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HomeMy WebLinkAboutItem 27 - Receive and File Boards and Commissions Biannual Attendance Report City Clerk Office www.santa-ana.org/city-clerks-office Item # 27 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 20, 2024 TOPIC: Boards and Commissions Biannual Attendance Report AGENDA TITLE Receive and File Boards and Commissions Biannual Attendance Report for June through December 2023 RECOMMENDED ACTION Receive and file Boards and Commissions Biannual Attendance Report. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Boards and Commissions Attendance Report is prepared biannually to inform the City Council regarding member attendance at board and commission meetings. This report covers the period of June through December 2023. Pursuant to Santa Ana Municipal Code Section 2-326(c), if a member of a board or commission absents themselves from two regular meetings of such board or commission, consecutively, unless by permission of such board or commission expressed in its official minutes, or fails to attend at least one-half of the regular meetings of such board or commission within a calendar year, or is convicted of a crime involving moral turpitude, or ceases to be a resident of the City, the office shall become vacant and shall be so declared by the City Council. Should the City Council find that any member of a board or commission meets the above noted absence thresholds, City Council may direct staff to return with an item declaring such vacancy and removing the board or commission member from their appointment. Any such vacancy would then be subject to appointment to fill the unexpired portion of the existing term, pursuant to Santa Ana Municipal Code Section 2- 326(b) and following the required noticing procedures of Government Code Section 54974(a). Boards and Commissions Biannual Attendance Report February 20, 2024 Page 2 4 0 6 3 Vince Frazier, the Section 8 Tenant representative on the Community Development Commission, has missed every meeting, without notice, during this reporting period despite numerous and varied attempts by staff to contact him. This is the second consecutive reporting period with the same absences. The Police Oversight Commission began holding meetings in October 2023 so data is only available for the months of October through December for this reporting period. All members attended each meeting with no absences. The Rental Housing Board has not yet met quorum, having only one appointed member. Therefore, no meetings have been held and there is no attendance information to report. All Workforce Development Board meetings for this reporting period were canceled. New appointments were recently made in January 2024, which should help this Board meet a quorum for attendance to hold a meeting. All Youth Commission meetings for this reporting period were canceled. There are currently three vacancies on this Commission and the existing four members have had scheduling conflicts making it impossible to reach a quorum and hold a meeting. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Biannual Attendance Reports Submitted By: Jennifer L. Hall, City Clerk Approved By: Tom Hatch, Interim City Manager CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL(July 2023 – Decem ber 2023) Parks, Recreation, and Community Services Commission BOARD/COMMISSION NAME: JULY Meeting Dates AUGUST Meeting Dates SEPTEMBER Meeting Dates OCTOBER Meeting Dates NOVEMBER Meeting Dates DECEMBER Meeting DatesMEMBER NAME Roberto Herrera C C X X X X Amina Sen-Matthews Cory Nelson X X X Ruby Woo Angie Gomez Maria Zacarias Torres Selica Diaz X X X X X X X X X X X X X X X Silvia Reyes David Dang ATTENDANCE KEY:X = Attended E = Excused Absence U = Unexcused Absence Page 1 of 2 Form Continued COMMENTS: 2/12/2024 ______________________________ Date ____ Department Head Signature Page 2 of 2 CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO C ITY COUNCIL(July 2023 – Decem ber 2023) BOARD/COMMISSION NAME:POLICE OVERSIGHT COMMISSION JULY Meeting Dates AUGUST Meeting Dates SEPTEMBER Meeting Dates OCTOBER Meeting Dates NOVEMBER Meeting Dates DECEMBER Meeting DatesMEMBER NAME N/A N/A N/A 10/6 11/9 12/14 DANNY VEGA X X X KEITH CARPENTER X X X X X X X X X X X X X X X X X X EVANGELINE GAWRONSKI AMALIA MEJIA CARLOS PEREA GABRIEL CASTILLO LAUGHTON NADIN SAID ATTENDANCE KEY:X = Attended E = Excused Absence U = Unexcused Absence Page 1 of 2 f. �ꢀꢁꢀ- 1-L�Date Page 2 of 2 CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL(July 2023 – Decem ber 2023) Youth Commission BOARD/COMMISSION NAME: JULY Meeting Dates AUGUST Meeting Dates SEPTEMBER Meeting Dates OCTOBER Meeting Dates NOVEMBER Meeting Dates DECEMBER Meeting DatesMEMBER NAME Brandon Nguyen C C C C C C Llyn Jaimes Dahila Sarmiento Alessandra Huizar Isabella Guerra Kimberly Cabrera Mia Verdin ATTENDANCE KEY:X = Attended E = Excused Absence U = Unexcused Absence Page 1 of 2 Form Continued COMMENTS: All commission dates did not make quorum 2/12/2024 _______________________________ Date ___ Department Head Signature Page 2 of 2