HomeMy WebLinkAboutItem 14 - West Willits Protected Bicycle Lane Project Public Works Agency
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Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: West Willits Protected Bicycle Lane Project
AGENDA TITLE
Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the
Amount of $280,000 to an Existing Construction Contract with Excel Paving Company,
Inc. for a Revised Estimated Project Delivery Cost of $2,557,000, for the West Willits
Protected Bicycle Lane Project (Project No. 19-6948 (ATPSB1L-5063(195)) (Non-
General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing prior-year fund balance of
$280,000 in the Residential Street Improvement fund, Prior Year Carry Forward
revenue account (AU 0581702-50001) and appropriate the same amount into the
Residential Street improvement fund, Improvements Other Than Building
expenditure account (AU 05817660-66220) for FY 2023-2024 capital operating
expenses. (Requires five affirmative votes).
2. Approve an amendment to the Project Cost Analysis to reflect the new amount of
$488,200 for project contingency for unanticipated or unforeseen work, for a total
Construction Delivery Cost of $2,557,000, subject to non-substantive changes
approved by the City Manager.
3. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement
Program for $280,000 for construction contingency funds, for the West Willits
Protected Bicycle Lanes Project (Project No. 19-6948).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On March 7, 2023, the City Council authorized the award of a construction contract to
Excel Paving Company, Inc. to construct West Willits Protected Bicycle Lanes Project
(Exhibit 1). Staff has identified additional improvements that could be incorporated by
expanding the scope of work to pave the residential street to enhance the drivability for
the residents in the project area. The proposed expanded scope of work will result in a
more complete delivery of the bicycle lanes and pavement project and take advantage
of competitive prices.
West Willits Protected Bicycle Lane Project
November 21, 2023
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Approval of the recommended action will allow completion of the project including
additional required work. The recommended action will increase the contract project
contingency by $280,000 (Exhibit 2), thereby increasing the total estimated construction
delivery cost to $2,557,000, as summarized in the table below:
Project Item Current
Total
New Total
Construction Contract Bid Amount $1,798,800 $1,798,800
Construction, Administration, Inspection, Testing $270,000 $270,000
Contract Contingencies $208,200 $488,200
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $2,277,000 $2,557,000
FISCAL IMPACT
The following table summarizes the funds budgeted and available in current FY 2023-24
for expenditure to deliver construction of this project. Any unspent budget in FY 2024
will be included in future year Carry Forward for City Council consideration.
Fiscal Year Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account No.
Description
Amount
Original Construction Delivery Cost
2022-23 14817615-
66220
(19-6948)
Traffic System
Management
Grant
Active Transportation
Program–Federal,
Improvements Other
Than Buildings
$2,277,000
Appropriation Adjustment
2023-24 05817660-
66220
(19-6948)
Residential
Street
Improvement
Residential Street
Improvement,
Improvements Other
Than Buildings
$280,000
Total Contract Amount $2,557,000
EXHIBIT(S)
1. Location Map
2. Amendment to Fiscal Year 2023-24 CIP
Submitted By: Nabil Saba, P. E., Executive Director - Public Works Agency
Approved By: Steven A. Mendoza, Acting City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 19-6948 (ATPSBL-5063(195)):
West Willits Protected Bike Lanes from Fairview
Street to Raitt Street
Exhibit 1
Project FY 25/26 FY 26/27 FY 27/28
2,277,000 ---
----
----
----
2,277,000 ---
Project FY 25/26 FY 26/27 FY 27/28
----
----
2,277,000 ---
----
2,277,000 ---
CITY OF SANTA ANA FY 23/24CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Design and construction of a protected bikeway along Willits Street
including raised medians, bike detection, and crosswalk enhancements.
PROJECT NEED:
Project is designed to increase bicyclists' safety and mobility.
PROJECT TITLE:
West Willits Street Protected Bicycle
Lanes: Fairview to Raitt
PROJECT CATEGORY:
Traffic Improvements
Traffic Safety / Mobility
LOCATION MAP
FY 29/30
---
PROJECT COSTS FY 23/24 FY 24/25 FY 28/29
-
Construction ---
SOURCE OF FUNDS FY 23/24 FY 24/25 FY 28/29
-
-
-
Contingency 280,000 ---
Engineering ---
TOTAL 280,000 ---
FY 29/30
-
-
ATP - SB1 Augmentation ----
ATP ---
ATP- Federal --
-
RESIDENTIAL STREET IMPROV 280,000 ---
TOTAL 280,000 --
AGENCY:DIVISION:CONTACT:DATE:
Public Works Design Engineering Sean Thomas, Senior Civil Engineer 03-Nov-2023
EXHIBIT 2