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HomeMy WebLinkAboutItem 13 - Approve Agreement for Integrated Pest Management and Pest Control CitywidePublic Works Agency www.santa-ana.org/public-works Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report January 16, 2024 TOPIC: Approve Agreement for Integrated Pest Management and Pest Control Services for City Parks and Facilities AGENDA TITLE Approve an Agreement with RPW Services, Inc. for Integrated Pest Management (IPM) and Pest Control Services at City Parks and Facilities in an Amount Not to Exceed $3,966,300 (RFP No. 23-153) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with RPW Services, Inc. for integrated pest management and pest control services in an annual amount not -to - exceed $661,050, plus an annual contingency of $132,210, for a total amount not -to - exceed $3,966,300 for a three-year term beginning on February 1, 2024 and expiring January 31, 2027 with provisions for two, one-year extensions (Agreement No. A-2024- XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION As of July 1, 2022, park maintenance functions have transferred from the Parks, Recreation, and Community Services Agency (PRCSA) to the Public Works Agency (PWA). PWA's Parks, Fleet, and Facilities Division provides landscape maintenance services at city parks and facilities. The city contracts for continuous Integrated Pest Management (IPM) and pest control services at city parks and facilities. IPM is a systematic approach for turf and open spaces management, reducing weeds and pests while promoting clean, healthy, and safe open spaces. The current agreement is scheduled to expire on January 31, 2024, and does not have any remaining renewal options. The Public Works Agency issued Request for Proposal (RFP No. 23-153) on November 16, 2023, inviting qualified IPM and pest control service firms with relevant experience to submit their proposals to the City through PlanetBids. The RFP was advertised on the City's online bid management and publication system. A summary of the RFP and proposals received is as follows: 303 Vendors notified 33 Santa Ana vendors notified 21 Vendors downloaded the RFP packet 2 Proposals received Approve Agreement for Integrated Pest Management and Pest Control Citywide January 16, 2024 Page 2 0 Proposals received from Santa Ana vendors Two proposals were received by the RFP deadline on November 30, 2023, opened, and both were deemed responsive. The selection committee evaluated all proposals with experience in integrated pest management and related program services. The highest - ranked firm will provide integrated pest management services for the City. Based on the criteria outlined in the RFP, the following summarizes the responding firms and their rankings: Firm Location Rank RPW Services, Inc. Orange, CA 1 Pest Options, Inc. Fullerton, CA 2 Staff recommends awarding the agreement to the highest -ranked firm based on the City's projected needs. The proposal submitted by RPW Services, Inc. demonstrated they have the necessary capacity and expertise with similar contracts to provide IPM and pest control services as specified in the RFP. Additionally, the rates provided by the firm are reasonable and within industry standard, and the proposal was determined to provide the best overall value for the City. RPW Services, Inc. has provided on -call weed spraying services to the Street Maintenance Division of Public Works. This project is their first City project with the Park Maintenance Division. FISCAL IMPACT Funding is available in FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Fiscal Accounting Fund Accounting Unit, Amount Year Unit- Account Description Account # Description 2023-24 01117651- General Fund Park Maintenance $276,300 Feb -June 62320 Service, Enhancement, Maintenance & Repair, Buildings & Ground 01113220- General Fund PRCSA — Zoo, $24,861 62300 Contract Services - Professional 07417655- General Fund Civic Center $29,365 62320 Maintenance & Repair Building FY 23-24 Total $330,526 Approve Agreement for Integrated Pest Management and Pest Control Citywide January 16, 2024 Page 3 Fiscal Accounting Fund Accounting Unit, Amount Year Unit- Account Description Account # Description FY 2024- 01117651- General Fund Park Maintenance $2,652,475 25 to FY 62320 Service 2027-28 Enhancement, Maintenance & Repair Buildings & Ground 01113220- General Fund PRCSA — Zoo, $238,661 62300 Contract Services - Professional 07417655- General Fund Civic Center $281,904 62320 Maintenance, Maintenance & Repair Building FY 2024-25 to FY 2027-28 Total $3,173,040 FY 2028- 01117651- General Fund Park Maintenance $386,820 29 62320 Service July -Jan Enhancement, Maintenance & Repair Buildings & Ground 01113220- General Fund PRCSA — Zoo, $34,805 62300 Contract Services — Professional 07417655- General Fund Civic Center $41,110 62320 Maintenance, Maintenance & Repair Building FY 2028-29 (July -Jan) Total $462,735 TOTAL $3,966,300 EXHIBIT(S) 1. Agreement with RPW Services, Inc. Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency Approved By: Tom Hatch, Interim City Manager EXHIBIT 1 AGREEMENT WITH RPW SERVICES, INC. TO PROVIDE INTEGRATED PEST MANAGEMENT AND PEST CONTROL SERVICES THIS AGREEMENT is made and entered into on this 16t' day of January, 2024 by and between RPW Services, Inc., a California corporation, ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On October 26, 2023, City issued Request for Proposal No. 23-153 ("UP") seeking proposals from qualified firms and organizations to provide integrated pest management and pest control services. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in the RFP. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A and as detailed in the site maps provided in Exhibit B, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the fees and rates set forth in consultant's proposal submitted in response to City's RFP and attached here as Exhibit C. The total sum to be expended under this Agreement shall not exceed $3,966,300 for the entire term of this Agreement, including any extension periods exercised by the parties, as detailed below. The annual not to exceed amount for this Agreement is $793,260, which includes a base annual amount of $661,050 plus a contingency of $132,210 for services to be exercised at the City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on February 1, 2024 for a three (3) year term until January 31, 2027, with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Consultant shall procure and maintain for the duration of the contract insurance against claims forinjuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees or subcontractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. • Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with limitno less than $1,000,000 per accident for bodily injury and property damage. • Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability applicable to the work being performed, with a limit no less than $1,000,000 per claim or occurrence and $2,000,000 aggregate per policy period of one year. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connectionwith such 3 work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 1185 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used). Primary Coverage For any claims related to this contract, the Consultant's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Self -Insured Retentions Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than ANII, unless otherwise acceptable to the City. Claims Made Policies (note — should be applicable only to professional liability, see below) If any of the required policies provide claims -made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (S) years after completion of the contract of work 3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. 