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Item 10 - Approve Additional Funds in the Amount of $270,000 for the SA-5 Vault Modifications
Public Works Agency www.santa-ana.org/public-works Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 21, 2024 TOPIC: SA-5 Vault Modifications AGENDA TITLE Approve Additional Funds in the Amount of $270,000 for the SA-5 Vault Modifications Project with an Estimated Project Delivery Cost of $2,257,050 for the SA-5 Vault Modifications Project (Project No. 11-6413) (Non -general Fund) RECOMMENDED ACTION 1. Approve an amendment to the Project Cost Analysis in the amount of $270,000 for $240,000 in additional contingency funds and $30,000 in additional contract administration, inspection, and testing for a new estimated total construction delivery cost of $2,257,050. 2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $270,000 of Acquisition & Construction funds for the First SA- 5 Vault Modifications Project (11-6413). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The SA-5 vault is one of seven connections between the City and Metropolitan Water District (MWD). The connection safeguards MWD water and ensures reliability of drinking water for residents and businesses, especially should there be an emergency or if the water system is interrupted. The goal of the project is to refurbish the existing piping, valves, equipment, and relocate the vault for easier access to minimize traffic impacts during routine maintenance along Bristol Street between Garry Avenue and Alton Avenue (Exhibit 1). On April 2, 2019, the City Council authorized the award of a construction contract to T.E Roberts, Inc. to improve the existing conditions of the SA-5 vault (Exhibit 2). The project is currently under construction and additional MWD modification change orders relating to the control systems have surpassed the existing contingency of $229,275 (Exhibit 3). Additional contingency will also be needed for future potential unforeseen work as the project progresses to completion. To capitalize on the favorable pricing of the existing contract with T.E. Roberts, Inc., Staff recommends increasing the project contingency by $270,000 which includes the SA-5 Vault Modifications May 21, 2024 Page 2 $30,000 for the contract administration, inspection, and testing funds to complete the SA-5 Vault Modifications Project. The recommended action will increase the project contingency and contract administration, inspection, and testing by $270,000, thereby increasing the total estimated construction delivery cost to $2,257,050, as indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below: Project Item Current Additional New Total Total Funding Construction Contract Bid Amount $1,528,500 $1,528,500 Construction Administration, Inspection, $229 275 $30,000 $259,275 Testing Contingencies $229,275 $240,000 $469,275 TOTAL ESTIMATED CONSTRUCTION $1,987,050 $270,000 F$2,257,050 DELIVERY COST FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,257,050, which includes the construction contract, contract administration, inspection, testing, and an authorized contingency. Funds for this action, in the amount of $270,000, are being transferred from previously appropriated funds for the Lacy Neighborhood Water Main Improvements (19-6248). The following table summarizes the funds budgeted and available in current FY 2023-24 for expenditure to deliver construction of this project. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 24-25 (Exhibit 5). Fiscal Accounting Unit - Fund Accounting Unit Year Account No. Description - Account No. Amount Project No. Description Original Project Budget Water Utility 2023-24 06617647 — 66301 Acquisition & Capital Projects, $1,987,050 (11-6413) Construction Water Capital Project Previously Approved Transfer 2023-24 06617647 — 66301 Acquisition & Water Utility $270,000 11-6413 Construction Capital Projects, SA-5 Vault Modifications May 21, 2024 Page 3 Fiscal Accounting Unit - Fund Accounting Unit Year Account No. Description - Account No. Amount Project No. Description Water Capital Project Total $2,257,050 EXHIBIT(S) 1. Location Map 2. Staff Report — Construction Contract for SA-5 Vault 3. Change Orders 4. Cost Analysis 5. FY 23-24 CIP Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Alvaro Nunez, Acting City Manager PROJECT LOCATION 5ANTA ANA P Project No. 11-6413: SA-5 Vault Modifications Project PCELIC WORKS AGENCY Exhibit 1 23A-5 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 2, 2019 TITLE: APPROVE CONSTRUCTION CONTRACT AWARD IN THE AMOUNT OF $1,528,500 FOR SA-5 VAULT MODIFICATIONS PROJECT (PROJECT NO. 11-6413) (STRATEGIC PLAN NO, 6, 1C) CITY MANAGER RECOMMENDED ACTION EXHIBIT 2 CLERK OF COUNCIL USE ONLY ❑ As Recommended ❑ As Amended ❑ Ordinance on 15t Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO 111111-►N1►T5 1.42114 1. Reject all bids received on November 6, 2018, for construction of the SA-5 Vault Modifications Project, due to changes in the scope of work. 2. Award a contract to T.E. Roberts, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,528,500, for construction of the SA-5 Vault Modifications Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager and the Clerk of the Council to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,987,050, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $229,275. DISCUSSION The SA-5 vault is one of seven connections between the City and Metropolitan Water District (MWD). The connection safeguards access to MWD water and ensures reliability of drinking water for residents and businesses, especially should there be an emergency or if the water system is interrupted. To keep this important facility operational, City crews are required to routinely access the vault to maintain the valve and connection. The existing SA-5 vault is located under the northbound traffic lanes on Bristol Street, just north of Alton Avenue (Exhibit 1). Currently, the City crews must block a lane on Bristol Street. By relocating the vault, traffic impacts during routine maintenance will be minimized. The work will also allow the existing piping, valves, and equipment to be replaced, and it includes modernizing site electrical and instrumentation. A Notice Inviting Bids was advertised on February 8 and 9, 2019, and bids were opened on February 21, 2019. The following is a summary of the bid invitations made and the bids received: 23A-1 Award Contract to T.E. Roberts, Inc., for the SA-5 Vault Modifications Project April 2, 2019 Page 2 Contractor Participation Data Santa Ana contractors receiving notices 5 Contractors requesting bidding documents 22 Bids received 4 Bids received from Santa Ana contractors 0 Outreach To provide an opportunity for local vendors to submit bids, the City is now utilizing the PlanetBids web -based system. Through this system, 5 qualified local vendors were notified of the opportunity to bid on this project. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 T.E. Roberts, Inc. Orange $1,528,500 2 MMC, Inc. La Palma $1,654,500 3 Caliagua, Inc. Yorba Linda $1,755,493 A total of three bids were received and all were deemed responsive. T.E. Roberts, Inc., submitted the lowest responsive bid in the amount of $1,528,500 (Exhibit 2). Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to T.E. Roberts, Inc., in the amount bid (Exhibit 3). STRATEGIC PLAN_ ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2017-118 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis (Exhibit 4), the estimated total construction delivery cost of the project is $1,987,050, which includes the construction contract, administration, inspection, testing, surveying, and an authorized contingency of $229,275. Current project funding in the amount of $840,980 is available for expenditure in Fiscal Year 2018-19 (Project No. 11-6413, 23A-2 Award Contract to T.E. Roberts, Inc., for the SA-5 Vault Modifications Project April 2, 2019 Page 3 Account No. 06617647-66301). The construction contract balance of $1,146,070 will be budgeted in the same project account in the Fiscal Year 2019-20 Capital Improvement Program. Funding for the construction contract is summarized as follows: Accounting Accounting Unit - Fiscal Unit -Account Account No. Year No. Fund Description Description Amount FY 18-19 06617647- Water Capital Acquisition Wafter Utility Capital $840,980 66301 & Construction Projects - Water FY 19-20 06617647- Water Capital Acquisition Water Utility Capital $1,146,070 66301 & Construction Projects - Water TOTAL CONSTRUCTION CONTRACT: $1,987,050 .-b Fuad ' . eiss, PE, PLS Executive irector Public Wo s Agency FSSIEWGIT Exhibits: 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis APPROVED AS TO FUNDS & ACCOUNTS: Kathryn Do s, CPA Executive Director Finance and Management Services Agency 23A-3 23A-4 EM PROJECT L CATIONr SANTA ANA P Project No. 11-64�13: SA-5 Vault Modifications Project MLIC WORKS AGENCY Exhibit 'I 23A-5 23A-6 City of Santa Ana Page 1 SA-5 Vault Modifications (REBID) (11.6413). bidding on February21, 2019 2:00 PM (flaciflc) Primed 02/20/2019 EXHIBIT Bid Results Bidder Details Vendor Name TE Roberts Inc. Address 306 W. Katella Avenue Unit B Orange, CA 92B67 United States Responsee Brian Wagner Rospondee Title Estimator Phone 714-669-0072 Ext. Email estlmating@teroberts.com Vendor Type SEBE License 6 603008 CA DIR Bid DetaTI Bid Format Eiectronio Submitted February 21, 2019 1:50:10 PM (Pacific) Delivery Method Bid Responsive Bid status Submitted Conffrmatlon # 187816 Ranking 0 Respondee Comment Buyer Comment Attachments File Title File Name Fife Type TER Bid dots Santa Ana SA-5 Vault02212019.pdf General Forms TER Ownership SA-5 Vault Mods Ownership Af{ldavit02212019.pdf Ownership Affidavit (Notary Publio) - REQ Original Hard Copy Submittal in Addition TER Sid Bond SA-5 Vault Mods Bid Bond02212019.pdf Bid Bond Guaranty (Notary Public) - REQ Original Hard Copy Submittal In Addition TER NCA SA-5 Vault Mods Non Collusin Affidavit02212019.pdf Non -Collusion Affidavit (Notary Public) - REQ Original Hard Copy Submittal in Addition Line Items Type Item Code Uom Qty Unit Prise LirteTotal Comment Base Bld Proposal 1 Moblllzation/©emobillzatian* LS 1 $4000.00 $33,500.00 2 Shooting, Shoring and Trench Protection LS 1 $22,300.00 $22,300.00 PlanotSids, Inc, 23A-7 City of Santa Ana Page S SA-5 Vault Modifications (REBID) (11-6413), bidding on February 21, 2019 2:00 PM (Paclflc) Printed 02126019 Bid Results Type item Code UOM Qty Unit Price Line Total Comment 19 Final Striping e LS 1 $10,000,00 $10,000.00 20 Slgning and Striping LS 1 $7,000A0 $7,000.00 21 Traffic Control LS 1 $22.500.00 $22,500.00 22 Grind and Cap SF 23500 $3,00 $70,G00.00 23 Remove and Replace Curb, Gutter, and Sidewalk Ls $28,000.00 $28,000.00 24 As -Built LS 1 $20,000.00 $20.000.00 25 Imparted Backfill Material°" CY 200 $106,00 $21,000,00 26 Potholes** EA 15 $2,200.00 $33,000.00 27 Dewatering LS 1 $25,000.00 ., $25,000.00 28 Permits LS 1 $20,000.00 020,000.00 20 Labor Agreement Oversight LS 1 $25,000.00 $25,000.00 Subtotal $1,528,500.00 Asterisk Notes (per p-3 of P-16 of 8peclficatlons) - NOT part of Total Bid Calculatlon 30 * = MobilizatlonlDemoblllzatlon bid item Is limited to a maximum of 5% of the Total Bid ea 0 0 0 31 *" The quantity for this bid Item Is shown for bid comparison only, This bid Item shall not be subject to the 25% Ilmlt as stated in Section 3.2 of the Speclf[cations... ea 0 0 0 Subtotal 0 Total $1,528,500.00 Plan®tBidsr Inc. 23A-S MAYOR &1,ouel X Fah& MAYOR PRO TEM Juan MROPS COUNOWEMSERS cedliz joawla� David pertaloza Rman Napa W-Mle ssfm` to just swo� CJTV 01F KAI N AMA 11 A MA 8� Daisy Ave * (W85) Santa Ana, CkWo"a 92703 714-847-3320 YMxMW_M_AL9W PUBLIC: WORKSAGENCY February 11, 2019 U&TRWEIMM INTERM CrrY tANAGER CITYATTORNFY $Oita P, CaWho, ACTING CLERK OF THE COUNC.1 Noma v4e-rimn� SUBJECT, 111-6413 SA-5 VAULT MODIFICATIONS (RE -ADVERTISEMENT) The following changes/clarifications have been made to the SPECIFICATIONS of the su4fect project, 1. PROPOSAL- REFERENCES, Page P-10of P-16, First Eage qMg!jrude: The folloWing are the names, addresses, and telephone numrs.of the jHaEE public agencies for