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HomeMy WebLinkAboutItem 29 - AA to Recognize Additional Measure M2 Regional Capacity Program Funds Public Works Agency www.santa-ana.org/public-works Item # 29 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 20, 2024 TOPIC: Orange County Transportation Authority Measure M2 Grant Funding AGENDA TITLE Approve an Appropriation Adjustment to Recognize Additional Measure M2 Regional Capacity Program Funds and Amend the FY 2023-24 Capital Improvement Program for Bristol Street Improvements Phase 3A & 4 (Projects 13-6792, 11-6741) (Non-General Fund) RECOMMENDED ACTION 1. Approve appropriation adjustments to recognize additional approved Measure M2 Competitive funds by the Orange County Transportation Authority due to increased construction costs in the amounts of $205,949 and $317,276 for Bristol Street Improvements Phase 3A & 4 (Project No. 13-6792, 11-6741). (Requires five affirmative votes) 2. Approve amendments to the Fiscal Year 2023-24 Capital Improvement Program to add the additional Measure M2 Competitive funds to Bristol Street Improvements Phase 3A & 4 (Project No. 13-6792, 11-6741). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Bristol Street is a major north-south transportation facility designated as a major arterial in the City’s Circulation Element of the General Plan. Improving the Bristol Street segment from Warner Avenue to Memory Lane has been a long-term priority project that will be constructed in several phases. Phase 3A of this project includes the Civic Center Drive to Washington Street segment, and Phase 4 includes the Warner Avenue to St. Andrew Place segment. Improvements include widening the street from two to three lanes in each direction, raised landscape medians, and bike lanes. On April 10, 2023, the Orange County Transportation Authority (OCTA) Board of Directors approved of their organization’s Technical Advisory Committee recommendation to increase the Bristol Street Improvement Project Regional Capacity (Project O) grant funding to a total amount of $5,444,992 for Phase 3A, and $12,227,342 for Phase 4 (Exhibits 1 and 2) due to the general increases in construction costs. Additionally, the City is required to provide matching funds in the amount of $2,803,008 and $6,568,658 for Phase 3A and Phase 4, respectively. The City Council Orange County Transportation Authority Measure M2 Grant Funding February 20, 2024 Page 2 4 0 2 9 previously recognized $5,239,043 for Phase 3A and $11,910,066 for Phase 4 of the initial award of this grant, and matching funds were previously budgeted in prior fiscal years. Any new required match will be budgeted in upcoming Capital Improvement Program (CIP) cycles. Recognition of these grant funds will amend the Fiscal Year 2023-24 Capital Improvement Program (Exhibit 3) and allow City staff to continue work on the Bristol Street Improvements project (Exhibit 4). FISCAL IMPACT Approval of the requested appropriation adjustment will recognize the additional grant award in the amount of $523,225 from Measure M Street Construction revenue account (No. 03217002-52332) and appropriate the same amount to the Measure M2 Competitive, Improvements Other Than Building expenditure account (No. 03217663- 66220). Funds are available for expenditure in Fiscal Year 2023-24, however any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2024-25. Fiscal Year Accounting Unit – Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount APPROPRIATION ADJUSTMENT 2023-24 03217663 – 66220 (13-6792) Measure M- Street Construction Measure M2 Competitive Street, Improvements Other Than Buildings $205,949 2023-24 03217663 – 66220 (11-6741) Measure M- Street Construction Measure M2 Competitive Street, Improvements Other Than Buildings $317,276 EXISTING BUDGET 2023-24 03217663 – 66220 (13-6792) Measure M- Street Construction Measure M2 Competitive Street, Improvements Other Than Buildings $5,239,043 Orange County Transportation Authority Measure M2 Grant Funding February 20, 2024 Page 3 4 0 2 9 Fiscal Year Accounting Unit – Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount 2023-24 03217663 – 66220 (11-6741) Select Street Construction Select Street Construction, Improvements Other Than Buildings $11,910,066 Total:$17,672,334 EXHIBIT(S) 1. OCTA Board Approval - April 10, 2023 2. TAC Agenda - February 22, 2023 3. FY 23-24 Bristol Street Improvement Project CIP Sheets 4. Location Map Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager COMMITTEE TRANSMITTAL Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282) April 10, 2023 To: Members of the Board of Directors From: Andrea West, Interim Clerk of the Board Subject: Comprehensive Transportation Funding Programs - 2023 Call for Projects Programming Recommendations Regional Transportation Planning Committee Meeting of April 3, 2023 Present: Directors Do, Chaffee, Dumitru, Federico, Foley, Harper, and Khan Absent: None Committee Vote This item was passed by the Members present. Director Foley was not present to vote on this item. Committee Recommendations A.Approve the award of $33.48 million in 2023 Regional Capacity Program (Project O) funds to seven local jurisdiction projects. B.Approve the award of $3.66 million in 2023 Regional Traffic Signal Synchronization Program (Project P) funds to three local jurisdiction projects. EXHIBIT 1 Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282) April 3, 2023 To: Regional Transportation Planning Committee From: Darrell E. Johnson, Chief Executive Officer Subject: Comprehensive Transportation Funding Programs – 2023 Call for Projects Programming Recommendations Overview The Orange County Transportation Authority issued the 2023 Measure M2 Comprehensive Transportation Funding Programs Regional Capacity Program and Regional Traffic Signal Synchronization Program call for projects in August 2022. Project applications were due in October of 2022. A list of projects recommended for funding is presented for Board of Directors’ review and approval. Recommendations A. Approve the award of $33.48 million in 2023 Regional Capacity Program (Project O) funds to seven local jurisdiction projects. B. Approve the award of $3.66 million in 2023 Regional Traffic Signal Synchronization Program (Project P) funds to three local jurisdiction projects. Background The Regional Capacity Program (RCP), Project O, is the Measure