HomeMy WebLinkAboutANAHEIM POLICE DEPARTMENT (4)INSURANCE NOT REQUIRED
WORK MAY PROCEED Return FULLY EXECUTED N-2024-160
CITY CLERK Copy to City Clerk, M-30
DATE:
MAY 14 2024
CC Elms) E.z.
US Department of Justice
Office of Justice Programs
Office for Victims of Crime
Bureau of Justice Assistance
FY 2023 Enhanced Collaborative Model Task Force to Combat Human Trafficking
Memorandum of Understanding
Enhanced Model to Combat Human Trafficking Project
Between the lead law enforcement agency,
Anaheim Police Department,
in partnership with the
Santa Ana Police Department
February 2024
Introduction:
Human trafficking in California is an unsavory reality, impacted by a foreign border, international
airports, substantial shipping harbors, an internationally active entertainment industry, and the
popularity of U.S. tourism to the state. As the third largest county in California and the sixth largest
in the nation, Orange County celebrates a diverse population of over three million, with over 42
million visitors per year per the Orange County Visitors Association. Orange County contains
numerous unincorporated areas and 34 cities; including the County Seat, Santa Ana, which has the
sixth largest Spanish-speaking population in the nation. Orange County is a prime target for
traffickers given the population density, the perceived affluence of residents, robust tourism and
convention industry, along with its nationally recognized beaches, theme parks and home to world
champion professional sports teams.
Orange County has a multidisciplinary, anti -human trafficking model designed to combat human
trafficking through identification, rescue and assisting victims of all forms of human trafficking.
1
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 — 09/30/2026.
The Orange County Human Trafficking Task Force (OCHTTF) is a model program relying on a
public -private sector and non-profit partnership including the Anaheim Police Department (APD) as
the lead law enforcement agency; the Orange County District Attorney's Office, which, provides
both misdemeanor and felony case vertical prosecution through its Human Exploitation and
Trafficking Unit (HEAT); and Waymakers as the lead victim service -providing agency. The Task
Force is strengthened by partnerships with federal, state and local agencies, and supported by many
additional private sector and non-profit organizations.
Orange County is a unique model of true collaborative efforts. The OCHTTF has fostered rich
partnerships which have empowered law enforcement agencies to work across jurisdictions to
ensure successful identification and rescue of human trafficking victims and the eventual
prosecution of trafficking perpetrators.
Scope of Collaborative Relationships:
The collaborative partnership between APD and the Santa Ana Police Department (SAPD) will
address the four pillars of the task force goal: partnership, protection, prosecution and prevention.
The OCHTTF is a collaboration of law enforcement agencies, non -governmental organizations,
faith -based organizations, and the community. The purpose of the OCHTTF is to work together to
protect victims, prosecute offenders, and prevent further perpetration of this crime in Orange
County, CA. The overall goal of the OCHTTF is to eliminate human trafficking in Orange County,
California. This task force has made a tremendous impact in addressing all types of human
trafficking cases. However, the success of the OCHTTF has highlighted the need to expand this
comprehensive and multi -disciplinary approach in the battle against human trafficking. Hence,
APD and SAPD are working closely together to combat human trafficking in Orange County by
2
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 — 09/30/2026.
focusing on three core objectives: identifying and quantifying the scope of the problem in Orange
County; investigating suspected incidents vigorously and effectively in order to secure the
appropriate criminal convictions for those responsible; and collaborating with local agency patterns
within law enforcement, county and state government, and non -governmental service providers to
ensure the victims of these crimes receive the wrap -around services they need to rebuild their lives
and avoid future victimization.
Period of Performance:
The term of this MOU shall commence upon its execution by the parties. The initial term of this
MOU shall expire on September 30, 2026, unless otherwise terminated by the parties as provided
herein. This MOU may be renewed on the same terms and conditions and upon mutual written
agreement among the parties based on written notification from the Anaheim Police Department.
Human Trafficking Investigations
Anaheim Police acknowledges human trafficking investigations are very complex and time
consuming. Like many other types of complex investigations, it takes time for investigators to build
the skills and experience necessary to work human trafficking cases at an optimal level. This
experience is never more needed than when investigating human trafficking of minors given, they
have the potential to be life cases. With this in mind, APD requests SAPD to consider personnel
who are open to a minimum of a two-year commitment to the task force. In this way, the task force
benefits greatly from a reasonable term commitment and SAPD in turn gains a more experienced
investigator upon completion of the assignment.
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 — 09/30/2026.
Training
For as long as grant funds exist the task force will pay for any pimping/human trafficking training
and/or attending conferences, including registration fees, transportation and lodging. All other
training will be the responsibility of the respective agency.
Roles and Responsibilities of the Partners:
Santa Ana Police Department
♦ Enhance interagency collaboration in order to identify, rescue, and assist victims of all forms
of human trafficking.
♦ Provide an investigator to work on -site at APD through the term of this MOU.
♦ Provide a vehicle with all necessary equipment to conduct undercover investigations,
including a minimum of blue and red front "take down" lights. Provide a department issued cellular
phone for use by their investigator and a laptop with access paid data collection sites.
♦ Provide all necessary tactical and officer safety equipment for use by its investigator.
♦ Send any investigations not related to OCHTTF investigations to SAPD for approval and
filing.
♦ In the case of dissimilar policies between agencies, investigators from the SAPD shall
follow that agency's policies (use of force, pursuit, etc.).
♦ Investigate any citizen complaints filed against members of SAPD assigned to the OCHTTF.
♦ Work to enhance the ability of professionals and key stakeholders within the community to
better understand human trafficking and more effectively identify and serve victims.
