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HomeMy WebLinkAboutItem 22 - Approve First Amendments to Agreements with Tetra Tech, Inc., Ardurra Group, IncPublic Works Agency www.santa-ana.org/public-works Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 19, 2024 TOPIC: On -Call Water Engineering Services AGENDA TITLE Approve First Amendments to Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn and Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. for On -Call Engineering Services (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute first amendments to the agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn and Associates, Inc., Huitt- Zollars, Inc., and Tait & Associates, Inc. for on -call engineering services to increase the agreement amount by $750,000, for a total aggregate agreement amount not to exceed $2,750,000 for the remaining term of the agreement which began on August 16, 2022 and expires on August 15, 2025, with a provision for two, one year optional extensions (Core Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On August 16, 2022, the City Council approved agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn & Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. to provide on -call engineering services for the Public Works Agency Water Resources Division. To date, staff has utilized these consultants to provide professional engineering design and cost estimation work for several civil works projects relating to water, sewer, and recycled water facilities and systems. The original agreement was awarded an amount not to exceed $2,000,000 for a three- year term, with the provision for one two-year extension. Staff recommends amending the agreements to increase the funding amount by $750,000 for the remainder of the term to allow these services to be utilized for additional civil works projects included in the current and future fiscal years' Capital Improvement Programs (CIP). The additional funding will help ensure that the much -needed capital projects identified in the CIP can commence according to schedule. On -Call Water Engineering Services March 19, 2024 Page 2 FISCAL IMPACT Funds are budgeted and available for expenditure in the current FY 2023-24 and will be budgeted in future fiscal years for City Council consideration, including the renewal option. The following is an estimate of expenditures by fiscal year: Fiscal Accounting Fund Accounting Unit, Year Unit - Account Description Account Amount # Description Current Contract Term Water Admin & 2023-24 06017645-62300 Water Engineering, Contract $250,000 Services -Professional Water Admin & 2024-25 06017645-62300 Water Engineering, Contract $250,000 Services -Professional Optional Two -Year Extension Water Admin & 2025-26 06017645-62300 Water Engineering, Contract $150,000 Services -Professional Water Admin & 2026-27 06017645-62300 Water Engineering, Contract $100,000 Services -Professional Total: $750,000 EXHIBIT(S) 1. Amendment to Agreement with Tetra Tech, Inc. 2. Amendment to Agreement with Ardurra Group, Inc. 3. Amendment to Agreement with Psomas 4. Amendment to Agreement with Kimley-Horn and Associates, Inc. 5. Amendment to Agreement with Huitt-Zollars, Inc. 6. Amendment to Agreement with Tait & Associates, Inc. Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Tom Hatch, Interim City Manager EXHIBIT 1 FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH TETRA TECH, INC. THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19, 2024, by and between Tetra Tech, Inc., ("Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2022-158-01 ("Agreement") dated August 16, 2022, to provide on -call water resources engineering services. The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect. B. Contractor is one (1) of six (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement. C. The parties wish to amend the Agreement to increase the total "not to exceed" aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment. The Parties therefore agree: 1. Section 2.a., Compensation, is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on -call services provided to the City, by $750,000. The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, during the term of this Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signature page to follow] SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH TETRA TECH, INC. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO BTaii—don Salvatierra Deputy City Attorney CITY OF SANTA ANA Thomas R. Hatch Interim City Manager CONTRACTOR By: Tom Epperson, PE Title: Vice President EXHIBIT 2 FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH ARDURRA GROUP, INC. THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19, 2024, by and between Ardurra Group, Inc., ("Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2022-158-02 ("Agreement") dated August 16, 2022, to provide on -call water resources engineering services. The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect. B. Contractor is one (1) of six (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement. C. The parties wish to amend the Agreement to increase the total "not to exceed" aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment. The Parties therefore agree: 1. Section 2.a., Compensation, is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on -call services provided to the City, by $750,000. The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, during the term of this Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signature page to follow] SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH ARDURRA GROUP, INC. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO randon Salvatierra Deputy City Attorney CITY OF SANTA ANA Thomas R. Hatch Interim City Manager CONTRACTOR By: Title: EXHIBIT 3 FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH PSOMAS THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19, 2024, by and between PSOMAS, ("Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2022-158-03 ("Agreement") dated August 16, 2022, to provide on -call water resources engineering services. The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect. B. Contractor is one (1) of six (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement. C. The parties wish to amend the Agreement to increase the total "not to exceed" aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment. The Parties therefore agree: 1. Section 2.a., Compensation, is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on -call services provided to the City, by $750,000. The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, during the term of this Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signature page to follow] SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH PSOMAS IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO r ndon Salvatierra Deputy City Attorney CITY OF SANTA ANA Thomas R. Hatch Interim City Manager CONTRACTOR 1%� By. aira Salcedo Title: Vice President FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH KIMLEY-HORN AND ASSOCIATES, INC. THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19, 2024, by and between Kimley-Horn and Associates, Inc., ("Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2022-158-04 ("Agreement") dated August 16, 2022, to provide on -call water resources engineering services. The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect. B. Contractor is one (1) of six (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement. C. The parties wish to amend the Agreement to increase the total "not to exceed" aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment. The Parties therefore agree: 1. Section 2.a., Compensation, is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on -call services provided to the City, by $750,000. The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, during the term of this Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signature page to follow] SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH KIMLEY-HORN AND ASSOCIATES, INC. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO ndon Salvatierra Deputy City Attorney CITY OF SANTA ANA Thomas R. Hatch Interim City Manager CONTRACTOR Darren Digitally signed by Darren Adrian Adrian Date: 2024.03.04 09:22:46-08'00' By: Title: FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH HUITT-ZOLLARS, INC. THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19, 2024, by and between Huitt-Zollars, Inc., ("Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2022-158-05 ("Agreement") dated August 16, 2022, to provide on -call water resources engineering services. The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect. B. Contractor is one (1) of six (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement. C. The parties wish to amend the Agreement to increase the total "not to exceed" aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment. The Parties therefore agree: 1. Section 2.a., Compensation, is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on -call services provided to the City, by $750,000. The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, during the term of this Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signature page to follow] SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH HUITT-ZOLLARS, INC. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO BralSon- Salvatierra Deputy City Attorney CITY OF SANTA ANA Thomas R. Hatch Interim City Manager CONTRACTOR By:./;P) Title: �/�ce ��"�Sr4��� f FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH TAIT & ASSOCIATES INC. THIS FIRST AMENDMENT to the above -referenced agreement is entered into on March 19, 2024, by and between Tait & Associates, Inc., ("Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2022-158-06 ("Agreement") dated August 16, 2022, to provide on -call water resources engineering services. The Agreement term runs until August 15, 2025, with up to two (2) one (1) year optional extensions of the term, exercisable by the City. The Agreement is current and in effect. B. Contractor is one (1) of six (6) contractors selected to provide said services. Each of the six (6) contractors shares an aggregate compensation amount to pay for on -call services provided to the City under the terms of the Agreement. C. The parties wish to amend the Agreement to increase the total "not to exceed" aggregate amount available to compensate the contractors under the Agreement. No other changes are contemplated by this First Amendment. The Parties therefore agree: 1. Section 2.a., Compensation, is hereby amended to increase the total aggregate amount available for all six (6) contractors, for on -call services provided to the City, by $750,000. The total aggregate amount, among the six contractors, shall not exceed the shared aggregate amount of $2,750,000, during the term of this Agreement, including any extension periods. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signature page to follow] SIGNATURE PAGE FOR FIRST AMENDMENT TO CONTRACTOR AGREEMENT FOR ON -CALL ENGINEERING SERVICES WITH TAIT & ASSOCIATES, INC. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO Bra6d—on Salvatierra Deputy City Attorney CITY OF SANTA ANA Thomas R. Hatch Interim City Manager CONTRACTOR 1 4 y: Jacob Vandervis Title: C.O.O.