HomeMy WebLinkAboutItem 23 -Resolutions to Increase the City Manager’s Office and Police Department Headcount, Amend the City’s Classification and Compensation Plan, and Approve the City Council Appointee Salary Schedule City Manager’s Office
www.santa-ana.org/city-managers-office
Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: City Manager’s Office and Police Department Headcount, Workforce Changes,
and Council Appointee Salary Schedule
AGENDA TITLE
Resolutions to Increase the City Manager’s Office and Police Department Headcount,
Amend the City’s Classification and Compensation Plan, and Approve the City Council
Appointee Salary Schedule
RECOMMENDED ACTION
Adopt resolutions to increase the City Manager’s Office and Police Department
headcount, amend the City’s classification and compensation plan, and approve the
City Council Appointee salary schedule.
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2023-2024
ANNUAL BUDGET TO ADD FULL-TIME POSITIONS IN THE CITY MANAGER’S
OFFICE AND THE POLICE DEPARTMENT
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S
CLASSIFICATION AND COMPENSATION PLAN
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA TO ADOPT AND APPROVE A COUNCIL APPOINTEE
SALARY SCHEDULE IN COMPLIANCE WITH TITLE 2 OF THE CALIFORNIA CODE
OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA PUBLIC EMPLOYEES’
RETIREMENT SYSTEM (CALPERS)
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City Manager’s Office seeks to add and fund a Deputy City Manager position to the
City Manager’s Office and add various positions in the Police Department by
City Manager’s Office and Police Department Headcount, Workforce Changes, and
Council Appointee Salary Schedule
March 19, 2024
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4
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reallocating Police Department funds. Requested City Manager’s Office and Police
Department headcount changes are listed in Exhibit 1.
The City Manager’s Office requests to make changes to the City’s classification and
compensation plan by creating one new classification in the City Manager’s Office and
two new classifications in the Police Department as listed in Exhibit 2.
The City desires to adopt and approve the City Council Appointee salary schedule
included in Exhibit 3 to reflect recent employment agreements, amendments, and/or
resolutions to meet the requirements of the California Public Employees’ Retirement
System (CalPERS) and ensure compliance with Title 2 of the California Code of
Regulations section 570.5.
FISCAL IMPACT
The estimated annual cost for adding 17 full-time professional positions in the Police
department is $2,177,760. At this time, the City Manager recommends to postpone
funding for 12 Police Officer positions with a total budget value of $2,077,760, resulting
in a net estimated General Fund expenditure increase of $101,280. The current number
of authorized headcount for sworn Police positions is 400 with 384 being funded,
leaving 16 unfunded positions. If the City Council approves the recommendation, the
number of unfunded sworn Police positions will increase from 16 to 28 while maintaining
an authorized headcount of 400. The total Police Department full-time headcount will
increase from 656 to 673.
The estimated total annual cost for adding a Deputy City Manager will range from
approximately $246,000 to $312,000 (including a base salary of $186,444 to $242,616
and benefits of $59,556 to $69,384). The midpoint of the total estimated cost is
$279,000. The current year fiscal impact may be approximately $70,000 for three
months of service.
The recurring future annual impact to the General Fund is approximately $380,280 as
follows:
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
FY23-24 01103010-61XXX General Fund City Manager,
Salaries, Regular $70,000
City Manager’s Office and Police Department Headcount, Workforce Changes, and
Council Appointee Salary Schedule
March 19, 2024
Page 3
4
1
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EXHIBIT(S)
1. Resolution to Increase City Manager’s Office and Police Department Headcount
2. Resolution to Amend the City’s Classification and Compensation Plan
3. Resolution to Approve City Council Appointee Salary Schedule
Submitted By: Tom Hatch, Interim City Manager
Approved By: Tom Hatch, Interim City Manager
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
FY24-25 01103010-61XXX General Fund City Manager,
Salaries, Regular $279,000
FY24-25 01114XXX-
61XXX General Fund
Police
Department,
Salaries, Regular
$101,280
Resolution 2024-XXX
Page 1 of 3
RESOLUTION NO. 2024-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2023-
2024 ANNUAL BUDGET TO ADD FULL-TIME POSITIONS IN
THE CITY MANAGER’S OFFICE AND THE POLICE
DEPARTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1: The City Council hereby finds, determines, and declares as follows:
A. On June 20, 2023, the City Council passed and adopted Ordinance No. NS-
3043, establishing the City’s Budget for Fiscal Year 2023-2024 and
authorizing position allocations for Fiscal Year 2023-2024. The Ordinance
also sets forth the requirement that alterations in the allocation of authorized
positions be reviewed and approved by the City Council.