♦ Plan investigations and prosecutions at the state and federal level.
4
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 — 00/30/2026.
♦ Promote greater public awareness and understanding of the nature and scope of human
trafficking.
♦ Provide high -quality and timely comprehensive services to victims of human trafficking.
♦ Abide by any confidentiality, safety and media relations agreement.
♦ Participate in program evaluation activities whenever possible.
♦ Make a "good faith" effort to resolve any and all program implementation challenges.
Anaheim Police Department
♦ Increase the identification of trafficking victims through proactive law enforcement, which
is victim -centered and collaborative across all levels of government.
♦ Increase the capacity of law enforcement officers to recognize human trafficking and
identify victims through training and public awareness.
♦ Plan investigations prosecution at the state and federal levels.
♦ Provide desk space and computer equipment for SAPD investigator.
♦ Provide undercover buy funds, access to undercover telephones, investigative tools and
clerical support for SAPD investigator.
♦ Ensure any and all records pertaining to task force expenditures shall be readily available for
examination and audit by any participating agency.
♦ Provide access to APD direct reporting system and all reports for the Human Trafficking
Task Force will be placed into that system to remain consistent with other investigations.
♦ Any assets seized through the Asset Forfeiture Program would mirror those in narcotic cases
and would be equitably shared based on number of personnel and hours each agency contributes to
the investigation.
5
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 — 09/30/2026.
♦ Chain of command within the task force is an APD Sergeant, the APD Crime Suppression
Bureau Lieutenant, the APD Investigation Division Captain, the APD Deputy Chief, and Anaheim
Police Chief.
♦ Anaheim Police Department is the lead agency for the OCHTTF, partnered with the Orange
County District Attorney's Office HEAT Unit and Waymakers.
Compensation:
♦ Reimbursement of overtime work and travel expenses shall be upon the submission of
proper invoice, which shall be submitted to APD on a monthly basis with supporting documents.
Overtime work to be reimbursed upon invoice shall be reimbursed for services rendered by task
force members at one and one-half (I %) time their regular hourly rate, multiplied by the number of
hours of service actually provided during the billing period. Overtime reimbursement will not
include any benefits or other compensation that such personnel may be entitled to as a consequence
of enhanced services rendered pursuant to this MOU.
♦ Each month, SAPD shall submit an invoice to APD describing the services performed
and/or the specific task in the Scope of Services to which it relates, the date the services performed,
and the number of hours spent on all work billed on an hourly basis. APD will provide payment for
the described services performed within 30 days after the invoice is submitted.
♦ All other financial support for any regular or overtime hours worked, costs related to travel,
equipment, training, or other miscellaneous expenses will be the responsibility of SAPD.
Liability and Insurance:
None of the parties hereto shall be liable for any bodily injury, death or damage to property
proximately resulting from the negligent, wrongful or willful acts or omission of any other party's
0
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 — 09/30/2026.
employees in the performance of this MOU. Each party shall be responsible for the acts, errors or
omissions and conduct of its own employees and carry sufficient insurance, including worker's
compensation, to cover its employees pursuant to its insurance requirements.
Contingency of Funds:
The parties acknowledge that funding or portions of funding for this MOU may be contingent upon
budget approval, receipt of funds from, and/or obligation of funds by the Office of Justice
Programs.
Confidentiality:
The parties agree to maintain the confidentiality of joint and individual records and information
pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at
any time during the term of this MOU.
Termination:
Any of the parties may terminate this MOU, with or without cause, upon 30 days' written notice
given to the other parties.
Notice:
Any notice required to be given under this MOU shall be in writing and addressed as follows:
Notice to Anaheim Police Department:
Crime Suppression Bureau Lieutenant
Investigations Division
425 S. Harbor Boulevard
Anaheim, CA 92805
Notice to Santa Ana Police Department
Investigation Bureau Commander
Special Investigation Division
66 Civic Center Plaza
Santa Ana, CA 92701
V1
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 — 09/30/2026.
Notice required by this Agreement shall be effective when deposited in the United States mail, first
class postage prepaid.
Alteration of Terms:
This MOU fully expresses all understanding of the parties and is the total agreement between the
parties as to the subject matter of this MOU. No addition to, or alteration of the terms of this MOU
by the parties, whether written or verbal, shall be valid unless made in the form of a written
amendment to this MOU, which is formally approved and executed by the parties.
Commitment:
The partnering agencies have already established institutional integrity amongst the community they
serve and expertise in their agency roles; carefully structuring new programs and projects will only
help to fill gaps in the county rather than duplicate services. The history of our respected
relationships with each other as law enforcement serves as a demonstration of the commitment on
the part of both project partners to work together to achieve the following goals: 1) Conduct
proactive investigations of sex and labor trafficking crimes within Orange County and to support
the prosecution of such crimes on state and federal levels, 2) Increase the identification of all forms
of human trafficking within Orange County, 3) Offer a comprehensive array of restorative services
to victims of all types of human trafficking victimized in and/or living in Orange County, and 4)
Enhance community capacity to identify and report trafficking crimes.
L
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task -Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 — 09/30/2026.
We, the undersigned, hereby affirm our commitment to work closely, through planned active
coordination, to identify victims and combat all forms of trafficking occurring within Orange
County.
Signed,
SEE A7I-#JC#C-0 SI(.n70cTUZE (aA(rE Date:
Robert Rodriguez
Chief of Police
Santa Ana Police Department
UEI#KZE9G2M4GRX9
Rick Armendariz
Chief of Police
Anaheim Police Department
UEI # KV 1 LNLD4M5Q4
APPROVED AS TO FORM:
ANAHEI CI ATTO 1 Y'S O VICE
BY Cet
Attachments: Exhibit A- Federal Regulations
Exhibit B - Award Letter and Special Conditions
0
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 - 09/30/2026.