which the BIDDER has performed water and sewer pipeline: work within the past three years Re lace �Ath. The followingare thenames, addresses, and telephone numbers for the THREE public agencies for which the BIDDER has performed the construction, mocfificsfion, and repair of water vaults owned and of operated by Metropolitan Water District (MWD), and -water and sewar pipeline work within the past five years. Total pages: for Addendum One. = 1 ALL OTHERTERM AND CODITIONS: REMAIN THE SAME, 23A-9 1:440.1 ifw CITY OF SANTA ANA PROPOSAL PROJECTNO.: 11-6413 SA-5 VAULT MODIFICATIONS BID PRQPOSAt TO; CITY COUNCIL OFTHE CITY OF SANTA ANA FROM: T-F— rol;?r-rts- lnc�- REQUIREMENT, The undersigned bidder declares that they have carefully examined the location of the proposed work., tit they haveexamined the Contract Doc:uments in its entirely and hereby proposes to furnish all material and do all the work required tocomplete the said work in accordance with said plans, (if any) and the specifications for the unit pAce(s) or lump sum(s) set forth in the frill in schedule: Item! Bid it Unit Qty Unit Price Amount I.* Mob ilizabon/Demobilization 2-1 Sheeting, Shoring and 1 Trench Protection LS 3. Construct Steel Water Main (SA-5 Pliping) Ductile 4. Iran Pipe, Water Main LS I South of SA-5 Va u tt) Construct 16-inch Ductile 53 Iron Pipe Water.Main LS (North of SA- 5 Va u It) 6. Construct Connect[ons to Existing 12"/16Y Mains EA 4 0 7, Const ru ct Now Flow ContrO Vau It a nd Appurtenances LS 1 Construct ModificaticHis to 8, the Existing SA-5 Meter Is vault 9. Construct. ElettrfCal and Field Instrumentation LS 1 1�a 5-00 10. Fumish Instrumentation and Prm ograming LS V, —0— 11. Con st ruct 4-Inch Fire rVice EA 1L P-I OFP-16 23A-1 0 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 1-64 3 SA-5 VAULT MODIFICATIONS Item Bid Item tali Qty unit Price Amount 12. Construct Concrete Anchor stock EA 1 FCtruct E�crried 12"Gater Ct 150 EA 14. +Construrl Burled IF utterflyValve, Cie 1 0IF- EA 15. constrtict 130ed 18" Butte�Y+VaNe,.CL2,50 EA 1 - - I t6. Corrstr�rct A."' ottann Drain Blow -off Assembly t _ . � € .. � ate Atari on Existing 1. ' Maur 17. and Check Valve Vault L5 With! IS. TemporayStHpjngLS I 20. Signing and StripiaB LS 1 � €��• 21, Traffic Control L5 1. 22. Grind and Cap 5f 23, F1 d 23, Remove and Replace Curb, Gutter, idewalk LS and 24a -Built LS 1 $20,OOD 5..** 1worted Backfi l MaitercaI CY L L00 — __...... �" -2 OF P l 23A-11 K' -0 M-0 CITY OF SANTA ANA PROPOSAL PROJECT NO,: 11-6413 SA-5 VAULT MODIFICATIONS ItemT Bid item Un'rt QtY :Unit Price Amount 26.** Pothales EA 15 00 27. Deny teri I 28, Permits Ls 1 $20,000 29 LaborAgreement Ov,��ight Is $2510W $25,W0 TOTAL BID Inelol,mg re�poftsme mm'-rStlan oe wectedbas--d on the t0411 blSe Nd The City reserves theright teaWard the Baw Sid, an any, all, of none of the add•alternater bid items (if irrf)- MobigzationfiDernoWh2ation bld item is Unkedto a maximurn of 5% of the Total Bid. The quantity fcff- this bid iten Is shown forbid comparison only. This Lid item shall not be subject to the "25W hwit as stated in Section 3-2 Pf the Staoidard Spet!'I'll'OtIOM. T110 MUM: MOO: rat for this itern vvill be dkated by the adual quantity used, and the Agency reserves the r'lhr to increase or decrease the quantity of Ws item accordiagly. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES LlEidder signature rnu.5t be shown on same oa as Wa ;I bid amount shown on table) The undersigned bidder hereby Proposes to cornplete the Work. for the total base bid arnount .5hown above, within one hundred fifty 1150). woL Wing days after the earn mencement d t, stated ira t he Notice to Proceed. 0 10 - Working days: for exptotatory potholIng and data gathering 4 140 - WotVi in days for project co nstroct lon The bidder also proposes to commence con5truction of the Work within thirty (30) days after issuance of a: Notice. to Proceed, and to continue in a diligent: and =rkman-like manner without interruption., and to complete the construction therearwithin the time specified above. The liquidated, damages amount in lieu of the amount sPecified: in Subsection 6-9 of the Standard Specificatlom, shall be $1,000: percalendar d.ay. Name of Firm -TE, Signature. of BIDDER Tale 2resuiaic± (if an individual, so state) P-3 OF P-16 23A-1 2 REBID CITY OF SANTA ANA PROPOSAL PROJECT NO.: 11-6413 5A-5 VAULT MODIFICATIONS BIDDER'S swwwr BIDDER understands and agrees, that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this: document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages duie to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered: is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set. forth in the bid schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based: upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.1.5 of the California Business and Professions: Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct, Name of Firm Signature of B11 Title ?v-es�aen+ (if an individual, so state) (if a firm or co -partnership, state: the firm name andgive the names of all individual co-partners composing the firm, if a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-4 OF P-16 23A-1 3 CITE' OF SANTA A A PROPOSAL PROJECT NO.: 11-6413 SA-5 VAULT MODIFICATIONS CONTRA TOR'S LICENSING and REGISTRATION STATEMENT The undersigned contractor, or corporate bificer, declares under penalty ,of perjury that lie/sloe and all his/leer subcontractors are registered with the 5tat:e of California Department of Industrial Relatim (DI , and that the foll6 inn 3s true and correct. Contractor's Flame �, ' 5 m a Business. Address, _ Business F-Mail Address: Vim. StateCo:r tractor's License �i o. a rid ia�s: ' ...