HomeMy WebLinkAboutItem 12 - Approve an Appropriation Adjustment and Award a Purchase Order to Selman ChevroletPublic Works Agency
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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 21, 2024
TOPIC: Purchase of Eight Electric Vehicles for the Public Works Agency and Planning
and Building Agency
AGENDA TITLE
Approve an Appropriation Adjustment and Award a Purchase Order to Selman
Chevrolet for Eight Chevrolet Equinox LT Electric Vehicles (Bid No. 24-048) (General
and Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $208,508, in prior-year fund
balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue
account and appropriate the same amount into the Equipment Replacement Fund,
Machinery and Equipment expenditure account this item. (Requires five affirmative
votes)
2. Authorize a one-time purchase and payment of a Purchase Order to Selman
Chevrolet for a total of eight 2024 new or unused Chevrolet Equinox LT Electric
vehicles in an amount of $377,016 plus a contingency amount of $40,000, for a total
amount not to exceed $417,016.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Services Division is responsible
for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and
maintenance equipment. The Fleet Services Team maintains an equipment
replacement schedule and works with departments to routinely replace vehicles that
have surpassed their useful life cycle. Staff recommends the purchase of four Chevrolet
Equinox LT Electric to replace four vehicles that have reached their useful life cycle
(Exhibits 1 and 2).
Additionally, the Planning and Building Agency has identified the need for additional
vehicles to replace their leased vehicles. Staff recommends purchasing four Chevy
Equinox LT Electric vehicles to use for the Code Enforcement and Cannabis
Enforcement sections of the Planning and Building Agency. This purchase will replace
four leased vehicles that are scheduled to be returned in 2025.
Purchase of Eight Chevrolet Equinox Vehicles for the Public Works Agency and
Planning and Building Agency
May 21, 2024
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The Invitation for Bids (IFB) No. 24-048 was advertised on March 21, 2024 on the City’s
online bid management and publication system. A summary of IFB vendor participation
and results is as follows:
233 Vendors notified
1 Santa Ana vendors notified
14 Vendors downloaded the bid packet
3 Bids received
1 Bids received from Santa Ana vendors
Bids were solicited, opened on April 11, 2024, and evaluated (Exhibit 1). Three bids
were submitted by the IFB deadline, and two were determined to be responsible,
responsive to the specifications, and met the City’s requirements. The bid submitted by
Guaranty Chevrolet was deemed non-responsive due to the vendor submitting incorrect
specifications that did not meet the requirements of the IFB. The bid submitted by
Selman Chevrolet of Orange, CA was determined to be the lowest, responsible bid, and
was responsive to the specifications for the vehicle for which they submitted a bid, and
met the City’s requirements. Staff recommends authorizing a one-time purchase and
payment of a Purchase Order to Selman Chevrolet for a total of eight 2024 new or
unused Chevrolet Equinox LT electric vehicles.
FISCAL IMPACT
With the approval of the requested appropriation adjustment, $208,508 will be
recognized in prior year fund balance in the Equipment Replacement Fund, Prior Year
Carry Forward revenue account (No. 07017002-50001) and appropriate the same
amount into the Equipment Replacement Fund, Machinery & Equipment expenditure
account (No. 07017100-66400). The funds will be budgeted and available for this item
in the accounts below.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2023-24 07017100-
66400
Equipment
Replacement
Equipment Replacement,
Machinery & Equipment $208,508
2023-24 01116540-
66400 General Fund Community Preservation,
Machinery & Equipment $104,254
2023-24 01216010-
66400 General Fund Enforcement Services,
Machinery & Equipment $104,254
TOTAL $417,016
EXHIBIT(S)
1. Picture of Chevrolet Equinox LT EV Vehicle
2. Bid Abstract
Purchase of Eight Chevrolet Equinox Vehicles for the Public Works Agency and
Planning and Building Agency
May 21, 2024
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Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, Acting City Manager
Exhibit 1
BIDDER LOCATION TOTAL
SELMAN CHEVROLET ORANGE, CA 47,127$
PENSKE CHEVROLET OF
CERRITOS CERRITOS, CA 60,079$
CHEVROLET EQUINOX EV (Bid No.24-048)
ABSTRACT OF BIDS
Exhibit 2