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HomeMy WebLinkAboutItem 30 - AA and Purchase Order to National Auto Fleet GroupPublic Works Agency www.santa-ana.org/public-works Item # 30 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 20, 2024 TOPIC: Purchase of Two Ford F-150 Lightning EV Trucks for the Public Works Agency AGENDA TITLE Approve an Appropriation Adjustment and Award a Purchase Order to National Auto Fleet Group for Two Ford F-150 Lightning EV Trucks in an Amount Not to Exceed $168,287 (Bid No. 24-007) (Non -General Fund) RECOMMENDED ACTION Approve an appropriation adjustment recognizing $168,287 in prior -year fund balance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Fleet Services -Air Quality Improvement expenditure account. (Requires five affirmative votes) 2. Authorize a one-time purchase and payment of a Purchase Order to National Auto Fleet Group for two, new 2024 Ford F-150 Lightning EV trucks in the amount of $148,287 plus a contingency amount of $20,000, for a total amount not to exceed $168,287. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency's Parks, Fleet, and Facilities Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Fleet Services team routinely strategizes to implement green measures that advance the California Clean Air Act mobile source emission reduction goals. Adopted in 1990, California Assembly Bill 2766 (AB 2766) allows motor vehicle subvention fund recipients to replace conventionally fueled vehicles with lower emission and zero emission vehicles. To further reduce the City's carbon footprint, greenhouse gas emissions, and overall operational maintenance cost, staff recommends the purchase of two Ford F-150 Lightning EV Trucks to replace two gas -powered 1999 model -year Chevy trucks (vehicle 58962 and vehicle 58963) for the Parks Services Division (Exhibits 1 and 2). Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against Purchase of Two Ford F-150 Lightning EV Trucks for the Public Works Agency February 20, 2024 Page 2 contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to National Auto Fleet Group (Contract No. 091521-NAF) (Exhibit 3) as a result of open, competitive bidding on behalf of its members, which includes government agencies. Staff researched available procurement options and product offerings in the market, and determined that National Auto Fleet Group meets the City's specifications. By leveraging the procurement power through cooperative purchasing, the City is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City's existing Purchasing guidelines. FISCAL IMPACT With the approval of the requested appropriation adjustment, $168,287 will be recognized in prior year fund balance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward revenue account (No. 03117002-50001) and appropriate the same amount into the Fleet Services -Air Quality Improvement, Machinery and Equipment expenditure account (No. 03117101-66400). Funding is available in FY 2023-24 budget and available for expenditure. Fiscal Accounting Fund Description Accounting Unit, Amount Year Unit -Account Account Description 03117101- Air Quality Fleet Services -Air Quality 2023-24 66400 Improvement (AB Improvement, Machinery $168,287 2766) & Equipment TOTAL $168,287 EXHIBIT(S) 1. Picture of Ford F-150 Lightning EV Truck 2. National Auto Fleet Group Quote No. 26818 3. Contract No. 091521-NAF Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Tom Hatch, Interim City Manager p IN ti a EXHIBIT 2 National Auto Flee Group A divlalan of chavralet of Wag a*"will 490 Auto Center Drive, Watsonville, CA 95076 (855) 289-5572 + {831 j 480 8497 Fax Fleet gNationalAutoFieetOroup.com 12/1/2023 Quote ID: 26818 Order Cut Off Date: TBA Mr Edwin Sosa city of santa ana 215 S Center St Santa Ana, California, 92703 Dear Edwin Sosa, National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. Two (2) New/Unused (2024 Ford F-150 Lightning (W'IS) Pro 4WD SuperCrew 5,5' Box 145" WB, Lehr Upfit) and delivered to your specified location, each for One Unit One Unit Total % Extended Total Savings (MSRP) Savings Unit's (2) Contract Price $65,705.00 $64,705.00 1.522 % $129,410.00 $2,000.00 Lehr Upfit $2,923.96 $5,847.92 Tax (9.2500 %) $6,255.68 $12,511.36 Tire fee $8.75 $17.50 Transportation $250.00 $500.00 Total $74,143.39 $148,286.78 per the attached specifications. This vehicle(s) is available under the Sourcewelll Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, Kevin Buzzard Account Manager Email: buzzard5150@gmail.com Office: (626) 457-5590 Fax: (831) 480-8497 NrlssA GHEViiOLET Ll• % -- TOYOTA ;� Sourcewell Quote ID: 26818 Name Mr Edwin Sosa Organization Name city of santa ana Address 215 S Center St Santa Ana California 92703 Order Cut Off is TBA Vehicle Configuration Options ENGINE I Code Description 997 Engine: Dual eMotor - Extended Range Battery (FLT), -inc: single onboard charging level 2 peak charging rate of 11.5kW and 131 kWh usable capacity extended range high -voltage battery, GVWR. 8,550 Ibs (Fleet) TRANSMISSION Code Description 44L Transmission: Single -Speed, (STD) WHEELS Code Description 643 Wheels: 18" Machined w/Black High Gloss Pockets, (STD) PRIMARY PAINT Code Description YZ Oxford White SEAT TYPE Code Description VS Medium Dark Slate, Vinyl Bucket Heated Front Seats, -inc: 2-way manual driver/passenger w/flow-through console and floor shifter ADDITIONAL EQUIPMENT Code Description 53D Max Trailer Tow Package, -inc: increased tow capability, Max towing capability TBD, Trailer Brake Controller GVWR: 8,550 lbs 153 Front License Plate Bracket, -inc: Standard in states requiring 2 license plates, optional to all others 96W Tough Bed Spray -In Bedliner 66A Mobile Power Cord (120/240V) 85H Back -Up Alarm System 479 Pro Power Onboard - 9.6 kW OPTION PACKAGE Code Description 110A Equipment Group 110A Standard 2024 Fleet/Non-Retail Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB WINDOWS TICKER 2024 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB CODE MODEL MSRP W1B 2024 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB $49995 00 OPTIONS 997 Engine: Dual eMotor - Extended Range Battery (FLT), -inc: single onboard charging level 2 peak $10,000.00 charging rate of 11.5kW and 131 kWh usable capacity extended range high -voltage battery, GVWR: 8,550 Ibs (Fleet) 44L Transmission: Single -Speed, (STD) $0.00 643 Wheels: 18" Machined w/Black High Gloss Pockets, (STD) $0.00 YZ Oxford White $0.00 VS Medium Dark Slate, Vinyl Bucket Heated Front Seats, -inc: 2-way manual driver/passenger w/flow- $0.00 through console and floor shifter 53D Max Trailer Tow Package, -inc: increased tow capability, Max towing capability TBD, Trailer Brake $1,100.00 Controller GVWR: 8,550 lbs INC 153 Front License Plate Bracket, -inc: Standard in states requiring 2 license plates, optional to all $0.00 others 96W Tough Bed Spray -In Bedliner $595.00 66A Mobile Power Cord (120/240V) $500.00 85H Back -Up Alarm System $220.00 479 Pro Power Onboard - 9.6 kW $1,200.00 110A Equipment Group 110A Standard $0.00 Please note selected options override standard equipment SUBTOTAL $63,610.00 Advert/ Adjustments $0.00 Manufacturer Destination Charge $2,095.00 TOTAL PRICE $65,705.00 Est City: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A mi Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. Notes Standard Equipment MECHANICAL Engine: Dual eMotor - Standard Battery -inc: 98 kWh usable capacity standard range high -voltage battery (STD) Transmission: Single -Speed (STD) EXTERIOR Wheels: 18" Machined wlBlack High Gloss Pockets (STD} TIRES Tires: 275/65R18 AIT ADDITIONAL EQUIPMENT Transmission w/Driver Selectable Mode Full -Time All -Wheel Driver Selectable Rear locking Differential 9.61 Axle Ratio Battery w1Run Down Protection Class IV Towing Equipment -inc: Hitch and Trailer Sway Control - Trailer Wiring Harness 2235# Maximum Payload GVWR: 8,250 Ibs HD Front Shock Absorbers and Gas -Pressurized Rear Shock Absorbers Front And Rear Anti -Roll Bars Electric Power -Assist Speed -Sensing Steering Permanent locking Hubs Double Wishbone Front Suspension w/Coil Springs Trailing Arm Rear Suspension wlCoil Springs Regenerative 4-Wheel Disc Brakes wl4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake Lithium Ion Traction Battery w111.5 kW Onboard Charger and1.517 Hrs Charge Time @ 440V Regular Box Style Aluminum Spare Wheel Full -Size Spare Tire Stored Underbody wlCrankdown Clearcoat Paint _ Black Front Bumper wlBlack Rub Strip/Fascia Accent and 2 Tow Hooks Black Rear Step Bumper Black Side Windows Trim Black Door Handles Black Manual Side Mirrors w/Manual Folding Fixed Rear Window Deep Tinted Glass - Variable Intermittent Wipers Aluminum Panels- --- i Black Grille Tailgate Rear Cargo Access Tailgate/Rear Door Lock Included w/Power Door Locks Integrated Storage Ford Co-Pilot360 - Autolamp Auto On/Off Projector Beam Led Low/High Beam Directionally Adaptive Auto High -Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off Cargo Lamp w/High Mount Stop Light --�� LED Brakelights Headlights -Automatic Highbeams Radio w/Seek-Scan, Clock, Speed Compensated Volume Control and Radio Data System Radio: FM Stereo w16 Speakers Fixed Antenna Vinyl Bucket Heated Front Seats -Inc: 2-way manual driver/passenger w/flow-through console and floor shifter Driver Seat Passenger Seat 60-40 Folding Split -Bench Front Facing Fold -Up Cushion Rear Seat Manual TiltlTelescoping Steering Column ,Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Traction Battery Level, Power/Regen, Traction Battery Temperature and Trip Odometer Power Rear Windows FordPass Connect 4G Mobile Hotspot Internet Access Front Cupholder Rear Cupholder 3 12V DC Power Outlets Compass -- Remote Keyless Entry w/Integrated Key Transmitter and Panic Button Cruise Control w/Steering Wheel Controls Dual Zone Front Automatic Air Conditioning HVAC -inc: Underseat Ducts and Console Ducts Locking Glove Box Driver Foot Rest Interior Trim -inc: Cabback Insulator, Metal -Look Door Panel Insert and Metal -Look Interior Accents Full Cloth Headliner 'Urethane Gear Shifter Material Day -Night Auto -Dimming Rearview Mirror Driver And Passenger Visor Vanity Mirrors Mini Overhead Console w/Storage, 3 12V DC Power Outlets and 8 120V AC Power Outlets Front Map Lights Fade -To -Off Interior Lighting Full Vinyl/Rubber Floor Covering Plastic Floor Trim Cargo Area Concealed Storage Pickup Cargo Box And Cargo Space Lights Smart Device Remote Engine Start SYNC 4 w/Enhanced Voice Recognition -inc: 12" LCD capacitive touchscreen wlswipe capability, information on demand panel, wireless phone connection, cloud connected, AppLink w1App catalog, �911 Assist, wireless Apple CarPlay and Android