HomeMy WebLinkAboutItem 15 - AA and Award a Purchase Order to Santa Ana Guaranty Chevrolet MotorsPublic Works Agency
www.santa-ana.org/public-works
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 20, 2024
TOPIC: Purchase of Eight Chevrolet EV Blazer SUVs for Various City Agencies
AGENDA TITLE
Approve an Appropriation Adjustment and Award a Purchase Order to Santa Ana
Guaranty Chevrolet Motors, Inc. for Eight EV Blazer SUVs, in an Amount Not -to -Exceed
$563,304 (Bid No. 23-184A) (Non -General and General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $214,364 in prior -year fund
balance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward
revenue account and appropriate the same amount into the Fleet Services -Air Quality
Improvement expenditure account. (Requires five affirmative votes)
2. Authorize a one-time purchase and payment of purchase order to Santa Ana
Guaranty Chevrolet Motors, Inc. for eight Chevrolet EV Blazer SUVs, in an amount
not -to -exceed $518,304, with a $45,000 contingency.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency's Parks, Fleet, and Facilities Services Division is responsible
for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and
maintenance equipment. The Fleet Services team routinely strategizes to implement
green measures that advance the California Clean Air Act mobile source emission
reduction goals.
Adopted in 1990, California Assembly Bill 2766 (AB 2766) allows motor vehicle
subvention fund recipients to replace conventionally fueled vehicles with lower emission
and zero emission vehicles. To further reduce the City's carbon footprint, greenhouse
gas emissions, and overall operational maintenance cost, the Fleet Services Division is
requesting to purchase three Chevrolet EV Blazer SUVs for the Public Works Agency
and two Chevrolet EV Blazer SUVs for the Community Development Agency.
In addition, the Planning and Building Agency has recently hired three Code Enforcement
Officers, which would require additional vehicles for the Officers to conduct daily
inspections within the city. The Planning and Building Agency has determined they have
enough budget to request the purchase of three Chevrolet EV Blazer SUVs.
Purchase of Eight Chevrolet EV Blazer SUVs for Various City Agencies
February 20, 2024
Page 2
The Invitation for Bids (IFB) No. 23-184A (Exhibit 1) was advertised on December 13,
2023 on the City's online bid management and publication system. A summary of IFB
vendor participation and results is as follows:
184
Vendors notified
22
Santa Ana vendors notified
9
Vendors downloaded the bid packet
1
Bids received
1
Bid received from Santa Ana vendors
Bids were solicited, opened on January 3, 2024, and have been evaluated. One bid was
submitted by the IFB deadline. Guaranty Chevrolet Motors, Inc. of Santa Ana, CA, only
submitted bid pricing for all five EV Blazer SUVs. The bid submitted by Santa Ana
Guaranty Chevrolet Motors, Inc. was determined to be the lowest, responsible bid, was
responsive to the specifications for the vehicles, and met the City's requirements
(Exhibit 2). Staff recommends awarding a Purchase Order to Guaranty Chevrolet
Motors, Inc., the sole bidder, for the purchase of these eight EV Blazer SUVs. Santa
Ana Guaranty Chevrolet Motors, Inc. has successfully done business with the City for
over 11 years, and consistently provides competitive pricing and responsible bids in
response to the competitive solicitations released by Purchasing for the Public Works
Agency on behalf of City departments.
FISCAL IMPACT
With the approval of the requested appropriation adjustment, $214,364 will be
recognized in prior -year fund balance in the Air Quality Improvement (AB 2766) Fund,
Prior Year Carry Forward revenue account (No. 03117002-50001) and appropriate the
same amount into the Fleet Services -Air Quality Improvement, Machinery and
Equipment expenditure account (No. 03117101-66400).
Funding is available in FY 2023-24 budget and available for expenditures in the
Housing Asset, Housing Authority Funds, and Planning and Building Agency.
Fiscal Year
Accounting
Fund
Accounting Unit,
Amount
Unit-
Description
Account Description
Account #
Appropriation Adjustment
03117101-
Air Quality
Fleet Services -Air
FY 23-24
66400
Improvement
Quality Improvement,
$214,364
Machinery & Equipment
Existing Budget
Purchase of Eight Chevrolet EV Blazer SUVs for Various City Agencies
February 20, 2024
Page 3
Fiscal Year
Accounting
Fund
Accounting Unit,
Amount
Unit-
Description
Account Description
Account #
FY 23-24
60718810-
Housing Asset
Housing Asset Admin,
$69,788
66410
Vehicle Purchase
14018760-
Housing
Housing Authority-
FY 23-24
66410
Authority
Vouchers ADM, Vehicle
$69,788
Purchase
Air Quality
Planning and Building
FY 23-24
03116510-
Improvement
Agency -Air Quality
$107,000
66400
(AB 2766)
Improvement,
Machinery & Equipment
Code
01116540-
Enforcement,
Planning and Building
FY 23-24
66400
Community
Agency,
$102,364
Preservation
Machinery & Equipment
TOTAL
$563,304
EXHIBIT(S)
1. Abstract of Bids
2. Chevrolet EV Blazer SUV Sample Picture
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Tom Hatch, Interim City Manager
ABSTRACT OF BIDS
CHEVROLET BLAZER EV (23-184A)
BIDDER
LOCATION
TOTAL
Guaranty Chevrolet Motors, Inc. Santa Ana, CA $64,788
EXHIBIT 1
THE FIRST -EVER ALL -El ECTRIC
BLAZER EV
UV OF THE YEAR
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