2 Verification of Coverage Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' 5 letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 40. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Con Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not 7 similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: RPW Services, Inc. Attn: Paul Webb, President 2330 N. Pacific St. Orange, CA 92865 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _ Jose ontoya Assistant City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba, PE Executive Director Public Works Agency 9 CITY OF SANTA ANA Thomas R. Hatch Interim City Manager CONSULTANT: Pau%Web President EXHIBIT A SCOPE OF SERVICES Exhibit A CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES This section establishes overall daily contract requirements that the Contractor shall perform unless otherwise specified in later sections. Other specifications given per section are to be utilized as unexpected situations arise and clarification of service is required. It is the Contractor's obligation to fully understand the Intergrated Pest Management (IPM) & Pest Control Services. Additionally, for all mulch and compost needs that may be necessary for IPM and Pest Control Services, the City's Refuse Contractor Republic Services shall provide freee mulch and compost for all City projects. For all other mulch and compost that requires the Contractor to procure, the the Contractor shall: Use Compost and Senate Bill (SB) 1383 Eligible Mulch produced from recovered Organic Waste for all landscaping maintenance, renovations, or construction, as practicable, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3). Keep and provide records of Procurement of Recovered Organic Waste Products (either through purchase or acquisition) to the City's Solid Waste Enterprise annually upon request. Information to be provided shall include: a. General description of how and where the product was used and applied; b. Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured; c. Quantity and type of each product; and d. Invoice or other record demonstrating purchase or procurement I. Description of Work ROUTINE MAINTENANCE The City of Santa Ana, Park Services Division embraces and promotes sustainable site design and management principles and best management practices where feasible. The use of Integrated Pest Management (IPM) and organic pesticides, in lieu of traditional synthetic pesticides, are encouraged and, in cases listed herein, required as a part of this agreement. The Contractor, as part of our site management subject expert, shall play an important role toward recommending, using and collecting data concerning the use of IPM and organic pesticide products as specified herein. The Contractor shall assign the appropriate number of staff at the appropriate skill level and rank in their organization, to continuously improve the quality of Santa Ana Parks and Facilities. The Contractor understands and agrees by entering into the agreement with the City of Santa Ana Park Services Director's Representative (DR) shall be the sole source of interpreting the RFP 23-151 City of Santa Ana Page 20 of 99 (9) CITY OF SANTA ANA specifications and the quality of work specified herein in writing. Should the Contractor fail to provide the City with the level of service specified, the DR shall have the authority to direct the Contractor to add additional staff, equipment or both to achieve the maintenance standards specified herein. Each week the Contractor's Supervisor or their designated representative shall inspect each site and respond to IPM and pest control issues. The Contractor shall also take a time/date stamped photographs documenting site inspections and noting any issues relating to but not limited to safety, maintenance, malfunctions, vandalism, hazardous conditions or otherwise abnormal conditions that are inconsistent with the quality standards specified herein or threaten people and/or property by reporting the condition immediately to the DR. Failure to inspect each site on a daily occurance before 9:00am will result in a $300 penalty per site. Routine maintenance shall include, but, not be limited to the following services performed at the Work Sites and per the City of Santa Ana Parks Maintenance location maps. 1. Certification of Applicators a. All IPM and agricultural pest control employee -applicators shall possess and maintain a state licensed/certified agricultural pest control Qualified Applicators License (QAL) or a Qualified Applicators Certificate (QAC). Any employee serving as an assistant(s) shall not be required to possess at QAL or QAC. At no time shall an unlicensed or uncertified employee perform any application of pesticides including, but not limited to, applying IPM, organic and/or pest control products. 2. Integrated Pest Management (IPM) & Organic Pesticide Products BMP's a. IPM best management practices and products shall be the first option considered for all pest control needs. When confronted with a pest issue, the Contractor shall demonstrate to the DRs satisfaction, that all IPM/Organic products and methods were considered before recommending synthetic pesticides/products for pest control. 3. Notification of Intent (NOI) to Apply Pesticides a. The Contractor shall notify the Orange County Agricultural Commissioner's Inspector (whose area or responsibility is the City of Santa Ana) directly and copy the DR via email a minimum of 48 hours in advance of any proposed IPM/pesticide applications. The required information shall be the name of the proposed IPM, organic or pesticides to be applied listing the manufacturer/name of the pesticide, the rate(s) of application, the reentry period and the method of application (see Attachment _) 4. On -Site Public Notification a. Prior to starting any IPM/pest control applications, the Contractor provide A -frame barricades, and shall post plastic sealed 18"x24" signs at a maximum 300' intervals (where applicable) public notification posters listing the company performing the application, the proposed pesticides to be applied listing the manufacturer/name of the pesticide, the rate(s) of application, the reentry period and the method of application. RFP 23-151 City of Santa Ana Page 21 of 99 a CITY OF SANTA ANA The Contractor shall have an assistant assigned to watch -out for the general public and, if any person attempts to enter the area where IPM/pest control products are being applied, to protect them by stopping their entry into the application zone. Should a person(s) from the general public ignore the assistants warnings, the assistant shall cause the QAL/QAC Applicator to cease operations until the DR can be contacted for assistance. c. Following completion of the QAL/QAC Applicators applications, the Contractor's Assistant shall continue to protect the general public by warning them not to enter the pest control application zone until the re-entry zone time frame has passed. 