HomeMy WebLinkAboutItem 31 - AA and Purchase Order Contract to Musco Sports Lighting Public Works Agency
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Item # 31
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 20, 2024
TOPIC: Lighting Structure System and Control System for Santiago Park
AGENDA TITLE
Authorize an Appropriation Adjustment and Award a Purchase Order Contract to Musco
Sports Lighting, LLC for LED Sports Lighting with Related Supplies and Services in an
Amount Not to Exceed $732,955 (Specfication No. 24-020) (Non-General Fund)
RECOMMENDED ACTION
1. Authorize a one-time purchase and payment of a Purchase Order to Musco Sports
Lighting, LLC for the purchase of LED sports lighting, control and monitoring system,
and installation services for the Santiago Sports Complex in an amount not-to-
exceed $732,955, including a contingency of $63,736.
2. Authorize an Appropriation Adjustment for $732,955 from District 2 Acquisition and
Development Fees Account (Acct. No. 31213002-53300) to District 2 Improvements
Other than Buildings Account (Acct. No. 31213260-66220). (Requires five affirmative
votes)
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Parks Maintenance Division is responsible for overseeing
and repairing various parks and facilities. In collaboration with Parks and Recreation
staff, Public Works Staff evaluated the lighting at Santiago Park and determined that
improvements need to be completed to support the various sporting and recreation
events hosted at this site.
Santiago Park is home to multiple facilities such as a softball diamond, tennis court, and
lawn bowling greens, all of which do not have sports court lighting. The limited lighting
reduces the play and recreation opportunities for the community. Staff proposes
installing new Musco LED light structures with luminaires that are energy efficient and
include a 25-year warranty; saving the City maintenance costs for many years, while
also providing energy efficient lighting and creating safer playing fields. The new sports
lighting will include 10 galvanized steel poles and 46 factory aimed and assembled
luminaires for the Santiago Sports Complex. These new light structures will facilitate
operations after dusk with area lighting. The Control Link and Monitoring System
Lighting Structure System and Control System for Santiago Park
February 20, 2024
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provides remote light control to maximize lighting efficiency as staff will be able to
remotely operate lighting with respect to park use and programming. The addition of
new lights will increase the community’s sports and play options with lighted
recreational amenities that will activate the park, thus decreasing vandalism and illegal
activities.
Santa Ana City Ordinance No. NS-3041 authorizes the City to utilize purchase contracts
for any public agency utilizing a competitive bid process. Sourcewell, a cooperative
government purchasing agency, awarded a contract to Musco Sports Lighting, LLC.
(Contract No. 041123-MSL) as a result of open competitive bidding on behalf of its
members, which includes government agencies.
Staff researched available procurement options and product offerings in the market and
determined that Musco Sports Lighting, LLC meets the City’s specifications. By
leveraging the procurement power through cooperative purchasing, the City is able to
obtain nationally vetted, high quality products at competitive volume pricing, and is in
accordance with the City’s existing purchasing guidelines.
FISCAL IMPACT
Upon approval of the appropriation adjustment funding will be available in the current
Fiscal Year 2023-2024 as follows.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
2023-24 31213260-66220
Residential
Develop
District 2
Acquisition &
Development,
Improvements Other
Than Buildings
$732,955
TOTAL $732,955
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Tom Hatch, Interim City Manager