M2 (M2) competitive funding program through which the Orange County Transportation Authority (OCTA) supports streets and roads capital projects. The Regional Traffic Signal Synchronization Program (RTSSP), Project P, is the M2 competitive program, which provides funding for signal synchronization projects. Comprehensive Transportation Funding Programs – 2023 Call for Projects Programming Recommendations Page 2 Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282) Both programs are included in the Comprehensive Transportation Funding Programs (CTFP). The CTFP allocates funds through an annual competitive call for projects (call) based on Board approved guidelines and scoring criteria that are developed in collaboration with the OCTA Technical Advisory Committee (TAC), which includes representatives from all of Orange County’s 35 local jurisdictions. The guidelines and each call issuance are approved by the OCTA Board of Directors (Board). The CTFP guidelines for the 2023 call were approved by the Board on August 8, 2022. At that meeting, the Board also authorized the issuance of the current call, making available approximately $45 million available in M2 competitive funds to support regional roadway capacity and signal synchronization projects throughout Orange County. Discussion RCP OCTA received nine RCP applications requesting a total of $46.36 million in RCP funding as further detailed in Attachment A. The applications were reviewed for eligibility, consistency, adherence to the guidelines, and overall M2 program objectives. During the application evaluation process, two project applications were withdrawn due to timing issues for each of the projects. These projects may be able to be submitted again in a future call without prejudice, as long as they meet the requirements as established in futures guidelines. Staff worked with the remaining local jurisdictions to address technical issues such as application scoring corrections, scope clarifications, and refinement of final project funding requests. Based upon these reviews and project consistency with the guidelines, staff recommends funding for seven RCP projects, totaling $33.48 million. As shown in Attachment B, the recommended RCP project applications include one project in the City of Irvine, four projects in the City of Santa Ana, and two projects in the City of Yorba Linda. Of the seven recommended projects, five will provide arterial capacity improvement benefits (with construction and/or engineering phase allocations), and two projects will provide construction funding for intersection capacity enhancements. Implementation of these projects is anticipated to produce congestion-reducing benefits in Orange County while also enhancing the arterial system overall. Comprehensive Transportation Funding Programs – 2023 Call for Projects Programming Recommendations Page 3 RTSSP With respect to the RTSSP, OCTA received three applications requesting $3.64 million in funding. All applications were also reviewed for eligibility, consistency, and adherence to guidelines and overall program objectives. Staff worked with the local jurisdictions to address technical issues primarily related to construction unit cost refinements, as well as project scope clarifications. Staff recommends $3.66 million to fund all three projects.1 The three recommended RTSSP projects are anticipated to be implemented in fiscal year 2023-24 by the City of Irvine and the City of Mission Viejo. Additional details for the RTSSP-recommended projects are provided in Attachment C. The table below provides an overall summary of the funding recommendations for the 2023 CTFP call: 2023 CTFP Call Summary ($ in millions) RCP RTSSP Total Number of Applications Recommended for Approval 7 3 10 Amount Recommended for Approval (escalated) $33.48 $3.66 $37.14 These recommendations are consistent with the 2023 guidelines approved by the Board. As such, staff recommends programming $37.14 million for ten projects under the RCP and RTSSP programs. In February 2023, the OCTA Technical Steering Committee (TSC) and TAC were provided with the staff recommendations that is included for Board consideration in this report. The TSC voted to support staff’s recommendation. The TAC, which lacked a quorum to vote, did not raise any concerns regarding the recommendations. Next Steps With Board approval of these recommendations, staff will initiate the execution of letter agreements between OCTA and the appropriate local jurisdictions. As these projects advance, staff will monitor their status and project delivery through the semi-annual review process, which is reported to the Board on a biannual basis. 1 During meetings with the cities of Irvine and Mission Viejo, errors were discovered in the costs estimates and subsequently updated. Comprehensive Transportation Funding Programs – 2023 Call for Projects Programming Recommendations Page 4 Summary Programming recommendations that will award $37.14 million to ten projects in M2 2023 RCP and RTSSP funds are presented for Board approval. Attachments A. 2023 M2 Call for Projects – Applications Received B. 2023 M2 Regional Capacity Program Call for Projects – Programming Recommendations C. 2023 M2 RTSSP Call for Projects – Programming Recommendations Prepared by: Approved by: Adrian Salazar Kia Mortazavi Transportation Funding Analyst, Senior (714) 560-5363 Executive Director, Planning (714) 560-5741 2023 M2 Call for Projects – Applications Received Agency Project Fund Phase Match Rate Match Total M2 Request Total Cost Anaheim Lincoln Avenue Improvements (East Street to Evergreen Street)ACE CON 25%2,301,805$ 6,905,415$ 9,207,220$ County of Orange Cow Camp Road Segment 2C-2.A Construction ACE CON 50%5,853,825$ 5,853,825$ 11,707,650$ Irvine Jamboree Road and Main Street Intersection Enhancements ICE CON 25%449,356$ 1,348,069$ 1,797,425$ Santa Ana Bristol Street and Memory Lane Intersection Improvements ICE CON 25%474,580$ 1,423,740$ 1,898,320$ Santa Ana Bristol Street Improvements Phase 3A - Civic Center Drive to Washington Avenue ACE CON 34%2,803,008$ 5,444,992$ 8,248,000$ Santa Ana Bristol Street Improvements Phase IV - Warner Avenue to Saint Andrew Place ACE CON 35%6,568,658$ 12,227,342$ 18,796,000$ Santa Ana Warner Avenue Improvements - Oak Street to Grand Avenue ACE CON 25%3,903,891$ 11,711,674$ 15,615,565$ Yorba Linda Lakeview Avenue Improvements from