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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 16, 2024
TOPIC: Event Equipment Rental Services
AGENDA TITLE
Second Amendment to Agreement with Al Party Rental for Event Equipment Rental
Services at City Events to Increase the Annual Amount by $45,000 per Year through
March 31, 2025, for a Total Increase of $90,000 and New Agreement Total of $540,000
(General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to an agreement with Al Party
Rental for event equipment rental services at City events to increase the annual amount
by $45,000 per year through March 31, 2025, for a total increase of $90,000 and new
agreement total of $540,000 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On April 5, 2022, the City entered into an agreement to Al Party Rental for equipment
rental services at City Events. The award was made through a competitive Request for
Proposal (RFP) process, whereby Al was selected.
On October 4, 2022, an amendment was issued to increase the annual amount by
$64,000 per year through March 31, 2025 to accommodate the additional events that the
Parks, Recreation, and Community Services agency undertook. The size of City events
such as Fourth of July, Chicano Heritage Festival, Fiestas Patrias, Mid -Autumn Festival,
and Winter Village continues to grow. Additionally, the City is adding the Tet Festival,
which will require an additional estimated $10,000 per year in services provided under the
agreement with Al. Therefore, the City is requesting an agreement increase of $45,000
per year to cover the increase of existing and new events.
Event Equipment Rental Services
January 16, 2024
Page 2
FISCAL IMPACT
Funds are budgeted and available in the following account for the current year and will
be budgeted and made available for the following year subject to City Council approval.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 23-24
01113230-62300
General
PRCSA-Recreation and
$45,000
Fund
Community Services -Contractual
Services Professional
FY 24-25
01113230-62300
General
PRCSA-Recreation and
$45,000
Fund
Community Services -Contractual
Services Professional
EXHIBIT(S)
1. Agreement Amendment
Submitted By: Hawk Scott, Executive Dir. of Parks, Recreation and Community
Services
Approved By: Tom Hatch, Interim City Manager
SECOND AMENDMENT TO AGREEMENT WITH Al PARTY RENTAL
TO PROVIDE INSTALL AND REMOVE RENTAL EQUIPMENT FOR VARIOUS CITY
EVENTS
THIS SECOND AMENDMENT to the above -referenced agreement is entered into on January 16,
2024, by and between Al Party Rental ("Contractor"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of California
("Ci#y").
RECITALS
A. The parties entered into Agreement No. A-2022-050 ("Agreement") dated March 15, 2022, to
provide equipment rentals for various events conducted by the City's Parks, Recreation, and
Community Services Agency for a three (3) year term. The Agreement remains in effect
through March 31, 2025.
B. On October 4, 2022, the parties entered into a First Amendment to the Agreement (#A-2022-
192) to increase the overall annual compensation for services during the remainder of the term
of the Agreement.
C. The parties wish to further amend the Agreement to increase the overall annual compensation
for years 2 and 3 of the Agreement to accommodate additional events.
The Parties therefore agree:
SecttQ- -aa-, Compensation, is hereby amended to increase the annual compensation by
an additional-$45,000 for years 2 and 3 of the term of the Agreement and increase the overall
compensation to the Agreement in an amount not -to -exceed Five Hundred and Forty
Thousand Dollars and Zbro Cents ($540,000).
2. Except as modified by this Second Amendment, all terms and conditions of the Agreement, as
amended, shall remain in full force and effect.
[signature page follows]
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement
on the date and year first written above.
ATTEST
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
ndon Salvatierra
Deputy City Attorney
RECOMMENDED FOR APPROVAL
Hawk Scott
Executive Director
Parks, Recreation & Community Services Agency
CITY OF SANTA ANA
THOMAS R. HATCH
Interim City Manager
Al PARTY RENTAL
O
Title: C. 0 t3
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