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HomeMy WebLinkAbout Agenda_2024-01-16City Council, Special Housing Authority, and Special Successor Agency Meeting Agenda January 16, 2024 TELECONFERENCE INFORMATION: Pursuant to Government Code Section 54953(b), Mayor Pro Tern Lopez will participate in the meeting via teleconference from Mayan Palace Riviera Maya Carretera Federal Kilomentro 48, Municipio de Solidaridad, Playa del Carmen Quintana Roo, Mexico, 77710. The Agenda will be posted at the teleconference location and any member of the public wishing to address the legislative body directly may do so at the teleconference location pursuant to Government Code Section 54954.3. CLOSED SESSION MEETING - 4:30 PM REGULAR OPEN MEETING - 5:30 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER Thai Viet Phan Councilmember— Ward 1 Jessie Lopez Mayor Pro Tem - Ward 3 Johnathan Ryan Hernandez Councilmember - Ward 5 Sonia R. Carvalho City Attorney 22 Civic Center Plaza Santa Ana, CA 92701 Valerie Amezcua Mayor Benjamin Vazquez Councilmember - Ward 2 Phil Bacerra Councilmember - Ward 4 David Penaloza Councilmember - Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Tom Hatch Interim City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website —www.santa-ana.org/agendas-and-minutes Page 1 1 /16/2024 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Page 2 1 /16/2024 Members of the public may attend the City Council meeting in -person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eCommentp_santa-ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION —As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/m/315965149. To join the Conference Call: Dial (669) 900- 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN -PERSON OPTION - Members of the public can provide in -person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in -person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. Page 3 1 /16/2024 The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS —You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4.00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4.30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA ITEMS (GENERAL PUBLIC COMMENT) —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4.00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5.45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak. 5. LIVE PUBLIC COMMENTS ON SUCCESSOR AGENCY ITEMS —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish -to -English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretacion all espanol en las juntas del Consejo. La interpretacion simultanea all espanol se ofrece por medio del use de audifonos y la interpretacion consecutiva (espanol a ingles) tambien esta disponible Para cualquiera que desee dirigirse all consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball <!!>) or download a pdf (the cloud symbol with the down arrow ). Page 4 1 /16/2024 TELECONFERENCE INFORMATION: Pursuant to Government Code Section 54953(b), Mayor Pro Tern Lopez will participate in the meeting via teleconference from Mayan Palace Riviera Maya Carretera Federal Kilomentro 48, Municipio de Solidaridad, Playa del Carmen Quintana Roo, Mexico, 77710. The Agenda will be posted at the teleconference location and any member of the public wishing to address the legislative body directly may do so at the teleconference location pursuant to Government Code Section 54954.3. CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor Interim City Manager City Attorney City Clerk ROLL CALL Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Valerie Amezcua Tom Hatch Sonia R. Carvalho Jennifer L. Hall ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS — Members of the public may address the City Council on Closed Session items. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: • In re Aqueous Film -Forming Foams Prods. Liability Litigation, United States District Court for the District of South Carolina, Charleston Division, Case No. MDL 2:18-mn-2873-RMG 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Page 5 1 /16/2024 Property Address: 849 N. Garnsey St., APN: 005-142-01 Agency Negotiator: Interim City Manager Tom Hatch Negotiating Party: Carlos J & Olivia Saldivar Terms: Potential Acquisition 3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Jason Motsick, Human Resources Executive Director Employee Organization: 9 Santa Ana Police Officers Association (POA) 4. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957 Title: City Manager Page 6 1 /16/2024 RECONVENE — City Council will reconvene to continue regular City business. TELECONFERENCE INFORMATION: Pursuant to Government Code Section 54953(b), Mayor Pro Tern Lopez will participate in the meeting via teleconference from Mayan Palace Riviera Maya Carretera Federal Kilomentro 48, Municipio de Solidaridad, Playa del Carmen Quintana Roo, Mexico, 77710. The Agenda will be posted at the teleconference location and any member of the public wishing to address the legislative body directly may do so at the teleconference location pursuant to Government Code Section 54954.3. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor Interim City Manager City Attorney City Clerk ROLL CALL Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Valerie Amezcua Tom Hatch Sonia R. Carvalho Jennifer L. Hall PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Gustavo Hernandez ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1. Certificate of Recognition presented by Councilmember Bacerra to the Santa Ana College Football Team for Exceptional Athletic Accomplishments 2. Certificates of Recognition presented by Councilmember Hernandez to the Sauvecito Foundation and the Midnite Cruisers for Outstanding Contributions to the Community CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. Page 7 1 /16/2024 I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 24 and waive reading of all resolutions and ordinances. 3. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 4. Minutes from the Regular Meeting of July 18, 2023 Department(s): City Clerk's Office Recommended Action: Approve minutes. 5. Appointments to the Santa Ana Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Natasha Milatovich (replacing Bridget Kavanaugh) for a partial four-year term expiring May 31, 2024 and Mat Garcia (replacing Andy Wadhera) for a partial four-year term expiring May 31, 2026 to the Santa Ana Workforce Development Board. 6. Receive and File: Fiscal Year 2022-23 Annual Comprehensive Financial Report, Related Audit Reports, and Measure X Agreed -Upon -Procedures Report Department(s): Finance and Management Services Recommended Action: Receive and file the following audited and separately issued reports for the Fiscal Year Ended June 30, 2023: 1. The Auditor's unmodified "clean" opinion letter for the fiscal year 2022-23 Audited Financial Statements included in the Annual Comprehensive Financial Report (ACFR) 2. Government Auditing Standards (GAS) Letter 3. Governance Letter 4. Air Quality Management District (AQMD) Audited Financial Statements 5. The Auditor's report on the Appropriations Limit (GANN Limit) 6. The Auditor's report on compliance with the Statement of Investment Policy 7. Measure X Agreed -Upon -Procedures Report 7. Receive and File the Certification of Approval by City Engineer of Final Tract Map 2019-02, County Tract Map No. 19064 For 301 and 305 North Mountain View Street (Applicant: Olympia Capital Corporation) (No Fiscal Impact) Page 8 1 /16/2024 Department(s): Public Works Agency Recommended Action: Receive and file the certification of approval by City Engineer of the Final Tract Map 2019-02. 8. Award a Purchase Order Contract to Los Angeles Truck Centers for One Rizon e18L EV Truck, in an Amount Not -to -Exceed $237,588 (Bid No. 23-190) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Approve an appropriation adjustment recognizing $237,588 in prior -year fund balance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Fleet Services -Air Quality Improvement expenditure account. (Requires five affirmative votes) 2. Authorize a one-time purchase and payment of a Purchase Order to Los Angeles Truck Centers for one 2023 Rizon el8L EV Truck, in an amount not to exceed $237,588, including a $20,000 contingency amount. 9. Approve an Appropriation Adjustment and Increase the Agreement Amount by $100,000 for Existing Agreements with AimTD, LLC and Transportation Studies, Inc. for a New Aggregate Amount Not to Exceed $240,000 (Project Nos. 21-6897, 22- 6897, 23-6897, 24-6897) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute second amendments to agreements for traffic counting services with AimTD, LLC and Transportation Studies, Inc., to increase the agreement aggregate amount by an additional $100,000, for a total agreement aggregate amount of $240,000 from June 30, 2024 to June 30, 2025 (Agreement No. A-2024-XXX). 10. Award a Construction Contract to Baker Electric & Renewables LLC in the Amount of $691,335 for the Traffic Signal Installation at Chestnut Avenue and Zoo Lane (formerly Elk Lane) with an Estimated Project Delivery Cost of $864,168 (Project No. 23-6999) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $864,168 of funding in Transportation System Impact Authority (TSIA) Area A and Capital Outlay Fund Parks Improvement funds for the Traffic Signal Installation at Chestnut Avenue and Zoo Lane (formerly Elk Lane). 