Lemon Drive to Oriente Drive ACE ENG 25%118,125$ 354,375$ 472,500$ Yorba Linda Lakeview Avenue Improvements from Bastanchury Road to Oriente Drive ACE CON 25%362,824$ 1,088,471$ 1,451,295$ 22,836,072$ 46,357,903$ 69,193,975$ Agency Project Fund Signals Match Rate Match Total M2 Request Total Cost Irvine Irvine Boulevard/Trabuco Road RTSSP Project RTSSP 42 20%234,800$ 939,200$ 1,174,000$ Mission Viejo Marguerite Parkway RTSSP Project RTSSP 30 20%496,358$ 1,985,430$ 2,481,788$ Mission Viejo Olympiad Road/Felipe Road RTSSP Project RTSSP 16 20%179,548$ 718,190$ 897,738$ 910,706$ 3,642,820$ 4,553,526$ Acronyms: ACE - Arterial Capacity Enhancements CON - Construction ENG - Engineering ICE - Intersection Capacity Enhancements M2 - Measure M2 RTSSP - Regional Traffic Signal Synchronization Program RTSSP (Project P) Applications Regional Capacity Program (Project O) Applications REQUESTED TOTALS REQUESTED TOTALS 2023 M2 Regional Capacity Program Call for Projects - Programming Recommendations Agency Fiscal Year Project Fund Phase M2 Funding Engineering M2 Funding Right-of-Way M2 Funding Construction* Total M2 Funding Match Totals Match Rate Irvine 24/25 Jamboree Road and Main Street Intersection Enhancements ICE CON 1,414,124$ 1,414,124$ 471,374$ 1,885,499$ 25% Santa Ana 23/24 Bristol Street and Memory Lane Intersection Improvements1 ICE CON 1,501,900$ 1,501,900$ 500,740$ 2,002,640$ 25% Santa Ana 23/24 Bristol Street Improvements Phase 3A - Civic Center Drive to Washington Avenue1 ACE CON 5,239,044$ 5,239,044$ 1,746,681$ 6,985,725$ 25%2 Santa Ana 23/24 Bristol Street Improvements Phase IV - Warner Avenue to Saint Andrew Place1 ACE CON 11,910,061$ 11,910,061$ 3,970,354$ 15,880,415$ 25%2 Santa Ana 23/24 Warner Avenue Improvements - Oak Street to Grand Avenue1 ACE CON 11,997,206$ 11,997,206$ 3,999,069$ 15,996,275$ 25% Yorba Linda 23/24 Lakeview Avenue Improvements from Lemon Drive to Oriente Drive ACE ENG 331,875$ 331,875$ 110,625$ 442,500$ 25% Yorba Linda 23/24 Lakeview Avenue Improvements from Bastanchury Road to Oriente Drive1 ACE CON 1,083,259$ 1,083,259$ 361,086$ 1,444,345$ 25% 331,875$ -$ 33,145,594$ 33,477,469$ 11,159,929$ 44,637,399$ 1 Reapplication project from prior cycles. 2 The original match rate unintentionally included ineligible costs and has been corrected. *Includes escalation of 4.9% for all construction projects programmed for fiscal year 2024/25. UNFUNDED (Project withdrawn by applicant) Agency Fiscal Year Project Fund Phase M2 Funding - Engineering M2 Funding - Right-of-Way M2 Funding - Construction Total M2 Funding Match Totals Match Rate Anaheim 23/24 Lincoln Avenue Improvements (East Street to Evergreen Street)ACE CON 6,905,415$ 6,905,415$ 2,301,805$ 9,207,220$ 25% County of Orange 23/24 Cow Camp Road Segment 2C-2.A Construction ACE CON 5,853,825$ 5,853,825$ 5,853,825$ 11,707,650$ 50% Acronyms: ACE - Arterial Capacity Enhancements CON - Construction ENG - Engineering ICE - Intersection Capacity Enhancements M2 - Measure M2 PROGRAMMING TOTALS 2023 M2 RTSSP Call for Projects - Programming Recommendations Agency Fiscal Year Project Title M2 Funding Primary Implementation M2 Funding Operations & Maintenance Total M2 Funding Match Totals Match Rate Irvine 23/24 Irvine Boulevard/Trabuco Road RTSSP Project 750,400$ 204,800$ 955,200$ 238,800$ 1,194,000$ 20% Mission Viejo 23/24 Marguerite Parkway RTSSP Project 1,824,310$ 161,120$ 1,985,430$ 496,358$ 2,481,788$ 20% Mission Viejo 23/24 Olympiad Road/Felipe Road RTSSP Project 651,310$ 66,880$ 718,190$ 179,548$ 897,738$ 20% 3,226,020$ 432,800$ 3,658,820$ 914,706$ 4,573,526$ Acronyms: M2 - Measure M2 RTSSP - Regional Traffic Signal Synchronization Program PROGRAMMING TOTALS AGENDA Technical Advisory Committee Any person with a disability who requires a modification or accommodation to participate in this meeting should contact the Orange County Transportation Authority (OCTA) Measure M2 Local Programs section, telephone (714) 560-5528, no less than two (2) business days prior to this meeting to enable OCTA to make reasonable arrangements to assure accessibility to this meeting. Committee Members Orange County Transportation Authority Raja Sethuraman, Chair City of Costa Mesa 550 South Main Street Jamie Lai, Vice Chair City of Yorba Linda Orange, California Shaun Pelletier City of Aliso Viejo Rudy Emami City of Anaheim February 22, 2023 2:00pm Michael Ho Mina Mikhael City of Brea City of Buena Park (or following completion of TSC meeting) Doug Dancs City of Cypress Matthew Sinacori City of Dana Point Teleconference Site Hye Jin Lee City of Fountain Valley City of Dana Point – Public Works Meg McWade City of Fullerton 33282 Golden Lantern, Suite 212 William Murray City of Garden Grove Dana Point, California Chau Vu City of Huntington Beach Jaimee Bourgeois City of Irvine Albert Mendoza City of La Habra Michael Belknap City of La Palma Mark Trestik City of Laguna Beach Joe Ames City of Laguna Hills Jacki Scott City of Laguna Niguel Akram Hindiyeh City of Laguna Woods Tom Wheeler City of Lake Forest Chris Kelley City of Los Alamitos Mark Chagnon City of Mission Viejo David Webb City of Newport Beach Christopher Cash City of Orange Luis Estevez City of Placentia Brendan Dugan City of Rancho Santa Margarita Kiel Koger City of San Clemente Tom Toman City of San Juan Capistrano Nabil Saba City of Santa Ana Iris Lee City of Seal Beach Cesar Rangel City of Stanton Doug Stack City of Tustin Hamid Torkamanha City of Villa Park Jake Ngo City of Westminster Robert McLean County of Orange Tifini Tran Caltrans Ex-Officio EXHIBIT 2 AGENDA Technical Advisory Committee Agenda Descriptions The agenda descriptions are intended to give members of the public a general summary of items of business to be transacted or discussed. The posting of the recommended actions does not indicate what action will be taken. The Committee may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the notice of the recommended action. Public Availability of Agenda Materials All documents relative to the items referenced in this agenda are available for public inspection at www.octa.net or through the Clerk of the Board’s office at: OCTA Headquarters, 600 South Main Street, Orange, California. In-Person Comment Members of the public may attend in-person and address the Committee regarding any item. Speakers will be recognized by the Chairman at the time the agenda item is to be considered. Written Comment Written public comments may also be submitted by emailing them to kmartinez@octa.net and must be sent 90 minutes prior to the start time of the meeting. If you wish to comment on a specific agenda Item, please identify the Item number in your email. All public comments that are timely received will be part of the public record and distrib uted to the Committee. Public comments will be made available to the public upon request. AGENDA Technical Advisory Committee Call to Order Self-Introductions 1. Approval of Minutes Approval of Technical Advisory Committee regular meeting minutes from the November 9, 2022 meeting. Regular Items 2. 