B. On September 19, 2023, the City Council approved an appropriation
adjustment to carryover unspent amounts from Fiscal Year 2022-23 to Fiscal
Year 2023-24.
C. On October 17, 2023, the City Council passed Resolution No. 2023-067,
amending the Fiscal Year 2023-2024 budget by adding three (3) full-time
positions.
D. On February 20, 2024, the City Council passed Resolution No. 2024-003
amending the Fiscal Year 2023-2024 budget by adding three (3) full-time
positions and reallocating five (full-time) positions.
E. The City Manager requests to amend the Fiscal Year 2023-2024 budget to
add one (1) full-time Deputy City Manager position.
F. The Chief of Police requests to amend the Fiscal Year 2023-2024 budget to
add seventeen (17) non-sworn professional positions.
G. It is now desired to amend the Fiscal Year 2023-2024 budget, as amended in
order to effect this change, as shown below.
Section 2: The City’s Annual budget for Fiscal Year 2023-2024, as amended, is hereby
further amended to add the following position in the City Manager’s Office at the
monthly range as indicated:
Salary Range Effective March 19, 2024
Resolution 2024-XXX
Page 2 of 3
Classification Title
Number of
Positions Added
Monthly Salary
Minimum-Maximum
Deputy City Manager 1 $15,537-$20,218
Section 3: The City’s Annual budget for Fiscal Year 2023-2024, as amended, is hereby
further amended to add the following positions in the Police Department at the monthly
ranges as indicated:
5-Step Salary Range Effective March 19, 2024
Classification Title
Number of
Positions Added
Monthly Salary
Minimum-Maximum
Forensic Services
Supervisor 1 $9,485-$11,530
Forensic Specialist I 6 $6,546-$7,956
Police Service Officer 4 $5,627-$6,838
Police Investigative
Specialist 3 $6,203-$7,540
Police Services
Dispatcher 2 $6,357-$7,726
6-Step Salary Range Effective March 19, 2024
Classification Title
Number of
Positions Added
Monthly Salary
Minimum-Maximum
Human Resources
Analyst (UC)1 $6,768-$8,638
Section 4: All classification salary ranges are set forth in the City's classification and
compensation plan, as periodically updated.
Section 5: That except as amended by this resolution, all other provisions of the Annual
Budget for the Fiscal Year 2023-2024, as amended, shall remain in full force and effect.
Section 6: This resolution is effective March 24, 2024, which is the start date of the first
full pay period after adoption of this resolution.
ADOPTED this 19th day of March 2024.
___________________________
Valerie Amezcua
Mayor
Resolution 2024-XXX
Page 3 of 3
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By: __________________
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2024-
XXX to be the original Resolution adopted by the City Council of the City of Santa Ana on
March 19, 2024.
Date: ___________________ ____________________________
Clerk of the Council
City of Santa Ana
Resolution 2024-XXX
Page 1 of 7
RESOLUTION NO. 2024-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S
CLASSIFICATION AND COMPENSATION PLAN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines, and
declares as follows:
A. Section 1004 of the City Charter of the City of Santa Ana requires the City
Manager to prepare, install, and maintain a position classification and pay plan
subject to civil service rules and regulations and the approval of the City
Council.
B. It is the City’s practice to assign job titles that reflect the duties and
responsibilities of the classification and are consistent with other classifications
within the City’s organizational structure, as well as comparable job titles in the
labor market, while maintaining internal pay equity relationships and attracting
and retaining qualified candidates.
C. The City Council regularly amends the City’s classification and compensation
plan for all full-time and part-time classifications of officers and employees of
the City of Santa Ana.
D. It is now desired to amend the City’s classification and compensation plan.
Section 2. The Santa Ana City Council hereby amends the City’s classification and
compensation plan as follows:
A. Create the following classifications:
UNIT TITLE MONTHLY
MIN
MONTHLY
MAX
EM Deputy City Manager (EM)$15,537 $20,218
UNIT TITLE STEPS HOURLY
MIN
HOURLY
MAX
Seasonal
PT
Police Services
Dispatcher (Part-Time)5 $36.68 $44.57
Retired
Annuitant
Police Services
Dispatcher - Retired
Annuitant
5 $36.68 $44.57
Resolution 2024-XXX
Page 2 of 7
Section 3. The Santa Ana City Council hereby approves the updated Salary
Schedules, for the unrepresented Executive Management (EM), Seasonal PT, and
Retired Annuitant units, attached to this resolution as Exhibits A, reflecting classification
and compensation amendments per this and previously approved City Council
resolutions, and grouped by employee unit, as recommended by CalPERS, and in
compliance with CalPERS California Code of Regulations section 570.5.
