HomeMy WebLinkAboutItem 10 - First Amendment to MOU with CASA Human Resources
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 5, 2023
TOPIC: First Amendment to the Memorandum of Understanding between the City of
Santa Ana and the Confidential Association of Santa Ana
AGENDA TITLE
Approve a First Amendment to the Memorandum of Understanding between the City of
Santa Ana and the Confidential Association of Santa Ana
RECOMMENDED ACTION
Authorize the Interim City Manager to execute a First Amendment to the Memorandum
of Understanding (MOU) between the City of Santa Ana and the Confidential
Association of Santa Ana (CASA) for the period of July 1, 2022 through June 30, 2025,
modifying and delineating specific articles of the MOU subject to non-substantive
changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City Council approved a Memorandum of Understanding (MOU) between the City
of Santa Ana and the Confidential Association of Santa Ana (CASA) on July 18, 2023.
Section 9.8(A) of the MOU contains a reopener to discuss the potential payment for
employees who are required to work during the holiday closure. The parties have met
and conferred and tentatively agreed to the terms in the First Amendment to the MOU.
Employees who are required to work during the holiday closure shall receive one
floating holiday for each full day of work, up to a maximum of three floating holidays.
Any unused floating holiday(s) earned during the holiday closure will carry over for use
by the end of the following calendar year.
FISCAL IMPACT
The estimated maximum cost of the MOU amendment for FY 2023-2024 is
$8,212. Appropriations for FY 2023-24 are included in the Adopted Fiscal Year 2023-24
Operating Budget.
First Amendment to the Memorandum of Understanding between the City of Santa Ana
and the Confidential Association of Santa Ana
December 5, 2023
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EXHIBIT(S)
1. First Amendment to the Memorandum of Understanding between the City of Santa
Ana and the Confidential Association of Santa Ana
Submitted By: Ramon Figueroa, Acting Executive Director of Human Resources
Approved By: Tom Hatch, Interim City Manager
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FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF SANTA ANA
AND
CONFIDENTIAL ASSOCIATION OF SANTA ANA
FOR THE TERM JULY 1, 2022 THROUGH JUNE 30, 2025
This First Amendment to the Memorandum of Understanding (“MOU”) is entered into on
December 5, 2023, by and between the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and the laws of the State of California (“City”) and
the Confidential Association of Santa Ana (“CASA”) a recognized employee bargaining unit
(collectively “Parties”).
RECITALS
WHEREAS, the Parties have entered into an MOU with a term of July 1, 2022 through
June 30, 2025; and
WHEREAS, Section 9.8(A) of the MOU provides a reopener to discuss the potential
payment for employees who are required to work during the holiday closure; and
WHEREAS, the Parties have met and conferred regarding the reopener and reached an
agreement; and
WHEREAS, the Parties wish to modify Article 9.0 of the MOU as set forth below.
THE PARTIES THEREFORE AGREE as follows (additions are underlined and deletions
are stricken):
1. Article 9.0; Section 9.7, amend the language as follows:
Holiday benefits may not be carried over from one (1) calendar year to the next., except
for floating holidays earned in Section 9.8(C)(5).
2. Article 9.0; Section 9.8(C), amend the language as follows:
C. Additional Days Off During a Closure
1. Employees will need to choose from the options in the subsection to cover any
additional regularly scheduled work days which are not City observed holidays.
2. Employees may use any of the following accrued leaves they have available to cover
any additional day(s) off which may be required by the closure:
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3.Employees are not permitted to use sick leave for a holiday closure day unless they
produce a physician’s certification for each day reported as sick leave. This additional
certification is not required for employees with approved advance sick leave usage due
to FMLA/CFRA/PDL (or any other protected leave).
4.Employees shall have the option of not using paid leave for any, or all, holiday closure
day(s) and taking the day(s) off as an absence without pay.
5.Employees who are required to work during the holiday closure shall receive one (1)
floating holiday for each full day of work, up to a maximum of three (3) floating
holidays. Any unused floating holiday(s) earned in this provision shall carry over for
use by the end of the following calendar year.
IN WITNESS WHEREOF, the parties have executed this First Amendment to the MOU,
on the date and year written above.
CITY OF SANTA ANA
_____________________ _________________
Thomas R. Hatch Date
Interim City Manager
ATTEST:
_____________________________ __________________
Jennifer L. Hall Date
City Clerk
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:__________________________ __________________
Laura A. Rossini Date
Chief Assistant City Attorney
November 20, 2023
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RECOMMENDED FOR APPROVAL:
_____________________________ ___________________
Ramon Figueroa Date
Acting Executive Director
of Human Resources
CONFIDENTIAL ASSOCIATION OF SANTA ANA
______________________________ ___________________
Danielle Chau Date
Chief Negotiator
Orange County Employees Association
______________________________ ___________________
Lorrie Ortiz Date
CASA President