2. Approve an appropriation adjustment to recognize Transportation System Impact Authority Area A funds in an amount of $839,168 in the Prior Year Carry Forward revenue account, and appropriate the same amount to the Transportation System Page 9 1 /16/2024 Impact Authority Area A, Improvements Other than Buildings expenditure account. (Requires five affirmative votes) 3. Authorize budget reallocation of $25,000 in unspent Capital Outlay Fund Parks Improvement account from the Maintenance & Repair Buildings & Ground (No. 24- 2600) Project to construction funds for the Traffic Signal Installation at Chestnut Avenue and Zoo Lane (formerly Elk Lane) (No. 23-6999) to complete the project funding requirement 4. Award a construction contract to Baker Electric & Renewables LLC., the lowest responsive bidder, in accordance with the base bid in the amount of $691,335, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of new Traffic Signal Installation at Chestnut Avenue and Zoo Lane (formerly Elk Lane) Project, for the term beginning December 19, 2023 and ending upon project completion. 5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $864,168, which includes $691,335 for the construction contract, $103,700 for contract administration, inspection, and testing; and a $69,133 project contingency for unanticipated or unforeseen work. 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2020-96 was filed for the project 23-6999. 11. Cooperative Agreement with the Orange County Transportation Authority for the Operations and Maintenance of the OC Streetcar System (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a cooperative agreement with the Orange County Transportation Authority (OCTA) for the Operations and Maintenance of the OC Streetcar System for a term beginning on the effective date of this agreement for a period of 50 years, with an optional 20-year extension at the discretion of OCTA (Agreement No. A-2024-XXX). 12. Approve an Agreement with Professional Sports Field Maintenance, Inc. for Infield Maintenance Services at City Parks and Facilities in an Amount Not -to -Exceed $2,759,035 (RFP No.23-152) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Professional Sports Fields Maintenance, Inc., for infield maintenance services in an annual amount not -to -exceed $459,839, plus an annual contingency of $91,968, for a total amount not -to -exceed $2,759,035, for a three-year term beginning on February 1, 2024 and expiring January 31, 2027 with provisions for two, one-year extensions (Agreement No. A-2024-XXX). Page 10 1 /16/2024 13. Approve an Agreement with RPW Services, Inc. for Integrated Pest Management (IPM) and Pest Control Services at City Parks and Facilities in an Amount Not to Exceed $3,966,300 (RFP No. 23-153) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with RPW Services, Inc. for integrated pest management and pest control services in an annual amount not -to -exceed $661,050, plus an annual contingency of $132,210, for a total amount not -to -exceed $3,966,300 for a three-year term beginning on February 1, 2024 and expiring January 31, 2027 with provisions for two, one-year extensions (Agreement No. A-2024-XXX). 14. Approve a Takeover Agreement with Great American Insurance Group to Take Over the Santa Ana Zoo Giant River Otter and Primate Trails Project and Approve an Amendment to the Agreement with CLR Design to Increase the Construction Administration Services Amount by $75,000 for a New Estimated Total Services Cost of $193,000 (Project No. 16-2658) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute a takeover agreement with Great American Insurance Group subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works construction, to take over the Santa Ana Zoo Giant River Otter and Primate Trails Project and be responsible for the completion of all work in accordance with the contract (Agreement No. A-2024-XXX). 2. Authorize the City Manager to execute a first amendment to the agreement with CLR Design Inc. for construction support services for the Santa Ana Zoo Giant River Otter and Primate Trails Project, to increase the amount by $75,000, for a total agreement amount of $193,000 (Agreement No. A-2024-XXX). 15. Approve Aggregate Agreements with DMS Facility Services, Landscape West Management Services, Inc., Mariposa Landscapes, Inc., and PCA Arborists & Consultants, Inc. dba Pacific Coast Horticulturists for Landscape Maintenance at City Parks and Facilities in an Aggregate Amount Not -to -Exceed $35,737,920 (RFP No. 23-151) (General Fund and Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute aggregate agreements to DMS Facility Services, Landscape West Management Services, Mariposa Landscapes, Inc., and Pacific Coast Horticulturists for landscape maintenance services in an annual aggregate amount not -to -exceed $5,228,321, plus an annual contingency of $1,919,264, for a total aggregate amount not -to -exceed $35,737,920 for a three year term beginning February 1, 2024, and expiring January Page 11 1 /16/2024 31, 2027, with provisions for two, one-year extensions (Agreement No. A-2024-XXX). 