5. Integrated Pest Management (IPM) & Pest Control Services a. Weed Abatement All casual and priority/sports turf areas shall always be free of weeds. Weeds shall be removed by hand and/or approved mechanical, organic or herbicide methods. The Contractor shall apply post -emergent herbicides a minimum of one (1) time per month to abate all weeds to turf areas being careful to not damage or eradicate non -target plant material. The Contractor shall be responsible for the replacement of any non -target plant material of like quantities, size and species per the DRs direction. In addition, the DR may dispatch City staff or other contractor's to remove/eradicate weeds that reach one (1) inch or greater or when weeds exist in turf areas and are not removed/eradicated immediately. In such instance, the cost will be deducted from the Contractor's monthly invoice. The Contractor may elect to apply pre -emergent herbicides as a strategy to reduce the germination of weeds at park properties. Should the Contractor elect to apply pre -emergent herbicides to control the germination of weeds, they shall get written approval from the DR prior to applying specific products. Note, should pre -emergent herbicides harm plant material, the Contractor shall remove the damaged plant material and replace the affected area with like quantities, sizes and species of plant material to the satisfaction of the DR. b. Sport/Priority Turf Management Support Perennial Rye Grass Eradication - Beginning in April all sport/priority turf shall have post -emergent herbicide Revolver (16-17 oz./acre), non- ionic surfactant, a turf marker and ferrous oxide pre -mixed in a tank to eradicate perennial rye grass, poa annual and other turf species indicated on the product label. Following the initial application, the Contractor shall continuously apply post emergent herbicides to eradicate all turf and broadleaf weeds. c. Disease and Pest Control RFP 23-151 City of Santa Ana Page 22 of 99 (9) CITY OF SANTA ANA The Contractor shall inspect weekly all landscaped turf areas for the presence of disease, fungus, insect, rodent infestation, or any other pests. If any pests, such as but not limited to, disease, insect, algae, birds, animals, such as rabbits, rats, squirrels, or rodent infestation (rodents including rats, gophers, moles, voles, etc.) is discovered, it shall immediately be controlled by the Contractor using the safest and most expedient method. Note that rodents, such as rats, if found in the landscape, regardless of whether or not they inhabit adjacent buildings, are considered agricultural pests and shall be treated as a part of this agreement. If any plant material (turf, groundcover, shrubs, trees) dies due to pest damages the Contractor will be required to replace the plant with like quantities, species and size at no extra cost to the City. In the case where turf is lost due to pest damage, the Contractors shall replace the area of turf lost with thick cut West Coast Turf Bandera Bermuda (during spring/summer) and thick cut West Coast Turf Bandera Bermuda that has been cropped over with Perennial Rye grass (during fall/winter). 6. Soil Fertility & Fertilization Services a. Biological Soil Testing & Analysis a. Twice per year the Contractor shall hire a subcontractor specializing in soil/water/plant tissue testing to perform biological and traditional soil testing at each park on groundcover/shrub/trees/turf soils so they can gather information regarding soil nutrient levels, compaction, composition, potential of hydrogen (PH), compost and all aspects of a soils biological health. The contractor shall also test water quality and soil analysis to determine which soil beneficial biologicals are present and in need of being added to soils. Following soil testing, the Contractor shall provide a report to the Park Services Inspection Supervisor for each sample taken which makes specific recommendations to be considered for improving the overall health and vitality of the soil. 7. Landscape Areas —All landscape areas shall be fertilized using the following products and rates: a. Casual Turf: California Organics Phyta Grow Leafy Green 7-1-2 granular slow - release fertilizer at a rate of 500 pounds per acre one (2) time per year in March and August. b. Sport/Priority Turf: California Organics Phyta Grow Leafy Green 7-1-2 granular slow -release synthetic fertilizer at a rate of 700 pounds per acre one (2) time per year in April and October. c. All Palms and Cycads shall be fertilized two times per year using California Organic Phyta-Boost 7-1-2 at five pounds per cycad/palm and California Organic Compel pelletized organic compost at 3 pounds per Palm/Cycad. RFP 23-151 City of Santa Ana Page 23 of 99 aCITY OF SANTA ANA 8. Integrated Pest Management (IPM) & Organic Pest Management & Data Collection Sites a. (Optional, Additional work) Each landscape -grounds park district shall have one (1) designated test site for use of IPM/Organic Pest Management control measures only. The Contractor shall manage and collect data at the sites utilizing only IPM/Organic pesticides and/or manual/mechanical control measures only: i. District 1 — 17t" Street Triangle Park ii. District 2 — Angels Community Park iii. District 3 — Heritage Park iv. District 4 — McFadden Triangle Park 9. Annual Cost -Benefit Analysis Report a. Each year the Contractor shall prepare a Cost -Benefit Analysis report identifying specific comparative costs, benefits, and/or challenges, associated with the use of IPM/Organic pesticide and use of manual/mechanical labor to control pests in the four (4) designated IPM/Organic park sites versus the other park sites which may also use synthetic pest control products. b. The report shall specifically report all pesticides (IPM/organic/synthetic), what type of pesticide category they belong too, their brand names, active ingredient and percent, EPA#, whether they are liquid, granular, wettable powder, etc., the total annual quantities applied and manual/mechanical labor in hours needed to control pests throughout the designated test sites in the four (4) districts versus the other park sites which may use synthetic pest control measures. c. The report shall list the total annual cost of materials, labor and equipment used to control pests in the four (4) per park site and also be broken down by cost per acre. The report shall also have the total annual cost of materials, labor and equipment to control pests in the other parks which may use traditional synthetic control products. The report shall compare the cost, benefits, challenges, and have recommendations for future consideration. Note, the DR shall have the authority to add additional cost -benefit report criteria as deemed necessary. Should the DR require additional cost -benefit information, he/she shall submit to the Contractor the direction in writing. d. The Contractor's shall create an annual cost -benefit analysis report to be sent to the DR, shall include an Executive Summary, a narrative describing the general findings based upon the data collected and recommendations for the City's consideration 10. Specialized Maintenance a. Santa Ana Zoo Chemical Use - All pesticides and fertilizers must be approved as safe for the animals by the Zoo Manager or Zoo Veterinarian prior to their application at the Zoo. The Zoo Manager or their representative shall be informed prior to any application of chemicals/fertilizers on zoo property. RFP 23-151 City of Santa Ana Page 24 of 99 a Definitions CITY OF SANTA ANA EXHIBIT II ADDITIONAL TERMS AND CONDITIONS 1. Director's Representative (DR): shall mean the Executive Director of Parks, Recreation and Community Services designated representative(s). 2. Weed: any undesirable or misplaced plant. 3. Hardscape: any resilient surface other than turf or planting beds, such as but not limited to curbs, gutters, sidewalks, decomposed pathways, asphalt pavement, mow strips, bollards, signs, grandstands, benches, picnic tables, drinking fountains, BBQ's, fencing, railing, tire stops, etc. 4. Integrated Pest Management (IPM): any biological live pest control solution. 5. Organic: any non -synthetic product pest control solution. 