HomeMy WebLinkAboutINFINITY COMMUNICATIONS AND CONSULTING, INC. (6)INSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
eTPAi-
CITY CLERK
DATE: EFFR 9 ZR24
0O
(�_:. Sepal e � "` THIRD A
N-2019-187-05
THIS THIRD AMENDMENT to the above -referenced agreement is entered into on January 22,
2024, by and between Infinity Communications and Consulting, hic. ("Consultant"), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("City"). City and Consultant shall hereinafter
collectively be referred to as "the Parties."
RECITALS
A. The Parties entered into Agreement No. N-2019-187, dated July 9, 2019, by which
Consultant agreed to provide consulting and program compliance services for the E-Rate
School and Libraries Program ("Agreement').
B. On June 29, 2021, the Parties entered into a First Amendment (#N-2019-187-02) to expand
the Scope of Services previously established and to increase compensation in connection
with the additional scope of work by Ten Thousand Dollars and Zero Cents ($10,000.00).
C. On July 1, 2022, the Parties entered into a Second Amendment (#N-2019-187-04) to add
additional design consulting services for the Main Library and Newhope Library E-Rate
projects, increase the compensation, extend the term of the Agreement, and update the
insurance requirements for the expanded services.
D. The Parties wish to further amend the Agreement to revise the scope of services and adjust
costs/compensation amounts for the revised services.
The Parties therefore agree:
Section 1, Scope of Services, is hereby amended to remove and replace the scope of services
with the projects outlined in Exhibit B-3, attached hereto and incorporated by reference. Said
revisions include removal of design services for the Newhope Library and expand services at
the Main Library E-Rate projects; and
2. Section 2(a), Compensation, is hereby amended to revise the compensation to be expended
during the term of the Agreement, including any extension periods, in an amount not -to -exceed
$45,540. This amount includes the base amount of $41,400 and a contingency amount of
$4,140 for services provided at the sole discretion of the City.
3. Except as modified by this Third Amendment, all terms and conditions of the Agreement, as
amended, shall remain in full force and effect.
[signatures on nextpage]
Page 1
SIGNATURE PAGE FOR THIRD AMENDMENT TO AGREEMENT WITH INFINITY
COMMUNICATIONS AND CONSULTING, INC. FOR E-RATE PROGRAM
COMPLIANCE SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to the
Agreement on the date and year first written above.
ATTEST
APPROVED AS TO FORM
Sonia R. Carvalho
City Attorney
By:
andon Salvatierra
Deputy City Attorney
RECOMMENDED FOR APPROVAL
Aeloe-f
Brian Stei erg
Executive Director
Library Services Agency
Page 2
CITY OF SANTA ANA
A&1jqA
'Thomas R. Hatch
Interim City Manager
CONSULTANT
�%Aw
Name: Martin Skiby
Title: CEO
EXHIBIT B-3
i-N F I v
COMMUNICATIONS & CONSULTING
AN EMPLOYEE OWNED COMPANY
PROJECT ATTACHMENT 0492•FY2023
SANTA ANA PUBLIC LIBRARY
Client No, 0492
SERVICES. CATEGORY ONE E•RATE CONSULTING SERVICES
INFINITY'S RESPONSIBILITIES
Infinity shall perform the following tasks for our Category One E•Rate Consulting Services:
E•RATE AND CALIFORNIA TELECONNECT FUND (CTF) CONSULTING SERVICE
1, CllentAccess — Infinity will be available to the Client by phone, email, or In person to address Client related E-Rate Funding issues.
Client will provide Infinity with a minimum of 72 hours' notice of a request for onsite service,
2, Program Updates — Infinity will update the Client on changes In the E-Rate and CTF process and help staff to lake advantage of
newly eligible products and services.
3. Program Compliance — Infinity will assist the Client to verify that USAC rules are being followed and, if necessary, provide guidance
on new processes or procedures to ensure program compliance, in regard to Bid Evaluations, Procurement, Technology Plans, CIPA
compliance, Technology Budget, and Document Retention.
E-RATE APPLICATION MANAGEMENT
1. Needs Assessment and Strategic Planning — Infinity will assist the Client to determine a Filing Strategy that best meets the Client's
needs to maximize the Client's E-Rate funding opportunities.