� � � -- ' License Expiration Date. �� ��` , State Dept. of Industrial Relations (0111) Registradon No.., State inept, of lndustri l Relations (DI'R) Registration Ear 'ration late; Sired. `I-itle: F-5 l 23A-14 CITY OF SANTA ANA PROPOSAL PROJECT NO.11-:6413 SA-5 VAULT MODIFICATIONS PREVAILING WAGE COMPLIANCE AND MONITORING -STATEMENT Contractor is aware of the requirements of. California Labor Code Section 1720, et seq., as well as California Code of Regulations, Title 8, Section 16,000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "Public works" and "maintenance' projects. Since the service,-, are being performed a5 part of an applicable `public works' or "'maintenance" project, as defined by the Preval.ling Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per them wages in effect at the cornmencement of this Agreement. Contractor shall make copies of the prevailing rates of ,per them wages for each craft, classification or type of worker :needed to execute the services available to interested parties upon request, and shall: post. copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agiruts free and harmless from any claim or liability arising out of any Failure or alleged failure to comply with the Prevailing Wage Laws. The undersigned certifies that the foregoing is true and correct. Name of Firm Signature of BIDDER ................ ln-44-4-z Title ? r es I (if an individual, so state) P-6 OF P- 16 23A-1 5 FETA-Urp, CITY OF SA TA }DNA PROPOSAL PROJECT NO.- 11-6413 SA-5 VAULT MODIF]CATIONS LIST OF U 13- CONTRACTORS Section 4100 et- sect- of the Public Contract Code requires listing ofall subcontractors with the bid for all subcontract work eyceedingthe follG%ving amount, * Streets, hIghways including bridge projects: %% of the bid or $10000, whichever is greater * Buildings, parrs„ or other projects: Y2% of the bid Section 1725,5 of the Public Contract Code requires all $ubcontractors be registered with the state Department of Industrial Relatiom (DIR). BIDDER proposes to subcontract certain portions of the work to the firms listed below. License N/W, DIR Reg. #/Cxp. License 0 Location Type Of Work r-1 e-C 1'-1 e gi 4 e%'A,tr dia r-11bO Amount $ C50 � �fl. P uxfir- colvjlvvrho"� t&rp) Name 4"Lilari&l License #/Exp. :DIP Reg. #/Exp. License # Location Phone tm Type Of Work aw I k-LUILgL Amount $ Signature of Bidder -rirna". Zobew+s Name License #/Exp, DIR Re& #/Exp, Location Phone Type Of Work Amount $ Name License #/Exp. DIR Reg. #/Exp, License` Location Phone Type Of Work Amount Name License 9/Exp. DIR Re& #/Cxp, License # Location: Phone Type Of Work Amount $ P-9 OF 1'- 16 23A-1 6 aff-W CITY OF SANTA ANA PROPOSAL PROJECT NO.* 11-6413 5A-5 VAULT MODIFICATIONS REFERENCES: The foollowing are the names, addresses, and telephone numbers for THREE public agencies for which BIDDER has performed water and sewer pipeline work within the past three years. ��lb r1let WdLell� D�2L-ict 51LIS, Vmunf st, u4wl'a eA Name and Address of Owner. I J Name and Telep ne Number of person familiar with: project. -4 Contrakt Amount Type Of WQA Date: Completed 2. C-4� op, M-OYA-. Nr.ar.h ino c4vte r"Cof'r Name and Ada—ress of owner', A'IfTZA rAtbnolo q qq Name and Telephone Number of person famfflar with project.: 4 1 - -71, 1, e4 M- ' . ?A sw ltbnj wd,kr, MAIA�Rwwcffff Contrad Amount Type of Work Date: Completed -C-AA-bi O(AArlt) ILUS (A 4 Nary e and address of owner. Dct) M�-Vr qDq Z& 1Z Name and Yelephone Number of person familiar with project. 0 A 69 11 6M Vi d- Simi 2-011 C001a YVAS fYbetl Pem Contraft Arnownt Type of Worko 95U)A � loa e � Date Comple�t4-4 (vr(-trt+ (06"d- is The follavving are the names, addresses, and telephone numbers of all brokLrs and sureties from whorn BIDDER intends to procure insurance and bonds. Ala'a kn'ad.. Ana.heirr, Cj� 114 ftl-os-3() --RuiL?f� - Tra,V61-e r,, eAs 144 md Svrz-tq I 1pw=— Squaxe, R&,-+Pnr-d Lt Giaq PA 0 OF P- I h 23A-1 7 REM ITT 1OF SANTA ANA PROPOSAL PROJIFU. NO,: 11- ?41 SA-5 VAULI MODIFiC.AMNS he folz kvi ng are thf-, 6i'ijma:Si 3ddr s�,tn, ard tefepf one number> for THREE JbfPC'gfi'n'O'E'5 for whi0i MDER has erfor,med watf:r �rtd sewpr pipefine wwk viithin tfi Pest three yeIT5. "`�1��y3y3��.�..,p.;q.�*yp..!,�_j N..�.��yy� rr 4, `elep ovii— c) percon fanlika ' Mth proje(A. Contract Amount Type & Work Date Completed 2. 76 Name i d Addre�ia of D rrer, Name and Telephone Nurnbc, ;i pf,,r on farnilli'ar with pr:oiect. —E�—ntract Amvml Type of Name ind Address of ewmi r, 7�90 ev AV N rn am "ieiephoPe Ntsrx3ber of p rsort-farnjl ar W.Mth Pr:`ciem Contract Amount I'Vpe of Work Cate C:ornieteid f0A ii3g :Cr if.�lry i'i.r3'JgUh-�21 andtlr'r.}'kF '�-,F 7.1Si �;'Y ;3'�{' from. whorn E I)DE . hile ds to: proc� ;e I'MUra.nce and ond'�- -W()1- P-PIr'h 23 ContractAmount CITY OF SANTA ANA PROPOSAL PROJECT NO.: 11-6413 SA-5 VAULT MODIFICATIONS REFERENCES 1\� ov-�. on 4 The following are the names, addresses, and telephone numbers for THREE public agencies for which BIDDER has performed water and sewer pipeline work within the past three years, 1, Chy of Compton, 205 S Willo%vbrook A:ve, UmLftn, CA 90220 Name and Address of Owner. Justin, Duchaineau, (310)329-871.7 Name and Telephone Number of person familiar with project. S 307, K.0-0 Manhole T�ehabflitatjan & U!jIng 20171 Contract Amount Type of Work Date Completed 2. City of Morgan JUL 17575 Peak. Avenue, Morgan 14ill, CAL Name and. Address of owner. Lynette Rotairo Kong, P.E., (408) 31:0-471.4 Name and Telephone Number of person: familiar with Protect. .1 ' ' 198,500 Manhole Rehabilitation & Lining 2018: Contract Amount Type of Work Date Completed 3, ---C,-RX-Af Renso, I E. First Stree—Reno, NV 89505 Name and Address of owner, Todd Chalk (916) 872-764:8 Name and Telephone Ntimber of persion famillar with project. 38044.00 Manhole Rgligbil.ftafion & Uning 2017 Type of Work. Date Completed The followhig are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and. bonds. Bowermaster & Associates, 10805 Holder St, to 350., C)Tress CA 90630 P- 10 OF P- 16 23A-1 9 CITY OF SANT A ANA PROPOSAL PROJECT NO.: 11-6413 SA-5 VAULT MODIFICATIONS NON-DISCRIMINATION CERTIFICATE The undersigned contractor or corporate officer, during the performance of this Contract, certifies as -follows. 