6. Synthetic: any non-IPM or organic pest control solution 7. Compost: The product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4). The eligibility requirements for meeting the Annual Recovered Organic Waste Product Procurement Target require that the Compost must either be i) produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7; or ii) produced at a large volume in -vessel digestion facility that composts on -site as defined and permitted under 14 CCR Chapter 3.2 of Division 7. Compost shall meet the State's composting operations regulatory requirements. 8. Direct Service Provider: A person, company, agency, district, or other entity that provides a service or services to City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17). 9. Recovered Organic Waste Products: Products made from California, landfill -diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in -vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12. 10. SB 1383: Senate Bill 1383 of 2016, establishing methane emissions reduction targets in a Statewide effort to reduce emissions of short-lived climate pollutants as amended, supplemented, superseded, and replaced from time to time. 11. SB 1383 Eligible Mulch: Mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR Chapter 12 of Division 7, and which meets the conditions as specified by 14 CCR Section 18993.1(f)(4) for the duration of the applicable procurement compliance year. RFP 23-151 City of Santa Ana Page 25 of 99 (9) Scheduling of Work CITY OF SANTA ANA The Contractor shall provide IPM/organic/synthetic pest control maintenance between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday. The schedule may be modified only with the Director's Representative consent. Landscape/grounds maintenance that generates excess noise can begin at 8:00 am. 2. The Contractor shall establish schedules of "routine work" to be followed in the performance of this contract. In addition to the Contractor submitting the Monthly Park Maintenance Inspector's Inspection Schedule and other required monthly reports, the Contractor shall submit weekly schedules listing the work tasks, crew performing the task, and the projected hours to complete the task. The schedules shall be emailed to Director's Representative by Thursday at 4:00pm for the upcoming week. Any changes in scheduling shall be reported in writing 48 hours before the proposed change and must be approved by the Director's Representative. The schedule shall include days of the week and what person/crew will be performing specific work in accordance with the specification. 3. Local Office - The Contractor shall maintain a physical office within the 714 area code (local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m. with a company representative present at all times. Answering services or mobile telephones will not be considered a local office. 4. Emergency Response — The Contractor shall have an emergency "Stand-by" staff person assigned to respond to urgent calls after hours. The Contractor shall have the capability to answer calls immediately and respond to after-hours service within one (1) hour from the time the call is made. Extra Work or Outside the Scope of Work 1. Damage or malfunction to site amenities, plant material or irrigation system equipment by any of the following may be considered outside the scope of this Agreement unless otherwise specified herein: a. Acts of God b. Civil Disorder c. Vehicle Collision (excluding Contractor and its employees and subs) d. Excavation or Re -surfacing of the Street e. Power Failures f. Underground Wiring Damage g. Extra Work Requested by the Director's Representative 2. Contractor will not be considered responsible for replacement. Contractor must prove to the satisfaction of Director's Representative that one of the above occurred in order to be excused from performing under the Agreement. Extra Work or Outside the Scope of Work -Damage (a.k.a. Extra Work) 1. Shall be compensated at the following percentages: a. Labor - 25% above prevailing wage RFP 23-151 City of Santa Ana Page 26 of 99 aCITY OF SANTA ANA b. Materials - 15% above retail contractors cost c. Equipment Rental - 15% above contractor's cost 2. All Extra Work or Outside the Scope of Work -Damage work shall be performed by Contractor's staff other than the routine maintenance staff assigned to the contract. Any staff routine maintenance Contractor's staff discovered performing Scope of Work -Damage work shall not be charged as Extra Work. Uniforms & Vehicle Identification 1. The Contractor shall provide to all field personnel a standard uniform including but not limited to uniform company hats, collared work shirts, pants, jackets, cold weather vests and ANSI approved safety shoes. All uniforms will be marked by patch, silk screen or embroidery with the company name and logo or other form of identification. 2. All equipment shall be clearly identified on both sides and rear of the vehicles as belonging to the Contractor, well maintained, in excellent working condition, be clean in appearance and without extensive visible damage, dirt graffiti etc. In addition, all vehicles shall have the company's name, contractor's license number and contact information clearly identified on both sides and the rear of the vehicle. 3. The Director's Representative reserves the right to direct the Contractor to remove an employee or piece of equipment for not meeting high maintenance and appearance standards. Safety Requirements 1. All work performed under this contract shall be completed with maximum safety as the priority above all ther requirements. The Contractor shall be incompliance with his/her companies City approved Illness and Injury Prevention Program and all Federal, State and Local OSHA requirements, laws and regulations. 2. All work performed under this contract shall be performed in strict compliance with all federal, state and local safety laws, regulations or other authoritative mandates that protect workers and the general public, including but not limited to, blood borne pathogens, hazardous waste identification and transport and pesticide use and reporting. 3. In the event unsafe work is observed by City staff or otherwise reported, the Director's Representative may, at his discretion, order the Contractor to stop performing and pay all costs and or damages resulting from the delay. 4. The Contractor shall perform all safety training required by OSHA, CalOSHA and any and all authoritative government entities having authority over required safety training. 5. In addition, the Contractor shall submit to the Director's Representative each year upon renewal of the agreement his/her updated Illness and Injury Prevention Plan which shall include the annual OSHA safety training schedule and update OSHA safety training records and employee safety training certificates. All OSHA Training shall be performed by a certified OSHA Trainer. RFP 23-151 City of Santa Ana Page 27 of 99 a Saftey Notification CITY OF SANTA ANA If Contractor identifies a potential safety issue, Contractor shall: 1. Notify the public that potentially unsafe conditions exist by installing yellow "Caution Tape" and "A" frame barricades or equal substitute around the condition. 