16. First Amendment to the Density Bonus Housing Agreement for Legacy Square Department(s): Community Development Agency Recommended Action: Approve a First Amendment to the Density Bonus Housing Agreement with National Community Renaissance of California and Legacy Square, L.P. for the permanent loan conversion of Legacy Square (Agreement No. A-2024- XXX). 17. Approve a First Amendment to the Fiscal Year 2023-24 Emergency Solutions Grant (ESG) Memorandum of Understanding with the Santa Ana Police Department HEART Program for Additional Street Outreach and ESG Subrecipient Agreement with Interval House to Provide Emergency Shelter and Supportive Services to Victims of Domestic Violence from the City of Santa Ana Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a First Amendment to the Santa Ana Police Department Homeless Evaluation Assessment Response Team (HEART) Program Memorandum of Understanding (MOU) to increase the amount of the agreement by $32,394.61 for program year July 1, 2023 - June 30, 2024 for additional street outreach activities (Agreement No. A-2024-XXX). 2. Authorize the City Manager to execute a First Amendment to the Interval House Subrecipient Agreement to increase the amount of the agreement by $32,393.00 for program year July 1, 2023 - June 30, 2024 to provide emergency shelter and supportive services to victims of domestic violence from the City of Santa Ana (Agreement No. A-2024-XXX). 18. Approve an Agreement with Occupational Health Centers of California, a Medical Corporation dba Concentra Medical Centers ("Concentra") to Provide Pre - Employment Medical Services Department(s): Human Resources Recommended Action: Authorize the City Manager to execute an agreement with Concentra to provide a comprehensive medical services review program in an amount not to exceed $450,000 for a three-year term from January 31, 2024 through January 30, 2027, with the option for the City to grant up to two 1-year renewals of $150,000 each additional year, in an amount not to exceed $750,000 over a five-year term (Agreement No. A-2024-XXX). 19. Second Amendment to Agreement with Al Party Rental for Event Equipment Rental Services at City Events to Increase the Annual Amount by $45,000 per Year through March 31, 2025, for a Total Increase of $90,000 and New Agreement Total of Page 12 1 /16/2024 $540,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to an agreement with Al Party Rental for event equipment rental services at City events to increase the annual amount by $45,000 per year through March 31, 2025, for a total increase of $90,000 and new agreement total of $540,000 (Agreement No. A-2024- XXX). 20. Second Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events to Increase the Total Agreement Not To Exceed Amount by $185,000 through March 31, 2025, for a New Total Not to Exceed Amount of $400,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with California Barricade Rentals, Inc. for traffic control equipment and services at City events to increase the total agreement not to exceed amount by $185,000 through March 31, 2025 for a new total not -to -exceed amount of $400,000 (Agreement No. A-2024-XXX). 21. Second Amendment to the Agreement with Matchpoint Tennis Academy LLC ("Matchpoint) for the Management, Operation, and Maintenance of the Cabrillo Tennis Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute the second amendment to the agreement with Matchpoint Tennis Academy LLC to adjust the terms and conditions of Section 4 in the agreement and reduce the term from 15 years to 10 years with an expiration date of December 31, 2029 with the option for a one 5-year extension (Agreement No. A-2024-XXX). 22. Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreements with the below -referenced property owners for the identified structure(s). Property Historic Owner(s) Property/Preservation Address/House Vote by HRC Agreement No. Charles William Lake and Julie S. Page 13 1 /16/2024 Lake, as Trustees of the Charles William Lake and Julie S. 2023-10 Lake 2002 Family Trust Dated September 20, 2002 Daniel and 2023-11 Robbyn Taylor 2028 N. Greenleaf Street 5.0.0.3 (Commissioners Hardy, Cornelious, and Escamilla absent) 5.0.0.3 1607 N. Freeman (Commissioners Street Hardy, Cornelious, and Escamilla absent) 2. Determine that, in accordance with the California Environmental Quality Act, the proposed projects are exempt for further review as Categorical Exemptions ER No. 2023-105 and 2023-107 will be filed for the projects. 