HomeMy WebLinkAboutItem 21 - Waste Recovery and Recycling Tracking SoftwarePublic Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 21, 2024
TOPIC: Waste Recovery and Recycling Tracking Software
AGENDA TITLE
Agreement with Green Halo Systems for Waste Recovery and Recycling Tracking
Software (Specification No. 24-062) (Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Green Halo Systems to
provide waste recovery and recycling tracking software in the amount of $79,872, plus a
contingency amount of $20,000, for a total amount not to exceed $99,872, for a six -year
term beginning June 1, 2024 and expiring May 31, 2030 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
In compliance with the California Green Building Standards Code (CalGreen),
construction and demolition (C&D) projects such as new residential and non-residential
building construction, demolition, and certain additions and alteration projects are
required to recycle or salvage for reuse a minimum 65% of the nonhazardous C&D
debris generated from the project. Each city and county in the state is required to report
on how CalGreen is implemented in its jurisdiction through the CA Assembly Bill 939
Electronic Annual Report that is submitted to CalRecycle.
Software Procurement
Santa Ana City Ordinance No. NS-3041 authorizes the City to make non -bid purchases
of services, supplies, materials, and equipment whenever it shall appear that there is
only one reasonably available source. Staff researched available procurement options
and product offerings in the market and determined that the waste recovery and
recycling tracking software by Green Halo Systems currently offers a one -of -a -kind
software that allows contractors, recyclers, and the City to comply with local and state
construction and demolition recycling reporting requirements.
Green Halo Systems developed its new platform, WasteTracking.com, specifically to
provide municipalities and government agencies with a customizable waste tracking
system in order to assist jurisdictions with CalRecycle reporting requirements. Staff
recommends awarding an agreement with Green Halo Systems for a six -year term
Waste Recovery and Recycling Tracking Software Agreement
May 21, 2024
Page 2
beginning June 1, 2024 and ending May 31, 2030 (Exhibit 1).
FISCAL IMPACT
Funding is available in FY 2023-24 budget and funding for subsequent fiscal years will
be included in the proposed budgets for City Council consideration.
Fiscal
Accounting
Accounting Unit
Year
Unit —
Fund Description
Account Description
Amount
Account #
06917640-
Refuse Collection
Refuse Collection
2023-24
66511
Service
Service, Computer
$34,604
Software Subscription
06917640-
Refuse Collection
Refuse Collection
2024-25
66511
Service
Service, Computer
$8,604
Software Subscription
06917640-
Refuse Collection
Refuse Collection
2025-26
66511
Service
Service, Computer
$12,312
Software Subscription
06917640-
Refuse Collection
Refuse Collection
2026-27
66511
Service
Service, Computer
$12,312
Software Subscription
06917640-
Refuse Collection
Refuse Collection
2027-28
66511
Service
Service, Computer
$16,020
Software Subscription
06917640-
Refuse Collection
Refuse Collection
2028-29
66511
Service
Service, Computer
$16,020
Software Subscription
TOTAL
$99,872
EXHIBIT(S)
1. Agreement with Green Halo Systems
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Alvaro Nunez, Acting City Manager
EXHIBIT 1
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
GREEN HALO SYSTEMS FOR WASTE RECOVERY AND
RECYCLING TRACKING SOFTWARE
THIS AGREEMENT is made and entered into on this 2I st day of May, 2024 by and between Green
Halo Systems ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge to provide waste
recovery and recycling tracking software.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in Exhibit A, attached hereto and
incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for
City, the rates and charges identified in Exhibit A. The total amount to be expended
during the term of this Agreement is $79,872, plus a contingency amount of $20,000,
for a total not to exceed amount of $99,872.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. City and
Consultant agree that all payments due and owing under this Agreement shall be made
through Automated Clearing House (ACH) transfers. Consultant agrees to execute the
City's standard ACH Vendor Payment Authorization and provide required
documentation. Upon verification of the data provided, the City will be authorized to
deposit payments directly into Consultant's account(s) with financial institutions.
Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on June 1, 2024 for a six (6) year term, unless terminated
earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Consultant and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims
for security breaches, system failures, injuries to persons, damages to software, and damages to
property (including computer equipment), theft, or other misuse of City's data, infringement of
intellectual property, invasion of privacy and breach of data, which may arise from or in
connection with the performance of the work hereunder by Consultant, its agents,
representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
Cyber Liability: Insurance, with limits not less than $2,000,000 per occurrence or claim
and $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties
and obligations as is undertaken by Consultant in this agreement and shall include, but
not be limited to, claims involving security breach, system failure, data recovery,
business interruption, cyber extortion, social engineering, infringement of intellectual
property, including but not limited to infringement of copyright, trademark, trade dress,
invasion of privacy violations, information theft, and release of private information. The
policy shall provide coverage for breach response costs, regulatory fines and penalties as
well as credit monitoring expenses.
If Consultant maintains broader coverage and/or higher limits than the minimums shown above
for any line of coverage, City requires and shall be entitled to the broader coverage and/or the
higher limits maintained by Consultant. Any available insurance proceeds in excess of the
specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The above required insurance policies are to contain or be endorsed to contain the following
provisions:
1. City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers
are to be covered as additional insureds, under Consultant's CGL, AL and E&O policies,
with respect to any liability arising out of work or operations performed by or on behalf of
the Consultant including materials, parts, equipment, and personnel furnished in connection
with such work or operations.
2. Consultant's Insurance companies agree to waive all rights of subrogation against City of
Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers for
losses paid under the terms of any policy which arise from work performed by Consultant
under this Agreement.
3. For any claims related to this contract, Consultant's insurance coverage shall be primary and
any insurance maintained by City of Santa Ana, its City Council, its officers, officials,
employees, agents, or volunteers shall not contribute with it.
4. A severability of interest provision must apply for all the additional insureds, ensuring that
Consultant's insurance shall apply separately to each insured against whom a claim is made
or suit is brought, except with respect to the insurer's limits of liability.
5. Insurance policies required herein shall provide that coverage shall not be canceled,
suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or
materially changed except after thirty (30) days prior written notice has been given to City.
Ten (10) days prior written notice shall be provided to City for policy cancellation or non -
renewal due to non-payment of premium.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana,
Attention: Christy Kindig, Enterprise Program Manager, 20 Civic Center Plaza M-21, Santa
Ana, CA 92701. The name and location of project must be included in the Description of
Operations section of each certificate.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by City. City may require Consultant to
provide proof of ability to pay losses and related investigations, claim administration, and
defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California
with a current A.M. Best rating of no less than A-:VII, unless otherwise acceptable to City.
Claims Made Policies
If any of the required policies provide coverage on a claims -made basis:
1. The retroactive date must be shown and must be before the date of the contract.
2. Insurance must be maintained and evidence of insurance must be provided for at least three (3)
years after completion of work.
3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy
form with a retroactive date prior to the contract effective date, Consultant must purchase
"extended reporting" coverage for a minimum of three (3) years after completion of work.
Verification of Coverage
Consultant shall furnish City with original Certificates of Insurance including all required
amendatory endorsements (or copies of the applicable policy language effecting coverage
required by this clause). Failure to obtain the required documents prior to the work beginning
shall not waive Consultant's obligation to provide them. City reserves the right to require
complete, certified copies of all required insurance policies, including endorsements required by
these specifications, at any time.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the
requirements stated herein.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
Failure to Maintain Insurance Coverage
If Consultant, for any reason, fails to maintain insurance coverage, which is required pursuant to
this Agreement, for the entire term of this contract, the same shall be deemed a material breach
al
of Agreement. City, at its sole option, may terminate this Agreement at any time and obtain
damages from Consultant resulting from said breach.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
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10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Contractor. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
Con
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
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in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
To Contractor:
Green Halo Systems, Inc
Attn: Legal Counsel
2431 Zanker Road
San Jose, CA 95131
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
30, NUSCELLANEOUS PROVISIONS
a_ Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn-
b_ All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written -
ATTEST:
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By_ 24 MA&,
foseAgontoya
Assistant City Attorney
RECOMMENDED FOR APPROVAL-.