2. Notify the Director's Representative of the condition first by phone and then in writing (e-mail is acceptable) including digital photographs of the potential safety concern. Once the Contractor has notified the City and the public of the condition, as specified above, Contractor shall have no further responsibility regarding the condition. Underground Alert Systems 1. Underground Alert Systems (telephone number 1-800-422-4133) must be notified 48-hours in advance prior to any excavation work. Propety Damage 1. Any damage to private property caused by Contractor shall be immediately reported to the property owner. Contractors shall pay for any damage caused to private property in performing this agreement. Access to Private Property 1. Prior to any work involving private property, the Contractor shall notify the City of the proposed work and obtain all necessary permits and/or consent required from City and/or property owner Protection and Restoration of Existing Improvements The Contractor shall protect City and/or private property adjacent to work areas including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls, sidewalks, street paving, etc., located on either public or private property. Contractor shall, at its expense, replace any property that is removed or damaged, other than property pre - approved for removal. Contractor shall abide by the City's "Policy for Driving on Park Property" (See Attachment 4) Traffic Control The Contractor will not interrupt traffic flow on City streets without obtaining a no -fee permit from the City. Prior to performing maintenance activities where Contractor employees work immediately adjacent City vehicular lanes 35 miles per hour or greater, or any other situation covered under the California MUTCD, the Contractor shall implement no -fee permitted City approved traffic safety plans to protect the health and welfare of its employees and the general public prior to commencement of the agreement. RFP 23-151 City of Santa Ana Page 28 of 99 aCITY OF SANTA ANA Monthly Reports 1. Prior to the first of each month the Contractor shall submit to the Director's Representative for approval: a. The Excel Park Maintenance Inspector's Inspection Schedule including a detailed annual, monthly, weekly and daily work schedules consistent with task frequencies in Exhibit A; b. A copy of certified payroll sent to the Department of Industrial Relations (DIR) on the DIR required format/forms of employees assigned to the contract areas; c. An updated organizational chart, or equal, listing the names, titles, schedules and number of Full -Time Equivalent (FTE'e) assignments of all persons working in the contract areas; d. Invoices and packing slips of name, type and quantities of commodities purchased; e. Annual/monthly pesticide use report completed on the City's Excel form; 2. The information contained in the above referenced documents shall be updated with any new information as changes occur. The Director's Representative shall be immediately notified of any changes to the above information. 3. Failure to submit a report by the first of each month shall result in a fine of $100.00 per day for each report submitted late. Water Conservation & Programming of Controllers 1. The City shall be responsible for programming irrigation controllers and conserving water. The Contractor shall be responsible for all repairs and performing the weekly visible checks and the providing a monthly written pesticide use report on the City provided Excel spreadsheet form. Specifications Interpretation 1. The intent of these specifications is known by the City of Santa Ana and SAPRF. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. The Contractor agrees that interpretations of this contract after the start of work are at the sole discretion of the Director's Representative, and the Contractor shall abide by all such interpretations Protection of Existing Facilities The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities, both above surface and underground on the City's property. Any damage to City, Santa Ana Park and Recreation Facilities (SAPRF), or private property caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no cost to the City of Santa Ana or SAPRF. The City of Santa Ana and/or Director's Representative shall make the determination of fault. The Director's Representative reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair any damage, within twenty-four (24) hours of the damage incurred. RFP 23-151 City of Santa Ana Page 29 of 99 a CITY OF SANTA ANA 2. If the Directors Representative requests or directs the Contractor to perform work in a given area, it will be the Contractor's responsibility to verify and locate any underground systems (i.e. utility lines) and take responsibility for taking reasonable precaution when working in these areas. 3. Contractor shall call Underground Alert (800) 422-4133) at least two working days prior to digging for line locations. Any damage or problems shall be reported immediately to the Director's Representative and the City of Santa Ana. If the Contractor discovers something unexpected or a unique problem occurs, he should stop work and immediately contact an authorized Director's Representative for a timely resolution of the problem. Substitutions 1. Whenever a specific type of material is specified, no substitutions shall be allowed without written consent of the SAPRF representative. Certification & Application of Materials 1. All materials shall be delivered on the site in original containers. Materials shall be subject to inspection by the Director's Representative. The Director's Representative will not approve materials not meeting the SAPRF standards, and Contractor shall return any such non -satisfactory items at his/her cost. 2. No materials shall be applied prior to the Director's Representative verifying the specified quantities of materials. Furthermore, should the Contractor apply materials before the Director's Representative verifies correct materials and quantities, the Contractor shall not receive credit for the applied materials. The Contractor shall then reorder and deliver the materials, thereby not receiving credit for the applied materials. Contractor Neglect 1. Any damage to the City of Santa Ana, SAPRF, or private property, which has been determined to be due to the Contractor's neglect, shall be corrected at no additional cost to the City of Santa Ana or the SAPRF. Construction Equiptment 1. The Contractor shall take all necessary precautions for safe operation of his equipment and the protection of the public from injury and damage from such equipment. Sound Control Requirements The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuant to the Contract. Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler. Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. Sounds, such as loud music, that are not related to the project, shall be kept at levels so as to not disturb the general public. RFP 23-151 City of Santa Ana Page 30 of 99 a Inquiries & Complaints CITY OF SANTA ANA The Contractor shall maintain an office at some fixed place and shall maintain a telephone thereat, listed in the telephone directory in his own name or in the firm name by which he is most commonly known. Furthermore, the Contractor shall, at all times, have some responsible person(s), employed by the Contractor, to take the necessary action regarding all inquiries and complaints that may be received from the City of Santa Ana, Director's Representative, and/or private citizens during normal working hours. 2. Whenever immediate action is required to prevent impending injury, death or property damage to the facilities being maintained, the Director's Representative may, after reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF work force. All costs of any such action shall be charged against the Contractor, or the Director's Representative may deduct such cost from any amount due to Contractor. 