HomeMy WebLinkAboutItem 15 - Purchase of Two Chevrolet Trucks for the Public Works Agency Public Works Agency
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Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 19, 2023
TOPIC: Purchase of Two Chevrolet Trucks for the Public Works Agency
AGENDA TITLE
Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Two
Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641 (Specification
No. 23-178) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet
Motors, Inc. for two 2024 Chevrolet Silverado 1500 Standard Cab trucks in the amount
of $96,641, plus a contingency amount of $5,000, for a total amount not to exceed
$101,641, subject to non-substantive changes approved by the City Manager and City
Attorney.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment. The Fleet Services section maintains an equipment replacement schedule
and works with various departments to routinely replace vehicles and equipment that
have surpassed their useful life cycle.
The Public Works Agency is required to enforce compliance of Senate Bill 1383 and has
hired three Solid Waste Enforcement officers to do so. Two of these officers need
vehicles to perform daily operations that include the issuance of citations to non-
compliant accounts as noted in the City’s ordinance.
On October 18, 2022, the City Council authorized a one-time purchase and payment of
purchase order to National Auto Fleet Group for the purchase of two Ford F-150 Trucks
in the amount of $78,872, plus a contingency of $5,000, for a total amount no to exceed
$83,872. The City was recently made aware that Ford Manufacturing would no longer
be able to produce the trucks ordered by National Auto Fleet Group and formally
canceled the purchase order on November 20, 2023.
Santa Ana Ordinance No. NS-3041 authorizes the City to utilize purchase contracts for
Purchase of Two Chevrolet Trucks for the Public Works Agency
December 19, 2023
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any public agency utilizing a competitive bid process. On August 28, 2023, an Invitation
for Bids (IFB) 23-149 for Chevrolet 2500, Silverado, and Colorado Trucks was
advertised on the City’s online bid management and publication system. Two bids were
submitted by the IFB deadline, and the bid received from Guaranty Chevrolet Motors,
Inc. of Santa Ana was deemed responsive.
On November 7, 2023, a purchase order was awarded to Guaranty Chevrolet Motors,
Inc. for the purchase of one Chevrolet Silverado 2500HD truck and one Chevrolet
Silverado 1500 truck. The vendor has agreed to extend the pricing offered on IFB. 23-
149 until January 31, 2024 to allow for the purchase of two additional Chevrolet
Silverado 1500 trucks in lieu of the original request for the two Ford 150 trucks.
Therefore, this purchase is in accordance with the City’s existing purchasing guidelines.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget. The following table summarizes the
funds budgeted and available for expenditure to deliver agreement services.
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 06917640-
66400
Refuse
Collection
Service
Refuse Collection
Service, Machinery &
Equipment
$101,641
TOTAL $101,641
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Tom Hatch, Interim City Manager