Nabil Saba, PE
Executive Director
Public Works Agency
9
CITY OF SANTA ANA
Alvaro Nunez
Acting City ].Manager
CONSULTANT:
Dean Rodatos, CEO
Green Halo Systems
EXHIBIT A
Proposal for city of Santa Ana
Christy Kindig
Enterprise Manager
City of Santa Ana
20 Civic Center Plaza, M-21
Santa Ana, CA 92701
P: (714) 647-5088 1 Email: ckindig@santa-ana.org
Web Site: https://www.santa-ana.org/
0 WasteTracking.com
3/22/2024
WasteTracking.com powered by Green Halo Systems
2431 Zanker Rd
San Jose, CA 95131
Office: 1. 888. 525. 1301
Fax: 1. 408. 713. 6070
Email: info@greenhalosystems.com
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0WasteTracking.com
Green Halo Systems is proud to introduce its new platform WasteTracking.com. WasteTracking.com will
provide municipalities and government agencies with a completely customizable waste tracking system that
will give cities and government agencies all the functions and features Green Halo plus additional advanced
next generation tracking features that further enhance a city's ability to track, monitor and report waste
flows from construction projects throughout their jurisdictions. This cloud based waste diversion and
tracking system for construction and demolition debris, will include the following:
Current System Functionality:
Current City Tracker features include the following functions:
• Completely paperless system
• Set custom diversion requirements for your City
• Monitor waste management plans generated by contractors
• Track waste and recycling activity on all projects
• Real time City diversion rates and information
• View real time Carbon Footprint reduction from your City's recycling program
• Use Report generator for creating comprehensive reports & Statistics
• View your City's recycling trends by material, project type, construction type and more
• Export Data to Excel & Other Formats
• Organize all your construction projects and their recycling receipts in one place
• Track Hauler Activity & Facilities Used
• Integrate into your permitting software Multi -User Interface
• Data Share Interface
• Anytime anywhere mobile access from any mobile device
• No Installations, No Downloads
• Automatic Back Ups & Upgrades Tech Support &Training included
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0WasteTracking.com
City Tracker System Features:
WasteTracking.com next generation tracking system includes all of the following features and
your own City Tracker web site (Exhibit A):
• Exclusive WasteTracking.com portal that acts as your city's standalone waste tracking
portal with customizable graphics and color schemes to match your city's look and feel.
• Unique city domain, MyCityName.WasteTracking.com that serves as a single point of
contact for clients and city officials.
• Real Time Municipal Transparency Display that showcases your city's Recycling,
Carbon Footprint and Material statistic totals.
• API Connectivity that connects directly into your permitting software to expedite the
waste management plan process while streamlining review and permit close out.
• Scale House Integration connects contractors and recycling facilities to the city's
WasteTracking.com platform eliminating the need for paper tickets and simplifying the
reporting process. (integration fees apply per facility).
• City Track Mobile App connects contractors and their subcontractors to their projects
via their mobile devices allowing for clear communication of the projects waste
management requirements and easy one touch easy upload of recycling tickets. A
completely paperless reporting system.
• Smart City = Smart Waste — cities can quickly and easily implement waste tracking
programs for tracking any waste stream, from construction to school systems, from
office buildings to restaurants you can implement a recycling program and track any
waste stream with a click of your mouse.
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0WasteTracking.com
WasteTracking.com City Tracker Portal Package
Showcase your city's recycling efforts. The City Tracker Portal has all the same waste tracking features
as the standard Project Tracker but in addition includes a customizable standalone "Portal" to showcase
your city's recycling statistics and create a single point of communication for all contractors, haulers and
city officials to interact. The City Tracking Portal includes:
Unique City Domain:
SantaAna.WasteTracking.com
City Tracker Portal (see exhibit below): One Time Set Up Fee $4,000
• City Tracker waste tracking portal. Allows contractors to create waste management plans
through your custom city portal
• Display city overall recycling statistics and information, carbon footprint savings and materials
recycled for all city projects combined
• Ticket Upload Function allows contractors, subcontractors and haulers to direct upload
recycling information
• City Stats in to review detailed recycling reports on projects
• Public Face Page that allows the public to view basic recycling and carbon footprint stats along
with Social Media interaction
• Customization: Main picture control and color scheme
Monthly Hosting Year 1- 6: $99 per month / $1,188 per year
Web site hosting and maintenance. Includes tech support and training.
Access Fee Years 1 and 2: $618 per month / $7,416 per year ($2 per 1,000 residents)
Based on residential population for Santa Ana, CA of 309,000.