2. Determination of Funding Request Amount — infinity will prepare the required "Item 21 Attachment Sheet", by; review one (1) month
of the Client's bills from eligible Service Providers to determine an estimated annual funding request, review of Client's current annual
contract(s) for eligible services, and/or review of new contract(s) for eligible services.
3. File Forms — Infinity will prepare and file the following forms required by USAC's School and Library Division to receive E-Rate
Category One Telecommunications and Internet Access funding: Form 470, Form 471, and Form 486.
4. Administration of PIA Process — Infinity will assist the Client in responses to and delivery of the required documentation for USAC's
"Program Integrity Assurance" (PIA) information requests,
5. Service Provider Collections— Infinity will prepare the Service Providers required forms ("Discount Grids") to have the Client's eligible
discounts added to the monthly Service Provider Bills (SPI Method) or prepare and file the Form 472 (BEAR Method) to have a
reimbursement check issued for the eligible discount amount.
6. Application Status — Infinity will provide the Client with progress status on applications, reviews, and modifications, for the Client's
open funding requests.
REQUEST FOR PROPOSAL RFP) MANAGEMENT SERVICES
1, Develop RFP Documents — Infinity will develop a Request for Proposal (RFP) for Category One Services in compliance with the
Client's Local/State and the E-Rate Program's procurement requirements. If newspaper publication Is required, Infinity will assist the
Client with compliance at least 20 days prior to receipt of responses to the Form 470.
2. RFP Tracking — Infinity will distribute and track, In electronic form only, the "RFP Documents" to prospective bidders thru Infinity's
"Projects' website.
3. Administration of RFP Process — Infinity will prepare and distribute project clarification(s) and/or addenda(s) to address questions
from prospective bidders,
4. Bid Opening — Infinity will conduct the opening of bid response(s). All bid openings will be held at Infinity's offices, unless otherwise
agreed upon between the Client and Infinity.
5. Bid Evaluation - Infinity will evaluate the bid responses based on the E-Rate Program's requirements for the "Evaluation of Bids" and
provide the Client with recommendations for the award of contract(s).
6. Contract Administration — Infinity will collect the documents necessary for the award of contract from the successful bidder and
coordinate the delivery to the Client for execution,
AUDIT ASSISTANCE
1, Document Retention — Infinity will maintain a copy of the documents required for E-Rate Program's "Document Retention Policy",
Including "Pre-bldding Process", "Bidding Process", "Award of Contracts "Application Process", "Purchase and Delivery of Service",
"Invoicing", "Inventory", and "Forms and Rules Compliance", for up to 10 years from the last date of service.
2. Document Assistance — Infinity will assist the Client in the preparation and delivery of the Auditor requested documentation.
Project Attachment for E-Rate Services I Page 1 of 3
PO Box 999, Bakersfield, Ca, 93302 1 Phone: 661.716.1840 1 Fax: 661.716,1841 1 www.infinityeomm.com
FI I i Y
COMMUNICATIONS & CONSULTING
AN EMPLOYEE OWNED COMPANY
3. Support Services —Infinity will represent the Client during all E-Rate Audits.
CLIENTS' RESPONSIBILITIES
The Client's responsibilities, for the successful completion of our Category One E•Rate Consulting Services, shall Include:
1. Appointing a representative to act on their behalf, with respect to this agreement and the subsequent projects, who has the authority
to render decisions and approve requests from Infinity, In a timely manner as not to cause unreasonable delay in the progress of
Infinity's service.
2. Provide Infinity with reasonable access to the site, if applicable, to allow Infinity the ability to perform the work detailed in this
agreement.
3. Provide Infinity all information, required for the successful completion of the agreed service, within 10 days, after the receipt of a
request from Infinity, This Includes at a minimum, but not limited to; Copies of Monthly Service Provider Bills, Copies of Service
Provider Contracts, Approved Free & Reduced Lunch numbers, Budget Information, Copy of Approved Technology Plan, Copy of
CIPA Compliance, and "Authorized Contact" information,
4. Provide a Letter of Authorization (LOA), authorizing Infinity, to act on the Client's behalf to file E-Rate forms and respond to the
USAC's request for information.