2023 CTFP Call for Projects – O and P Programming Recommendations – Charvalen Alacar Overview The Orange County Transportation Authority issued the 2023 annual Measure M2 Comprehensive Transportation Funding Programs - Regional Capacity Program and Regional Traffic Signal Synchronization Program call for projects in August 2022. A list of projects recommended for funding is presented for review and approval. Recommendations A. Recommend for Board of Directors Approval the award of $33.48 million in 2023 Regional Capacity Program (Project O) funds to seven local agency projects. B. Recommend for Board of Directors Approval the award of $3.66 million in 2023 Regional Traffic Signal Synchronization Program (Project P) funds to three local agency projects. Discussion Items 3. Correspondence OCTA Board Items of Interest – Please see Attachment A. Announcements by Email – Please see Attachment B. 4. Committee Comments Robert McLean to replace Fiona Man as the County’s at-large TSC member – Raja Sethuraman 5. Staff Comments Pavement Management Relief Funding Program – Heidi Busslinger AGENDA Technical Advisory Committee Semi Annual Review – Cynthia Morales 6. Items for Future Agendas 7. Caltrans Local Assistance Update 8. Public Comments 9. Adjournment The Technical Advisory Committee is scheduled to convene on the fourth Wednesday of each month, at 1:30 p.m., at OCTA Headquarters. AGENDA Technical Advisory Committee Item #1 November 9, 2022 Minutes MINUTES Technical Advisory Committee Voting Representatives Present: Orange County Transportation Authority Shaun Pelletier City of Aliso Viejo 550 S. Main Street, Room 09 Rudy Emami Mina Mikhael City of Anaheim City of Buena Park Orange, CA Raja Sethuraman City of Costa Mesa November 9, 2022 1:30 PM Fiona Man County of Orange Matthew Sinacori City of Dana Point Guest Present: Temo Galvez City of Fountain Valley Oliver Luu, Caltrans Steven Bise City of Fullerton Han Sol Yoo, City of Stanton Chao Vu City of Huntington Beach Nichole Squirrell, City of Jaimee Bourgeois City of Irvine Dana Point Tony An City of La Habra Matt Kunk, City of Mark Trestik City of Laguna Beach Dana Point Jacki Scott City of Laguna Niguel Akram Hindiyeh City of Laguna Woods Tom Wheeler City of Lake Forest Chris Kelley City of Los Alamitos Staff Present: David Webb City of Newport Beach Kia Mortazavi Christopher Cash City of Orange Kurt Brotcke Brendan Dugan City of Rancho Santa Margarita Adriann Cardoso Zak Ponsen City of San Clemente Charvalen Alacar Tom Toman City of San Juan Capistrano Adrian Salazar Rudy Rosas City of Santa Ana Cynthia Morales Iris Lee City of Seal Beach Nylinne Nguyen Cesar Rangel City of Stanton Kristopher Martinez Doug Stack City of Tustin Jamie Lai City of Yorba Linda Tifini Tran Caltrans Voting Representatives Absent: Michael Ho City of Brea Doug Dancs City of Cypress William (Bill) Murray City of Garden Grove Michael Belknap City of La Palma Joe Ames City of Laguna Hills Mark Chagnon City of Mission Viejo Luis Estevez City of Placentia Hamid Torkamanha City of Villa Park Jake Ngo City of Westminster MINUTES Technical Advisory Committee Meeting was called to order by Chair. Pelletier at 1:30 p.m. Self-Introductions CONSENT CALENDAR 1. The Minutes for the June 22, 2022 meeting were approved. Mr. Wheeler motioned to approve the minutes. Mr. Stack seconded the motion. Mr. Ponsen stated that he nor anyone representing the City of San Clemente were present at the June 22, 2022 Technical Advisory Committee meeting The Minutes were approved; there was no further discussion. Regular Items Discussion Items 2. 2023 Technical Steering Committee Membership – Charvalen Alacar Ms. Alacar presented recommendations for the seven open positions on the Technical Steering Committee, including the Chair, Vice Chair, District 2 representative, District 3 Representative, District 5 Representative, one At-Large representative, and a District 1 representative. Ms. Alacar stated that OCTA received 9 letters of interest from Technical Advisory Committee members. The 2023 membership recommendations were made in coordination with the President of the City Engineers Association of Orange County and the TAC and TSC Chair. Ms. Alacar stated that OCTA is seeking the Technical Advisory Committee’s approval to advance these recommendations to the OCTA Regional Planning and Highways Committee and OCTA Board of Directors in December. Ms. Alacar reported that consistent with past practice, it is recommended that Interim Vice Chair Raja Sethuraman be appointed to the position of Chair. Ms. Alacar stated that Jaimie Lai from the City of Yorba Linda is recommended to be appointed Vice Chair. Iris Lee from the City of Seal Beach was recommended to be appointed District 1 Representative, serving one year and completing the term of the resigned representative. Nabil Saba from the City of Santa Ana was MINUTES Technical Advisory Committee recommended to be appointed District 2 Representative. Tom Wheeler from the City of Lake Forest was recommended to be appointed District 3 Representative. Mark Trestik from the City of Laguna Beach was recommended to be appointed District 5 Representative. Jacki Scott from the City of Laguna Niguel was recommended to be appointed as an At-Large Representative. Ms. Alacar stated that while developing the recommendations, the selection committee sought to maintain balanced representation between small and large jurisdictions. The provided recommendations best achieve this goal. Ms. Vu motioned to approve. Mr. Emami seconded the motion. 