3. All complaints shall be abated as soon as possible after notification, to the satisfaction of the City of Santa Ana and/or Director's Representative. If any complaint is not abated within a reasonable time, the Director's Representative shall be notified immediately of the reason for not abating the complaint followed by a written report to the Director's Representative within five (5) days. If the complaints are not abated within the time specified or to the satisfaction of the Director's Representative, the Director's Representative may correct the specific complaint and the total cost incurred by the SAPRF will be deducted and forfeit from the payments owing to the Contractor from the SAPRF. Such cost shall include all SAPRF staff time required to resolve the problem and appropriate overhead charges Notification of Locations of Work 1. The Contractor shall notify the Director's Representative when the contractor's crews will be working within the SAPRF. Said notifications will be made on a daily basis by telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks work locations. Workforce 1. The Director's Representative may evaluate each of the Contractor's staff and if he/she finds that a Contractors employee or sub -contractor's employee is not performing to the satisfaction of the Director's Representative, the Director's Representative shall require the Contractor to remove the employee from work sites at his or her discretion within 24 hours of written notice. Materials The Director's Representative shall approve or reject all materials delivered to the work site. In addition, the Contractor shall not apply any materials until the Director's Representative inspects the materials to confirm they are correct per specifications. Note that the Director's Representative may stay at the work site to confirm that all materials are applied correctly and in the quantities specified. Materials applied by the Contractor prior to the Director's Representative inspecting the materials shall be considered not applied. Therefore, the Contractor shall not be given credit towards the quantity of the specified material required to be applied by the specification. The Contractor shall then be required to deliver the specified quantity of material to the work site and, following the Director's Representatives approval, apply the materials in the presence of the Director's Representative: RFP 23-151 City of Santa Ana Page 31 of 99 a CITY OF SANTA ANA 2. Prior to the application or use of any materials the Contractor shall submit to the Director's Representative a minimum 48 hours before delivery to the work site a list of all materials and/or chemicals that may be used pursuant to the terms of this Agreement. The list shall include the name of the product, the products specifications, and the quantity of materials, prescribed method of use/application, Material Safety Data Sheets and chemical analysis where applicable, recommended usage and any other manufacturer's data that may be pertinent. The list must be submitted before any materials/chemicals are used pursuant to this Agreement. 3. The materials and chemicals utilized in furtherance of this Agreement shall comply with the following standards: 4. All fertilizers shall be complete, furnishing the required percentage of nitrogen, phosphoric acid and potash to keep turf, trees, shrubs and other plants in a healthy and vigorous growing condition. 5. Pesticides including but not limited to: Insecticides, fungicides, herbicides, algaecides, aviacides, and rodenticides shall be of the best quality obtainable and available on the market, properly labeled with guaranteed analysis, and brought to the job site in the manufacturer's original container. 6. Materials shall as specified herein, matching those existing at the work site, or as specified by the Director's Representative. 7. All materials delivered to the site shall be accompanied by a packing slip or other form from the vendor indicating the specific commodity delivered and the quantity. TRASH DISPOSAL AND RECYCLING All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be disposed of pursuant to the requirements of the Santa Ana Municipal Code (SAMC) Chapter 16. Organic waste cannot be taken to a landfill. Every month, the Contractor shall submit receipts from licensed composters/green waste recycling facilities, to the Director listing the tons of organic waste recycled and the names and addresses of the composting or processing companies. City Responsibilities - City -Director's Authority The Director's Representative is the only person authorized to direct changes in any of the requirements under the Agreement and, not withstanding any provisions contained elsewhere in the Agreement, and said authority remains solely in the Director's Representative. In the event that the Contractor effects any such changes at the direction of any person other than the Director's Representative, the changes will be considered to have been made without authority and solely at the risk of the Contractor. In addition, the Director's Representative shall have the authority to accept/reject materials, workmanship and to make changes in work or schedule, when the City determines that no extra costs are involved. The Director's Representative shall also have the authority to suspend portions of the specifications and withhold the cost of the suspended portion of the agreement at his/her discretion. RFP 23-151 City of Santa Ana Page 32 of 99 ate?)CITY OF SANTA ANA The intent of these specifications is known by the City of Santa Ana. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. When the performance of the work or completion per schedule is determined to be sub -standard or not on schedule, the Director's Representative may recommend that all or a portion of payment be withheld. In addition, the Director's Representative shall have the option to hire another qualified contractor to perform any portion of the work specified and withhold payment in the amount of the cost to hire the qualified contractor. Payment to be withheld shall be deducted from the next or subsequent monthly payment due, or if the amount is insufficient to cover payment, the Contractor shall be liable for said deficiency and will be billed accordingly. The Director's Representative shall decide all questions, which may arise as to the interpretation of the quality of work, manner of performance, completion per schedule, acceptable fulfillment of the Agreement by the Contractor, interpretation of the specifications, and compensation, including completion of work by alternate sources. RFP 23-151 City of Santa Ana Page 33 of 99 a 2. ADDITIONAL SERVICES CITY OF SANTA ANA APPENDIX II ADDITIONAL PROVISIONS The City reserves the right to request additional services associated to IPM & Pest Control Management Services. Prior to performance of any work the City will negotiate scope/pricing and the contractor must provide a quotation for the requested work that is to be approved in writing by the City. City written approval may be in the form of an "Authorization for Extra Work" form. 3. POLICY FOR DRIVING ON PARK PROPERTY Driving on park turf is allowed only when necessary to perform an official City maintenance or business function, and under the following circumstances: A. When delivering over 30 lbs. of equipment or supplies to a job site B. When there is no improved surface within 40 yards of the worksite C. When emergency personnel are responding to an emergency, or performing other City business When driving on park turf, employees and contractors must, to the best of their ability, avoid damage to sprinkler heads, valve boxes, other irrigation systems components, trees, ground cover and other park amenities. D. Vehicles weighing in excess of 8,000 lbs. are not allowed on park turf without prior approval of the Park Services Supervisor. If approved, the Park Services Supervisor or his designee will meet with the employee or contractor and designate the path in and out of