Access Fee Years 3 and 4: $927 per month / $11,124 per year ($3 per 1,000 residents)
Based on residential population for Santa Ana, CA of 309,000.
Access Fee Years 5 and 6: $1,236 per month / $14,832 per year ($4 per 1,000 residents)
Based on residential population for Santa Ana, CA of 309,000.
System Options:
API Permitting Software Integration: $2,000 one-time setup fee (optional)
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0WasteTracking.com
Technical Specifications
Records Retention
WasteTracking.com is deployed on a Linux (or Mac OS)/Apache/MySgl/PHP redundant
(at least two locations in separate counties) on a dedicated server infrastructure.
All data is stored in at least two secure locations. Sensitive data such as passwords are
additionally encrypted on the server.
Any data lost on one system, shall be recoverable within one business day.
Each server has external hard drives attached to the system with remote power switching to
the external drives. When the backup takes place, the hard drives attached to the server that
is powered up. We then create an incremental backup of the entire drive. Once the backup is
complete, that hard drive is then powered down for additional safety. The external hard drives
are bootable allowing for fast recovery.
All data transactions will occur over a 256-bit SSL encrypted link.
Access to Data
GHS provides the user with the ability to download standard and customized reports in .csv
format for use in other software. These features allow for: data sorting, research and
tracking on materials recycled, salvaged & disposed, construction types, building types,
recycling facilities, contractors and much more, all available at any time.
Technical Support
Technical support is free to the client during normal business hours Monday thru Friday.
Training
Training is provided free of charge to at least one designated staff member.
Our training staff is available and able to provide training to multiple jurisdictions and users
simultaneously.
We will also provide free online training tutorials.
Timing
The system can be up and running within 7 days of signing this agreement.
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Summary of Charges
Required Charges
WasteTracking.com City Tracker Template (Year 1)
$4,000 one-time setup fee
Waste tracking system and city template
Hosting (Year 1)
$1,188/year ($99/month)
Hosting and maintenance
By Population Charge (Year 1)
$7,416/year ($618/month)
Monthly city fee for servicing its residents (309,000 residents)
($2 per 1,000 residents)
Total Year 1
$12,604
Hosting (Year 2)
$1,188/year ($99/month)
Hosting and maintenance
By Population Charge (Year 2)
$7,416/year ($618/month)
Monthly city fee for servicing its residents (309,000 residents)
($2 per 1,000 residents)
Total Year 2
$8,604
Hosting (Year 3)
$1,188/year ($99/month)
Hosting and maintenance
By Population Charge (Year 3)
$11,124/year ($927/month)
Monthly city fee for servicing its residents (309,000 residents)
($3 per 1,000 residents)
Total Year 3
$12,312
Hosting (Year 4)
$1,188/year ($99/month)
Hosting and maintenance
By Population Charge (Year 4)
$11,124/year ($927/month)
Monthly city fee for servicing its residents (309,000 residents)
($3 per 1,000 residents)
Total Year 4
$12,312
Hosting (Year 5)
$1,188/year ($99/month)
Hosting and maintenance
By Population Charge (Year 5)
$14,832/year ($1,236/month)
Monthly city fee for servicing its residents (309,000 residents)
($4 per 1,000 residents)
Total Year 5
$16,020
Hosting (Year 6)
$1,188/year ($99/month)
Hosting and maintenance
By Population Charge (Year 6)
$14,832/year ($1,236/month)
Monthly city fee for servicing its residents (309,000 residents)
($4 per 1,000 residents)
Total Year 6
$16,020
API Connection to Permitting Software
$2,000 one-time (optional)
Allows cities to integrate waste tracking into permitting
softwa re
Requirecl unarges —
6 1 P a g e
` WasteTracking.com
"Exhibit A"
Your City Tracker Portal Includes:
C[VN@mc.WasteTracking.com
Customizable Picture
Sub. Hauler, Client, Log In Access
Interactive Social Media
Interactive City Recycling Statistics
Reused, Recycled and Disposed
Tannage Display
Interactive Charts and Graphs
City Carbon Footprint
CDiSplayS your rccyCling equivalency
benefits for the environment
Homes Powered, Fuel Saved, Trees
Saved, etc -
Material Displays
■ Shows all materials reused, recycled
and disposed frcrn your city
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