3. Correspondence • OCTA Board Items of Interest – See Agenda • Announcements Sent by Email – See Agenda 4. Committee Comments - None 5. Staff Comments Ms. Alacar reported on the status of the September 2022 Semi Annual Review of CTFP projects. Staff opened the Semi-Annual Review in August, and it closed in September of 2022. Ms. Alacar stated that OCTA received 14 requests, nine of which were for Timely Use of Funds extensions for Local Fair Share and Senior Mobility Program funds, one for transfer of savings and four for scope changes. Ms. Alacar explained that staff had originally intended to go RP&H and the OCTA Board for approval of these project adjustments on December 12, 2022. Given that deadline for these project adjustments do not require extensions beyond the March 2023 Semi-Annual review. Staff is proposing taking these 14 items and recommending them with the March 2023 recommendations that will be going to the Board in June 2023. Ms. Alacar stated that for the transfer of savings and scope changes, staff can provide comments to local jurisdictions on these items to allow them to move forward as such, so to prevent any delays from implementing any construction tied to the scope change. MINUTES Technical Advisory Committee Ms. Cardoso clarified that the letter that OCTA would send out would not be a formal approval but would state that projects may begin at risk of the Board’s approval. Ms. Alacar reported on the status of the 2023 CTFP Project O and Project P call for projects. In the 2023 call, OCTA received 12 applications requesting a total of $50 million. The $50 million total includes six reapplications. The previous total allocation of the six projects that reapplied was approximately $27 million. Per temporary policy changes approved by the Board, that amount would be in addition to the 2023 CTFP Project O and Project P call capacity of $45 million. Ms. Alacar stated that the total call capacity would be $71.6 million including the additional funding from the cancelled projects assuming the six projects that had applied for reapplication are granted and approved by the Board. Ms. Lai asked for clarification on the total fund amount. Ms. Alacar stated that call capacity was $45 million, and the 6 reapplications add an additional $27 million, resulting in a total $72 million call capacity. Ms. Alacar stated that staff is currently reviewing applications and technical memos. Local agencies can expect to hear back in the coming weeks. OCTA anticipates having programming recommendations ready for Board approval in late spring, also going to the TAC and TSC in the February or March timeframe. She added that OCTA is on schedule to let the agencies that reapplied if they will be awarded a higher funded amount. Ms. Bourgeois asked if the call capacity is in excess or short of the total application amount. Ms. Alacar clarified that the call capacity is in excess of the application amount. If all applications were approved. Mr. Sethuraman asked if projects that reapplied can keep their original grant in the event that they are not awarded. Ms. Alacar confirmed that projects that reapplied and are not awarded will be able to keep their original grant. Ms. Alacar reported on the other component of the temporary policy changes, cost escalation adjustments. OCTA received 10 requests from 6 lead agencies. Four of the requests are for Project P grants, three of which are OCTA lead. The remaining six requests are for Project O grants. MINUTES Technical Advisory Committee Ms. Alacar stated that two requests are for the right of way phase and seven requests are for the construction phase. There are still discussions taking place surrounding the two right of way escalation adjustment requests to determine what the escalated amounts would be. Preliminarily, the estimated adjustment request is for $4.4 million. Ms. Alacar reported that this is anticipated to be taken to the board in January for final recommendations. There will be further communication in December and January regarding accepting awards. Mr. Stack asked the Chair if those recommendations will go to the TAC before they go to the Board. Ms. Alacar responded that the recommendations for escalation adjustments will go directly to the Board. Reapplications would go through the TAC. Mr. Brotcke stated that the agencies that have received escalation adjustments will know in advance. Mr. Stack asked if the Semi-Annual Review would be delayed until the next year and if the TAC would receive a summary of the changes that occurred at the Semi- Annual Review. Ms. Alacar confirmed that the information would be added into the March Semi Annual Review and be brought to the TAC in the April/May timeframe. Mr. Salazar reported on the status of the 2022 Project X Tier 1 Call. 14 applications were received, and one was withdrawn resulting in 13 eligible applications. The 13 applications total $3.12 million and are being recommended for Board approval on November 14. Mr. Salazar stated that there was a delay in the programming process due to difficulty finding application scoring committee members for the review process, therefore OCTA has requested pre-award authority on the behalf of the applicants to avoid further delays. OCTA will contact the local agencies upon notification of Board approval and a reminder of pre-award authority. 6. Items for Future Agendas – None 7. Caltrans Local Assistance Update – Oliver Luu MINUTES Technical Advisory Committee Mr. Luu clarified that his slideshow was made before the meeting date was moved to November and some information may be out of date. Mr. Luu provided deadlines for when to submit allocations, time extensions and local assistance. He noted that the deadline for the December CTC meeting has passed and the 2023 CTC meeting schedule has not been published yet. He stated that November 28, 2022 is the deadline for the January CTC meeting and January 23, 2023 is the deadline for the March 2023 CTC meeting. Mr. Luu reminded the TAC to submit their inactive invoices as soon as possible because their funding may be jeopardized. The current inactive quarter began on October 1, 2022. The deadline to submit inactive invoices is November 23, 2022. The inactive list can be seen at the location of the provided link. Mr. Luu stated that agencies that have inactive invoices as of October 20, 2022 should contact their Area Engineer Planner as soon as possible. Mr. Luu reminded the TAC that exhibits 9B and 9C which are the annual Disadvantaged Business Enterprise (DBE) submittal form and ADA annual certification