Section 4. This resolution is effective March 24, 2024, which is the start date of the
first full pay period after adoption of this resolution.
ADOPTED this 19th day of March 2024.
___________________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By: __________________
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
Resolution 2024-XXX
Page 3 of 7
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2024-
___ to be the original resolution adopted by the City Council of the City of Santa Ana on
March 19, 2024.
Date: ___________________ ____________________________
Jennifer L. Hall
City Clerk
City of Santa Ana
EXHIBIT A
UNREPRESENTED EXECUTIVE MANAGEMENT (EM)
WAGE RATE SCHEDULE
EFFECTIVE MARCH 24, 2024
Resolution 2024-XXX
Page 4 of 7
JOB TITLE JOB
CODE
MONTHLY
MINIMUM
MONTHLY
MAXIMUM
Assistant City Manager (EM)00090 17,581 23,245
Chief Technology Innovations Officer (EM)01701 14,075 18,315
Deputy City Manager (EM)01791 15,537 20,218
Executive Director of Community Development (EM)02870 14,075 18,315
Executive Director of Finance and Management Services (EM)01190 14,075 18,315
Executive Director of Human Resources (EM)01830 14,075 18,315
Executive Director of Parks, Recreation, and Community Services (EM)05400 14,075 18,315
Executive Director of Planning and Building Safety (EM)02490 15,537 20,218
Executive Director of Public Works (EM)02170 15,537 20,218
Library Services Director (EM)01561 14,075 18,315
Police Chief (EM)03390 17,581 23,245
EXHIBIT A
SEASONAL PART-TIME
HOURLY WAGE RATE SCHEDULE
EFFECTIVE MARCH 24, 2024
Resolution 2024-XXX
Page 5 of 7
JOB TITLE JOB
CODE
STEP
AA
STEP
A
STEP
B
STEP
C
STEP
D
STEP
E
Administrative Intern 08000 -18.15 19.06 ---
Animal Control Officer 08995 -23.96 25.16 26.42 27.75 29.13
Background Investigator (Part-Time)09315 -28.45 29.87 31.38 32.94 34.60
Budget Intern 09790 -19.97 20.96 ---
Claims Adjuster (Part-Time)00125 39.05 41.02 43.05 45.21 47.46 49.83
Cold Case Investigator 09316 -28.45 29.87 31.38 32.94 34.60
Correctional Services Officer 00360 -20.01 21.01 22.06 23.19 24.32
Data Analyst (Part-Time)00489 37.72 39.59 41.59 43.66 45.85 48.15
Engineering Intern 09130 -19.97 20.96 ---
Fingerprint Examiner 07605 -29.88 31.39 32.94 34.59 36.32
Forensic Ballistics Technician 08500 -24.56 25.80 27.09 28.45 29.87
Human Resources Analyst (Part‐Time)08570 36.81 38.66 40.58 42.61 44.74 46.97
Human Resources Clerical Aide 07071 -16.50 17.33 18.19 19.10 20.06
Human Resources Communications
Specialist (Part‐Time)08575 36.81 38.66 40.58 42.61 44.74 46.97
Human Resources Specialist (Part‐Time)08580 24.64 25.88 27.17 28.52 29.96 31.46
Human Resources Technician (Part‐Time)08581 30.12 31.62 33.23 34.88 36.63 38.46
Jail Transportation Officer 09345 -25.80 27.09 28.45 29.87 31.38
Law Clerk 08610 -16.50 17.33 18.19 19.10 20.06
Management Intern 08080 -21.96 23.06 ---
Personnel Board Secretary (Part-Time)08851 29.00 30.45 31.97 33.57 35.25 37.01
Police Cadet 08130 -16.50 17.33 18.19 19.10 20.06
Police Reserve Level 1 08135 -29.16 ----
Police Reserve Level 2 08136 -20.83 ----
Police Reserve Level 3 08137 -16.66 ----
Police Services Dispatcher (Part-Time)03690 -36.68 38.50 40.43 42.46 44.57
Risk Management Analyst (Part‐Time)09969 36.81 38.66 40.58 42.61 44.74 46.97
Risk Management Specialist (Part‐Time)09972 24.64 25.88 27.17 28.52 29.96 31.46
Risk Management Technician (Part‐Time)09971 30.12 31.62 33.23 34.88 36.63 38.46
Senior Administrative Intern 08100 -19.97 20.96 ---
Senior Human Resources
Communications Specialist (Part-Time)08582 -49.09 51.55 54.12 56.83 59.68
Student Intern 08600 -16.50 17.33 ---
EXHIBIT A
SEASONAL PART-TIME
HOURLY WAGE RATE SCHEDULE
EFFECTIVE MARCH 24, 2024
Resolution 2024-XXX
Page 6 of 7
JOB TITLE JOB
CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17
Finance Project Manager
(Part-Time)00491 61.28 62.82 64.38 65.99 67.66 69.33 71.07 72.85 74.67 76.53 78.43 80.4 82.41 84.47 86.6 88.75 90.98
EXHIBIT A
RETIRED ANNUITANT
WAGE RATE SCHEDULE
EFFECTIVE MARCH 24, 2024
Resolution 2024-XXX
Page 7 of 7
JOB TITLE JOB
CODE
STEP
A
STEP
B
STEP
C
STEP
D
STEP
E
Police Services Dispatcher - Retired
Annuitant 03695 36.68 38.50 40.43 42.46 44.57
JOB TITLE JOB
CODE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17
Homeless Services Division
Manager - Retired Annuitant 09930 56.91 58.32 59.76 61.28 62.82 64.39 66.00 67.66 69.34 71.07 72.85 74.67 76.53 78.43 80.40 82.42 84.47
Resolution 2024-XXX
Page 1 of 3
RESOLUTION NO. 2024-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO ADOPT AND APPROVE A COUNCIL
APPOINTEE SALARY SCHEDULE IN COMPLIANCE WITH
TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS
SECTION 570.5 AND THE CALIFORNIA PUBLIC EMPLOYEES'
RETIREMENT SYSTEM (CALPERS)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines, and
declares as follows:
A. CalPERS requires public agencies to list their compensation levels in salary
schedules by bargaining group or unit, and approved and adopted by the
agency’s governing body, in compliance with Title 2 of the California Code of
Regulations section 570.5.
B. It is the City’s practice to enter into employment agreements with Council
Appointees, which include compensation terms and conditions.
C. CalPERS does not consider publicly available employment agreements
adopted and approved by an agency’s governing body, on their own, to meet
the requirements of Title 2 of the California Code of Regulations section 570.5.
D. At this time, City Council desires to approve and adopt an updated Council
Appointee salary schedule reflecting recent employment agreements,
amendments, and/or resolutions to meet the requirements and be in
compliance with Title 2 of the California Code of Regulations section 570.5.
Section 2. The Santa Ana City Council hereby adopts and approves the Council
Appointee salary schedule attached hereto to this resolution as Exhibit "A" and compiled
from employment agreements, amendments, and/or resolutions recently adopted and
approved by the City Council.
Section 3. This Resolution is operative from and after the date upon which it is
adopted. The classification compensation retroactive effective dates are indicated in
Exhibit “A” attached hereto.
Resolution 2024-XXX
Page 2 of 3
ADOPTED this 19th day of March 2024.
___________________________
Valerie Amezcua
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By: __________________
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2024-
___ to be the original resolution adopted by the City Council of the City of Santa Ana on
March 19, 2024.
Date: ___________________ ____________________________
Jennifer L. Hall
City Clerk
City of Santa Ana
EXHIBIT A
COUNCIL APPOINTEE
SALARY SCHEDULE
REVISED MARCH 19, 2024
EFFECTIVE JULY 1, 2022
JOB TITLE JOB CODE ANNUAL PAY RATE
City Manager 01790 326,181
Clerk of the Council 01990 168,900
EFFECTIVE DECEMBER 13, 2022
JOB TITLE JOB CODE ANNUAL PAY RATE
City Manager 01790 326,181
City Clerk 01990 168,900
EFFECTIVE FEBRUARY 27, 2023
JOB TITLE JOB CODE ANNUAL PAY RATE
City Manager 01790 326,181
City Clerk 01990 172,000