shall provide
support to the City during the Bidding phase by
assisting with questions, requests for information/
clarification, or conflicts arising out of the bidding
process. Consultant shall also attend pre -bid
meeting, if scheduled.
• Construction Administration: Consultant
shall provide support to the City during the
Construction Administration phase by assisting
with questions, requests for information/
clarification, and/or reviewing submittals.
• Record Drawings / As -built Plans: Upon
construction completion, consultant shall
incorporate as -built information, as provided by
the General Contractor, into the drawing files to
provide record drawings for City archives.
CITY OF SANTAANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 17
Schedule
The start of all tasks is contingent upon our authorization to proceed.
•CONCEPT
TASK 1: Preliminary Concept Planning
4 weeks
TASK 2: Final Concept Planning
6 weeks
City Review and Approval
2 weeks
-A-T 2: CONTACT DOCUMENTS
TASK 1: Schematic Design
4 weeks
City Review and Approval
2 weeks
TASK 2: Design Development
4 weeks
City Review and Approval
2 weeks
TASK 3: Construction Documents
12 weeks
TASK 4: Agency Approvals
8 weeks*
TASK 5: Bid & Award
8 weeks
TASK 6: Construction Administration
15 months
*Target approval date is 3.31.2024
r
CITY OF SANTA ANA: CHEPA'S PARK MASTER PLAN AND COMMUNITY CENTER 1 18
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Npialcollusion Affidavit is part of the Proposal. Signing this Proposal on the
signature ponlilDw6ered shall also constitute signature of this Non -collusion Affidavit. BIDDERS
are cautio th#1-r5ftijing a false certification may subject the certifier to criminal prosecution.
Signed
State of Califo
County of
Su cnbe,yd and sworn to (or affirmed) before me on this �Vay of 20 by
6 '!&y �Tfi, proved to me on the basis of satisfactory evidence to be the person(s) who appeared
before me.
Notary Public gignature Notary Public Seal
THOMAS R"iftEZ II
Notary Public - California i
Les Angeles County 5
Commisslon # 2457128
• My Camm. Exoires Aug 1, 2027
City of Santa Ana RFP 23-134
Page A3-1
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm Little Diversified Architectural Consulting
Signed and Printed Name: Jay Tittle
Title Principal -in -Charge
Date 09/23/2023
City of Santa Ana RFP 23-134
Page A3-2
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall fumish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP 23-134
Page A3-3
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title: F rincipakin-(Charge
Firm: Littre�rsified Architectural Consulting
Date: 09/23/2023
City of Santa Ana RFP 23-134
Page A3-4
EXHIBIT C
CONSULTANT'S FEE PROPOSAL
(including hourly rates if applicable)
FEE PROPOSAL
Based on our understanding of the scope of Work and Project Budget, our Fee Proposal is divided into four
parts:
Part 1A: Master Planning Tasks 1 and 2
Part 1 B: Master Planning Supplemental Services
Part 2A: Contract Documents
Part 2113: Contract Documents Supplemental Services
Included in Part 2A is Construction Administration Services which can also be deleted.
PART 1A: MASTER PLANNING TASKS 1 AND 2
Phased
Fixed Fee of $29,780 based on:
1.
Kimley-Horn for Landscape Architecture
$10,000
2.
Kimley-Horn for Civil Engineering
$4,000
3.
Cumming for Cost Estimating
$5,280
4.
Subtotal
$19,280
5.
Mark-up
$0
6.
Little for Architectural Planning
$10,500
7.
Total
$29,780
PART 16: MASTER PLANNING SUPPLEMENTAL SERVICES:
1. Kimley-Horn for CEQA $25,300
2. Environmental Assessment + NEPA $35,000
3. PBLA for Topo & Utility Survey $15,000
4. Mark-up $7,530
5. Total $82,830
PART 2A: CONTRACT DOCUMENTS
Phased Fixed Fee of $294,820 based on:
1.
Kimley Horn for Landscape Architecture
$34,000
2.
Kimley-Horn for Civil Engineering
$90,000
3.
JAMA for Structural Engineering
$20,000
4.
Engineous Group, Inc. for MEP/FP
$18,500
5.
Cumming for Cost Estimating
$20,280
6.
AHS for Hardware
$3,500
7.
Spec Studio for Specifications
$3,600
8.
Subtotal
$189,880
9.
Mark-up
$0
10.
Little for Signage & Wayfinding
$8,000
11.
Little for Architecture
$96,940
12.
Total
$294,820
PART 26: CONTRACT DOCUMENTS SUPPLEMENTAL SERVICES:
1. Construction Administration $34,082
Total Fee $441,512