HomeMy WebLinkAboutItem 18 - Purchase of Three Chevrolet Equinox SUVs for the Public Works Agency Public Works Agency
www.santa-ana.org/public-works
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 7, 2024
TOPIC: Purchase of Three Chevrolet Equinox SUVs for the Public Works Agency
AGENDA TITLE
Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in
an Amount Not to Exceed $109,290 (Specification No. 24-060) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Guaranty Chevrolet
Motors, Inc. for three 2024-2025 Chevrolet Equinox SUVs, in an amount of $106,290
plus a contingency amount of $3,000, for a total amount not to exceed $109,290.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment. With the assistance of the Fleet Services Team, Staff has identified a need
for additional vehicles for the Refuse Enterprise of the Public Works Agency (PWA).
On November 7, 2023, City Council awarded a Purchase Order to Guaranty Chevrolet
Motors, Inc. (Vendor) for the one-time purchase of one 2024 Chevrolet Silverado 1500
standard bed truck. On December 19, 2023, City Council awarded a second Purchase
Order for two additional trucks for a total of three 2024 Chevrolet Silverado 1500
standard bed trucks for PWA. Due to unforeseen circumstances, the Vendor will no
longer be able to deliver the three trucks as ordered by the City. Additionally, since the
manufacturer’s ordering window has closed, the vendor can no longer place a new
order for these three trucks by the end of this fiscal year. Guaranty Chevrolet Motors,
Inc., has committed to satisfying the City’s need for vehicles by holding three Chevrolet
Equinox SUVs currently available on their lot for our purchase.
Prior to these Purchase Orders being issued, a separate Purchase Order was awarded
to National Auto Fleet Group by City Council for two Ford F-150 trucks on October 18,
2022. However, it was cancelled due to limited manufacturer allocations and ordering
window deadlines.
Purchase of Three Chevrolet Equinox Vehicles for Public Works Agency
May 7, 2024
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Since then, PWA has grown and has identified a need for three vehicles to adequately
allow staff members to perform their daily tasks in the field. In order to continue to
conduct business, PWA opted to rent the required vehicles on a month-to-month basis.
Although this temporary solution has satisfied needs while vehicles are on-order and in
production, it is not a cost-efficient nor ideal solution. After researching possible
procurement options and considering the series of fulfillment issues that have transpired
beginning in October 2022, Staff recommends procuring three Chevrolet Equinox SUVs
that are immediately available for purchase at Guaranty Chevrolet Motors, Inc.
FISCAL IMPACT
Funds are budgeted and available for expenditure in the current Fiscal Year 2023-24
budget.
Fiscal
Year
Accounting
Unit-
Account #
Fund
Description
Accounting
Unit, Account
Description
Amount
2023-24 06917640-
66400
Refuse
Collection
Service Fund
Refuse
Collection
Service,
Machinery &
Equipment
$109,290
TOTAL $109,290
EXHIBIT(S)
1. Guaranty Chevrolet Quote
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, Acting City Manager
EXHIBIT 1