Auto compatibility, digital owners manual, conversational voice command recognition and connected navigation (includes 3-year trial), Note: Navigation services require SYNC4 and FordPass Connect (optional on select vehicles), complimentary connect service and the FordPass app (see FordPass Terms for details), Eligible vehicles receive a complimentary 3-year trial of navigation services that begins on the new vehicle warranty start date, Customers must unlock the navigation service trial by activating the eligible vehicle wla FordPass member account, If not subscribed by the end of the complimentary period, the connected navigation service will terminate, and the system will revert to embedded offline navigation, Connected service and features depend on compatible AT&T network availability, Evolving .technology/cellular networks/vehicle capability may limit functionality and prevent operation of 1connected features, FordPass App, compatible wlselect smartphone platforms, is available via a 'download, Message and data rates may apply i Instrument Panel Bin, Dashboard Storage, Interior Concealed Storage, Driver/ Passenger And Rear Door Bins Power 1 st Row Windows w/Driver And Passenger 1-Touch Up/Down 1 Delayed Accessory Power F Power Door Locks w/Autolock Feature Outside Temp Gauge Digital Appearance Seats wNinyl Back Material Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Perimeter Alarm 3 12V DC Power Outlets and 8 120V AC Power Outlets AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat -Mounted Side Airbags Reverse Sensing System Rear Parking Sensors BLIS (Blind Spot Information System) Blind Spot Pre -Collision Assist with Automatic Emergency Braking (AEB) Lane Keeping Alert Lane Keeping Assist Lane Keeping Alert Lane Departure Warning Collision Mitigation -Front Driver Monitoring -Alert !Collision Mitigation -Rear Tire Specific Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags Safety Canopy System Curtain 1st And 2nd Row Airba s Airbag Occupancy Sensor Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute Rear Child Safety Locks Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and l Pretensioners - _.. - -- iFord Co-Pilot360 - Reverse Camera Back -Up Camera DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA EXHIBIT 3 091521-NAF Sourcewell -PA' Solicitation Number: RFP #091521 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier. C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract. 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Rev. 3/2021 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. All Equipment and Products provided under this Contract must be new and the current model. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information. 3. PRICING All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be Rev. 3/2021 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products. B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax - exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed from the Hot List at anytime through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator. At a minimum, the request must: • Identify the applicable Sourcewell contract number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; Rev. 3/2021 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference. S. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government - owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell Rev. 3/2021 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract. Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry -specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: Rev. 3/2021 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF • Maintenance and management of this Contract; • Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: • Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address; • Participating Entity City; • Participating Entity State/Province; • Participating Entity Zip/Postal Code; • Participating Entity Contact Name; • Participating Entity Contact Email Address; • Participating Entity Contact Telephone Number; • Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description; • Item Purchased Price; • Sourcewell Administrative Fee Applied; and • Date Purchase was invoiced/sale was recognized as revenue by Supplier. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased Rev. 3/2021 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing. 10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties. D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties. Rev. 3/2021 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master -servant, or principal -agent. 11. INDEMNITY AND HOLD HARMLESS Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. 12. GOVERNMENT DATA PRACTICES Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract. 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier. b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, Rev. 3/2021 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use; Quality Control. a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos. b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws. 5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services. Rev. 3/2021 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF 14. GOVERNING LAW, JURISDICTION, AND VENUE The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota. 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 16. SEVERABILITY If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 17. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. Rev. 3/2021 10 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non -defaulting party may: • Exercise any remedy provided by law or equity, or • Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following: 1. Workers' Compensation and Employer's Liability. Workers' Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products -completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for Products -Completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non -owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms Rev. 3/2021 11 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: $1,000,000 each accident, combined single limit 4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2,000,000 5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data — including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. Minimum limits: $2,000,000 per occurrence $2,000,000 annual aggregate Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsements) must further provide that coverage is Rev. 3/2021 12 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self -insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self -insured retention. i II`K4101 IVi1114/_1 Z 14: A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing. Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. Rev. 3/2021 13 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF 21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis -Bacon Act provisions. Rev. 3/2021 14 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names Rev. 3/2021 15 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation Rev. 3/2021 16 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre -approval. N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user. 0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity. P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments. Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested. R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism. S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216. T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. Rev. 3/2021 17 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 091521-NAF 22. CANCELLATION Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell DocuSigned by, S(6ayf,� By: COFD2A139D06489... Jeremy Schwartz Title: Chief Procurement Officer 11/4/2021 1 1:28 PM CDT Date: Approved: DocuSigneed�/by: IN Y7E42B8F817A64CC... • Chad Coauette Title: Executive Director/CEO 11/4/2021 1 1:34 PM CDT Date: 72 Hour LLC dba: National Auto Fleet Group DocuSigned by: 1FACBB5730ClE467 ,sst, (,bent � BV: ... Jesse Cooper Title: Fleet Manager Date: 11/4/2021 1 10:46 AM CDT Rev. 3/2021 18 DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA RFP 091521 - Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories Vendor Details Company Name: 72 HOUR LLC Does your company conduct business under any other name? If National Auto Fleet Group yes, please state: 490 Auto Center Drive Address: Watsonville, CA 95076 Contact: Jesse Cooper Email: Jcooper@nationalautofleetgroup.com Phone: 951-440-0585 Fax: 831-840-8497 HST#: 263297677 Submission Details Created On: Tuesday August 24, 2021 16:34:10 Submitted On: Tuesday September 14, 2021 14:10:21 Submitted By: Jesse Cooper Email: Jcooper@nationalautofleetgroup.com Transaction #: d2e890de-e761-4f47-9b23-bef3d512bd76 Submitter's IP Address: 76.81.241.2 Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Specifications Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an explanation). Line Item Question Response* 1 Proposer Legal Name (one legal entity only): (In the 72 Hour LLC event of award, will execute the resulting contract as "Supplier") 2 Identify all subsidiary entities of the Proposer whose WCAF, LLC equipment, products, or services are included in the WCDJR, LLC Proposal. Alan Jay Automotive Inc 3 Identify all applicable assumed names or DBA names of NAFG has numerous subsidiaries and DBA's including but not limited to: the Proposer or Proposer's subsidiaries in Line 1 or National Auto Fleet Group, Line 2 above. Chevrolet of Watsonville, Watsonville Ford Watsonville CDJR Watsonville Fleet Group Alan Jay Chrysler Jeep Inc Alan Jay Chevrolet, Cadillac Alan Jay Buick, GMC Alan Jay Auto Outlet Clewiston Motor Company, Inc Alan Jay Chrysler Dodge Ram Jeep Alan Jay Lincoln Alan Jay Ford Alan Jay Nissan Alan Jay Toyota 4 Proposer Physical Address: 490 Auto Center Drive Watsonville, CA 95076 5 Proposer website address (or addresses): www.NationalAutoFleetGroup.com 6 Proposer's Authorized Representative (name, title, Jesse Cooper address, email address & phone) (The representative Fleet Manager must have authority to sign the 'Proposer's Assurance of Compliance' on behalf of the Proposer and, in the 1-855-289-6572 event of award, will be expected to execute the resulting 490 Auto Center Drive contract): Watsonville, CA 95076 Jcooper@nationalautofleetgroup.com 7 Proposer's primary contact for this proposal (name, title, Jesse Cooper address, email address & phone): Fleet Manager 1-855-289-6572 490 Auto Center Drive Watsonville, CA 95076 Jcooper@nationalautofleetgroup.com 8 Proposer's