the park that will be the least likely to cause damage. E. Employees and contractors must avoid driving on turf any time damage is likely. This includes periods after rain and heavy watering. F. Driving on designated DG pathways and other improved pathways is acceptable when performing visual inspection of park, park projects, and amenities. Driving on turf is not acceptable in these situations. (9) CITY OF SANTA ANA APPENDIX III APPROVED EQUIPMENT The purpose of this specification is to assure that all maintenance equipment used in the agreement is appropriate for the performance of the work specified, is well maintained and in safe condition for the operators. The Director has the authority direct the Contractor to remove a piece of equipment deemed unsafe, not in top mechanical condition, performing unsatisfactorily or for any reason deemed necessary. All equipment shall be maintained, at the least, to the manufacturer's requirements or specifications. The Contractor shall possess and maintain the following equipment, or approved equals, for the duration of the agreement. The Contractor shall also show that they have back-up equipment or can acquire back-up equipment within 12 hours from the time a piece of equipment fails due to breaks down and/or is directed to be removed due to it being unsafe and/or is performing unsatisfactorily: Preferred Equipment Boom Sprayer — John Deere HD200 SelectSpray three-way folding 15/21ft. spray boom fitted on John Deere 24 HP ProGator utility vehicle. 2. Spraying Device Inc. (SDI) VM 300 truck/trailer mounted 300 Gallon Sprayer EXHIBIT B VARIOUS CITY SITE MAPS APPENDIX I - DISTRICT 1 MAPS Playground Asset (2) Facility Structure 0 Restroom (1 ) Athletic Field Multipurpose Field (1 ) Athletic Court Q Basketball Court (1) 0 Hand Ball Court (1 ) GI5 Park Boundary (1) 0 56 100 Feet Cesar Chavez Campesino Park I NIL �3�; •� W EDNA DR i r LU W HUCKLEBERRY Rby UCKLEBERRY,R17 A" { W STRAWBERRY LN 5 STRAWBERRY.IeW Ir,� VV BUIE.RERR_Y LN G_ - 20 L f j � �• _ 1 MONTF 6AR12. ._ E. I MO. U L • 4 or ] r k,may _ W21STST rr r --- - " W20TH ST �' * r►.C� { - W 19TH ST " - — 14 . _ c t ;� , _ i , # _ ID Playground Asset (2) Facility Structure ® Community Center (1) Q Concession Stand (1 ) EM Public Garden Building (1 ) Restroam (1 ) Athletic Field Baseball Field (1) Multipurpose Field (1) -- Garden (1) Athletic Court Basketball Court (2) Fitness Court (1) ® Hand Ball Coud (1 j pool (1) E) 0 50 100 Feet El Salvador Park Playground Asset (1) Facility Structure ® Community Center (1) Concession Stand (1) Q Restroom (2) Athletic Field Baseball Field (1) Socwr Field (1) Athletic Court Fitness Court (1) Q Hand Ball Court (1) O Pool (1) GI Park Boundary (1 ] EC 0 50 100 v Feet Rosita Park MIA V ■ Alm. k ,f-.- 0 r+_ GIS Park Boundary (1) OVA a za ao Feet Fairview Triangle Habitat Restoration APPENDIX I - DISTRICT 2 MAPS %.1011 �tTNV �r Playground Asset (1) Facility Structure Restroom (1) Athletic Field Baseball Field (1) Athletic Court Basketball Court (3) GIS Park Boundary (1) 0 20 40 Feet Angels Community Park T war �� �• � _ . or MACM I Facility Structure ® Community Center (1) Athletic Court M Fitness Court (1 ) GI5 Park Boundary(1) Q 25 so Feet Birch Park 04 71 jo- 0 Playground Asset (1) Facility Structure [= Community Center (1) Athletic Court Basketball Court (1) GIS Park Boundary (1) 0 10 20 Feet 0 Chepa's Park I wk r JIM . W HICiHLgNoS.TT�� _ r LU z' i �- w- W;ROOK ST �r r It' �F v- .T �'V �. ��. •.rr to bm=-d,-im W MONTA VISTA AV jg r f . -0 IV - 4 r i Alk W FAIRBRooK LN r �� ` r - W PART( LN .10 IMF IWO otv AN o � _ y�• _ � �fff x` s a■ �► yl r 3 `I R ik !- 'P ' 0 JAI � � � � �, • � � { --� � � ! r � J. i � � ,ice 1 !i� *51� .� 1 . �I� � , L� � j ,[ r'�. I fi � •- r � i {' " a ir` I �'F_ ir T Nf� � `� �' r •i � i Imo. ' � .. � •Y j �• ,. mom r y mc t �y. ' ►' _ - ' � � .+„"'�"'J � - � - _ - mil.' :1 � � iG _Afr � .1_ • r E'S 1A1 FORG ST- � t Fi :Rn sr � � - A • � ' � s JF A Playground Asset(2) J — - - ;"E" ►es a Athletic Field Baseball Field (i ) Athletic Court Tennis Court (2) GI5 Park Boundary (1) rj m' ■.S ft • T.1T'iT��� � T f 0 40 80 - Morrison Park lr Playground Asset (1) Athletic Court Q Skate Park (1) • �� GI5 Park Boundary (1) } `w it E) 0 10 20 Feet Mariposa Park E:SAWiA CLARA.AV z, 8'LIFFALO AVE Ojai i io 1 J I►'-• � '� . i �- � � N ' 1. iY • I fq f AVALON AV E AVALON.AV = -4 J. ■ Not�. r E'CAMfNpAV Playground Asset (2) Facility Structure �. ► � Club House (1) n p5 . r — - - _ ® Community Center (2) Park Operations 5truc. (1 } QRestroom (1 ) ,, �� � -- •� ~Athletic Field Baseball Field (1) Emit • � Lawn Bowling (2) • L,. R - Athletic Court 3 _ _ rw;. 1 ■ i" Q Tennis Court (2) 'd GI5 Paris Boundary [1] 49 jW _ wry � , ,t.. "�� - ; -r tea• ` - it J. i+" r Ap �• ` ' � � � � ��� �� 6 260 520 • i ice; F .s Santiago Park - - + a+ Playground Asset (1) GIS Park Boundary (1) 0 30 60 Fe PI Saddleback View Park I i V- i�+tf�I�r�ii Facility Structure Q Community Building (1) Concession Stand ( 1 ) Q Grandstand (2) Public Utility Structure (1) Restroom (1 ) Athletic Field Football Field j1 j GIS Park Boundary (1) 0 50 100 Feet Santa Ana Stadium Y'7 I=i a A II _ Ar ■I n I •, I V 7 ,r Playground Asset (1) Facility Structure Restroorn (1 Athletic Field Baseball Field (1) Multipurpose Field (2) Athletic Court Q Basketball Court (2) Q Fitness Court (1) ® Hand Ball Court (1) GI5 Park Boundary (1) Q 50 100 1v Delhi Park Playground Asset (3) Facility Structure Public Garden Building (1 ) Public Utility Structure (1) Q Restroom (1) Athletic Field Baseball Field (2) O Garden (1) Athletic Court Q Basketball Court (2) GIS Park Boundary (1) 0 40 80 v Feet Madison Park k A pt uj •Ag VV COLUMBINE AV < 7)4f P. U X,. W HARVEY AV owl VVCAROL AV low W SIERRA DR ---glow Playground Asset (2) Facility Structure Community Building (1) ® Community Center (1) �_. Concession Stand (1) Q Park Operations Struc. (2) Q Restroom(1) Q Storage Structure (1) Athletic Field Baseball Field (4) Athletic Court Q Basketball Court (3) ±� Fitness Court (1) ® Hand Ball Court (1) Q Volleyball Court (2) PN 60 120 Feet Memorial Park Y f uk-j'. _ ;_ V r MINI Facility Structure Public Utility Structure (1j GIS Park Boundary (1) a as 80 Feet Segerstrom Triangle Park W JUNIPER AV ' uj W MURPHY AV •� �� _ a _ l�w 'W,MUR - �i a �� •AL--Lo x OL- -rj i _ • Val] Z• �~ N r r -f + • ° ORAWAURORAAV l9RAV , ~ mod W. KELLER AV r. r W AU APPENDIX I - DISTRICT 4 LOCATION MAPS �r o-, it 7ir1r� - i M73 O 40 Playground Asset(2) Facility Structure Concession Stand (1) Public Utility Structure (3) Q Restroom (1) Athletic Field Baseball Field (1) Athletic Court [� BaskerUall Court (3) G15 Park Boundary (1) o 3 0 40 80 Feet Adams Park Playground Asset (1) Facility Structure Il Jl Public Utility Structure (1) QRestroom (1) Athletic Field Baseball Field (1) GiS Park Boundary (1) E) 0 75 Feet Heritage Park _ � -�� r LivfGuGuurkin•✓�� r 7 Ito- . aid' T' MONTA VISTA AV WHIGHFAN-5�— • , cif - �1, - - _- • 71 2 j - "V890M k i VV MCFAODEN AV z 19 Playground Asset(2) Facility Structure ® Community Cemer (1) Q storage Structure (1) Athletic Field Multipurpose Field (1 ) Athletic Court Q Basketball Court (1) Q Hand Ball Court (1) Q Pool (1) GIS Park Boundary (1) 8 0 50 100 0 Feet Santa Anita Park :r! L T -. x 7 i Playground Asset(6) Facility Structure Public Utility Structure (2) QResiroom (2) Athletic Field Baseball Field (3) Athletic Court 0 Basketball Court[1 y Q Waterbady (t) Gl$ Park Boundary (1) 8 a 120 240 Feet Carl Thornton Park GiS Park Boundary(1) "W UNA 0 20 40 v Feet McFadden Triangle Park Playground Asset (1) Facility Structure Q Restroorn (1) Q Storage Structure (1) Athletic Field Multipurpose Field (1) Athletic Court Q Tennis Court (2) © GIS Park Boundary (1) ❑ 6❑ 120 0 Feet Windsor Park Santa Ana PAAL Center '•e� j . r + ,'a ,A. air :3 `5 I� �1 -e a] ti At owl "OIL. 7ql& Ong -j - 0. — Lb.