23. Approve a First Amendment to Agreement with Data Ticket, Inc. (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Data Ticket, Inc. for automated parking citation and processing services for an additional amount of $730,351.69, for a total aggregate amount not to exceed $2,000,000 for the remaining term of the agreement expiring February 14, 2025 (Agreement No. A-2024-XXX). 24. Agreements with Enterprise Fleet Management for Leased Vehicles (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute the following seven agreements with Enterprise FM Trust and Enterprise Fleet Mangement, Inc. for leased vehicles for the period of January 1, 2024 through April 18, 2026 for a total annual amount not to exceed $612,936, with a one-year extension option: 1. Master Walkaway Lease Agreement (Agreement No. A- 2024-XXX); 2. Master Equity Lease Agreement (Agreement No. A- 2024-XXX); 3. Maintenance Management and Fleet Rental Agreement (Agreement No. A- 2024-XXX); 4. Supplemental Agreement between City and Enterprise (Agreement No. A- 2024-XXX); Page 14 1 /16/2024 5. Indemnity Agreement for Master Walkaway Lease Agreement (Agreement No. A- 2024-XXX); 6. Indemnity Agreement for Master Equity Lease Agreement (Agreement No. A- 2024-XXX); 7. Amendment to Maintenance Management and Fleet Rental Agreement (Agreement No. A- 2024-XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 25. Election of Mayor Pro Tem for 2024 Department(s): City Clerk's Office Recommended Action: Nominate and elect one Councilmember to serve as Mayor Pro Tem for calendar year 2024. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS — Members of the public may address the City Council on each of the Public Hearing items. 26. Amendment Application No. 2023-04 and Zoning Ordinance Amendment No. 2023- 03 for the expansion of Vista Heritage Charter School located at 601 North Fairview Street Published in the Orange County Reporter on January 5, 2024 and notices mailed on January 4, 2023. Department(s): Planning and Building Agency Recommended Action: 1. Approve first reading of an ordinance approving Amendment Application (Zone Change) No. 2023-04. ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2023-04 AMENDING THE ZONING FOR THE PROPERTY LOCATED AT 601 NORTH FAIRVIEW STREET (APN: 405-241-04) FROM LIGHT INDUSTRIAL (M1) TO SPECIFIC DEVELOPMENT NO. 82 (SD-82) Page 15 1 /16/2024 2. Adopt first reading of an ordinance approving Zoning Ordinance Amendment (ZOA) No. 2023-03 as conditioned. ORDINANCE NO. NS-XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2023-03 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SPECIFIC DEVELOPMENT NO. 82 (SD-82) TO EXPAND THE BOUNDARIES OF THE SD-82 AND TO AMEND VARIOUS SECTIONS OF THE SD- 82 TO ALLOW FOR THE CREATION OF THREE (3) LAND USE ZONES, NEW PERMITTED USES AND ANCILLARY USES, AND ADMINISTRATIVE REQUIREMENTS FOR PROPERTY MAINTENANCE, COVENANTS, CONDITIONS AND RESTRICTIONS (CC&RS) AND RECIPROCAL PARKING AND ACCESS AGREEMENTS 3. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review per Section 15301 Existing Facilities (Class 1 — Existing Facilities) of the CEQA Guidelines and per Section 15183 (Projects Consistent with a Community Plan, General Plan, or Zoning) of the CEQA Guidelines. 27. Ordinance Amendment No. 2023-04 Amending Article II.II of Chapter 2 (Sunshine Ordinance) of the Santa Ana Municipal Code (SAMC) Addressing Applicability of Ordinance to Specific Development Amendments; Ordinance Amendment No. 2023- 05 to Update Chapter 14 (Fire Protection and Prevention and Emergency Services) of the SAMC Addressing Eligibility for Permits for the Sale of Safe and Sane Fireworks; and Zoning Ordinance Amendment No. 2023-04 to Update Chapter 41 (Zoning) of the SAMC Addressing Wireless Communication Facilities, Billboards, Hotels, General Restrictions, and Definitions. Published in the Orange County Reporter on January 5, 2024. Department(s): Planning and Building Agency Recommended Action: 1. Approve first reading of an ordinance amending Article II.II of Chapter 2 (Sunshine Ordinance) of the SAMC addressing applicability of ordinance to specific development amendments. ORDINANCE NO. NS-XXXX entitled ORDINANCE AMENDMENT NO. 2023-24 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 (ADMINISTRATION) OF THE SANTA ANA MUNICIPAL CODE RELATING TO PUBLIC INPUT THROUGH COMMUNITY MEETINGS 2. Approve first reading of an ordinance amending Chapter 14 (Fire Protection and Prevention and Emergency Services) addressing eligibility for permits for the sale of safe and sane fireworks. ORDINANCE NO. NS-XXXX entitled ORDINANCE AMENDMENT NO. 2023-05 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 14 (FIRE PROTECTION AND PREVENTION AND EMERGENCY SERVICES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO SAFE AND SANE FIREWORKS Page 16 1 /16/2024 3. Approve first reading of a zoning ordinance amending Chapter 41 (Zoning) of the SAMC addressing wireless communication facilities, billboards, hotels, general restrictions, and definitions. ORDINANCE NO. NS-XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2023-04 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GENERAL RESTRICTIONS, WIRELESS COMMUNICATION FACILITIES, BILLBOARDS, HOTELS/MOTELS, FULL SERVICE HOTELS, AND DEFINITIONS 4. Determine that, pursuant to the California Environmental Quality Act ("CEQA") and the CEQA Guidelines, the adoption of these Ordinances is exempt from CEQA review pursuant to sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a "project," as defined in Section 15378 of the CEQA Guidelines. As a result, Environmental Review Nos. 2023-115, 2023-125, and 2023- 126 will be filed upon adoption of these ordinances. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT —Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Mid -Year Budget Update 2. Quarterly Report of Investments as of December 31, 2023 POSTING STATEMENT: On January 9, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/agendas-and-minutes Page 17 1 /16/2024 TELECONFERENCE INFORMATION: Pursuant to Government Code Section 54953(b), Mayor Pro Tern Lopez will participate in the meeting via teleconference from Mayan Palace Riviera Maya Carretera Federal Kilomentro 48, Municipio de Solidaridad, Playa del Carmen Quintana Roo, Mexico, 77710. The Agenda will be posted at the teleconference location and any member of the public wishing to address the legislative body directly may do so at the teleconference location pursuant to Government Code Section 54954.3. HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Vice Chair Chair Interim City Manager City Attorney Recording Secretary ROLL CALL Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Valerie Amezcua Tom Hatch Sonia R. Carvalho Jennifer L. Hall ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS — Members of the public may address Housing Authority on items on the Housing Authority agenda. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and ordinances. 1. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 2. Minutes of the Regular Meeting of December 5, 2023 Department(s): City Clerk's Office Page 18 1 /16/2024 Recommended Action: Approve minutes. 3. Housing Successor Annual Report for FY 2022-23 — Low and Moderate Income Housing Asset Fund Department(s): Community Development Agency Recommended Action: Receive and file. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT —Adjourn the Housing Authority meeting and convene to the Special Successor Agency meeting. POSTING STATEMENT: On January 9, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/agendas-and-minutes Page 19 1 /16/2024 TELECONFERENCE INFORMATION: Pursuant to Government Code Section 54953(b), Mayor Pro Tern Lopez will participate in the meeting via teleconference from Mayan Palace Riviera Maya Carretera Federal Kilomentro 48, Municipio de Solidaridad, Playa del Carmen Quintana Roo, Mexico, 77710. The Agenda will be posted at the teleconference location and any member of the public wishing to address the legislative body directly may do so at the teleconference location pursuant to Government Code Section 54954.3. SPECIAL SUCCESSOR AGENCY CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor Interim City Manager City Attorney City Clerk ROLL CALL Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Valerie Amezcua Tom Hatch Sonia R. Carvalho Jennifer L. Hall ADDITIONS\DELETIONS TO THE SUCCESSOR AGENCY AGENDA PUBLIC COMMENTS — Members of the public may address Successor Agency on items on the Successor Agency Authority agenda. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and ordinances. 1. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 2. Minutes of the Special Meetings of September 6, 2022 and January 17, 2023 Department(s): City Clerk's Office Recommended Action: Approve minutes. Page 20 1 /16/2024 3. Recognized Obligation Payment Schedule (ROPS) for the Period of July 1, 2024 Through June 30, 2025 Department(s): Community Development Agency Recommended Action: Adopt a resolution approving the Recognized Obligation Payment Schedule for the period of July 1, 2024 through June 30, 2025 pursuant to Part 1.85 of Division 24 of the California Health & Safety Code. SUCCESSOR AGENCY RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE SUCCESSOR AGENCY TO THE FORMER COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 24-25 FOR THE PERIOD OF JULY 1, 2024 TO JUNE 30, 2025 PURSUANT TO HEALTH AND SAFETY CODE SECTION 24177(o), AND PART 1.85 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE ("DISSOLUTION ACT") **END OF CONSENT CALENDAR** SUCCESSOR AGENCY COMMENTS ADJOURNMENT —Adjourn the Successor Agency meeting. POSTING STATEMENT: On January 9, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/agendas-and-minutes Page 21 1 /16/2024