We, the undersigned, hereby affirm our commitment to work closely, through planned active
coordination, to identify victims and combat all forms of trafficking occurring within Orange
County.
Signed,
SEE Ar7-HLHC—i] SI CWA-TA ZG— PAGE
Robert Rodriguez
Chief of Police
Santa Ana Police Department
UEI#KZE9G2M4GRX9
Rick Armendariz
Chief of Police
Anaheim Police Department
UEI#KVILNLD4M5Q4
APPROVED AS TO FORM:
ANAHEI C ATTOR I YES O •ICE
BY
Attachments: Exhibit A — Federal Regulations
Exhibit B — Award Letter and Special Conditions
0
The duration of this MOU will encompass the entire
FY23 Enhanced Collaborative Model Task Force to Combat Human Trafficking project funding cycle,
anticipated to occur throughout 10/01/2023 — 09/30/2026.
N-2024A 60
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
City
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
T BOGOSIAN
Senior Assistant City Attorney
CITY OF SANTA ANA
Aft,w
ALVARO NLJREZ
Acting City Manager
RECOMMENDED FOR APPROVAL:
L LL���
ROBERT RODRIGUEZ
Acting Chief of Police
Exhibit A — Federal Regulations
a. Federal Regulations — Recipient must comply with the government cost principles,
uniform administrative requirements and audit requirements for federal grant program housed within Title
2, Part 200 of the Code of Federal Regulations.
b. Debarment and Suspension — As required by Executive Orders 12549 and 12689, and 2
CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud,
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the
Federal government.
C. Audit Records - With respect to all matters covered by this agreement all records shall be
made available for audit and inspection by CITY, the grant agency and/or their duly authorized
representatives for a period of three (3) years from the date of submission of the final expenditure report
by the City of Anaheim. For a period of three years after final delivery hereunder or until all claims
related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all
documents, papers and records relevant to the services provided in accordance with this Agreement,
including the Attachments hereto. For the same time period, Recipient shall make said documents, papers
and records available to City and the agency from which City received grant funds or their duly
authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises
of Recipient, upon request during usual working hours.
d. Recipient shall provide to City all records and information requested by City for inclusion
in quarterly reports and such other reports or records as City may be required to provide to the agency from
which City received grant funds or other persons or agencies.
e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal
funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal
funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified
handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the
benefits of or be subject to discrimination, including discrimination in employment, in any program or
activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that
requirements of The Act shall be included in the agreements with and be binding on all of its contractors,
subcontractors, assignees or successors.
f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all
requirements of the Americans with Disabilities Act of t990 (ADA), as applicable.
g. Political Activitv - None of the funds, materials, property, or services provided directly or
indirectly under this agreement shall be used for any partisan political activity, or to further the election or
defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act".
h. No Lobbying- Recipient will comply with all applicable lobbying prohibitions and laws,
including those found in the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that
none of the funds provided under this award may be expended by the Recipient to pay any person to
influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with any federal action
concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement.
i. Non -Discrimination and Equal Opportunity - Recipient will comply, and all its contractors
(or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of
the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act
(ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as
amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the
Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended;
Department of Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and
Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a
Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will,
in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, US, Department of
Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in
accordance with Executive Order 11246 as amended by Executive Order No. 11375.
j. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as
supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable.
k. Recipient will comply, and all its contractors (or subrecipients) will comply, with
all requirements of the California Public Contract Code Section 10295.3, as applicable.
1. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Copeland "Anti -Kickback" Act (30 U.S.C. 3145) as supplemented
in Department of Labor regulations (29 CFR Part 3), as applicable.
in. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Davis -Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
n. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety
Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor
regulations (29 CFR Part 5), as applicable.
o. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all applicable standards, orders or requirements issued under the Clean Air Act (42 U.S.C.
7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
applicable.
P. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as
applicable.
q. Recipient will comply, and all its contractors (or subrecipients) will comply, with
all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act, as applicable.
r. Recipient agrees that the Department of Homeland Security shall have the
authority to seek patent rights for any process, product, invention or discovery developed and
paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and
any other implementing regulations, as applicable.
S. Recipient may copyright any books, publications or other copyrightable materials
developed in the course of or under this Agreement. However, the federal awarding agency,
State Administrative Agency (SAA) and City reserve a royalty -free, non-exclusive, and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for
federal government, SAA and/or City purpose:
(1) the copyright in any work developed through this Agreement; and
(2) any rights of copyright to which the subcontractor purchases ownership with support
through this grant. The Federal government's, SAA's and City's rights identified
above must be conveyed to the publisher and the language of the publisher's release
form must ensure the preservation of these rights.
t. Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b)
in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any
construction contract thereunder, if applicable, during the performance of this contract, the
contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender identity,
or national origin. The contractor will take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without regard to
their race, color, religion, sex, sexual orientation, gender identity, or national origin.
Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship. The contractor agrees to post
in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination
clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has
inquired about, discussed, or disclosed the compensation of the employee or applicant
or another employee or applicant. This provision shall not apply to instances in which
an employee who has access to the compensation information of other employees or
applicants as apart of such employee's essential job functions discloses the
compensation of such other employees or applicants to individuals who do not
otherwise have access to such information, unless such disclosure is in response to a
formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or
action, including an investigation conducted by the employer, or is consistent with the
contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a notice
to be provided advising the said labor union or workers' representatives of the
contractor's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary
of Labor.
