HomeMy WebLinkAboutItem 13 - Aggregate Blanket Order Contracts for Waterworks Fittings and Supplies with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 5, 2024
TOPIC: Waterworks Fittings and Supplies
AGENDA TITLE
Amend Aggregate Blanket Order Contracts for Waterworks Fittings and Supplies with
Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply
Company for a new Aggregate Amount Not to Exceed $2,400,000 (Specification No.
21-012) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to increase the blanket order
contract not-to-exceed amount with Core & Main LP, Ferguson Enterprises LLC, and
Western Water Works Supply Company for the purchase of waterworks fittings and
supplies by an annual $400,000, for a new aggregate amount not to exceed
$2,400,000, for the current contract term expiring May 17, 2024, and two one-year
renewal periods.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On May 18, 2021, at the conclusion of a competitive bidding process, the City entered
into a three-year agreement, with provisions for two one-year renewal periods, with
Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply
Company, for waterworks fittings and supplies. The materials purchased through these
agreements are used by the Public Works Agency’s Water Resources Division to
perform necessary maintenance and repairs of the City’s extensive water delivery
system that includes 20 wells, seven pumping stations and reservoirs, seven import
water connections, and 450 miles of water distribution mains. Additionally, materials can
be sourced for Capital Improvement Program (CIP) projects throughout the City.
On March 15, 2022, the City Council approved an annual increase of $175,000 to
waterworks fittings contracts. The City’s Advanced Meter Infrastructure Project is
currently underway and requires the City to maintain a greater inventory on hand for the
Water Resources Division to sustain the City’s water system. Staff continues to evaluate
water systems needs and is recommending an additional increase to the blanket order
contracts for waterworks fittings and supplies by an aggregate amount of $400,000, for
Waterworks Fittings and Supplies
March 5, 2024
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a revised annual aggregate amount not to exceed $1,000,000, for the remainder of the
agreement term, for a total aggregate amount of $2,400,000.
FISCAL IMPACT
Additional funds in the amount of $400,000 are available for expenditure in the current
Fiscal Year 2023-24. Funds in the amount of $1,000,000 will be included in the
proposed annual budgets for future years for City Council consideration as follows:
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Contract (3-Year Term)
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$50,000
06017640-
63001
Water Water Production &
Supply, Miscellaneous
Operating Expenses
$50,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous
Operating Expenses
$150,000
2023-24
06017646-
63001
Water Water Meter Services,
Miscellaneous
Operating Expenses
$150,000
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$100,000
06017640-
63001
Water Water Production &
Supply, Miscellaneous
Operating Expenses
$100,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous
Operating Expenses
$400,000
2024-25
06017646-
63001
Water Water Meter Services,
Miscellaneous
Operating Expenses
$400,000
2025-26
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$100,000
Waterworks Fittings and Supplies
March 5, 2024
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Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
06017640-
63001
Water Water Production &
Supply, Miscellaneous
Operating Expenses
$100,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous
Operating Expenses
$400,000
06017646-
63001
Water Water Meter Services,
Miscellaneous
Operating Expenses
$400,000
TOTAL:$2,400,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Tom Hatch, Interim City Manager