5, Sign and certify the E-Rate forms required for the Client's application for funding, In a timely manner, as not to cause a failure to
comply with the E-Rate Program's time sensitive deadlines,
6. Require the Service Provider, for the eligible services the Clients is entitled to receive California Teleconnect Fund (CTF) support, to
Invoice USAC by the SPI Method (Form 474).
7. Maintain and update an "Equipment Asset Register" (EAR), The EAR shall detail the make, model, serial number, and location of all
equipment purchased with the support of the Universal Services Fund (E-Rate Program). The Client will provide Infinity a copy of
the EAR for compliance with the "Inventory" section of E-Rate's "Document Retention Policy".
8. Maintain and update a "Service Provider Reimbursement Reconciliation" (SPRR) spread sheet, The SPRR shall include, by FRN(s),
the total amount of funds associated with each reimbursement, and/or the total amount of discounts (in the form of discounted bills,
checks, or credits) received from the Service Provider. The Client will provide Infinity a copy of the SPRR for compliance with the
"Invoicing" section of E-Rate's "Document Retention Polley",
9. Retain documents, for each funding request, related to the "Pre -bidding Process", "Bidding Process", "Award of Contracts",
Application Process', "Purchase and Delivery of Service", "Involcing", "Inventory", and "Forms and Rules Compliance" for a period of
at least 10 years from the last date of service.
* In the event, something unforeseen happens that is not covered under PROJECT ATTACHMENT #0492-FY2023 with this contract,
an additional fee will be negotiated before any additional services are provided.
*" Should the client cease services with Infinity and request document re -constriction for past years filings, there will be a charge
for the time to re-create the document library. This charge will be assessed at the time of the request and will need to be paid
prior to the release of the reconstructed documents.
TERM OF CONTRACT:
This Agreement Is for a term of three (3) years, with an expiration date of June $0, 2025.
PAYMENT SCHEDULE
Infinity's fee will be an annual flat rate fee of $4,000.00, for FY2023 - Year 1 of contract • for Category One services,
Infinity's fee will be an annual flat rate fee of $3,200.00, for FY2024 - Year 2 of contract - for Category One services.
Infinity's fee will be an annual flat rate fee of $3,200.00, for FY2025 - Year 3 of contract - for Category One services.
Infinity's fee Is Invoiced on a quarterly schedule, unless otherwise directed by the Santa Ana Public Library.
Existing services are for services currently being requested through the E-Rate program.
Additional or new services may require and additional fee. This fee must be agreed to prior to billing.
Project Attachment for E-Rate Services I page 2 of 3
PO Box 999, Bakersfield, Ca, 93302 1 Phone: 661,MV840 I Fax; 661.716,1841 I www.infinitycomm.com
I_�T Y
COMMUNICATIONS & CONSULTING
AN EMPLOYEE OWNED COMPANY
For additional works that is required outside the scope of the original project, the hourly rates listed will be charged. Standard
are subject to review and adjustment. The hourly rates effective on the date of the Agreement are:
Principal
$175.00/hour
Sr. Systems Designer
$155.001hour
Systems Designer
$125.001hour
CAD Operator
$75.00/hour
Sr. Project Manager
$155.001hour
Project Manager
$95.00/hour
Design Team Coordinator
$75.00/hour
E-Rate Compliance Consultant
$140.001hour
E-Rate Specialist, III
$90.001hour
E-Rate Specialist II
$75.00mour
E-Rate Specialist, I
$55.00/hour
Support Staff
$50.00mour
Reimbursable Expenses Schedule
Reimbursable Expense rates are subject to annual review and adjustment. The rates effective on the date of the Agreement are:
Newspaper Advertisement
8"xl1" Copies/impression
Blueprint Copies
Reproducible Copies (Mylar)
Reproducible Copies (Paper)
Legal Counsel
Travel Expenses:
Mileage (auto)
Airfare
Meals
Lodging
Standard Labor Rate
at cost + 15%
$0.051sheet
at cost + 15%
at cost + 15%
at cost + 15%
at cost + 15%
$0.581mile
at cost + 15%
at cost + 15%
at cost + 15%
See Hourly Rate Schedule Above
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the date written below:
Infinity Communicado
Consulting, Inc.