(6) The contractor will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, this contract may be
canceled, terminated, or suspended in whole or in part and the contractor may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Executive Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked
as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation,
or order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of
Labor issued pursuant to section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or purchase order as
the administering agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance.
116664
Exhibit B
Department of Justice (DOJ)
Office of Justice Programs
Office for Victims of Crime
Washington, D.C. 20531
Name and Address of Recipient: CITY OF ANAHEIM
425 S HARBOR BLVD
City, State and Zip: ANAHEIM, CA 92805
Recipient UEI: KVILNLD4M5Q4
Project Title: The Orange County Human
Trafficking Task Force (OCHTTF):
Strategically designed to leverage capacity
and expertise to provide comprehensive
Award Number: 15POVC-23-GK-02742-HT
services to victims and hold perpetrators
accountable.
Solicitation Title: OVC FY 2023 Enhanced Collaborative Model (ECM) Task Force to Combat Human Trafficking
Federal Award Amount: $750,000.00
Federal Award Date: 9/25/23
Awarding Agency: Office of Justice Programs
Office for Victims of Crime
Funding Instrument Type: CA
Opportunity Category: D
Assistance Listing:
16.320 - Services for Trafficking Victims
Project Period Start Date: 10/1/23 JProject Period End Date: 9/30/26
Budget Period Start Date: 10/1/23 lBudget Period End Date: 9/30/26
Project Description:
Orange County has developed an innovative multidisciplinary, anti -human trafficking model designed to combat
human trafficking. This model project, the Orange County Human Trafficking Task Force (OCHTTF), is
designed to leverage the expertise of local service providers and law enforcement to ensure that victims are
identified and supported and perpetrators are held accountable.
The OCHTTF proposes to implement the Enhanced Collaborative Project through the co -leadership of the
Anaheim Police Department (APD) and Waymakers. The purpose is to enhance the multidisciplinary, co -
leadership approach to increasing victim identification of all forms of human trafficking, supporting victims with
a trauma -informed approach, and seeking justice on their behalf through a victim -centered lens. Project activities
include conducting proactive investigations into sex and labor trafficking crimes, prosecuting perpetrators, and
providing comprehensive, culturally relevant services to victims of all forms of human trafficking. Project
activities will include a diverse set of approaches, informed by a collaboration of key stakeholders including law
enforcement, victim services, prosecution, survivors, and the community. Expected outcomes include an increase
in the number of total victims identified and served, an increase in the percentage of victims of labor trafficking
being served, and an increase in the number of labor trafficking cases being investigated. The geographic area to
be served is the entire County of Orange in California, representing 3,155,816 people in an area of 791 square
miles.
Page: 1 of 22
Letter
25, 2023
Jorge Cisneros,
behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
P) has approved the application submitted by CITY OF ANAHEIM for an award under the funding opportunity
tied 2023 OVC FY 2023 Enhanced Collaborative Model (ECM) Task Force to Combat Human Trafficking. The
roved award amount is $750,000.
,law the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
epting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
incial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
w also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
)uld you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
non-compliance, which may include termination of the award and/or a requirement to repay award funds.
for to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
d Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
sure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
tity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
rtification, within 45 days from the award date.
access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
a haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received
email from ASAP to initiate this process.
and we look forward to working with you.
Solomon
,tant Attorney General
e for Civil Rights Notice for All Recipients
Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been
gated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of
munity Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
imination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and
ion 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial
;tance from DOJ from discriminating in services and employment because of race, color, national origin, religion,
)ility, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender
:ity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these
-fights laws and nondiscrimination requirements, in connection with DOJ awards, see https:/Iojp.gov/funding/
the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals,
or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.
Page: 2 of 22
These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department
are providing services in a nondiscriminatory manner to their service population or have employment practices that
meet equal -opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice
and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional
obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal
Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional
information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding
requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ
grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Categorical Exclusion
NEPA Letter
The purpose of this program is to develop, expand, or strengthen a multidisciplinary approach to better
respond to human trafficking. This collaborative approach must include victim and social service
providers, law enforcement, prosecution personnel, individuals with lived experience, and a range of
other governmental and non -governmental partners that work together to provide access to a diverse
set of services for trafficking victims and to seek justice on their behalf.
None of the following activities will be conducted whether under the Office of Justice Programs federal
action or a related third party action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or
(b) located within a 100-year flood plain, a wetland, or habitat for an endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an
effect on the environment
(5) Implementation of a program involving the use of chemicals (including the identification, seizure, or
-1losure of clandestine methamphetamine laboratories)
Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed in
is entirety would not meet the criteria for a categorical exclusion.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical
exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal
Regulations.
Duestions about this determination may be directed to your grant manager or Environmental
Coordinator for the Office for Victims of Crime.
Page: 3 of
t Coordinator
Name
Middle Name
Last Name
French
award is offered subject to the conditions or limitations set forth in the Award Information, Project
mation, Financial Information, and Award Conditions.
pient Information
pient Name
OF ANAHEIM
wt1
S HARBOR BLVD
Street 2
State/U.S. Territory
M California
:tal Code Country
United States
/Parish Province
Details
I Award Date
Number
Award Amount
Assistance Listing
Number
16.320
Statutory Authority
22 U.S.C. 7105(b)(2)
34 USC 20705
Award Type
Initial
Supplement Number
00
Funding Instrument Type
CA
Assistance Listings Program Title
Services for Trafficking Victims
Page: 4 of 22
j
have read and understand the information presented in this section of the Federal Award Instrument.