1. The Contractor shall not discriminate against any -employee or applicant for employment because of race, color, religion, sex, or national origin, The Contractor. hall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such. action Shall !nC[Lide, but not be firnitLl.d to, the following, employment, upgrading, demotion., or transfer; recruitment or r8cruftment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in con sp ecuousp laces, available to e mpioyees and applicants for employment, notices to be provided setting forth the provisions of this nandiscrimination clause. 2. The Contractor shMl, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will Feceive consideration for employment without regard to race, color, reflglon, sex, or national 0681n. 1 The Contractor shall send to each labor union or representative of workers with which he/she 'has a collective bargaining agreement or other contract or understanding, a notiot to be provided adv.ising ths.said.labor. union. or voorkers' reprewntat Nes of the Contractor's com'mitments under this section, and shall ;post coples of the notice in conspicuous places available to employees and applicants for employment. 4, The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations., and relevant orders of the Secretary of Labor, 5. The Contractor shall furnish all information and reports :required :by Executive Order 11246 of September 24, 1965, and by rates, regulations, and orders o( the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the adnilln1stering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6In the event of the Contractor's non -,compliance with: the nondiscrimination clauses of this contract or with any of the said rules, regWations, or orders, the contract. may be canceled, terminated, or suspended in whole or In part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution -Order 11246 of September 24, 1965, and such other sanctions may be Imposed and remedies invoked as provided in Executive Order P-1 2 OF P-I 6 23A-20 CITY OF SANTA ANA PROPOSAL PROJECT NO.., 11-6413 5A-5 VAULT MODIFICATIONS 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisionsof paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such pro -visions, Including sanctions for noncompliance; provided, however, that in the event the Contractor becomes Involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States, 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 193% and as amended, no discrimination shall be made in. the employment of persons upon public. works because of race, religious creed, color', national origin, ancestry, physical handicaps, mental condition, marlta I status, or sex of such persons, exrept as provided in Section 1420, and any contractor of public works violating, th[s Section is subject to all the penalties imposed for a violation of the c Signed: Titlei%; P ry�s* i Firm: :1 E 9— vtxf r j ey-, Date. 211 -1 11 1:�- 13 OF P-1 10 23A-21 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 11-6413 SA-5 VAULT MODIFICATIONS STATEMENT REGAqDING APPRENTICESHIP REgUIREMENTS The undersigned BIDDER is familiar with the requirements of Section 1777.5 of the State Labor Code regarding employment of apprentices, and understands that contractors on contracts exceeding $30,000 or 20 working days shall, 11 Apply to the joint apprenticeship committee admit fistering the. app rent! ces h! p: standards. of the craft or trade in the area of the site of the public work for a certificate approving the contractor under the apprenticeship standards for the employment and traWng of apprentices in the area or industry affected. j 2. Employ the number of apprentices or the ratio of apprentices to journo. ymen stipulated in the apprenticeship standards. 3. Contribute to the fund or funds in each craft or trade in which he/she emploVs jou,meymen or apprentices on the public work, in the same amount or Upon the same basis grad' in the: 5ame manner �os the: other contractors, except. contractors not signatory to the trust agreernent shal mount to the California Apprenticeship Council. Signed- 1(— raw9 TZ% Title: Pr4 9 1 A Firm: 'r. E - )112 lr�6 Ivif I Date: - I I P-14 OF P-16 23A-22 CITY OF SANTA AAA PROPOSAL PROJECT NO.- 11-6413 SA-5 VAULT MODIFICATIONS STATEMENT REGARDING "ANTI -K I CKBACK" REQUIREMENTS The undersigned is submitting this proposal for performing by contract the work required by these bid documents.. agrees to comply with the Copeland "Anfl-Kickbacv Act (18 USC 74) as swIpplemented in the Department of Labor regulations (29 CFR, Part 3.). This act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, any person employed in the construction or repair of public work., to give up any partof the compensation to which he1slae therwise enti�0 Signed: 7ftfe: Firm: V-pbe Y- ' �z Inc � Date. 1, S I- t] P-15 Of P-16 23A-23 CITY OF SANTA A PROPOSAL PROJECT NO.: 11-6413 SA-5 VAULT MODIFICATIONS PUBLIC CONTRACT CODE SECTION .10162 QUESTIONNAIRE In conformance with Public Contract Code Section 10162,tine BIDDER shall complete, under penalty of perjury, the following questlonnaire; Has the BIDDER, any :officer of the BIDDER, or any employee of the BIDDER who has a: proprietary interest in the BIDDER, ever been disqualified, removed, or otherwIse prevented from bidding on, or completing. a federal, state, or local gavernment project because of a violation of law or asafety regulation? Yes No *�-- If the answer is yes, explain thecircurnstances in the following space. P-1.6 OF 11-1.0 23A-24 CITE' OF SANTA ANA EXHIBIT 3 CONSTRUCTION CONTRACT PROJECT 11-6413 SA-5 VAULT MODIFICATIONS This CONSTRUCTION CONTRACT is made and entered into this 2nd day of April, 2019 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and T.E. Roberts, Inc, (hereinafter "CONTRACTOR"). I�ii1 Y 11►i�f►Y�� �111� The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the SA-5 Vault Modifications Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed One Million Five Hundred Twenty -Eight Thousand Five Hundred Dollars and No Cents ($1,528,500.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL quantities only, and th e rev. 09/0v2017 2 3A _2 C Page 1 of 3 4. CONTRACTOR agrees to complete the WORD OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORD OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: litip://www.sai,ita-w-ia.org/pwa/doe-Lu-neiits/CWA.pd 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty.Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 23A-26 Page 2 of 3 IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: NORMA MITRE-RAMIREZ Acting Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:- J ' HN FUNK. Assistant City Attorney RECOMMENDED FOR APPROVAL: FUAD SWEISS Executive Director Public Works Agency CITY OF SANTA ANA STEVEN A. MENDOZA Acting City Manager CONTRACTOR: T.E. Roberts, Inc. NAME: TITLE: 23A-27 Page 3 of 3 23A-2S COST ANALYSIS CONSTRUCTION OF THE PROJECT NO. 11-6413: SA-5 VAULT MODIFCATIONS PROJECT Construction Contract $ 1,528,500.00 Contract Administration $ 114,275.00 Inspection and Testing $ 115,000.00 Contin envies $ 229,275.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 1,987,050.00 EXHIBIT 4 23A-29 23A-34 EXHIBIT 3 CITY 4F SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number Project No. 11-6413 SA-5 Vault Modifications Change Order Number 3 To T.E. Roberts Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time Change requested by Ill 1Rl if' WC)l AC;FNiC:Y EXTRA WORK AT AGREED PRICE DESCRIPTION Unit Qty Total (Estimate) Engineered Shoring Plans for Options i LS $7,290.00 Submission & Additional MWD requests & Shoring Requirements 1 LS $6,500.00 Additional 45 Degree Bends A & B 1 LS $8,174.60 Additional Fabrication Per MWD Change 1 LS $9,320.00 Abandon Previously Installed Pipeline i LS $5,500.00 Remove & Dispose of Conflicting Concrete 1 LS $31,239.00 Remove & Dispose of Conflict Vault 1 LS $12,500.00 Line -Item Adjustments to accommodate balance of work l Mobilization 1 LS $15,000.00 BI-21 Traffic Control 1 LS $3,600.00 BI=27 Dewatering 1 LS $4,000.00 Credit for BI$ Construct 4" Bottom Drain Blow -off Assembly 1 LS ($22,300.00) TOTAL $80,823.60 This is the final cost and full compensation including all labor and materials to complete the modifications for the SA 5 Vault and Pipeline project. No further compensation will be considered after this final Change Order. Page 1 of 2 CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number Project No. 11-6413 SA-5 Vault Modifications Change Order Number 3 To T.E. Roberts Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL. APPROVED BY THE CITY COUNCIL OR CITY MANAGER Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time Change requested by PUBLIC WORKS AGENCY The compensation both time and cost set forth in this change order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers for all work performed per this change order, including impact on unchanged work. By signing this change order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Suppliers, that the stipulated compensation includes payment for all work contained in this change order, plus all payment for interruption of schedules, extended field overhead, home office overhead, profit, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of this change order constitutes full mutual accord and satisfaction for all changes and work performed on this project, and that the time and cost paid per this change order constitutes the total equitable adjustments owed the Contractor, all Subcontractors, and all Suppliers for all work performed on this project. The Contractor on behalf of himself, all Subcontractors, and all Suppliers agrees to waive all rights, without exception or reservation of any whatsoever to file any further claim related to this project. TOTAL COST THIS CHANGE ORDER DECREASE $ ............... INCREASE $ 80,823.60 By reason of this order the CONTRACT TIME completion will be adjusted as follows: 0 non-compensable working days We the undersigned contractor have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, fumish all materials, except as may otherwise be noted above, and perform all service necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Contractor T.E. Roberts Inc. By Title �7O' w Approval recommended by Date PUBLIC WORKS AGENCY EXECUTIVE DIRECTOR Approved by Date CITYMANAGER Rage 2 of 2 Roberts INCORPORATED 11nn ntnn=at (4n..('P. T.E. Roberts, Inc. 17771 Mitchell Forth Irvine, CA 92614 Phone (714) 669-0072 Fax (714) 200-0241 TO: Edward A. Torres - Senior Engineer Public Works Agency I OP Delivery Engineering 20 Civic Center Plaza, M-36 I Santa Ana, CA 92702 (Office) 714-647-5018 (Mobile) 714-719-0013 ATTNV Mike / Emin/ E. Torres Proposal DATE:7/26/2023 FOR: Items to complete work and MWD Requests DESCRIPTION Unit Qty Total (Estimate) Engineered Shoring Plans for Options 1 LS $7,290.00 Submission & Additional MWD requests & Shoring Requirements 1 LS $6,500.00 Additional 45 Degree Bends A & B 1 LS $8,174.60 Additional Fabrication Per MWD Change 1 LS $9,320.00 Abandon Previously Installed Pipeline 1 LS $5,500.00 Remove & Dispose of Conflicting Concrete 1 LS $31,239.00 Remove & Dispose of Conflict Vault 1 LS $12,500.00 Line -item Adjustments to accommodate balance of work BI#1 Mobilization 1 LS $15,000.00 BI#21 Traffic Control 1 LS $3,600.00 BI#27 Dewatering 1 LS $4,000,00 Credit for BI# Construct 4" Bottom Drain Blow -off Assembly 1 LS ($22,300.00) TOTAL $80,823.60 CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number Project No. 11-6413 SA-5 Vault Modifications Change Order Number 4 To T.E. Roberts Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by EXTRA WORK AT AGREED PRICE PUBLIC WORKS AGENCY Cost of additional work for the installation of the 18" pipe into the existing MWD vault. Discovered after excavating and removing concrete around the existing pipe coming out of the MWD vault that the pipe was in very poor condition and would need to be removed and a new spool made to transition to the City of Santa Ana pipe. Due to time needed to meet and agree with MWD on new spool and fabrication of new spool, it was determined for safety concerns to remove all shoring and backfill and compact the trench with CAB and pave trench and fully open the roadway. TE Roberts mobilized to site on 12/08/2023 to start work the work and completed the work on 