other contacts for this proposal, if any Clarke Cooper (name, title, address, email address & phone): Fleet Manger 1-855-289-6572 490 Auto Center Drive Watsonville, CA 95076 ClarkeCooper@watsonvillefleetgroup.com Table 2: Company Information and Financial Strength Line Question Response* Item Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 9 Provide a brief history of your company, including your National Auto Fleet Group started as a new division of 72 Hour LLC, in the summer of 2010 in the company's core values, business philosophy, and heart of Southern California. We began our network with a single automobile dealership and have now industry longevity related to the requested equipment, grown our network to encompass numerous dealerships located in and outside of California. products or services. We stand by providing opportunities for advancement by hiring and promoting from within our organization. Many of the Fleet Managers who started with us in 2010 are still with us today. Through the years, we have evolved and adapted to the new technology driven trends that are revolutionizing the automotive industry today. However, our brand's fundamental core values have remained unchanged — We are committed to do right for the members. If we take care of them, they will in return take care of us. National Auto Fleet Group's operational blueprint and business philosophy has always been the "4 RIGHT's" for every member: We deliver the RIGHT vehicle, at the RIGHT time, to the RIGHT place at the RIGHT price. The integrity of our business stems on our deep family roots in the automotive industry. We are and always will be family owned and operated with our future generations already in their infant stages today. We are committed to pioneering our industry for decades to come. 10 What are your company's expectations in the event of If awarded, this would be our 5th Sourcewell Contract and we would execute as such. We will an award? continue to serve your members and provide them with excellent customer service while continuing to advance customer satisfaction. Along with implementing new business growth strategies that will ultimately launch us into new heights once again. Furthermore, we will launch our Partner Program detailed in the attached "marketing Plan Compressed" Zip file. This next generation application will give members the power to select upfitters they would like NAFG to partner with in providing satisfactory quotes and service. We see tremendous value in building out these mutually beneficial partnerships, so we can provide 100% satisfactory turnkey solutions to the members. 11 Demonstrate your financial strength and stability with To demonstrate NAFG's financial strength and stability, we have uploaded Bank Commitment letters meaningful data. This could include such items as under the Financial Strength Section of the online application. We have a direct line of credit of financial statements, SEC filings, credit and bond $52,000,00.00 that we are currently utilizing with our current and past Sourcewell Contracts. However, ratings, letters of credit, and detailed reference letters. this number is not capped as we have the freedom to extend the cap to accommodate the revolving Upload supporting documents (as applicable) in the needs of the members. document upload section of your response. Referenced below is a short register of some of our market success from awarded government contracts that encompass over $140,000,000.00 worth of products and goods under our current Sourcewell Contract. A. City of San Diego, CA $ 72,000,000 contract under our Sourcewell Contract 120716-NAF. B. City of San Diego, CA $ 55,400,000 contract under our Sourcewell Contract 081716-NAF. C. Government Fleet Article Highlighting our transaction with the City of San Diego, CA procuring over 100 Police vehicles through NAFG Sourcewell Contract 120716-NAF. D. City of Los Angeles World Airports, CA Contract for $ 24,003,500 under Sourcewell Contract 120716-NAF for the procurement of 400 vehicles. E. City of Los Angeles Harbor, CA Contract Extension to $ 4,500,000 contract under Sourcewell Contract 120716-NAF. F. City of Los Angeles Harbor, CA Contract for $1,500,000 under our Sourcewell Contract 120716-NAF. G. City of Los Angeles Harbor, CA Renewal for another $ 1,500,000 under Sourcewell Contract Class 6, 7 and 8 Contract 081716-NAF. H. City of Costa Mesa, CA Contract $1,023,220 under our Sourcewell Contract 120716-NAF. I. Blanket Contracts with the State of Maryland, MD off our current Class 6, 7 and 8 Chassis Contract 081716-NAF. J. Blanket Contracts with the State of Maryland, MD off our Current Sourcewell Contract 120716-NAF. We have also attached our Commitment Letter's for unparallel support from leading nationally recognized upfit suppliers such The Knapheide Manufacturing Company. Along with regional suppliers such as Brand FX and Phenix Truck Body located in Southern California serve as regional support locations, whom we often work alongside to fulfill all member needs with past, present, and future orders with NAFG. Included are also Upfitter Recommendation letters to illustrate how National Auto Fleet Group has taken a proactive interest in building mutually beneficial relationship with our upfitters. Mutuality and reciprocity relationships between body companies and our dealer's are two of the key components that help members receive what they need in a smooth and efficient fashion. In addition, the adoption of our Class 6, 7, and 8 Contract from Anne Arundel County in the state of Maryland is as an example of how National Auto Fleet Group attracts and retains new clients by demonstrating to them there's a better and more efficient way of finding turnkey solutions. Lastly, we have attached supporting documents that help emphasize and exemplify our growth since our first awarded Sourcewell Contract in 2012. We sincerely hope it helps portray our commitment to building lifelong rapport and trust with our partner upfitters and members. 12 What is your US market share for the solutions that . Of our respective brands and OEM's we represent, the US market share is estimated to be 60 — you are proposing? 75%. 13 What is your Canadian market share for the solutions It is difficult to estimate the market share for the brands and OEM's we represent, however we that you are proposing? estimate that it should be the same 60 -75 % of the US share. 14 Has your business ever petitioned for bankruptcy No. protection? If so, explain in detail. Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 15 How is your organization best described: is it a manufacturer, a distributor/dealer/reseller, or a service provider? Answer whichever question (either a) or b) just below) best applies to your organization. a) If your company is best described as a distributor/dealer/reseller (or similar entity), provide your written authorization to act as a distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. If applicable, is your dealer network independent or company owned? b) If your company is best described as a manufacturer or service provider, describe your relationship with your sales and service force and with your dealer network in delivering the products and services proposed in this RFP. Are these individuals your employees, or the employees of a third party? National Auto Fleet Group is a dealer network best categorized as "A" - Distributer/Dealer/Reseller and Dealer Partner for (15) OEM Manufacturers including Ford Motor Company, Chevrolet, RAM, GMC, Buick, Chrysler, Dodge, Jeep, Toyota, Nissan, KIA, BMW, Honda, Cadillac and Volkswagen, All orders are placed with the franchised dealer and ultimately titled directly to the member. All appropriate certification certificates and authorized DMV/Factory licenses may be found in the "Related Certification" section uploaded to this RFP. It should be noted we do not sell used equipment to members. 16 If applicable, provide a detailed explanation outlining Required licenses include a Dealer's License, a Franchise issued by the Manufacture, a Department the licenses and certifications that are both required to of Motor Vehicles License, as well as a Reseller's permit license. All which NAFG and Dealer be held, and actually held, by your organization Partner's hold. Please review our attachment documents in section "Related Certification" for licenses (including third parties and subcontractors that you use) that we either solely own or are jointly owned by our partner dealers that pertain to this RFP. A list of in pursuit of the business contemplated by this RFP. all our licenses are below, some of which may not pertain to class 1-3 but to class 4-8. CA Certificate of Good Standing 200824810190 State of Florida License Certificates: VF/1000974/4 VF/1000950/1 VF/1046516/1 VF/1024619/2 VF/1024619/1 VF/1018615/1 VF/1021891 /1 VF/1000974/3 VF/1105916/1 VF/1020705/1 VF/1000969/1 CA State Seller's Permit 101-135239 CA State Seller's Permit 245364864-00001 Department of Motor Vehicle, Vehicle Dealer/ License Number 97772 Department of Motor Vehicle, Vehicle Dealer License Number 97771 Department of Motor Vehicle, Vehicle Dealer License Number 43609 Bureau of Automotive repair Registration # ARD00296319 123120 CA State Seller's Permit 232781952-00001 City of Watsonville Business License Number 1792 City of Watsonville Business License Number 4358 Fictitious Business Names from Santa Cruz County for National Auto Fleet Group FBN: 2017-0000138 California General Resale Certificate Dun & Bradstreet Number: 023680653 Government of The District of Columbia Certificate Government of the District of Columbia Tax Registration # 7815888160711 City of Los Angeles Tax Registration Government of The District of Columbia CLEAN HANDS CERTIFICATION San Diego Freightliner Seller's Permit Commonwealth of Virginia State Corporation Commission Certificate State of Maryland Good Standing Certificate Kansas Department of Revenue for Kansas City Peterbilt New Jersey Department of Treasury Registration Certificate New Jersey Business Registration Notice of Compliance of the Canton City Codified Ordinance Employee Information Report for the State of New Jersey State of Maryland New Sales and Use tax License CA State Seller's Permit 98-037902 00006 South Carolina Department of Motor Vehicles License Number 36133 State of South Carolina Retail License Commonwealth of Kentucky Vehicle Dealer License 1583 20 100 State of West Virginia Dealer License Commonwealth of Kentucky Vehicle Dealer License 1581 20 036 State of Tennessee Vehicle Dealer License 17 Provide all "Suspension or Debarment" information that Not Applicable, none. has applied to your organization during the past ten years. Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Table 3: Industry Recognition & Marketplace Success Line Item Question Response* 18 Describe any relevant industry awards or recognition National Auto Fleet Group's received its most prestigious award for Top Placement within Ford Motor that your company has received in the past five years Company as the leading dealership in Government Sales. In addition, our Chevrolet brand was highly ranked and honored 4/5 consecutive years by General Motors. 19 What percentage of your sales are to the Within our fleet division, 90% of our contracts within the past three years have been with government governmental sector in the past three years accounts. 20 What percentage of your sales are to the education Within the past 3 years 90% of our sales have been to government accounts, 20% of which are sector in the past three years within the education sector. 21 List any state, provincial, or cooperative purchasing We hold the State of California contract with volumes from 200 to 500 units a year over the past contracts that you hold. What is the annual sales three years. In addition, our Sourcewell Contract's 091219, 081716 and 120716 that we have volume for each of these contracts over the past three maintained over the past three years has sold combined north of 400 million of Combined Quarterly years? Sales. 22 List any GSA contracts or Standing Offers and Supply National Auto Fleet Group's focus lies on the Sourcewell Contract. NAFG holds no other GSA Arrangements (SOSA) that you hold. What is the contract, Standing Offers, or Supply Arrangements other than the State of California contract. Our annual sales volume for each of these contracts over annual sales volume is estimated to be north of $200 million. the past three years? Table 4: References/Testimonials Line Item 23. Supply reference information from three customers who are eligible to be Sourcewell participating entities. Entity Name * Contact Name * Phone Number* Port of Los Angeles, CA Mr. Dave Comer 310-72-3794 County of Venture, CA Mr. Jorge Bnilla 805-672-2044 City of Austin, TX Mr. Matt Sager 512-978-2637 County of San Joaquin, CA Mr. David Myers 209-468-9745 City of Palo Alto, CA Ms. Danitra Bahlman 650-496-5920 Table 5: Top Five Government or Education Customers Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years. Entity Name Entity Type * State / Province * Scope of Work * Size of Transactions * Dollar Volume Past Three Years * City of Austin Government Texas -TX Purchaser 10-15 Vehicles at once, Vans Over 1M and SUVs Los Angeles Government California - CA Purchaser Over 120 Vehicles, Vans and Over 3M Department of SUVs Water and Power Port of Los Government California - CA Purchaser Over 80 Trucks, Vans and SUVs Over 2M Angeles Anne Arundel Government Maryland - MD Purchaser Over 40 Trucks, Vans and SUVs Over 1 M County City of San Diego Government California - CA jPurchaser lover 500 Trucks, Vans, SUV' Over 15M Table 6: Ability to Sell and Deliver Service Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions. Line ­,„ lQuestion Response * Sales force. Our sales force consists of direct and an indirect sales force. Our direct sales force consists of direct employees and partner dealers, which exceeds an employee count of 300 personnel both full time and part time. Many of our sales force are spread across the US and we leverage our relationships with our larger class dealerships to service the members lower class vehicle needs as well. A cross sales force. These individuals help support our dealerships and NAFG Fleet Division directly. On the other hand, our indirect sales force made up of upfitters and partner suppliers consists of over 100 personnel with our partner network and sales force growing annually. With both direct and indirect sales force staff working together, NAFG has been able to successfully grow, maintain and service the demand of the members. As the number of your members grow, we will continuously welcome more staff to not only meet customer demand, but also to exceed customer Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 26 Dealer network or other distribution methods. Our franchise network in Canada and the U.S. is fortunately second to none. Our 15 proposed OEMS previously mentioned, all of which have established a presence nationwide with factory stores strategically placed where all members can receive service and complete warranty repairs with their respective products. Simple put the North American and Canadian automobile supply chain network is one of the best in the world. Of the 15 brands we represent, the OEMs have put in place a dealer network across all 50 states that will allow us to best serve all members. 27 Service force. The 15 manufactures we represent have thousands of service locations that would be easily accessible to all your members. Service centers and warranty repair facilities for all 15 OEMs are ample and ready to help service our members and their needs. However, Alaska and Hawaii may be exceptions as they may have farther distances between franchises where members can utilize the repair services. 28 Describe the ordering process. If orders will be The member may order their vehicles by navigating to our website, www.NationalAutoFleetGroup.com handled by distributors, dealers or others, explain the and going through the step-by-step process to generate an online quote or by calling one of our respective roles of the Proposer and others. representatives at 855-289-6572 or by sending NAFG an email at Fleet@NationalAutoFleetGroup.com. Orders are then processed directly to the manufacturer who will work to supply the vehicle to the ship - to location for upfittinig or end user desired delivery location. 29 Describe in detail the process and procedure of To best demonstrate our Customer Service program, kindly reference the ZIP file "Member Walk your customer service program, if applicable. Through" that is attached in the Additional Documents folder. Please begin with and review in order that Include your response -time capabilities and is explained below: commitments, as well as any incentives that help your providers meet your stated service goals or How Members Can Get Quotes Online: A member can obtain most quotes by visiting our website promises. www.NationalAutoFleetGroup.com where a simple one step form is needed for registration. This is to protect the price information from nonmembers. Once a member registers they will receive an automated welcome email with a demo video on how to use our site. Members will gain access to there very own dashboard which will house all there quotes in one safe secure login. Member's can select which brand they are looking for and model year. Our site shows all the categories the brand offers such as: Cars, Vans, SUV's Trucks and Chassis Cabs. Members will then be able to drill down for the right selection by picking from the filter menu of what cab there looking for (Regular, Extended or Crew) to 2 wheel or 4 wheel drive down to the bed length there looking for. All factory options are then presented for the member to select from, this will show all current factory orderable options, taking the guess work out for the member. Once a member selects a desire build, they will see there Sourcewell Price report showing the MSRP, there contract price, the saving in real dollars and as a percentage. In the PDF example you can see a saving of $ 9,175.96 of 22.345% to the member showing a significant savings. Members then can chose to add extra's to there order like extra keys' service manuals, sales tax and even request an upfit to be added to there quote. Lastly they will be given a complete turn key quote package to print which will include there customized Quote ID, Description and Specifications of what they built. How Members and Upfitters can Partner with NAFG: Our dedicated website www.NAFGPartner.com was built to accommodate the member who would like a certain upfitter to upfit there vehicles. It was also built for upfitters to have a place to go where they can find information on how to partner with NAFG to better serve there local members. Example of A Member with Upfit Quote: This is an example of how we use our Cab Chassis and combine them with an upfit to provide a turnkey solution for the member in a simple to follow format. ETA System for Members Walk Through: This is where members can easily come to our website, the same website they built there chassis on and track there order like they would a UPS package. We have a very simple display on our homepage "Track your order' where members can enter one of the following: Purchase Order Number, Quote ID, Upfit Quote ID or vin to easily see there in the process there particular order is in. Courtesy Confirmation Explained: After NAFG receives an order from a Member, we always like to send them a Courtesy Confirmation. This is were the member will double check some particulars on there order like, Color, Quantity, Upfit and Specification's are all correct before order placement. We also like to ask for title information at this point so we can help process the paperwork at delivery promptly. Factory Order Cut Off Notices: Here is were we like to highlight were members can access any upcoming factory order cut off dates. We walk them through the process step by step to ensure everyone knows the upcoming order cut off date, we even print this information (if known at the time) right on the cover page of there quotes. Validation Walk Through Example: To demonstrate a price validation, we show what a member would see when they build a truck on our site. At check out the member would see the Total Configured MSRP of $ 35,730.00, A Sourcewell Price of $ 27,331.68, Total Saving of $ 8,398.32 or 23.505% for a 2020 F-250 followed by the pricing page which shows the Minimum Discount of at least 18.50%. As you see we provided an additional 5% discount on top of the 18.50% contract discount. This would be the case in most instances. 30 Describe your ability and willingness to provide your Our willingness and ability to service members nationwide is unparalleled. We have dedicated staff 5 products and services to Sourcewell participating days a week, from 7am to 7pm standing by ready to assist any member help find the best solution for entities in the United States. there needs even if helping assist them to the best Sourcewell Contract that could be a solution. We have a dedicated live chat feature on our online quote generating website in case any member has any trouble at all in building there quotes. NAFG has established a chain of suppliers who are at the ready to serve if called upon by any member. We are here to help. 31 Describe your ability and willingness to provide your We are willing and eager to soon extend our business model and network into Canada. We believe products and services to Sourcewell participating partnering with local Canadian based dealer groups is key to success in the Canadian market. NAFG's entities in Canada. competitive pricing as well as a simple US Dollar to Canadian conversation will help NAFG expand into the Canadian market for participating Sourcewell members. 