form, are due on June 30 and are required for projects to get authorization for funding. He urged to submit late of they have not submitted, to be eligible for federal funding. Mr. Luu stated that the Quality Assurance Program is updated and approved every five years. This ensures materials and forms are up to contract plans and specifications. Similarly, this is required to be eligible for federal funding. Mr. Luu stated that the CTC looked off the statewide component , ATP cycle six. The Metropolitan Planning Organization (MPO) component will be posted in May and finalized in time for the June CTC meeting. Mr. Luu stated that Cycle 2 has been announced for Clean California, with the call for projects taking place January 2023, with the application deadline in April 2023 and project award notifications in August or September. Mr. Luu stated that there would be project application workshops at the beginning of next year, providing an opportunity to communicate with the Clean California managers. Mr. Luu stated that the Highway Safety Improvement Program (HSIP) cycle 11 recently ended and the applications are under review. This program has MINUTES Technical Advisory Committee approximately $174 million statewide, applications will be ranked by benefit cost ratio. Cycle 11 will be state funded. Mr. Luu stated that Caltrans recently implemented new requirements for Buy America that will take effect after the meeting. Mr. Luu reported that $14 million in CRRSAA funds was a llocated over 30 projects in Orange County. He specified that CRRSAA funds are distributed through PMRF in Orange County. Mr. Luu presented on upcoming training opportunities such as the Federal Aid Series and Resident Engineers Academy. Mr. Luu reminded that projects that receive any amount of Federal funds must comply with Title VI requirements. Mr. Luu provided up to date Caltrans contact information. 8. Public Comments – None 9. The meeting was adjourned at 2:11 p.m. AGENDA Technical Advisory Committee Item# 2 2023 CTFP Call for Projects – O and P Programming Recommendations Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282) February 22, 2023 To: Technical Advisory Committee From: Orange County Transportation Authority Staff Subject: Comprehensive Transportation Funding Programs – 2023 Call for Projects Programming Recommendations Overview The Orange County Transportation Authority issued the 2023 annual Measure M2 Comprehensive Transportation Funding Programs Regional Capacity Program and Regional Traffic Signal Synchronization Program call for projects in August 2022. This call for projects made available approximately $45 million in Measure M2 competitive grant funding for regional roadway capacity and signal synchronization projects countywide. A list of projects recommended for funding is presented for review and approval. Recommendations A. Recommend for Board of Directors approval the award of $33.48 million in 2023 Regional Capacity Program (Project O) funds to seven local agency projects. B. Recommend for Board of Directors approval the award of $3.66 million in 2023 Regional Traffic Signal Synchronization Program (Project P) funds to three local agency projects. Background The Regional Capacity Program (RCP), Project O, is the Measure M2 (M2) competitive funding program through which the Orange County Transportation Authority (OCTA) supports streets and roads capital projects. The Regional Traffic Signal Synchronization Program (RTSSP), Project P, is the M2 competitive program which provides funding for signal synchronization projects. Comprehensive Transportation Funding Programs – 2023 Call for Projects Programming Recommendations Page 2 Both programs are included in the Comprehensive Transportation Funding Programs (CTFP). The CTFP allocates funds through an annual competitive call for projects (call) based on a common set of guidelines and scoring criteria that are developed in collaboration with the OCTA Technical Advisory Committee (TAC), which is comprised of representatives of all of Orange County’s 35 local jurisdictions. The guidelines and the call are ultimately approved for release by the OCTA Board of Directors (Board). The CTFP guidelines for the 2023 call were approved by the OCTA Board on August 8, 2022. At that meeting, the Board also authorized issuance of the current call, making available approximately $45 million available for Project O and Project P in M2 competitive funds to support regional roadway capacity and signal synchronization projects throughout Orange County. The deadline to submit projects for consideration through this call was October 20, 2022. Discussion RCP Through the RCP program, nine applications were submitted to OCTA from five local jurisdictions requesting a total of $46.36 million in RCP funding (see Attachment A). The applications were reviewed for eligibility, consistency, adherence to the guidelines, and overall M2 program objectives. During the application evaluation process, two project applications were withdrawn, and staff worked with the remaining local jurisdictions to address technical issues such as application scoring corrections, scope clarifications, and refinement of final project funding requests. The seven remaining applications were evaluated and ranked as per the scoring criteria iden tified in the approved program guidelines. Based upon these reviews and project consistency with the guidelines, seven projects are recommended to receive $33.48 million. Attachment B provides more detail on the programming recommendations The recommendat ion includes one project in the City of Irvine, four projects in the City of Santa Ana, and two projects in the City of Yorba Linda. Of the seven recommended projects, five will provide arterial capacity improvement benefits (with construction and/or engineering phase allocations), and two projects will provide construction funding for intersection capacity enhancements. Implementation of these projects in aggregate, is anticipated to produce notable congestion reducing benefits in Orange County. Comprehensive Transportation Funding Programs – 2023 Call for Projects Programming Recommendations Page 3 It should also be noted that the number of new RCP applications submitted for consideration in this call is considerably lower than in pre-pandemic years. Based upon agency outreach, it appears that there is a trend among local jurisdictions moving away from roadway capacity toward supporting non-motorized transportation projects. Local jurisdictions have cited various other reasons for not submitting applications in this cycle including development and delivery of previously funded project phases, planning for capacity projects in future years as traffic volumes change, and limited need for capacity enhancements amongst smaller agencies. These comments largely align with staff’s report to the Board in May 2022, which stated that many M2 RCP-funded projects are in the planning and engineering phases with anticipated right-of-way and construction funding needs of more than $100 million within the next two to five years. RTSSP With respect to RTSSP, OCTA received three applications requesting $3.64 million in funding. All applications were also reviewed for eligibility, consistency, and adherence to guidelines and overall program objectives. Staff worked with the local jurisdictions to address technical issues primarily related to construction unit cost refinements, as well as project scope clarifications. Upon completion of these efforts, staff’s recommendation is to program $3.66 million to fund all three projects. All three of the recommended RTSSP projects are anticipated to be implemented by the local jurisdictions in fiscal year 2023-24. Additional details for the RTSSP program recommended projects are provided in Attachment C. The table below provides an overall summary of the funding recommendations: 2023 CTFP Call Summary ($ in millions) RCP RTSSP Total Number of Applications Recommended for Approval 7 3 10 Amount Recommended for Approval (escalated) $33.48 $3.66 $37.14 Recommendations presented in this staff report are consistent with the 2023 guidelines approved by the Board. As such, staff recommends programming $37.1 million for ten projects under the RCP and RTSSP programs. Comprehensive Transportation Funding Programs – 2023 Call for Projects Programming Recommendations Page 4 If approved by the Technical Steering Committee (TSC), TAC, and OCTA Board, these new projects will be incorporated into master funding agreements between OCTA and the appropriate local jurisdictions; and as these projects advance, staff will continue to monitor their status and project delivery through the semi- annual review process. Summary The proposed programming recommendations for projects in the RCP and RTSSP have been developed by staff. Funding for ten projects totaling $37.1 million in M2 funds is proposed. Staff is seeking TAC approval to advance these programming recommendations, as presented, to the OCTA Board for further consideration and approval. Attachments A. 2023 Measure M2 Call for Projects – Applications Received B. 2023 Measure M2 Regional Capacity Program Call for Projects – Programming Recommendations C. 2023 Measure M2 Regional Traffic Signal Synchronization Program Call for Projects – Programming Recommendation 2023 Measure M2 Call for Projects – Applications Received ATTACHMENT A Agency Project Fund Phase Match Rate Match Total M2 Request Total Cost Anaheim Lincoln Avenue Improvements (East Street to Evergreen Street)ACE CON 25% 2,301,805$ 6,905,415$ 9,207,220$ County of Orange Cow Camp Road Segment 2C-2.A Construction ACE CON 50% 5,853,825$ 5,853,825$ 11,707,650$ Irvine Jamboree Road and Main Street Intersection Enhancements ICE CON 25% 449,356$ 1,348,069$ 1,797,425$ Santa Ana Bristol Street and Memory Lane Intersection Improvements ICE CON 25% 474,580$ 1,423,740$ 1,898,320$ Santa Ana Bristol Street Improvements Phase 3A - Civic Center Drive to Washington Avenue ACE CON 34% 2,803,008$ 5,444,992$ 8,248,000$ Santa Ana Bristol Street Improvements Phase IV - Warner Avenue to St. Andrew Place ACE CON 35% 6,568,658$ 12,227,342$ 18,796,000$ Santa Ana Warner Avenue Improvements - Oak Street to Grand Avenue ACE CON 25% 3,903,891$ 11,711,674$ 15,615,565$ Yorba Linda Lakeview Avenue Improvements from Lemon Drive to Oriente Drive ACE ENG 25% 118,125$ 354,375$ 472,500$ Yorba Linda Lakeview Avenue Improvements from Bastanchury Road to Oriente Drive ACE CON 25% 362,824$ 1,088,471$ 1,451,295$ 22,836,072$ 46,357,903$ 69,193,975$ Agency Project Fund Signals Match Rate Match Total M2 Request Total Cost Irvine Irvine Boulevard/Trabuco Road RTSSP Project RTSSP 42 20% 234,800$ 939,200$ 1,174,000$ Mission Viejo Marguerite Parkway RTSSP Project RTSSP 30 20% 496,358$ 1,985,430$ 2,481,788$ Mission Viejo Olympiad Road/Felipe Road RTSSP Project RTSSP 16 20% 179,548$ 718,190$ 897,738$ 910,705$ 3,642,820$ 4,553,525$ Acronyms: ACE - Arterial Capacity Enhancements CON - Construction ICE - Intersection Capacity Enhancements ENG - Engineering M2 - Measure M2 Regional Traffic Signal Synchronization Program (Project P) Applications Regional Capacity (Project O) Applications REQUESTED TOTALS REQUESTED TOTALS 2023 Measure M2 Regional Capacity Program Call for Projects Programming Recommendations ATTACHMENT B Agency Fiscal Year Project Fund Phase Score M2 Funding Engineering M2 Funding Right-of-Way M2 Funding Construction* Total M2 Funding Match Totals Match Rate Irvine 24/25 Jamboree Road and Main Street Intersection Enhancements ICE CON 50 1,414,124$ 1,414,124$ 471,374$ 1,885,499$ 25% Santa Ana 23/24 Bristol Street and Memory Lane Intersection Improvements1 ICE CON 49 1,501,900$ 1,501,900$ 500,740$ 2,002,640$ 25% Santa Ana 23/24 Bristol Street Improvements Phase 3A - Civic Center Drive to Washington Avenue1 ACE CON 86 5,239,044$ 5,239,044$ 1,746,681$ 6,985,725$ 25% Santa Ana 23/24 Bristol Street Improvements Phase IV - Warner Avenue to Saint Andrew Place1 ACE CON 77 11,910,061$ 11,910,061$ 3,970,354$ 15,880,415$ 25% Santa Ana 23/24 Warner Avenue Improvements - Oak Street to Grand Avenue1 ACE CON 62 11,997,206$ 11,997,206$ 3,999,069$ 15,996,275$ 25% Yorba Linda 23/24 Lakeview Avenue Improvements from Lemon Drive to Oriente Drive ACE ENG 40 331,875$ 331,875$ 110,625$ 442,500$ 25% Yorba Linda 23/24 Lakeview Avenue Improvements from Bastanchury Road to Oriente Drive1 ACE CON 44 1,083,259$ 1,083,259$ 361,086$ 1,444,345$ 25% 331,875$ -$ 33,145,594$ 33,477,469$ 11,159,929$ 44,637,399$ 1 Reapplication project from prior cycles *Includes escalation of 4.9% for all construction projects programmed for fiscal year 2024/25 UNFUNDED (Project withdrawn by applicant) Agency Fiscal Year Project Fund Phase Score M2 Funding - Engineering M2 Funding - Right-of-Way M2 Funding - Construction Total M2 Funding Match Totals Match Rate Anaheim 23/24 Lincoln Avenue Improvements (East Street to Evergreen Street)ACE CON n/a 6,905,415$ 6,905,415$ 2,301,805$ 9,207,220$ 25% County of Orange 23/24 Cow Camp Road Segment 2C-2.A Construction ACE CON n/a 5,853,825$ 5,853,825$ 5,853,825$ 11,707,650$ 50% Acronyms: ACE - Arterial Capacity Enhancements CON - Construction ENG - Engineering ICE - Intersection Capacity Enhancements M2 - Measure M2 PROGRAMMING TOTALS 2023 Measure M2 Regional Traffic Signal Synchronization Program Call for Projects Programming Recommendations ATTACHMENT C Agency Fiscal Year Project Title Score M2 Funding Primary Implementation M2 Funding Operations & Maintenance Total M2 Funding Match Totals Match Rate Irvine 23/24 Irvine Boulevard/Trabuco Road RTSSP Project 79 750,400$ 204,800$ 955,200$ 238,800$ 1,194,000$ 20% Mission Viejo 23/24 Marguerite Parkway RTSSP Project 45 1,824,310$ 161,120$ 1,985,430$ 496,358$ 2,481,788$ 20% Mission Viejo 23/24 Olympiad Road/Felipe Road RTSSP Project 53 651,310$ 66,880$ 718,190$ 179,548$ 897,738$ 20% 3,226,020$ 432,800$ 3,658,820$ 914,705$ 4,573,525$ Acronyms: M2 - Measure M2 RTSSP - Regional Traffic Signal Synchronization Program PROGRAMMING TOTALS AGENDA Technical Advisory Committee Item# 3 Correspondence AGENDA Technical Advisory Committee Item# 3 Item 3, Attachment A: OCTA Board Items of Interest • Monday, November 14, 2022 Item# 22: Measure M2 Annual Eligibility Review Item# 28: Measure M2 2022 Update: Next 10 Delivery Plan • Monday, December 12, 2022 Item# 15: 2023 Technical Steering Committee Membership Item# 16: Securing State and Federal Formula Funds for Highway, Transit and Complete Streets Priority Projects Item# 24: Measure M2 Quarterly Progress Report for the Period of July 2022 Through September 2022 • Monday, January 23, 2023 Item# 10: Measure M2 Community-Based Transit Circulators Program Project V Ridership Report • Monday, February 13, 2023 Item# 12: Capital Programming Update – Federal Transit Administration Savings Item# 22: Measure M2 Environmental Cleanup Program (Project X) – Tier 1 2023 Grant Program Call for Projects Item# 23: Escalation Rate Adjustments Recommendations for Prior Regional Capacity Program and Regional traffic Signal Synchronization Program Allocations AGENDA Technical Advisory Committee Item# 3 Item 3, Attachment B: Announcements by Email • November 23, 2022 OCTA Technical Advisory Committee Meeting Cancellation Reminder, sent 11/21/2022 • OCTA Pavement Distress Trainings, sent 11/22/2022 • December 14, 2022 OCTA Technical Steering Committee Meeting Cancellation Notice, sent 12/9/2022 • TAC Cancellation Notice, December 28, 2022, sent 12/27/2022 • January 11, 2023 OCTA Technical Steering Committee Meeting Cancellation Notice, sent 1/5/2023 • 2023 OCTA Spring Pavement Management Software Training, sent 1/6/2023 • Notice of MSRC Funding Opportunity: Implementation of New or Expanded Microtransit Services (RFP2023-07), sent 1/10/2023 • 2021 Pavement Management Relief Funding (PMRF) Program Obligation Deadline Reminder, sent 1/16/2023 • January 25, 2023 OCTA Technical Advisory Committee Meeting Cancellation Notice, sent 1/24/2023 • REMINDER: Future Call for Projects - Requests for Letters of Interest Due January 31, sent 1/30/2023 • March 2023 M2 Comprehensive Transportation Funding Programs (CTFP) Semi-Annual Review is Now Open, sent 2/1/2023 • [Revised Meeting Date] February 22, 2023 OCTA Technical Steering Committee Meeting Confirmation Notice, sent 2/6/2023 CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The Bristol Street Improvements project was planned and designed to incorporate complete street concepts with storm drain quality features. The improvements include widening of the street from four lanes to six lanes, with bus turnouts, raised median, bike lanes, and sound walls. The project also brings native and organic landscaping that beautifies a fully developed urban area. PROJECT NEED: Bristol Street from Civic Center to Washington (Phase 3A) is part of the City's plan to widen Bristol Street from Warner Avenue to Memory Lane, which was approved by City Council in 1990 and reevaluated in 2015. Existing roadway has only 2 lanes in each direction and is operating at a LOS F. This widening is needed to improve traffic flow and create complete streets features. PROJECT TITLE: Bristol St Improvements & Widening: Phase 3A - Civic Center-Washington PROJECT CATEGORY: Street Improvements Street/Bridge Improvements & Widening LOCATION MAP AGENCY:DIVISION:DATE: Public Works CIP Engineering CONTACT: Jason Gabriel, Principal Civil Engineer 20-Feb-2024 PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction 5,444,992 ------ TOTAL 5,444,992 ------ SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 MEASURE M2 COMPETITIVE 5,444,992 ------ TOTAL 5,444,992 ------ EXHIBIT 3 CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The Bristol Street Improvements project was planned and designed to incorporate complete street concepts with storm water quality features. The improvements include widening of the street from four lanes to six lanes, with bus turnouts, raised median, bike lanes, enhanced storm drain system, and sound walls. The project also brings native and organic landscaping that beautifies a fully developed urban area. PROJECT NEED: Bristol Street from Warner Avenue to St. Andrew Place (Phase 4) is part of the City's plan to widen Bristol Street from Warner Avenue to Memory Lane, which was approved by City Council in 1990 and reevaluated in 2015. Existing roadway has only 2 lanes in each direction and is operating at a Level of Service (LOS) F. This widening is needed to improve traffic flow and create complete streets features. PROJECT TITLE: Bristol St Improvements & Widening: Phase 4 - Warner -St Andrew PROJECT CATEGORY: Street Improvements Street/Bridge Improvements & Widening LOCATION MAP AGENCY:DIVISION:DATE: Public Works CIP Engineering CONTACT: Jason Gabriel, Principal Civil Engineer 20-Feb-2024 PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction 12,227,342 ------ TOTAL 12,227,342 ------ SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 MEASURE M2 COMPETITIVE 12,227,342 ------ TOTAL 12,227,342 ------ © 2012-2017 Digital Map Products. All rights reserved.1 261 feet EXHIBIT 4 © 2012-2017 Digital Map Products. All rights reserved.1 252 feet