Sant na Public ibrary
06/0612022
Signature
Date
Signature
Date
Ma '
Chief Executive Officer
I3 p„ Q d S r h r"
4,t b ry
Title
Name
Title
4.0. Box 999, Bakersfield,
Ca. 93302
20 Civic Ctr. Plaza, Santa
Ana, CA 92701
Address/City/Sate/Zip
Address/CitylSate/Zip
82-0573429
95-6000785
Federal Tax ID#
Federal Tax ID#
Project Attachment for E-Rate Services I Page 3 of 3
PO Box 999, Bakersfield, Ca. 93302 1 Phone: 661.716.1840 1 Fax: 661.716.1841 1 www.infinitycomm.com
T44F r+11
COMMUNICATIONS & CONSULTING
AN EMPLOYEE OWNED COMPANY
PROJECT ATTACHMENT # 0492.23C MAIN
SANTA ANA PUBLIC LIBRARY
Client No: 0492
SERVICES: DESIGN SERVICES
INFINITY'S. RESPONSIBILITIES:
Infinity shall perform the following tasks for our Design Services:
Low Voltage Design Review Services:
1. Perform a preliminary evaluation of the Client's provided programming requirements, project schedule, budget, and proposed
scope of work.
2, Coordinate with the Client's Staff and Design/Construction Professionals, Including (but not limited to); Facilities/Tech Department,
Architect, Electrical Engineer, Construction Manager, etc.
3. Review customer provide System specification(s)
4. Review customer provide drawings of site plans, floor plans, wall elevations, system single lines and installation details, as required.
Bid Management Services;
1, Assisi Client to determine a Procurement process (Formal Bid, Informal Bid, State Master Contract, etc.) that adheres to the
Local/State rules and regulations.
2. Prepare "Bidding Documents" for distribution to prospective bidders. Documents include (but are not limited to); Bid Manual,
General Conditions, Bid Forms, Specifications, Drawings, Addenda, etc.
3. Assist the Client in the preparation of a'Notice of Advertisement" as required by State, Local, Federal, laws and policies enacted
by the District Board of Education,
4. Distribute, In electronic form only, "Bidding Documents" to prospective bidders thru Infinity's "Projects" website,
5, Manage and track the project "Bidding Documents" and "Prospective Bidder's List" thru Infinity's "Projects" website,
6. Perform One (1) Pro -Bid Job Welk/Bidder's Conference, per project.
a. Prebid Job Walk or a Bidders Conference may be conducted virtually, if In -person participation is not possible.
7. Prepare and distribute project clarificatlon(s) and addenda(s) to address questions from prospective bidders.
8. Organize and conduct opening of bid response(s).
a. All bid openings will be conducted at Infinity's offices, unless otherwise directed by the Client.
9. Provide the Client with a non -bias evaluation of bid response(s) for the specified systems.
10. Prepare and administration of awarding contracts for construction.
11, Provide the Client with one (1) Electronic and one (1) Hardcopy copy of all pre -Form 471 "Bidding Documents", bid evaluations,
and contracts, as required for Document Retention per the E-Rate program,
E-Rate Application Management Services:
1, Coordinate with the Client's staff and designkonstruction professionals to adhere to the Schools and Library's Division (SLD) E-
Rate program rules and regulations for funding requests.
2. Assist the Client to determine the funding request and filing strategy most appropriate to their needs,
3. Prepare and submit One (1) Form 470 for certification and approval.
4. Review and Comment on Client provided Item 21 Attachment Sheets and Executed Contracts,
5. Prepare and submit the Form 471(s) for certification and approval.
6. Monitor and Inform the Client of the Form 471 (a) Application Status.
7. Coordinate with the Client and Service Provider to respond to Program Integrity Assurance (PIA) questions.
8. Prepare and submit the Form 486 for certification and approval.
9. Assist the Client to determine the USAC Invoicing method that Is most appropriate to their needs.
10. Review and comment on contractor provided Service Certification(s),
11, Prepare and submit the Service Substitution process for changes to the approved Item 21 equipment list(s).
12, Prepare and submit the Service Delivery Extension and/or Invoice Deadline Extension request(s),
13. Prepare and submit the Form 500 for certiflcation and approval.
14. Prepare and submit One (1) Applicant Reimbursement Form 472 for certification and approval, per project.
15, Provide the Client with one (1) Electronic and one (1) Hardcopy copies of all post -Form 471 project documents, final equipment
lists, and certifications of payment, as required for Document Retention per the E-Rate program.