32 Identify any geographic areas of the United States National Auto Fleet Group will handle servicing 100% of all geographic areas located in the United or Canada that you will NOT be fully serving through States. Although it is unclear what unseen obstacles we may face in Canada, NAFG is committed to the proposed contract. building the same model to service Canada and providing the same level of customer satisfaction, service, and care as in the United States. Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA 33 Identify any Sourcewell participating entity sectors NAFG will continue to service all Sourcewell Members through our 24 hour a day, 7 days a week (i.e., government, education, not -for -profit) that you online portal with the exclusion of Non -Profits. Unfortunately, Non -Profits are often not eligible for the will NOT be fully serving through the proposed same discount's government entities are qualified for. However, Non -Profits are subject to a different contract. Explain in detail. For example, does your pricing program and will be evaluated on a case to case basis. company have only a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? 34 Define any specific contract requirements or The only possible logistical constraints we may face is the shipping constraints for shipments arriving in restrictions that would apply to our participating Alaska, Hawaii and US Territories. For example, we often provide members in Alaska or Hawaii with entities in Hawaii and Alaska and in US Territories. vehicles that often have upfits. To circumvent this potential issue, members allow us to add these extra shipping and port costs to their quotes. Table 7: Marketing Plan Line Item Question ■ Describe your marketing strategy for promoting this contract opportunity. Upload representative samples of your marketing materials (if applicable) in the document upload section of your response. Response* National Auto Fleet Group encompasses a variety of marketing strategies to promote our products and services to streamline the vehicle purchasing process for government entities. Below are a few strategies used to serve as the gateway between our business and public agencies. Website and Inbound Marketing: The creation of a professional customer -focused website is one of our main features to market our products and services. The NAFG website encourages our members to interact and browse through products offered along with pricing and information about National Auto Fleet Group. Inbound marketing is created when potential members are directed to the company website. With this method, we are able to not only connect with members but to put the purchasing ability into the hands of each member. Our inbound marketing strategy attracts members by creating valuable content and experiences tailored to the needs of each individual. Examples include email campaign flyers on our products, informative and how-to videos, social media and engaging members with top -notched customer service to build brand awareness. Email Marketing: One of the main strategies used to engage current and potential members is Email Marketing. Our emails include different types of flyers that consist of information of the Sourcewell contract, promoting manufacturer brands, holiday themed flyers, discounts offered to first time buyers, important cutoff date reminders and upcoming products and events. The use of marketing campaigns plays a major role in enhancing the growth of our client database. Emails are a big part of our daily lives due to government agency employees utilizing emails as their main source of communication. We use campaigner.com as the emailing platform to reach our target members. Videos and descriptive images are used on all flyers and are compatible with a desktop or mobile device. Messages are short and to the point with links leading to the Sourcewell and NAFG homepage. The Campaigner email system allows the ability to track email activity based on open rate, unsubscribes and link clicks which is beneficial to understanding email effectiveness. ce potential members are directed to our website, they are welcomed with a wide range of options to )lore an array of our products and services. They are able to register to become a member, view pricing, )lore available in -stock vehicles, view how -to -videos, build a vehicle online to request an immediate quote use our live chat assistant or call/email for live support. Face to Face Marketing Strategies: This strategy has proven to be successful in generating leads and creating lasting relationships by developing genuine connections with prospective members. National Auto Fleet Group attends several trades shows per year to engage members and put a face to the company. This in person meeting aids to build the brand by nurturing relationships between members and other vendors associated through the process. Trade shows attended include GFX, IAPPO, NIGP, ACT, CAPPO, and CASBO throughout the United States. NAFG has many opportunities to make in person presentations to propose products, services offered and to answer any questions potential members may have. These PowerPoint Presentations include topics on NAFG/Sourcewell process, how to facilitate the vehicle purchasing without bidding, informational videos, and the brands and services we provide. These meetings have been held at local cities, counties, school districts, water districts and ports. Relationship Marketing is a vital strategy used in building and maintaining long-term relationships practiced by National Auto Fleet Group on a daily basis. NAFG strives to create a positive and supportive connection with members by providing personalized and responsive customer service practices. The sales team has worked tirelessly to focus on providing outstanding customer support to create a powerful rapport with existing and new members. By going above and beyond, they have enhanced existing relationships and executed customer loyalty with repeat businesses. They strive to deviate from the "Car Salesperson" mentality which is 100% sales driven to a more product and customer service approach by instilling a sense of confidence in our clients. The goal is to regularly assist clients and address any needs and concerns even after the purchase has occurred. The strive to focus on solution selling vs. product selling develops into a mutually beneficial agreement for members and the business. Below are a few examples on successful relationship marketing from our Fleet Department: We had a member call in to request financing/lease options for a truck needed through our National Auto Fleet Group/Sourcewell vehicle contract. I contacted another Sourcewell vendor, Matt Geiselhart from NCL Gov Capital and he was happy to assist with a financing quote. The member also requested to trade in a current vehicle in their fleet and was directed to Govdeals for assistance in removing the outdated unit through an auction. The member was able to utilize three Sourcewell contracts to complete his transaction which simplified the entire process. The member was very satisfied with the amount of care and ease through his experience and became a repeat customer. By utilizing a cross -selling strategy, National Auto Fleet Group became his one stop shop to fulfill all fleet vehicle purchasing needs. "I had a member call in desperate to obtain a new truck because an employee had gotten into a serious accident and had the truck totaled. Due to covid restrictions, most manufacturers are currently experiencing microchip shortages which relays to production delays at the factory. We were able to direct buyer to our in - stock inventory on the NAFG website and member was ecstatic to locate truck to meet their needs. Instead of having to wait 30 weeks to receive the new vehicle, member was able to obtain the new truck within 3 Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA "I once had a member contact us two years after purchasing a vehicle from us. They had a malfunction with the liftgate on the box truck which caused a logistical nightmare. I was able to contact one of our body vendors that upfitted the lift gate installation and a service technician was able to go onsite to resolve the liftgate issue at no additional cost. The member was very impressed with the quality of our customer service even after purchase. " "I had a member request a 3/4 ton truck pricing but was unsure about their budget at the time. I took the time to go through each option with the client to provide a Sourcewell pricing quote through multiple manufacturers from Ram, Chevrolet and Ford. This empowered the member to have multiple pricing options for review to align with their budget as well as eliminating the need to shop anywhere else. " "We work with many body companies to assist customers with the body upfitting process. One of our members called in a request to expedite a particular vehicle that was held up at one of their local body upfitters. I contacted the body company representative and put in a request to expedite the upfitting per request of the member. The body company was able to comply with the request and delivery was made sooner than expected." Word -of -Mouth Marketing: The positive quality of service has led to more sales based on previous customers' impressions on their experience. NAFG's goal is to provide exemplary customer service throughout the entire purchasing process to encourage repeat business and advocate services to other members. NAFG has been fortunate to experience multiple instances of leads generated based solely on word-of-mouth marketing though our existing customers. Cross -promotion: National Auto Fleet Group is currently collaborating with another Sourcewell Vendor, NCL Government Capital to promote each other's products and services. NCL Government Capital specializes in providing competitive equipment financing programs for municipalities and public education entities across the United States. As a team, NCL and NAFG produced a variety of marketing materials such as videos, flyers and info