— F I m 0 _ N t k. 4 ' riCnlC+e a;rA T� - % r Santa Ana Zoo / 3) Lot Detail General Maint. and -� • Weekly Maintenance ��. -Civic Center, -Pr 1N — - Ci .� 7y - +, id• k a 62 y ; Ln IN:6t#i Ak, 6th 5t J L 7- J'A: f s : ► in r F k k - W Santa Aria B.Ivd �� Civic - s - w 1 ' + Center - (1 of 3) All 5 Priority 1� r Turf WIS APPENDIX I - CIVIC CENTER 14, a. f V 6 -&-Piqft-wg —�-W-*. -r, 11 . ':..' Civic Center (2 of 3) All Priority Turf Not Part Of Civic Center Scope ON *4* Ilk, ;_xj tj I3 I �. -4 I ' I ■ ..r Civic Center (3of3) All Priority Turf EXHIBIT C PRICING PROPOSALS/RATES C CITY OF SANTA ANA ATTACHMENT A-1: DISTRICT 1 FEE SCHEDULE Exhibit B 1 v Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may amend and/or remove a site or a task from the scope of work without affecting pricing for other sites and/or tasks. District 1 IPM & Pest Control Services Soil Fertility & Fertilization Management & Data Collection (Total for District Only) Annual Total Full -Time Equivalents Parks Acreage* Cesar Chavez /Campesino 7 57'0(9V•O0 �13�0 ,06 Edna 2 1 - rSUU•0i7 i 1820 00 �p S2t-J� 0 us - El Salvador 9 c� 51 S. oO .00 Q U I O . °0 1 \ "J i �Qqu p0 c) Z Riverview 8 5' 300.00 O 1 •00 �21 Sty b 00 U� 2 •s- Rosita 8 �S'�b•O� —� '1 QWO.00 V pp \Z U 2 Other Acreage* Fairview Triangle 0.73 Centers/Facilities Acreage* Mgmt & Data Collection (Total for District Only) s 00 Annual Total 2� O:OO �� IDES'00 �9I 000 Do �� 0S" Full -Time Equivalents S ✓9 . (� • 175 1 - *Acreage information is an estimate provided by the City. The Contractor is responsible for obtaining actual acreage information. Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to allow time to award an agreement. -?Ckw W( Printed -Name of 0 .'OWM- - Title \lu Agent Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP 23-151 City of Santa Ana Page 87 of 99 v6111 CITY OF SANTA ANA ATTACHMENT A-2: DISTRICT 2 FEE SCHEDULE Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may amend and/or remove a site or a task from the scope of work without affecting pricing for other sites and/or tasks. District 2 IPM & Pest Control Services Soil Fertility & Fertilization Management & Data Collection (Total for District Only) Annual Total Full -Time Equivalents Parks Acreage Angels Community 1.7 Birch 2.4 4 2 8 032 �S Cabrillo 7.3 $(pZ( (P 212-U . Cheppa's 0.4 (P �2 Eldridge 1.2 q 2-4 1 Q92- 7_c)\Q9 Fisher 1.5 4 I j`� 1, -3 VS2D French 0.2 A (S 3 w Mabury 5.5 Q 00 D I Mariposa 0.5 b Morrison 5.9 \2 l 9s Portola 9.1 �B Z Saddleback View 0.9 2— l Z Santiago (including bike trail) 26.0 2) (oD b� Centers/Facilities Acreage Santa Ana Stadium 6.9 ( CQc(0 0 oo Z' S Management & Data Collection (Total for District Only) q a, Do o � ' \Z wo Annual Total C05-(0 rrll j� Full -Time Equivalents 3� 1 Z• Z 3 8 *****Round off Amounts to $10***** *Acreage and Linear Miles information is an estimate provided by the City. The Contractor is responsible for obtaining actual acreage information. Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to allow time to award an agreement. 'n Pwu� W 6�0 r (e� Printed Name of Autho d gent Title ���� U72) Signatute of Adtherffed Agent uate THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP 23-151 City of Santa Ana Page 88 of 99 �kv 10 CITY OF SANTA ANA ATTACHMENT A-3: DISTRICT 3 FEE SCHEDULE Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may amend and/or remove a site or a task from the scope of work without affecting pricing for other sites and/or tasks. District 3 IPM & Pest Control Services Soil Fertility & Fertilization Management & Data Collection (Total for District Only) Annual Total Full -Time Equivalents Parks Acreage* Bomo Koral 11.0 p l 11�� v 0`0 ?J . �TJ Delhi 10.4 2 TO Li Lillie King 9.6 D __J L4 G I w 3 Madison 6.0 C)C 5q- () (QU 2- Memorial 15.5 G 0() 1L' Ids 2_�b 40S 147s, Sandpointe (including paseos) 7.7 � -+UUT 1 l�a� a L Segerstrom 1.2 0 c�Z (a' Management & Data Collection (Total for District Only (� i' U 0 0 I . S Annual Total "D(-o �' SS �-+� 1 0 0 G� G� I I Full -Time Equivalents i s 2-0 'Es� *****Round off Amounts to $10***** *Acreage information is an estimate provided by the City. The Contractor is responsible for obtaining actual acreage information. Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that the prices, terms and conditioned quoted will be valid for a Deriod of 120 days from the date the proposal is due, in order to allow time to award an agreement. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP 23-151 City of Santa Ana Page 89 of 99 FC411 0 CITY OF SANTA ANA ATTACHMENT A-4: DISTRICT 4 FEE SCHEDULE Pricing for each site and each task should be as accurate as possible. based on tunaing avauaDnity, ine City may amend and/or remove a site or a task from the scope of work without affecting pricing for other citcc onrl/nr tnckc tit District 4 IPM & Pest Control Services Soil Fertility & Fertilization Management & Data Collection (Total for District Only) Annual Total Full -Time Equivalents Parks Acreage Adams 7 lQ 2-'2— Centennial 87 Z_1 - Heritage Jerome 8 14 6 LAO (] I ('L 'L�\ Z—•S f-i S Santa Anita 5 Sq 0 U Thornton 35 \ 0 SO Windsor 12 00 �i� tib D Other Acreage McFadden Triangle 0.94 UQ(3Q _ Centers/Facilities Acreage Santa Ana PAAL Center 0.52 Management & Data Collection (Total for District Only) 1 1 Annual Total �Q 154 �Vy V N �� Full -Time Equivalents 20 pp� ,U L V Cj' /Y *****Round off Amounts to $10***** *Acreage and Linear Miles information is an estimate provided by the City. The Contractor is responsible for obtaining actual acreage information. Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the -proposal is due, in order to allow time to award an agreement. ^^" j - ,I Print am e f A ize Ag t Title Sig (Ature-of Yjthorized Agent Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP 23-151 City of Santa Ana Page 90 of 99 Pk) CITY OF SANTA ANA ATTACHMENT A-5: DISTRICT A FEE SCHEDULE Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may amend and/or remove a site or a task from the scope of work without affecting pricing for other sites and/or tasks. District A IPM & Pest Soil Fertility & Management & Annual Total Full -Time Control Services Fertilization Data Collection Equivalents Centers/Facilities Acreage* rr,, Z Civic Center k 4), r30U Qj v 2S� V Svi��/� � J•1 Full -Time Equivalents 7K'AU00UI Z o o I3 1 S "Acreage information is an estimate provided by the City. The Contractor is responsible for obtaining actual acreage information. Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to allow time to award an agreement. kA- Printed Name of Authorized A Title V /uZ3 Signa of Au)Aort69d Agent Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP 23-151 City of Santa Ana Page 91 of 99 PVJ �13 CITY OF SANTA ANA ATTACHMENT A-6: SANTA ANA ZOO FEE SCHEDULE Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may amend and/or remove a site or a task from the scope of work without affecting pricing for other sites and/or tasks. Santa Ana Zoo IPM & Pest Control Services Soil Fertility & Management & Annual Total Full -Time Fertilization Data Collection Equivalents Centers/Facilities Acreage* Zoo 38�z 1 Soo q 3000 -4 —1 2_1 —S— Full -Time Equivalents . S 1. � S *Acreaae information is an estimate Drovided by the Citv. The Contractor is responsible for obtaininc actual acreage information. Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to allow time to award an agreement. Printed Name of Title � V u /- � Sigr,�atlue of Autliorized Agent Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. RFP 23-151 City of Santa Ana Page 92 of 99 0