Project Attachment 0492-23C Main I Page 1 of 4
PO Box 999. Bakersfield, Ca. 93302 1 Phone: 661.716.1840 1 Fax: 661.716.1841 1 www.inflnilycomm.com
M- f T Y
COMMUNICATIONS & CONSULTING
AN EMPLOYEE OWNED COMPANY
CLIENT'S RESPONSIBILITIES:
The Client's responsibilities, for the successful completion of this agreement, shall Include:
1. Appointing a representative to act on their behalf, with respect to this agreement and the subsequent projects, who has the authority
to render decisions and approve requests from Infinity, in a timely manner as not to cause unreasonable delay in the progress of
Infinity's services.
2, Provide Infinity all Information, required for the successful completion of the agreed service, within 10 days, after the receipt of a
request from Infinity. This Includes at a minimum, but not limited to; Copies of Monthly Service Provider Bills, Copies of Service
Provider Contracts, Approved Free & Reduced Lunch numbers, Budget Information, Copy of Approved Technology Plan, Copy of
CIPA Compliance, and "Authorized Contact" Information.
3. Provide a Letter of Authorization (LOA), authorizing Infinity, to act on the Client's behalf to file E-Rate forms and respond to the
USAC's request for Information.
4. Sign and certify the E-Rate forms required for the Client's application for funding, in a timely manner, as not to cause a failure to
comply with the E-Rate Program's time sensitive deadlines.
6. For New Contracted Services
a. Conduct an "Open and Competitive" bid process, to comply with all applicable LocallStatelFederallE-Rate. Program
procurement requirements, and biding laws for all "new' requested services and contracts.
b. Conduct a non-blas bid evaluation, per the E-Rate Program's "Evaluations of Bid" requirements, for all bid responses received
as the result of posting a Form 470 (RFP).
c, Comply with all LocallStatelFederalfE-Rate Program requirements for the Award of Contract(s), including waiting a minimum
of 28 days (after the filing of the Form 470 or RFP, whichever comes later) to execute contracts andlor to submit a Form 471
for the requested service,
d, Provide Infinity copies of all documents pertaining to an award of contract for each funding request, to comply with the E-Rate
Program's "Document Retention Policy", including but not limited to: Bidding Documents, Evaluation of responses, Board
Meeting Minutes, and Copies of the winning biddees response, and Bidder's Item 21 Attachment Sheet,
6. Maintain and update an "Equipment Asset Register" (EAR). The EAR shall detail the make, model, serial number, and location of all
equipment purchased with the support of the Universal Services Fund (E-Rate Program). The Client will provide infinity a copy of the
EAR for compliance with the "Inventory" section of E-Rate's "Document Retention Policy".
7. Maintain and update a "Service Provider Reimbursement Reconciliation" (SPRR) spread sheet. The SPRR shall Include, by FRN(s),
the total amount of funds associated with each reimbursement, andlor the total amount of discounts (in the form of discounted bills,
checks, or credits) received from the Service Provider, The Client will provide Infinity a copy of the SPRR for compliance with the
"Invoicing" section of E-Rate's "Document Retention Policy",
8, Retain documents, for each funding request, related to the "Pre -bidding Process", "Bidding Process", "Award of Contracts
Application Process", "Purchase and Delivery of Service", "Invoicing", "Inventory", and "Forms and Rules Compliance" for a period of
at least 10 years from the last date of service.
Mn the event, something unforeseen happens that is not covered under PROJECT ATTACHMENT #0492.23C MAIN with this contract, an
additional fee will he negotiated before any additional services are provided.
TERM OF CONTRACT:
This agreement shall terminate upon filing of the Form 486.
Infinity's Design Services fee will be a one-time flat rate fee of $9,000.00 for the Client's desired Category 2 project(s).