1/16/2024. This work is detailed with Change Order Request #11. (6) days extension requested. TOTAL AGREED PRICE = $55,773.01 2. Cost for additional work to Mobilize and redesign and fabricate the 18" CMLCSP SA 5 spool into the MWD vault. Installation of the spool, additional welding, additional confined space, additional ground water mitigation, additional traffic control, additional restoration and all material and labor to complete the installation of the new 18" CMLCSP into the MWD vault and connection to the City of Santa Ana pipe, This work is detailed in Change Order request #11. (5) days extension requested. Total Agreed Price=$102,761.64 TOTAL AGREED PRICE = $158,534.65 Page i of 2 CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number Project No. 11-6413 SA-5 Vault Modifications Change Order Number 4 To T.E. Roberts Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time Change requested by PUBLIC WORKS AGENCY The compensation both time and cost set forth in this change order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers for all work performed per this change order, including impact on unchanged work. By signing this change order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Suppliers, that the stipulated compensation includes payment for all work contained in this change order, plus all payment for interruption of schedules, extended field overhead, home office overhead, profit, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of this change order constitutes full mutual accord and satisfaction for all changes and work performed on this project, and that the time and cost paid per this change order constitutes the total equitable adjustments owed the Contractor, all Subcontractors, and all Suppliers for all work performed on this project. The Contractor on behalf of himself, all Subcontractors, and all Suppliers agrees to waive all rights, without exception or reservation of any whatsoever to file any further claim related to this project. TOTAL COST THIS CHANGE ORDER. DECREASE $ --------------- INCREASE $ 158 534.65 By reason of this order the CONTRACT TIME completion will be adjusted as follows: 11 non-compensable working days We the undersigned contractor have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide atl equipment, furnish all maleriafs, except as may otherwise be noted above, and perform all service necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Ll f AGy ��,�� 11 Contractor T.E. Roberts Inc. By Title Approval recommended by Approved by PUBLIC WORKS AGENCY EXECUTIVE DIRECTOR CITY MANAGER Page 2 of 2 ITEM 1.1 WORK STOPPAGE TO ACCOMMODATE MWD REQUIRED CHANGES T 0) Roberts 1HrnuanRvrFn Change Order Basis: Santa Ana Request : T.E. Roberts had to hold installation of vault piping connections due to unforeseen conditions at vault connection location. Crew (at the City's direction) shifted focus on discovery for information to provide to Metropolitan water in order to propose revised connections. T.E. Roberts (at the City's direction) pulled all shoring, backfilled, and demobilized from project site. Site was base paved in order to secure while MWD option was selected. 12/08/2023 (Friday) Vault Work: $12,116.35 12/13/2023 (Wednesday) Vault Work: $9,610.38 12/14/2023 (Thursday) Vault Work: $22,039.47 12/15/2023 (Friday) Demobilization: $3,747.97 01/04/2024 (Thursday) SR-5 Vault: $3,092.19 01/16/2024 (Tuesday) Demobilization: $5,166.65 Cost Total Item 1.1 Request $55,773.01 (Supporting Documents Previously Provided to Santa Ana) ITEM 1.1 WORK STOPPAGE TO ACCOMMODATE MWD REQUIRED CHANGES RTE oberts INCORPORATED ,r rmiunni�naai�7i�ir61 17771 Mitchell North Irvine, CA 92614 Phone (714) 669-0072 Fax (714) 200-0241 To: City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 Attn: Mike Ortiz/Emin Kayiiran, AKMCE Change Order Request No. 11 Date: 01/29/2024 SA-5 MWD Pipe Changes #2 #5866 SA-5 Vault Modifications Project No. 11-641 DESCRIPTION QUANTITY UOM Unit $ TOTAL 12/08/2023 (Friday) Vault Work - Arrived on job site and set up traffic control with a lane closure. Removed fence panels around shield box. Removed top plate to access shield. Used hydra -vac truck to remove sludge and water in order to remove blind screw plug. Re -checked diameter of pipe, length, and O.D. of pipe stub out of 1 LS 12,116.35 12,116.35 vault. Re -checked traffic control, sandbags, signs, tarp and spoil piles. Took down lane closure. Re -plated shield box and placed fence around. Plugged pipe. Started demo but was shut down due to possible reengineering. Cleaned up and secured job site. Took down the remaining traffic control. ITEM 1.1 WORK STOPPAGE TO ACCOMMODATE MWD REQUIRED CHANGES 12/13/2023 (Wednesday) Vault Work - Arrived on job site and set up traffic control with a lane closure. Removed fence panels around shield box. Removed steel plate off top of the shield box. Pumped ground water into water truck. Removed blind screw plug from pipe stub. Plugged pipe stub with 1 LS 9,610.38 9,610.38 concrete block and mortar. Removed plates from trench line to remove jacks, base and start backfilling trench. Re -plated trench and shield box. Placed fencing around shield box. Cleaned up and secured job site. Took down traffic control. 12/14/2023 (Thursday) Vault Work - Arrived on job site and set up traffic control with a lane closure. Removed fencing around shield box. Pumped water down to place sand around pipe stub. Pulled shield boxes out, backfilled with base and compacted. Pulled plates around shield box and trench. 