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Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 16, 2024
TOPIC: Traffic Control Equipment and Services at City Events
AGENDA TITLE
Second Amendment to Agreement with California Barricade Rentals, Inc. for Traffic
Control Equipment and Services at City Events to Increase the Total Agreement Not To
Exceed Amount by $185,000 through March 31, 2025, for a New Total Not to Exceed
Amount of $400,000 (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a second amendment to the agreement with
California Barricade Rentals, Inc. for traffic control equipment and services at City events to
increase the total agreement not to exceed amount by $185,000 through March 31, 2025
for a new total not-to-exceed amount of $400,000 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On April 5, 2022, the City entered into an agreement to California Barricade, Inc. for traffic
control equipment and services for City events. The award was made through a
competitive Request for Proposals (RFP) process, whereby California Barricade Rentals,
Inc. was selected.
On June 6, 2023, the City approved an amendment to increase the agreement amount
by $65,000 to fund additional Parks, Recreation, and Community Services Agency
(PRCSA) events as well as other future Police Department community events requiring
these services. Out of the $65,000 amendment, $40,000 was allocated to PRCSA and
$25,000 was allocated to the Police Department.
Staff is requesting an increase of $185,000 through the end of the contract. This past
year, the Fiesta Patrias Parade increased the need by $55,000 and $65,000 is
anticipated for next year ($120,000 total). The newly added Tet Festival is anticipated to
need $15,000 for each of the two upcoming years ($30,000 total) and, due to the size
last year, the Egg Hunt is anticipated to need an increase of $5,000 each year as well
($10,000 total). Lastly, staff is requesting $20,000 for any unanticipated need in
services.
Traffic Control Equipment and Services at City Events
January 16, 2024
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FISCAL IMPACT
Funds are budgeted and available in the following account for the current year and will
be budgeted and made available for the following year subject to City Council approval.
Expenditure amounts may differ from year to year, but will remain within the total
agreement amount.
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit, Account
Description
Amount
FY 23-24 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$62,000
FY 24-25 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$123,000
EXHIBIT(S)
1. Second Amendment
Submitted By: Hawk Scott, Executive Director of PRCSA
Approved By: Tom Hatch, Interim City Manager
SECOND AMENDMENT TO AGREEMENT WITH
CALIFORNIA BARRICADE RENTALS, INC.,
TO PROVIDE TRAFFIC CONTROL EQUIPMENT AND SERVICES
THIS SECOND AMENDMENT to the above-referenced agreement is entered into on January
16, 2024, by and between California Barricade Rentals, Inc., a California corporation dba
California Barricade (“Contractor”), and the City of Santa Ana, a charter cit y and municipal
corporation organized and existing under the Constitution and laws of the State of California
(“Cit y”).
RECITALS
A. Following Request for Proposal (“RFP”) No. 21-139, the parties entered into Agreement
No. A-2022-049 (“Agreement”) dated April 5, 2022, to retain a qualified contractor to
provide traffic control equipment and services for the City’s Parks, Recreation, and
Community Services Agency. The Agreement is in full force and effect through March
31, 2025.
B. On June 6, 2023, the Parties entered into a First Amendment to the Agreement (#A-2023-
096) to revise the terms to the compensation language and increase the overall not-to-
exceed amount to the Agreement.
C. The parties now wish to further amend the Agreement to increase the compensation
under the Agreement by $185,000 for additional City events and cover increased costs.
The Parties therefore agree:
1. Section 2.a., Compensation, is hereby amended to increase the overall compensation to
the Agreement in an amount not-to-exceed Four Hundred Thousand Dollars and Zero
Cents ($400,000).
2. Except as modified by this Second Amendment, all terms and conditions of the
Agreement, as amended, shall remain in full force and effect.
[signature page follows]
IN W ITNESS WHEREOF, the parties hereto have executed this Second Amendment to
the Agreement on the date and year first written above.
Jennifer L. Hall Thomas R. Hatch
City Clerk Interim City Manager
APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO, City Attorney
By:____________________________
Brandon Salvatierra By:
Deputy City Attorney Title:
RECOMMENDED FOR APPROVAL
______________________________
Hawk Scott
Executive Director
Parks, Recreation and Community Services Agency
David F. Tangitau
President