If additional services are requested by the Client that require a change order, Infinity will bill 5%o of the change order amount,
Project Attachment 0492.23C Main I Page 2 of 4
PO Box 999, Bakersfield, Ca. 93302 1 Phone: 661,716.1840 1 Fax: 661,716.1641 1 www.infinilycomm.eom
I-N-R.-NITY
COMMUNICATIONS & CONSULTING
AN EMPLOYEE OWNED COMPANY
PAYMENTSCHEDULE
DESIGN SERVICES:
Infinity will Invoice the Client for completed and approved Design Services rendered under this Agreement in various phases as follows:
Project Planning Phase
RFP Development Phase
Twenty Five percent (25%) of the Design Fee
Fifty percent (50%) of the Design Fee
Fee
In the event a contract is not awarded to a bidder by the Client, Infinity will bill for the percentage of our fee equal to infinity's completed
portion of work and reimbursable expenses,
Project planning phase:
Billing for this phase occurs at the time of the project kickoff. This would happen after a meeting with the client to discuss the scope of the
project and a project estimate has been presented and approved, along with the appropriate contract for services.
RFP Development Phase:
Billing for this phase occurs when the project is published for access to vendors. Exposure to these bid documents may happen on the
Infinitywebsiteorthedocumentsmaybedeliveredtotheclientforthemtodistribute, At this point any necessary drawings and specifications
have been completed and required contract documents have been prepared. This project is now "out for bid"
Bidding Phase:
Billing for this phase will occur when the bids are received, and a contractor has been chosen to do the work. The amount billed will be the
remaining balance of the design phase of the Infinity contract.
If there are no bids received. Infinity will than discuss the process for re -posting or soliciting bids for the client. Additional charges may apply
for document changes or updates.
Standard Hourly Rates Schedule
For additional works that is required outside the scope of work for the original project, the hourly rates listed will be charged. Standard Hourly
Rates are subject to review and adjustment. The hourly rates effective on the date of the Agreement are:
Principal
$175.00/hour
Sr. Systems Designer
$156,001hour
Systems Designer
$126.001hour
CAD Operator
$75.00/hour
Sr. Project Manager
$155,001hour
Project Manager
$95.00/hour
Design Team Coordinator
$75,00/hour
Support Staff
$60.00mour
Project Attachment 0492-23C Main I Page 3 of 4
PO Box 999, Bakersfield, Ca. 93302 1 Phone:661.716,1840 1 Fax: 661.716.1841 1 www.inMitycomm.com
T Y
COMMUNICATIONS & CONSULTING
AN EMPLOYEE OWNED COMPANY
Reimbursable Expenses Schedule
Reimbursable Expense rates are subject to annual review and adjustment. The rates effective on the date of the Agreement are:
Newspaper Advertisement
8'x11" Copies/Impression
Blueprint Copies
Reproducible Copies (Mylar)
Reproducible Copies (Paper)
Legal Counsel
Travel Expenses:
Mileage (auto)
Airfare
Meals
Lodging
Standard Labor Rate
at cost + 15%
$0.051sheet
at cost + 15%
at cost + 15°%
at cost + 15%
at cost + 15%
$0.581mile
at cost + 15%
at cost+ 15%
at cost + 15%
See Hourly Rate Schedule Above
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the date written below.
Inc.
06/06/2022
Chief Executive Officer
Title
43.0. Box 999, Bakersfield, Ca. 93302
AddresslCitylSatelZip
82-0573429
Federal TaxID#
Santa Public Library
_ r-23 asp
Signature r Date
13&iLo S-)CrjjLc`, L-,6rzarl ServrcGS (J'rrciaR
Name Title �-
20 Civic Ctr. Plaza, Santa Ana, CA 92701
Address/City/Sate/Zip
95-6000785
Federal Tax ID#
Project Attachment 0492-23C Main I Page 4 of 4
PO Box 999, Bakersfield, Ca. 93302 1 Phone: 661.716.1840 1 Fax: 661.716.1841 1 www.infinitycomm.com
F F IWT Y Exhibit B-3
COMMUNICATIONS & CONSULTING
AN EMPLOYEE OWNED COMPANY
ADDENDUM #001
SANTA ANA PUBLIC LIBRARY
Client No: 0492
SERVICES: ADDENDUM TO DESIGN SERVICES
This Addendum to Agreement No. "0492-23C" for "Category Two Design Services for Main" is entered into by and between Infinity
Communications & Consulting, Inc. hereinafter referred to as "Infinity," and "Santa Ana Public Library" hereinafter referred to as the "Client."
Description of Addendum:
1. Writing additional scope of work for the Main Library for Design Services based on information in drawing provided by the Client's
architect at a future date.
TERM OF CONTRACT: This addendum work will be complete before or by June 30, 2025.
Infinity's fee will be a one-time Flat rate fee of $2,000.00 for Addendum Services.
Standard Houriv Rates Schedule
For additional work that is required outside the scope of work for the original project, the hourly rates listed will be charged. Standard Hourly
Rates are subject to review and adjustment. The hourly rates effective on the date of the Agreement are:
Principal $175.00/hour
Sr. Systems Designer $155.001hour
Systems Designer $125.001hour
CAD Operator $75.00/hour
Sr. Project Manager $155.00/hour
Project Manager $95.00/hour
Design Team Coordinator $75.00/hour
Support Staff $50.001hour
Reimbursable Expenses Schedule
Reimbursable Expense rates are subject to annual review and adjustment. The rates effective on the date of the Agreement are:
Newspaper Advertisement at cost+ 15%
8"x11" Copiesllmpression $0.05/sheet
Blueprint Copies at cost+ 15%
Reproducible Copies (Mylar) at cost + 15%
Reproducible Copies (Paper) at cost + 15%
Legal Counsel at cost + 15%
Travel Expenses:
Mileage (auto) $0.58/mile
Airfare at cost + 15%
Meals at cost + 15%
Lodging at cost + 15%
Standard Labor Rate See Hourly Rate Schedule Above
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the date written below.
Infinity Communications & Consulting, Inc. Santa Ana Publi Library
11/03/2023 1 " 23 J 1
Signatur Date Signature y Date
14"y Chief Executive Officer EA j o lU S'tc rNf berc L,brarl SPfy i C tS �1 rccH-
N me Title Name el Titie
P.O. Box 999, Bakersfield, Ca. 93302 20 Civic Ctr. Plaza, Santa Ana, CA 92701
Address/City/SatelZip Address/City/Sate/Zip
82-0573429 95-6000785
Federal Tax ID# Federal Tax ID#
Project Attachment #0492-23C Addendum
Page 1 of 1
P.O. Box 999 Bakersfield, CA 93302 1661.716.1840 1 www.infinitycomm.com
Sepulveda, Maria
From: City of Santa Ana <certificate-request@ctrax.jdidata.com>
Sent: Monday, October 23, 2023 8:22 AM
To: Sepulveda, Maria; Castro, Maria Miranda (Library)
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
C IT) STAFF: PRINT THIS PAGE AND INCLUDE N\lTH AGREENIENT fO THE CLERK OF -I-HE C'OLNCIL
Contractor Infinity Communications & Consulting, Inc.
Name:
Project N-2019-187-04
Number:
Project Second Amendment To Agreement With Infinity Communications And
Name: Consulting, Inc. For E-Rate Program Compliance Services
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF POLICY EXPIRATION COI
INSURANCE NUMBER DATE DATE
AUTOMOBILE
LIABILITY
GENERAL
LIABILITY
WORKERS
COMPENSATION
AND
EMPLOYERS'
LIABILITY
Thank you,
BA9N276397 10/24/2024 10/ 17/2023
68000IJ742131 02/17/2024 02/14/2023
FILE NAME
Santa Ana COLpdf
city of Santa ana COI.pdf
WC034275014TX 07/01/2024 06/28/2023 ADP_TS_COI_Standard_WC Acord_25_141864869.pdf
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
1
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor
Infinity Communications & Consulting, Inc.
Name:
Project
N-2019-187-05
Number:
Second Amendment To Agreement With Infinity
Project
Communications And Consulting, Inc. For E-Rate Program
Name:
Compliance Services
The Certificate of Insurance (COI) submitted indicates that the coverages comply
with the insurance requirements.
The compliant coverage(s) are:
TYPE OF POLICY EXPIRATICOI
FILE NAME
INSURANCE NUMBER ON DATE DATE
AUTOMOBIL10/17/20
BA9N276397 10/24/2024 Santa Ana COI.pdf
E LIABILITY 23
GENERAL 02/07/20
6801J742131 02/17/2025 certificate - infinity.pdf
LIABILITY 24
WORKERS
COMPENSATI
WC03427501406/28/20ADP_TS_COI_Standard_WC_Acord_25_1418
ON AND 07/01/2024
TX 23 64869.pdf
EMPLOYERS'
LIABILITY
No further action is required at this time.
Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
2/8/2024 2:36 PM