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Title
OVC FY 2023 Enhanced Collaborative Model
) Task Force to Combat Human Trafficking
tion Number
3865711
Manager Name
Huntoon
e Number
it Address
Huntoon@usdoj.gov
Awarding Agency
OR
Program Office
OVC
Project Title
The Orange County Human Trafficking Task Force (OCHTTF): Strategically designed to leverage capacity and
expertise to provide comprehensive services to victims and hold perpetrators accountable.
Period Start
0/01 /2023
ludget Period Start Date
0/01 /2023
Description
Performance Period End Date
09/30/2026
Budget Period End Date
09/30/2026
County has developed an innovative multidisciplinary, anti -human trafficking model designed to combat
trafficking. This model project, the Orange County Human Trafficking Task Force (OCHTTF), is
:d to leverage the expertise of local service providers and law enforcement to ensure that victims are
ed and supported and perpetrators are held accountable.
ie OCHTTF proposes to implement the Enhanced Collaborative Project through the co -leadership of the
naheim Police Department (APD) and Waymakers. The purpose is to enhance the multidisciplinary, co-
3dership approach to increasing victim identification of all forms of human trafficking, supporting victims with
xauma-informed approach, and seeking justice on their behalf through a victim -centered lens. Project activities
clude conducting proactive investigations into sex and labor trafficking crimes, prosecuting perpetrators, and
oviding comprehensive, culturally relevant services to victims of all forms of human trafficking. Project
tivities will include a diverse set of approaches, informed by a collaboration of key stakeholders including law
forcement, victim services, prosecution, survivors, and the community. Expected outcomes include an increase
the number of total victims identified and served, an increase in the percentage of victims of labor trafficking
ing served, and an increase in the number of labor trafficking cases being investigated. The geographic area to
Page: 5 of 22
served is the entire County of Orange in California, representing 3,155,816 people in an area of 791 square
11
I have read and understand the information presented in this section of the Federal Award Instrument.
Information
award is offered subject to the conditions or limitations set forth in the Award Information, Project
mation, Financial Information, and Award Conditions.
recipient budget is currently under review.
1
have read and understand the information presented in this section of the Federal Award Instrument.
Conditions
award is offered subject to the conditions or limitations set forth in the Award Information, Project
mation, Financial Information, and Award Conditions.
with restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards
insistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To
chance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this award for purchases
transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
brecipient ("subgrantee") at any tier, to put in place specified controls prior to using federal funds under this award to
quire or transfer any property identified on the "controlled equipment" list. The details of the requirement are posted
the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
)mpliance with restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards), and
:incorporated by reference here.
with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
oyee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
> waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
c health or safety, or a violation of law, rule, or regulation related to a federal grant.
recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
loyee rights and remedies under 41 U.S.C. 4712.
a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
Page: 6 of 22
the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
of Part 200 Uniform Requirements
Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2 award from OJP.
Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
plements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
ember 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
ardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
obligated on or after the acceptance date of this FY 2022 award.
more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
awards ("subgrants"), see the OJP website at https:Hojp.gov/funding/Part2000niformRequirements.htm.
ord retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
tier) must provide access, include performance measurement information, in addition to the financial records,
)orting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
>liance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
events
recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
!as, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
cable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
ding the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
ition on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
for data on performance and effectiveness under the award
recipient must collect and maintain data that measure the performance and effectiveness of work under this
-d. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
ram solicitation or other applicable written guidance. Data collection supports compliance with the Government
)rmance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
with DOJ Grants Financial Guide
ices to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
tly, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
J version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Financial Guide.
Page: 7 of 22
with general appropriations -law restrictions on the use of federal funds (FY 2022)
recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
ral funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
sions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/
?AppropriationsRestrictions.htm, and are incorporated by reference here.
)uld a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not
ceed without the express prior written approval of OJP.
with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
ten notice to program beneficiaries and prospective program beneficiaries.
ently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
s of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
tice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
)grantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
pertain to recipients and subrecipients that are faith -based or religious organizations.
text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https:/
w.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under
FIR "current" data.
10
Effect of failure to address audit issues
11
recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
rd funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
uirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
stigations, or reviews of DOJ awards.
of the award; remedies for non-compliance or for materially false statements
conditions of this award are material requirements of the award. Compliance with any assurances or certifications
nitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
irement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and
incorporated by reference into the award.
signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
uirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
;urances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
to comply with one or more award requirements -- whether a condition set out in full below, a condition
Page: 8 of 22
*rporated by reference below, or an assurance or certification related to conduct during the award period -- may
wit in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
hhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
;al action as appropriate.
y materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
d/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
ims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
ould any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
all first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
Mead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
13
Requirements related to "de minimis" indirect cost rate
4 recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
ndirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
3y the Part 200 Uniform Requirements.
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
Page: 9 of 22
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
about the meaning or scope of this condition should be directed to OJP, before award acceptance.
15
Training Guiding Principles
training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
ers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
able at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
16
:termination of suitability to interact with participating minors
;OPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
atute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
brecipient at any tier) is to benefit a set of individuals under 18 years of age.
ie recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
eract with participating minors. This requirement applies regardless of an individual's employment status.
ie details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
Page: 10 of 22
7
condition: Determination of suitability required, in advance, for certain individuals who may interact with
ating minors), and are incorporated by reference here.
:ntial imposition of additional requirements
recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
I or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high -
for purposes of the DOJ high -risk grantee list.
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
ito;
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
w contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
-ontractors from reporting waste, fraud, or abuse as described above; and
a. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
ar abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
axpressly authorized to do so by that agency.
Page: 11 of 22
If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
it represents that--
i it has determined that no other entity that the recipient's application proposes may or will receive award funds
hether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
luires or has required internal confidentiality agreements or statements from employees or contractors that currently
Abit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
ud, or abuse as described above; and
it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
der this award is or has been requiring its employees or contractors to execute agreements or statements that
)hibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
I immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification tc
federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
thorized to do so by that agency.
of various statutory provisions to a new Title 34 of the United States Code
September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
assified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
assification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
perative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
to report actual or imminent breach of personally identifiable information (PI I)
ie recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
tual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
aintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
ope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB
rcular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
I to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
minent breach.
rement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency.
Page: 12 of 22
of policies to ban text messaging while driving
nt to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
(October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
g employees from text messaging while driving any vehicle during the course of performing work funded by this
and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
s caused by distracted drivers.
subawards ("subgrants") must have specific federal authorization
recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
orization of any subaward. This condition applies to agreements that -- for purposes of federal grants
inistrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/
ing/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
Drization), and are incorporated by reference here.
post -award approval required to use a noncompetitive approach in any procurement contract that would
$250,000
he recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
>ecific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
implified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
deral grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract and
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
jirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
authority to terminate award)
ie recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
quirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
[rt of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
the recipient or of any subrecipient.
a details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
P web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
iduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
hority to terminate award)), and are incorporated by reference here.
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
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must seek a budget -modification or change -of -project -scope Grant Award Modification (GAM) to eliminate any
,riate duplication of funding.
potential fraud, waste, and abuse, and similar misconduct
recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
-ral (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
3n has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
pitted a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
ubmit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
:ions Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
Requirements related to System for Award Management and Universal Identifier Requirements
is recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
:cessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
sintaining the currency of information in SAM.
ie recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first-
r "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
ique entity identifier required for SAM registration.
ie details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
m ifier Requirements), and are incorporated by reference here.
is condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
any business or non-profit organization that he or she may own or operate in his or her name).
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
,lent at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
s, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
live agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
g, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
n that applies to Indian tribes and tribal organizations.
)uld any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or m
within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without
,ress prior written approval of OJP.
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recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial Report) to OJP in
3rants, no later than the deadlines set out in the DOJ Financial Guide and the JustGrants guidance (typically 30
; after the end of each calendar quarter). Delinquent reports may lead to funds being frozen and other remedies.
The recipient shall submit semiannual performance reports. Performance reports shall be submitted within 30 days
after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will
be submitted to the Office of Justice Programs, on-line through the Internet at https://justgrants.usdoj.gov
33
The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during
the entire period of support under this award. This report will include detailed information about the project(s) funded,
including, but not limited to, information about how the funds were actually used for each purpose area, data to support
statements of progress, and data concerning individual results and outcomes of funded projects reflecting project
successes and impacts. The final report is due no later than 120 days following the close of this award period or the
expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through the
Internet at https://justgrants.usdoj.gov/
FFATA reporting: Subawards and executive compensation
e recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $30,000 or more
1, in certain circumstances, to report the names and total compensation of the five most highly compensated
=,cutives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award fun ft-The details of recipient
igations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
ecutive Compensation), and are incorporated by reference here.
condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an
d made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
iization that he or she may own or operate in his or her name).
integrity and performance matters: Requirement to report information on certain civil, criminal, and
itive proceedings to SAM and FAPIIS
recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,
administrative proceedings connected with (or connected to the performance of) either this OJP award or any
r grant, cooperative agreement, or procurement contract from the federal government. Under certain
imstances, recipients of OJP awards are required to report information about such proceedings, through the
ral System for Award Management (known as "SAM"), to the designated federal integrity and performance system
'ently, "FAPIIS").
details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
inal, and administrative proceedings to the federal designated integrity and performance system (currently,
IIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition:
pient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
ence here.
on use of grant funds for grantees' employees' salaries
respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
oyee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of
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federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal
stem for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in
ess of this compensation limitation is paid with non-federal funds.)
a limitation on compensation rates allowable under this award may be waived on an individual basis at the
xetion of the OJP official indicated in the program announcement under which this award is made.
lament of Federal Involvement
to the substantial Federal involvement contemplated in completion of this project, the OVC has elected to enter
a cooperative agreement rather than a grant. This decision is based on OJP and OVC's ongoing responsibility to
ist and coordinate projects that relate to the funded activities. OJP and OVC will provide input and re -direction to
project, as needed, in consultation with the recipient, and will actively monitor the project by methods including, but
limited to, ongoing contact with the recipient. In meeting programmatic responsibilities, OJP, OVC, and the
pient will be guided by the following principles: responsibility for the day-to-day operations of this project rests with
recipient in implementation of the recipient's approved proposal, the recipient's approved budget, and the terms
conditions specified in this award. Responsibility for general oversight and redirection of the project, if necessary,
s with OVC. In addition to its programmatic reporting requirements, the recipient agrees to provide necessary
rmation as requested by OJP and OVC. Information requests may include, but are not limited to, specific
missions related to: performance, including measurement of project outputs/outcomes; meeting performance
cifications; developmental decision points; changes in project scope or personnel; budget modifications; and/or
rdination of related projects.
Within 45 calendar days after the end of any conference, meeting, retreat, seminar, symposium, training activity, or
similar event funded under this award, and the total cost of which exceeds $20,000 in award funds, the recipient must
provide the program manager with the following information and itemized costs:
1) name of event;
2) event dates;
3) location of event;
4) number of federal attendees;
5) number of non-federal attendees;
6) costs of event space, including rooms for break-out sessions;
7) costs of audio visual services;
8) other equipment costs (e.g., computer fees, telephone fees);
9) costs of printing and distribution;
10) costs of meals provided during the event;
11) costs of refreshments provided during the event;
12) costs of event planner;
13) costs of event facilitators; and
14) any other costs associated with the event.
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recipient must also itemize and report any of the following attendee (including participants, presenters, speakers)
s that are paid or reimbursed with cooperative agreement funds:
1) meals and incidental expenses (MWE portion of per diem);
2) lodging;
3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV)); and,
4) local transportation (e.g., rental car, POV) at event location.
that if any item is paid for with registration fees, or any other non -award funding, then that portion of the expense
not need to be reported.
instructions regarding the submission of this data, and how to determine costs, are available in the DOJ
it Guide Conference Cost Chapter.
e recipient will coordinate its efforts with other similar OVC-funded programs within the relevant jurisdiction in order
enhance the project and avoid duplication of efforts.
of consultant rate
of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
in must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
The recipient agrees to submit to OJP for review and approval any product (e.g., curricula, training materials,
publications, reports, videos, or any other written, web -based, or audio-visual, or other materials) that will be developed
and published under this award, 60 days before its intended publication. The recipient agrees to correct a product in
response to comments generated through the OJP peer review process, the internal Department of Justice review
process, or as otherwise requested by OJP. Any products developed under this award shall contain the following
statement: ?This was produced by under [add grant number], awarded by the [add
Awarding Program Office, e.g., Office for Victims of Crime], Office of Justice Programs, U.S. Department of Justice.
The opinions, findings, and conclusions or recommendations expressed in this are those of the
contributors and do not necessarily represent the official position or policies of the U.S. Department of Justice.? The
OJP grant manager will determine whether minor deliverables, such as webinars, one -page flyers and discrete web
pages, require review or prior approval by OJP.
he recipient (and any "subrecipient" at any tier) must have written policies and procedures in place that address how
will maintain the confidentiality of victims' names, addresses, telephone numbers, or any other identifying information,
cluding how this information will be protected when there is information sharing between partners. In addition, the
rcipient must submit a signed, written certification that data privacy and sharing protocols comport with the
:)nfidentiality and privacy rights and obligations of federal law or the grantee jurisdiction's laws, court rules, or rules of
^ofessional conduct applicable to the work performed by the recipient. The recipient agrees to provide to OJP all
:)cumentation as required for grant monitoring purposes.
licants must ensure that Limited English Proficiency persons have meaningful access to the services under this
ram(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
are compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
LEP persons have meaningful access to their programs. Meaningful access may entail providing language
>tance services, including oral and written translation when necessary. The U.S. Department of Justice has issued
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a for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the
at www.lep.gov.
Project Director and/or any other key program personnel designated in the application shall be replaced only for
palling reasons. Successors to key personnel must be approved by OJP, and such approval is contingent upon
nission of appropriate information, including, but not limited to, a resume. Changes in program personnel, other
key personnel, require only notification to OJP and submission of resumes, unless otherwise designated in the
^d document.
Data rights
recipient acknowledges that OJP reserves a royalty -free, non-exclusive, and irrevocable license to reproduce,
ish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative
cs), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier);
(2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first
uced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use
i data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
27-14 (Rights in Data - General).
is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the provisions
this condition are included in any subaward (at any tier) under this award.
recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
ractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly
I such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
tion without further authorization from the OJP program office.
organization recipient - Disclosure of process for determining compensation
:)r any year during the period of performance for this award as to which the recipient non-profit organization believes
it asserts) that it has satisfied the requirements of 26 C.F.R. 53.4958-6 (which relates to establishing or invoking a
!buttable presumption of reasonableness of compensation of certain individuals and entities), the recipient must make
prompt written disclosure to OJP that satisfies the requirements of this award condition.
r certain circumstances, a non-profit organization that provides unreasonably -high compensation to certain
is may subject both the organization's managers and those who receive the compensation to additional federal
A rebuttable presumption of the reasonableness of a non-profit organization's compensation arrangements,
er, may be available if the non-profit organization satisfied certain rules set out in Internal Revenue Service
Lions with regard to its compensation decisions.)
disclosure required by this award condition must describe in pertinent detail the process used by the recipient
rofit organization to determine the compensation of its officers, directors, trustees, and key employees (together,
red persons"). At a minimum, the disclosure must describe in pertinent detail --
) the composition of the body that reviews and approves compensation arrangements for covered persons;
(2) the methods and practices used by the recipient organization to ensure that no individual with a conflict of interest
participates as a member of the body that reviews and approves a compensation arrangement for a covered person;
the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body
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iat reviews and approves compensation arrangements for covered persons
1) the written or electronic records that the recipient maintains as concurrent documentation of the decisions with
aspect to compensation of covered persons made by the body that reviews and approves such compensation
rrangements, including records of deliberations and of the basis for decisions.
or purposes of this condition, the following terms and phrases have the meanings set out by the Internal Revenue
ervice for use in connection with 26 C.F.R. 53.4958-6: officers, directors, trustees, key employees, compensation,
)nflict of interest, appropriate data as to comparability, adequate documentation, concurrent documentation.
his condition implements a law that affects the program under which this OJP award is made. In accepting this award,
ie recipient acknowledges that, following receipt of an appropriate request, OJP may be authorized or required by law
make information submitted pursuant to this condition available for public inspection.
7
and agreement regarding funds in offshore accounts
accepting this award, the recipient nonprofit organization --
(1) represents to the Department of Justice that it does not hold money in offshore accounts for the purpose of avoiding
paying the tax described in 26 U.S.C. 511(a), and agrees that it will not hold money in any such accounts for such a
purpose during the period of performance of this award; and
agrees that, if, during the period of performance of this award, the recipient learns that it does hold money in
shore accounts for such a purpose, it will immediately stop any further obligations of award funds, it will provide
mpt written notification to OJP, and will resume (or permit resumption of) such obligations only if expressly
horized to do so by OJP.
pient certifies that it does not promote, support, or advocate the legalization or practice of prostitution, nor will it
grant funds or program match funds to promote, support, or advocate the legalization or practice of prostitution,
is value or amount of any "non-federal share," "match," or cost -sharing contribution incorporated into the OJP
;FO-approved budget for this award is part of the "project cost' for purposes of the Part 200 Uniform Requirements,
d is subject to audit. In general, the rules and restrictions that apply to award funds from federal sources also apply
funds in the OJP-approved budget that are provided as "match" or through "cost sharing."
recipient agrees that its anti -trafficking program policies, procedures, and rules enhance access to services and
cote survivor autonomy, consistent with the principles set out in the "Enhancing Access to Service and Promoting
Ivor Autonomy" heading of the applicable solicitation; and that they conform with the requirements outlined in the
itation, particularly those in the "Mandatory Program Requirements" heading. See also "What expectations does
have for the programmatic policies and procedures of ant -trafficking award recipients?" (https://ovc.ojp.gov/
in 90 days of an OVC request, the recipient must submit for OVC review and approval, the policies, procedures,
rules governing the provision of program services supported with award funding or provided as a match. These
iments should include, but are not limited to, those used for program eligibility, intake, working with participants,
program protocols. The recipient further agrees to work with OVC-sponsored technical assistance provider(s) to
:lop or modify its policies, procedures, and rules where OVC determines that changes are needed to ensure they
ct best practices for serving survivors of human trafficking.
recipients may not use award funds to hold beds in a housing facility by charging their cost to the grant while
ty; pay victims cash or non -cash stipends or incentives to encourage support service participation; engage in
Page: 19 of 22
prevention activities; or purchase or lease vehicles.
In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT)
unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and
responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with
all applicable provisions of the U.S. Constitution, including the Fourth Amendment's protection against unreasonable
searches and seizures and the First Amendment's freedom of association and speech, as well as other laws and
regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request.
of funds: Research and evaluation independence and integrity
The recipient may not obligate, expend, or draw down any award funds until: (1) it has provided to the grant manager
for this OJP award information regarding research and evaluation independence and integrity in accordance with the
detailed instructions in the program solicitation, (2) OJP has completed its review of the information provided and of
any supplemental information it may request, (3) the recipient has made (or agreed to) any adjustments to the award
(including as to amount) that OJP may require to prevent, eliminate, mitigate, or otherwise adequately address any
actual or apparent personal or financial conflict of interest on the part of the investigators or other staff/consultants
engaged in the research/evaluation or organizational conflict of interest on the part of the recipient entity, and (4)
Award Condition Modification (ACM) has been issued to remove this condition.
If this award is a "discretionary" award (i.e., not an award under a statutory "formula" program), the recipient
understands and agrees that if it does not provide an adequate research and evaluation independence and integrity
submission (as determined by OJP), or if it fails to implement (as determined by OJP) any safeguard included in its
submission or required by OJP, this award may be terminated (without right of appeal), upon thirty (30) calendar days
advance written notice by OJP.
recipient's budget (and budget narrative) is pending clearance by OJP.
to budget clearance (and unless there is a more restrictive condition on this award, in which case the terms of
more restrictive condition apply): The recipient may not drawdown more than 10% of the award. Pre -clearance
lations, expenditures, and drawdowns may be disallowed if not in compliance with program requirements.
The recipient should be judicious in using award funds prior to budget clearance. Generally, OJP expects that
recipients (depending on the specific project scope) may need to advertise for award -funded positions, pay personnel
and fringe benefits for positions budgeted under the award, plan for project activities, attend training and pay training -
related travel needed to begin the project, and engage in other limited activities conducted by recipient staff (i.e.,
generally not requiring a subaward or procurement contract under an award).
will issue an Award Condition Modification upon budget clearance.
recipient may not obligate, expend, or draw down any award funds for indirect costs, unless and until either -- (1)
recipient submits to OJP a current, federally -approved indirect cost rate agreement, or (2) the recipient determines
it is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate described in 2
.R. 200.414(f), and advises OJP in writing of both its eligibility and its election.
financial review of the budget for this award is pending. If the OJP Office of the Chief Financial Officer (OCFO)
rmines as part of its financial review that the recipient already has submitted the documentation concerning
act costs described above, this condition will be released through a Grant Award Condition Modification (ACM)
i completion of the OCFO final budget review.
If the OJP OCFO instead determines as part of its financial review that the recipient has not yet submitted the required
documentation concerning indirect costs, this condition will not be released until OJP (including its OCFO) receives
and reviews a satisfactory submission.
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j
have read and understand the information presented in this section of the Federal Award Instrument,
Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
checking the declaration and certification box below, I --
Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
)ration and certification on behalf of the applicant.
Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
lief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
cluding by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and
nditions of, and all supporting materials submitted in connection with, this award, including any assurances and
rtifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
at the time of the application submission and any materials that accompany this acceptance and certification); and
I I have the legal authority to accept this award on behalf of the applicant.
Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1 understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) 1 understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Assistant Attorney General
Authorized Representative
Entity Acceptance
Name of Approving Official
Amy Solomon
of Authorized Entity Official
of Police
Date And Time
Signed Date And Time
9/20/23 8:20 PM
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