graphs to promote purchasing and leasing opportunities. Hoglund Bus Company is another cross -promotion vendor NAFG had the opportunity to create a partnership with. Flyers were created to advertise Chassis from NAFG along with a variety of bus bodies from Hoglund Bus Company. With cross -promotion, companies exchange knowledge and provide endorsements on websites, social media, and email campaigns. This strategy creates an influx of new leads, brand awareness, increased sales and recurrence of customers. National Auto Fleet Group will continue to create new partnerships and facilitate more cross -promotion opportunities in the near future to provide turnkey solutions for a variety of vehicle purchasing needs. Coming in 2022, National Auto Fleet Group will be launching a NAFG Partner Website to further increase business growth. The website www.nafgpartner.com is expected to launch next year in 2022. The site encourages body upfitting companies throughout the United States to partner up with NAFG to become a preferred member. The benefits of becoming a preferred member include endorsements on website and social media avenues along with word-of-mouth referral for clients with upfitting needs. Our dedicated public relations representative will conduct phone and in person meetings to discuss the advantages of partnering up with NAFG, therefore generating more cross -promotion opportunities. Members from government agencies are encouraged to go on the site to search for local body upfitting companies they are interested in working with. As a prerequisite in becoming a preferred vendor, they are required to advertise NAFG and the Sourcewell contract on their business website and refer their clients to purchase their cab/chassis needs through NAFG. This establishes a partnership that will generate increased sales all around. We are still currently building the website and interacting with body companies across the United States that would be interested in partnering up with NAFG. Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Describe your use of technology and digital Social media plays a crucial element in the way people communicate and connect with each other. data (e.g., social media, metadata usage) to Linkedln is the go -to platform used by NAFG as it offers a variety of ways to expand our network by locating enhance marketing effectiveness. and connecting with relevant professionals in the industry. National Auto Fleet Group has utilized Linkedln to engage current and potential members through personalized messages and posts. Personalized messages include thanking them for registering on site as well as directing them to on our link to the website, Linkedln, YouTube, Facebook and Instagram company pages. The goal is to unite with people already on our database as well as people that would benefit from our products and services. Current flyers or messages about our company are also posted on the Linkedln site to generate and attract more business. Time is also spent on reading posts from connections and observe any needs that National Auto Fleet Group may assist with. National Auto Fleet Group has begun utilizing video marketing strategies to further promote and market products by engaging on social media channels and email flyers. Programs such as Vimeo, Video Scribe, Cartoon Animator, Adobe Animate, Illustrate, Captive, Photoshop and Movavi Video Editor Plus are employed to edit and create videos to assist in endorsing our company. The following videos were recently created by our marketing department along with outside video production companies: Explainer Video: The first video created was a 90 second explainer video about National Auto Fleet Group that used animated characters to visualize our products and services along with information on the Sourcewell awarded contract. The video has been incorporated into all our weekly email flyers and social media platforms as an informative video on our products and how to purchase vehicles off Sourcewell Government How To Videos: National Auto Fleet Group has also created step-by-step How -To videos on the process to purchase both Light Duty and Heavy -Duty vehicles off the contract. In Stock Vehicles: This video showcases our in -stock vehicles available and the process of requesting a ETA Tracking System: This video was created to not only introduce but to encourage clients to self -track their vehicle status. Holiday Themed Videos: These amusing videos were created to celebrate the holidays and add humor and lightness to our company and products sold. Cross Promotion Video: This video markets our relationship with NCL Government Capital and Sourcewell to endorse EV vehicles. s for social media: Mini videos were created to advertise new vehicles available, pricing and cutoff reminders. NAFG has recently introduced a newly built live chat feature on our website for customer convenience as well as improving customer service. Visitors have access to chat with a live sales representative 24 hours a day, 7 days a week. With this feature potential customers are provided with another avenue for assistance in addition to emailing and phone calls. The benefits of a live chat option include quicker response time to assist buyers in reaching a purchasing decision and answer their questions. Improving customer service will also lead to increased sales, customer loyalty and engagement. Many studies have shown a strong correlation between live chat and increase in conversion rates. Potential clients appreciate having their questions answered in real-time when trying to build a vehicle quote online and allowinq the user to multi -task different projects. In your view, what is Sourcewell's role in Sourcewell's mission states: "Our commitment to service and exceeding client expectations." This statement promoting contracts arising out of this RFP? integrates with our relationship marketing strategy with our commitment to go above and beyond for all our How will you integrate a Sourcewell-awarded members. Sourcewell is a trusted brand that government entities can rely on to access a wide variety of contract into your sales process? products and services for their everyday needs. With over 40 years of partnerships and relationship building, they are the glue that connects government, education, and nonprofit agencies to companies of all sizes to offer turnkey solutions to their needs. Sourcewell is also a reliable resource for vendors by not only connecting with potential prospects but by providing valuable marketing materials readily available for download on their website. Resources and tools provided include flyers, vendor training videos along with compliance information. The Sourcewell brand integrates a thorough documentation review of all vendors prior to awarding their cooperative contracts to ensure products and services are from reputable vendors. The brand provides a sense of legitimacy of our company name and members recognize that products and services are from reliable sources that will meet their needs. Sourcewell's aim is to simplify the purchasing and procurement process of government entities by eliminating the costly bidding procedure. The process of researching the right vendor is not only stressful and time- consuming but can be expensive as well. Sourcewell has completed the bidding for government entities which simplifies the overall purchasing process by providing access to competitively bid contracts procured by a government agency. Sourcewell has provided NAFG with overwhelming opportunities to work with government agencies across the United States. The Sourcewell name represents a high standard of integrity and ethics which is a dynamic National Auto Fleet Group is proud to be part of. Sourcewell members have access to a contract that is more flexible than the standard bidding process. Sourcewell is an organization that aids government entities to stay competitive without the frustrations and issues involved with the traditional bidding process. This contract can be customized to meet the unique needs of each client. The sales team has incorporated not only this standard of integrity in their sales practice ensuring clients' purchasing needs will always be met. The cost savings and stress -free nature of the cooperative contracts favors that of the traditional bidding process. It enables vendors to work with qualifying government entities in a more efficient manner. We vow to maintain these levels of standards across the board throughout all departments within the company. Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Are your products or services available lOur website provides a hands-on empowering approach to ordering vehicles online. Clients can search through an e-procurement ordering process? If through many vehicles makes and models with the ability to customize a vehicle tailored to their specific so, describe your e-procurement system and needs of their agency. A personalized quote with pricing can be available in as little as 5 minutes how governmental and educational customers depending on the complexity of the vehicle. If upfitting is needed, the buyer can list the details of the up -fit have used it. while building their vehicle on our website to receive a complete quote or a sales representative can be reached through phone, email or our new live chat feature built on our website. We have recently created and uploaded a "How -To Videos" section on the homepage of our website which highlights a step-by-step process on how to build an online quote. This informative video demonstrates how to navigate the website in how to generate a vehicle quote with or without upfitting options. It begins by explaining how to register on our website as a member and then details on how to select vehicle model and type and the factory options needed. Once a customized quote is built, clients have the option to finalize the sales transaction by submitting a purchase order to our sales team via email. This gives complete autonomy to the client to purchase vehicles without the need to speak to a sales rep. If assistance is needed, they can contact sales through email, live chat or phone. If assistance is required to build a quote, our sales rep is also available to walk a client through the e- procurement process step by step. This ensures someone is available to answer any questions if needed and empowering the client to make any future purchases on their own. Clients may also call or email the needs of the company and receive a customized vehicle quote. Table 8: Value -Added Attributes Line Item Question Response* 39 Describe any product, equipment, National Auto Fleet Group extends any and all product, equipment, maintenance and operating programs maintenance, or operator training provided by the Manufacturer directly to Sourcewell participating entities during the quoting process. The programs that you offer to Sourcewell manufacturer will provide quotes to the member based on the vehicles class and size, and geographic location. participating entities. Include details, such NAFG will always pass these quotes onto members and treat them like an upfit to the vehicle. as whether training is standard or optional, who provides training, and any costs that apply. 