HomeMy WebLinkAboutItem 13 - AA Existing Construction Contract with James W. Fowler Co Public Works Agency
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 20, 2024
TOPIC: SR-55/Ritchey Street Water Improvements
AGENDA TITLE
Approve Appropriation Adjustment in the Amount of $1,150,000 and Additional
Contingency Funds in the Amount of $1,100,000 for an Existing Construction Contract
with James W. Fowler Co., and Additional Contract Administration, Inspection, and
Testing in the Amount of $50,000 with an Estimated Project Delivery Cost of $8,400,000
for the SR-55/Ritchey Street Water Improvements Projects (Project Nos.19-6438, 19-
6439, 19-6440) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $1,150,000 in reimbursement
obligation funds from Orange County Transportation Authority (OCTA), as stipulated
in the three Utility Reimbursement Agreements for the State Route 55 Improvement
Project, into the Acquisition & Construction, Water Utility Capital Projects, Expense
Reimbursement-OCTA revenue account and appropriate the same amount into the
Acquisition & Construction, Water Utility Capital Projects, Water Capital Project
expenditure account. (Requires five affirmative votes)
2. Approve an amendment to the Project Cost Analysis in the amount of $1,150,000 for
$1,100,000 in additional contingency funds and $50,000 in additional contract
administration, inspection, and testing for a new estimated total construction delivery
cost of $8,400,000.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Orange County Transportation Authority (OCTA) is the lead agency for the State
Route 55 (SR-55) freeway widening project from Interstate 405 (I-405) to Interstate 5 (I-
5). As a result of the freeway widening, various utility relocations will be needed along
the corridor, including existing City water infrastructure consisting of a water main on
Ritchey Street, two water mains crossing the SR-55 freeway, and a pressure regulating
station adjacent to the SR-55 freeway near Warner Avenue (Exhibit 1).
SR-55/Ritchey Street Water Improvements
February 20, 2024
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On December 21, 2021, the City Council authorized the award of a construction
contract to James W. Fowler Co. for various utility relocations as a result of the SR-55
freeway widening. The project is currently under construction and additional
improvements have been identified that surpass the existing contingency of $997,975.
To capitalize on the favorable pricing of the existing contract with James W. Fowler Co.,
staff recommends increasing the project contingency by $1,100,000 and the contract
administration, inspection, and testing funds by $50,000 to complete the utility relocation
project.
The recommended action will increase the project contingency and contract
administration, inspection, and testing by $1,150,000, thereby increasing the total
estimated construction delivery cost to $8,400,000, as indicated in the Cost Analysis
(Exhibit 2) and as summarized in the table below:
Project Item Current
Total
Additional
Funding New Total
Construction Contract Bid Amount $5,922,025 $5,922,025
Construction Administration, Inspection,
Testing $180,000 $50,000 $230,000
Contingencies $997,975 $1,100,000 $2,097,975
Water Engineering $150,000 $150,000
TOTAL ESTIMATED CONSTRUCTION
DELIVERY COST $7,250,000 $1,150,000 $8,400,000
FISCAL IMPACT
Approval of the requested Appropriation Adjustments will recognize $1,150,000 in
reimbursement obligation funds from OCTA, as outlined in the Cooperative Agreement
No. C-0-2201 and three Utility Reimbursement Agreements for the State Route 55
Improvement Project, into the Acquisition & Construction, Water Utility Capital Projects,
Expense Reimbursement-OCTA revenue account (No. 06617647-57004) and
appropriate the same amount into the Acquisition & Construction, Water Utility Capital
Projects, Water Capital Project expenditure account (No. 06617647-66301).
All funds expended for the water relocation project costs will be reimbursed by the
Orange County Transportation Authority (OCTA). As discussed at various
project/funding coordination meetings between City and OCTA staff, the three Utility
Reimbursement Agreements will be revised at the end of the project to account for all
expenses incurred by the City, after all final costs have been identified. Funds will be
budgeted and available for expenditure in Account No. 06617647-66301 in the following
water relocation projects: $543,220 for Project No. 19-6439, and $606,780 for Project
No. 19-6440.
SR-55/Ritchey Street Water Improvements
February 20, 2024
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The following table summarizes the funds budgeted and available in current FY 2023-24
for expenditure to deliver construction of this project. Any remaining balances not
expended at the end of the fiscal year will be presented to the City Council for approval
of carryovers to FY 2024-25.
Fiscal
Year
Accounting Unit –
Account No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
Existing Project Budget
2023-24 06617647-66301
(19-6438)
Acquisition &
Construction
Water Utility Capital
Projects, Water
Capital Project
$2,520,000
2023-24 06617647-66301
(19-6439)
Acquisition &
Construction
Water Utility Capital
Projects, Water
Capital Project
$2,530,000
2023-24 06617647-66301
(19-6440)
Acquisition &
Construction
Water Utility Capital
Projects, Water
Capital Project
$2,200,000
Additional Funding
2023-24 06617647-66301 Acquisition &
Construction
Water Utility Capital
Projects, Water
Capital Project
$1,150,000
TOTAL:$8,400,000
EXHIBIT(S)
1. Location Map
2. Revised Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Tom Hatch, Interim City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project Nos. 19-6438, 19-6439, 19-6440:
Ritchey Street Water Main, SA-7 Pressure
Regulating Station, & SR-55 Water Main Crossing
Project
Location
EXHIBIT 2
REVISED COST ANALYSIS
CONSTRUCTION PROJECT NO. 19-6438, 19-6439, 19-6440: SR-55/Ritchey
Water Main Improvements
Construction Contract $ 5,922,025
Contract Administration, Inspection and Testing $ 230,000
Water Engineering $ 150,000
Contingencies $ 2,097,975
TOTAL ESTIMATED CONSTRUCTION COSTS $ 8,400,000