1 LS 22,039.4 22,039.47 Backfilled trench with sand & base and 7 compacted. Prepped trench and shield box area to temp pave. Loaded up and hauled K- rails, shield boxes, plates and fencing off of street. Cleaned up and secured job site. Took down traffic control. Demobilized equipment back to yard. 12/15/2023 (Friday) Demobilization - Arrived on job site and loaded traffic control. Moved equipment and traffic control out of the yard. Hauled off material from yard. 1 LS 3,747.97 3,747.97 Covered piles of spoils with plastic and sandbags. Demobilized awaiting further instruction. Cleaned up and secured job site. 01/04/2024 (Thursday) SR-5 Vault - Arrived on job site and set up traffic control with multiple lane closures to access water vault. Set up tripod with wrench and gas monitor. Once inside of vault took multiple 1 LS 3,092.19 3,092.19 measurements of fittings and vault. (Length, width, thickness, vertical and horizontal, etc.) Cleaned up and secured job site. Took down traffic control. ITEM 1.1 WORK STOPPAGE TO ACCOMMODATE MWD REQUIRED CHANGES 01/16/2024 (Tuesday) Demobilization - Arrived on job site. Loaded up and hauled off job container, sand, base, and temp ac. 1 LS 5,166.65 5,166.65 Took traffic control back to T.E.R. yard. Picked up loader and returned to T.E.R. yard. Cleaned up and secured job site. Days Ext. TOTAL $55,773.01 (6) T.E. Roberts, Inc. BY: ACCEPTED BY: T.E. Roberts, Inc. Authorized Representative THANK YOU FOR YOUR BUSINESS! ITEM 1.2 REVISED MWD CONNECTION Te� Roberts INCORPORATED Santa Ana Request : Following submittal and approval of redesigned connection, TER ordered materials and will re -mobilize. Five working days are proposed to complete the revised scope of work which includes: Mobilization Excavation &Shoring Installation of Redesigned Piping Additional Welding Additional Confined Space Entry Additional Ground Water Mitigation Additional Traffic Control Additional Restoration See work sheet & WCP Quote Estimated Cost Total Item 1.2 Request $102,761.64 Item 1.1 Request $55,773.01 Item 1.2 Request $102,761.64 Total $158,534.65 ITEM 1.2A REVISED MWD CONNECTION Roberts INCORPORATED 17771 Mitchell North Irvine, CA 92614 DATE: LOCATIC DETAILS, (Day TBD) - Estmated labor, equipment, and materall to: Remobilize Shore & Excavate Install New Spool and make connection COR # lobtt Santa Ana - SA-5 Vault Modifications 5866 Name on Paperwork Days Ext: TYPE TOTAL(5) RATEINR CITY REG AMT OT RATE QTY OT AMT DT RATE CITY DT AMT TOTAL LABOR FOREMAN/OPERATING ENG. 40.00 139.22 40.00 5,568.8C 208.83 - 278.44 - 5,568.8C L4-PIPELAYER/Asphalt wkr 40.00 107.11 40.00 4,284.4C 160.67 - 214.22 - 4,284.4C Ll-LABORER() 40.00 105.80 40.00 4,232.00 158.70 - 211.60 - 4,232.00 TRUCK DRIVER () 40.00 106.22 40.00 4,248.8C 159.33 - 212.44 - 4,248.8C ECIPTOPERATOR() 40.00 134.81 40.00 5,392.4C 202.22 - 269.62 - 5,392.4C L5-WELDER 16.00 106.67 16.00 1,706.72 160.01 213.34 1,706.72 216.00 216.00 - - - LABOR TOTAL $25,433.12 EQUIPMENT SERVICE TRUCK (1) 52.02 40.00 2,080.8C 2,080.8C PICKUP TRUCK/VAN 43.51 40.00 1,740.4C 1,740.4C ARROW BOARD(3) 17.50 120.00 2,100.00 2,100.00 FLATBED TRUCK 47.21 8.00 377.68 377.68 SACKHOE 86.98 40.00 3,479.2C 3,479.2C LOADER 121.95 40.00 4,878.00 4,878.00 DUMP TRUCK, Bobtail 66.11 40.00 2,644.4C 2,644.4C TRENCH SHIELD(2) 37.50 80.00 3,000.00 3,000.00 WELDING TRUCK 47.25 16.00 756.00 756.00 WATER TRUCK 67.14 40.00 2,685.6C 2,685.6C CONFINEDSPACE EQPT 37.10 16.00 593.60 593.60 CRASH BARRELS(6) 11.25 240.00 2,700.00 2,700.00 K-RAIL (4) 7.56 160.00 1,209.6C 1,209.6C DELINEATORS/ SIGNS (31) 0.35 1,240.00 434.00 434.00 TRAFFIC CONES (63) 0.35 2,520.00 882.00 882.00 VACTOR TRUCK 293.48 20.00 5,869.6C 5,869.6C FENCE PANELS (10) 1.95 400.00 780.00 780.00 SKID STEER 48.32 8.00 386.56 386.56 ASPHALT ZIPPER 98.38 8.00 787.04 787.04 VIBRATORY ROLLER 35.59 8.00 284.72 284.72 PAVING MACHINE 243.29 8.00 1,946.32 1,946.32 EQPT TOTAL $39,615.52 5% MATERIAL Sub Total Tax AMOUNT 15% TOTAL West Coast Vault Piping 27,460.00 2,402.75 29,862.75 4,479.41 34,342.16 MATERIAL TOTAL $34,342.16 SUBTOTAL 1 $99,390.80 1%- Bond $993.91 6% Fuel Charge $2,376.93 GRAND TOTAL 1 $102,761.64 ®' ITEM 1.2A REVISED MWD CONNECTION . Locust WEST R a$ oNCA 92377ve. COAST Phone: 909-356-5670 Quote UPIPE Fax:909-356-4229 Customer: T.E. Roberts Date: 1/16/2024 Project: SA-5 VAULT MODIFICATIONS Phone: 714-788-0680 email: ghartwell@teroberts.com Valid for: 15 days P.O.Salesperson Number Availability F. • Steve hernandez 8-10 WEEKS, ARO & APPROVED SUBMITTALS JOBSITE 1 LS FURNISH VAULT PIPING MODIFICATIONS AS HIGHLIGHTED BY $27,460.00 CUSTOMER(submittal drawings) TO INCLUDE: 14" OD X .375W STEEL PIPE EPDXY X EPDXY L&C W/ ATTACHED 18" X 14" CONC REDUCER X CL F FF RING(SPECIAL SERRATIONS, CL F FF RING ATTACHED TO LOOSE 18" X 14" CONC REDUCER & 4" WIDE X .375 14.125" ID WELD BAND(NO HH) ATTACHED Per submittals to be approved before fabrication can commence. 1 each 18" CL F FF RING FLANGE SHIP LOOSE 5% X-RAY & INSPECTION NOTE: Specifications OD Sys 09900-12 NS-1F Surface Prep Prep Per 5 Near White Blast Cleaning PPG Amercoat 68HS (2.0 to 3.0 DFT) PPG Amerlock 2 (2.0 to 3.0 DFT) PPG Amershield VOC (5.0 to 6.0 DFT) Follow Masking Instruction Per Drawing Specifications CS-IE Shop ID Surface Prep Per SSPC-SP-5 3.0 to 4.0 MIL PROFILE Chesterton ARC PW Epoxy Lining 11.0 DFT to 15.0 DFT) Chesterton ARC PW Epoxy Lining 11.0 DFT to 15.0 DFT) Total 26.00 (+/- 4 DFT) Notes: Subtotal $ 27,460.00 Not Included Tax Rate Total Tax $ - Total $ 27,460.00 Signature: Date: * Work associated with this quote cannot proceed until signed copy is received EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 11-6413: SA-5 Vault Modifications Construction Contract $ 1,528,500.00 Contract Administration, Inspection and Testing $ 259,275.00 Contingencies $ 469,275.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 2,257,050.00 EXHIBIT 5 PROJECT TITLE: SA-5 Vault Relocation PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Municipal Facilities LOCATION MAP A CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: City water connection with Metropolitan Water District to be relocated and improved with new piping, vault and control system. F OJECT NEED: existing vault is in need of repair and floods, damaging existing piping, mentation and valuing. .==A aw PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction 2,257,050 - - - - - - TOTAL 2,257,050 - - SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 WATER CAPITAL 2,257,050 - - - - - - TOTAL 2,257,050 - - - - AGENCY: DIVISION: CONTACT: DATE: Public Works Design Engineering Armando Fernandez, Principal Civil Engineer 06-May-2024 pr I I"