40 Describe any technological advances that Technological accomplishments by Manufactures like Ford Motor Company and General Motors serve members your proposed products or services offer. by keeping many models available for members to choose from. Additionally, NAFG allows members the ability to choose to electrify their vehicle by opting into the Motive Power Systems we can still help supply this kind of an upfit. For more information, we have attached the product and pricing information within the "Upfits Available" and "All 15 Manufactures' ZIP files under the supporting documents portion of the application. 41 Describe any "green' initiatives that relate . National Auto Fleet Group helped create the Climate Mayor Purchasing Collaborative by partnering with over to your company or to your products or 400 Mayors nationwide. This initiative was created for the benefit of members who wanted to create and services, and include a list of the sustain an all -electric fleet. We offer 100% purely electric vehicles your members to choose from. Some popular certifying agency for each. models include the Chevrolet Bolt, Ford Fusion, Ford Mustang Mach-E, as well as Ford's all electric F-150. We are confident that as more OEM's continue to manufacture new electric vehicles, we will provide them for members to select from. More information about this initiative can be found at www.Driveevfleet.org 42 Identify any third -party issued eco-labels, NAFG has the California Air Resource Board (CARB) Certificate as well as the Ford Qualified Vehicle Modifier ratings or certifications that your company Certificate on file with some of our partner suppliers and upfitters hold these certifications and these has received for the equipment or certifications help illustrate how each vehicle conserves energy and remains energy efficient. products included in your Proposal related to energy efficiency or conservation, life - cycle design (cradle -to -cradle), or other green/sustainability factors. 43 Describe any Women or Minority NAFG holds a current partnership with many suppliers some of which are veteran owed such as Pacific Truck Business Entity (WMBE), Small Business Body located in CA. Our Ford, Chevrolet and Ram,Jeep,Dodge,Chrysler stores are jointly owned and operated Entity (SBE), or veteran owned business by Minorities. certifications that your company or hub partners have obtained. Upload documentation of certification (as applicable) in the document upload section of your response. 44 What unique attributes does your National Auto Fleet Group was not only built on dedication and hard work, but also through quantifiable company, your products, or your services metrics that directly measure the results of our efforts to ensure real goals are being measured and met. offer to Sourcewell participating entities? Through measuring results, NAFG takes responsibility in ensuring we deliver only the best customer care to What makes your proposed solutions your members. NAFG offers members 24 hour website access to customer support to personably walk unique in your industry as it applies to members through any questions they may have. No matter what the issue may be, we always think outside the Sourcewell participating entities? box to help members find a solution. Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Table 9A: Warranty Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below. Line Item Question Response* 45 Do your warranties cover all products, parts, and labor? Each of the 15 manufactures we represent cover their own products, parts, and labor. All warranty information may be found in our attachments under the ZIP File "All 15 Manufactures". 46 Do your warranties impose usage restrictions or other Prior to purchase, members should be aware of each manufacturer's restrictions. Such as limitations that adversely affect coverage? improper use of the vehicle may result in disqualification of coverage under the OEM's warranty. An example of this may be an F-350 being used for a police related pursuit, which may void certain warranties. Although, we always welcome and encourage members to contact us for their particular warranty coverage. 47 Do your warranties cover the expense of technicians' travel In some cases, manufacturers will tow a member's vehicle to the nearest warranty repair time and mileage to perform warranty repairs? facility in case of a breakdown and cover expenses, but prior approval is required. 48 Are there any geographic regions of the United States or This may vary from manufacturer to manufacturer. Thus, we encourage members to call in Canada (as applicable) for which you cannot provide a prior to purchase and inquire about their specific region and how their warranty repairs will certified technician to perform warranty repairs? How will be covered with their manufacturer. Sourcewell participating entities in these regions be provided service for warranty repair? 49 Will you cover warranty service for items made by other All warranties are typically passed on to the original equipment manufacturer and any upfit manufacturers that are part of your proposal, or are these warranty will be passed on to the upfitter to perform. warranties issues typically passed on to the original equipment manufacturer? 50 What are your proposed exchange and return programs and If a member changes their mind, NAFG will quickly make every effort to change or cancel policies? the order with the factory. However, once the manufacturer begins producing the vehicle, there are no changes, exchanges, or refunds available. The order is then deemed non -cancellable. This includes any upfit equipment an upfitter has ordered for the unit. 51 Describe any service contract options for the items included NAFG offers any and all manufacturer service contracts for all members. There are several in your proposal. parameters in which a service contract may be customizable. These customized service contracts will be treated as add factory options and following the same discount schedule provided in the pricing file. Table 9B: Performance Standards or Guarantees Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the questions below. Line Item Question Response* 52 Describe any performance standards or guarantees The only guarantee we can ever provide is the guarantee that we will treat and help every member that apply to your services that contacts with respect, integrity and professionalism. 53 Describe any service standards or guarantees that NAFG and staff uphold high standards with how we provide service to the members, not only holding apply to your services (policies, metrics, KPIs, etc.) each other accountable but by embracing member feedback of how we can improve. Then we act upon it and implement improvements. Table 10: Payment Terms and Financing Options Line Item Question Response* 54 Describe your payment terms and accepted payment Standard payment terms are Net 20, with a 10 — day grace period. methods? 55 Describe any leasing or financing options available for . In order to provide leasing or financing options, NAFG has partnered with National Cooperative Leasing to use by educational or governmental entities. offer leasing terms for Sourcewell members for all NAFG quotes under the Sourcewell contract. For further review, we have attached a PDF called "NCL Sample Lease' in the "Member Walk Through" Zip file. 56 Describe any standard transaction documents that you National Auto Fleet Group's transaction process (Purchase Order) is closely tracked, well documented, and propose to use in connection with an awarded contract neatly organized to monitor each transaction performed through our Sourcewell Contract. This way, NAFG may (order forms, terms and conditions, service level produce swift and accurate quarterly reporting. agreements, etc.). Upload a sample of each (as applicable) in the document upload section of your response. 57 Do you accept the P-card procurement and payment Yes, NAFG accepts up to $2,500 per vehicle. However, any dollar amount higher than $2,500 will require a P- process? If so, is there any additional cost to card/ Credit Card transactional fee that would be passed onto the member Sourcewell participating entities for using this process? Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Table 11: Pricing and Delivery Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form. Line Item Question Response* 58 Describe your pricing model (e.g., line -item discounts or product -category National Auto Fleet Group is offering Line -Item Discounts Off Manufacture discounts). Provide detailed pricing data (including standard or list Suggested Retail Price for 15 manufacturers that is detailed in the Price File. pricing and the Sourcewell discounted price) on all of the items that you NAFG will also offer any Upfits to be added to any and all vehicles' that members want Sourcewell to consider as part of your RFP response. If applicable, wish to add. Details are located on the Price Summary Page in the Price File. provide a SKU for each item in your proposal. Upload your pricing materials (if applicable) in the document upload section of your response. 59 Quantify the pricing discount represented by the pricing proposal in this NAFG has an provided offerings from 15 Brands/GEMS and there respective response. For example, if the pricing in your response represents a percentage off vary and are detailed in the "Price File" zip percentage discount from MSRP or list, state the percentage or percentage range. Each Manufacture Range is detailed in the tabs below, here is an overview Chevrolet from -.077 to 24.45 % Ford Motor Company from -5.19 to 23.31 % GMC from 6.14 to 22.45 % Ram from 4.99 to 14.23 % Dodge from 3.09 to 9.96 % Jeep from 1.38 to 4.17 % Chrysler from 1.65 to 4.55 % Toyota from .03 to 8.98 % Honda from 1.34 to 4.9 % Nissan from -.085 to 14.61 % Buick from 2.36 to6.08 Kia from .69 to 8.39 % BMW from 3.8 to 4.77 % Cadillac from 4.22 to 6.77 % Volkswagen from 2.17 to 2.46 % 60 Describe any quantity or volume discounts or rebate programs that you If clients are considering an order of 150 or more units, we encourage members offer. to contact us for any additional discounted quotes. 61 Propose a method of facilitating "sourced" products or related services, "Open Market" products or "Sourced Goods" will be considered and treated as which may be referred to as "open market" items or "nonstandard regular upfits. However, they may be quoted up to a 10% mark up, if applicable. options". For example, you may supply such items "at cost" or "at cost plus a percentage," or you may supply a quote for each such request. 62 Identify any element of the total cost of acquisition that is NOT included All considerations have already been taken into account in its entirely. The Price in the pricing submitted with your response. This includes all additional Summary Page and Price Table contained in the price file includes all considered charges associated with a purchase that are not directly identified as costs. Although if a member requested a specialized quote for a unique situation freight or shipping charges. For example, list costs for items like pre- that requires special training, direction, or installation, the additional costs would be delivery inspection, installation, set up, mandatory training, or initial added as a part of the upfit and then included inside the members quote. inspection. Identify any parties that impose such costs and their relationship to the Proposer. 63 If freight, delivery, or shipping is an additional cost to the Sourcewell All manufactures charge a standard "Factory Destination Charge". However, that is participating entity, describe in detail the complete freight, shipping, and separate from the freight/destination cost that members may incur to ship a vehicle delivery program. to and from an installer, if applicable. These subsequent Iocational movements may bare additional freight costs that will be outlined within the members quote for their review prior to purchase. 64 Specifically describe freight, shipping, and delivery terms or programs Freight, shipping, and delivery terms among these regions sometimes carry available for Alaska, Hawaii, Canada, or any offshore delivery. additional logistical charges for added ferry, port and driver costs from both to and from the mainland. These added costs will be disclosed on the quote for members to review and approve prior to purchase. 65 Describe any unique distribution and/or delivery methods or options National Auto Fleet Group already has a well -established Automobile Franchise offered in your proposal. Distribution Network that allows for swift and relatively seamless delivery to members and their end users. Table 12: Pricing Offered Line Item The Pricing Offered in this Proposal is: * Comments 66 c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. NAFG Strives to offer the best overall value to the member with each and every quote. Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Table 13: Audit and Administrative Fee Line Item Question Response* 67 Specifically describe any self -audit process or program that you plan to employ Sourcewell participating members are able to obtain proper pricing directly to verify compliance with your proposed Contract with Sourcewell. This process from our website, where they are able to use our user-friendly design to includes ensuring that Sourcewell participating entities obtain the proper pricing, build and price their vehicles. The NAFG is updated daily to reflect that the Vendor reports all sales under the Contract each quarter, and that the updated manufacturer MSRP information. Our system will provide members Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail with an accurate quote 99.99% of the time. In addition, NAFG has a to support your ability to report quarterly sales to Sourcewell as described in the stream line and organized process hat calculates administrative fees and Contract template. allows NAFG to give a turnaround time of 15 — 30 days for quarterly reports. 68 If you are awarded a contract, provide a few examples of internal metrics that One of the internal metrics NAFG uses to track and measure success will be tracked to measure whether you are having success with the contract. with the Sourcewell Contract is maintained through our website. Our website keeps a detailed log of quotes that members are generating. We oversee and keep track of how many quotes are being generated and which quotes are met with a purchase order. Every month we evaluate our sales indicators and closely monitor the volume and frequency of sales. One example is by evaluating which members are purchasing from our platform — new members or frequent members to ensure we are growing our member base. We use these metrics to measure our projected growth rate and work to exceed our expectations. 69 Identify a proposed administrative fee that you will pay to Sourcewell for NAFG will submit $ 300 per vehicle purchased through NAFG and $ 200 facilitating, managing, and promoting the Sourcewell Contract in the event that per vehicle purchased though our partner dealer Alan Jay Automotive. For you are awarded a Contract. This fee is typically calculated as a percentage of the purpose of an admin fee there are no other partner dealer groups Vendor's sales under the Contract or as a per -unit fee; it is not a line -item considered. addition to the Member's cost of goods. (See the RFP and template Contract for additional details.) Table 14A: Depth and Breadth of Offered Equipment Products and Services Line Item Question Response* 70 Provide a detailed description of the equipment, NAFG has provided a "Model Roll Out" Charts in the "Price File" zip, but of the 15 manufacturers we products, and services that you are offering in your represent, they have over 100 makes and models for members to choose from that range from Class proposal. 1-3 and supporting Class 4 Cab and Chassis trucks. NAFG's platforms can add any upfit of their choosing, ranging from toolboxes to Line Mechanic Bodies. Any and all upfits can be added to any one of our vehicles through one of our upfit partner suppliers or by an upfit supplier of the members choosing. NAFG and the supplier will work together to supply members with turnkey quotes. 71 Within this RFP category there may be subcategories National Auto Fleet Group lists the makes and models of all 15 manufacturers we represent under the of solutions. List subcategory titles that best describe ZIP File "All 15 Manufactures". These 15 OEMs make up over 100 combined makes, models, and your products and services. engine combinations for members to select from along with several subtitle "Upfits" detailed for members in the price file. Table 14B: Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Line Item Category or Type Offered * Comments 72 Automobiles r Yes 15 Manufacturers totaling well above 700 r No makes and models 73 Sport Utility Vehicles G Yes 15 Manufacturers totaling well above 700 r No makes and models 74 Vans r. Yes 15 Manufacturers totaling well above 700 r No makes and models 75 Trucks r Yes 15 Manufacturers totaling well above 700 r No makes and models 76 Vehicles described in Lines 72-75 above for Public Safety G Yes 15 Manufacturers totaling well above 700 applications r No makes and models 77 Conventional internal combustion models G Yes 15 Manufacturers totaling well above 700 r No makes and models 78 Natural gas or propane autogas, hybrid, or alternative fuel r. Yes 15 Manufacturers totaling well above 700 models r No makes and models 79 Electric powered models r Yes 15 Manufacturers totaling well above 700 r No makes and models Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Table 15: Exceptions to Terms, Conditions, or Specifications Form Line Item 80. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract. Contract Section ITerm, Condition, or Specification I Exception or Proposed Modification Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." • Pricing - NAFG Price File for Bid 091521.zip - Monday September 13, 2021 19:29:27 • Financial Strength and Stability - Market Success and Financial Stability.zip - Monday September 13, 2021 19:30:12 • Marketing Plan/Samples - Marketing Plan Compressed.zip - Tuesday September 14, 2021 11:38:30 • WMBE/MBE/SBE or Related Certificates - Insurance and Related Documents.zip - Tuesday September 14, 2021 11:40:18 • Warranty Information - Warranties RFP 091521.zip - Tuesday September 14, 2021 11:40:36 • Standard Transaction Document Samples - Standard Transaction.zip - Monday September 13, 2021 19:54:48 • Upload Additional Document - ALL 15 Makes and Upfits.zip - Tuesday September 14, 2021 11:35:54 Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Addenda, Terms and Conditions PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance: 1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence. 2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award. 3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation. 4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired. 5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation. 6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract. 7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract. 8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract. 9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act. 11. Proposer its employees, agents, and subcontractors are not: 1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf; 2. Included on the government -wide exclusions lists in the United States System for Award Management found at: https:Hsam.gov/SAM/; or 3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Jesse Cooper, Fleet Manager, 72 Hour LLC The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes a No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document. Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC DocuSign Envelope ID: CF25B13B-7B09-48BC-B85D-F1A7A7104FDA Check the box in the column " I have reviewed this addendum" below to acknowledge each of the addenda. I have reviewed the File Name below addendum and Pages attachments (if applicable) Addendum-6— Autos_SUVs_Vans_Trucks_RFP_091521 1 Wed September 8 2021 06:27 PM Addendum-5— Autos_SUVs_Vans_Trucks_RFP_091521 I✓ 2 Tue September 7 2021 07:28 PM Addendum-4— Autos_SUVs_Vans_Trucks_RFP_091521 r 1 Thu August 26 2021 05:55 PM Addendum _3_ Autos_ SUVs_Vans_Trucks_RFP_091521 I✓ 1 Mon August 23 2021 09:47 AM Addendum-2— Autos_SUVs_Vans_Trucks_RFP_091521 1 Sun August 8 2021 09:02 PM Addendum_1_ Autos_SUVs_Vans_Trucks_RFP_091521 I✓ 1 Thu August 5 2021 03:58 PM Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC