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HomeMy WebLinkAboutItem 19 - Local Street Preventative Maintenance FY 2023-24Public Works Agency www.santa-ana.org/public-works Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 21, 2024 TOPIC: Local Street Preventative Maintenance FY 2023-24 AGENDA TITLE Construction Contract to All American Asphalt in the Amount of $2,558,098 for the Local Street Preventative Maintenance FY 2023-24 Project with an Estimated Project Delivery Cost of $3,198,098 (Project No. 24-6907) (Non -General & General Fund) RECOMMENDED ACTION Authorize a budget allocation of unspent Measure M2 and General Fund funding from Local Street Preventative Maintenance FY 2021-22 and 2022-23 for a total of $379,252 to the Local Street Preventative Maintenance FY 2023-24 Project, completing the project's funding requirement. 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $2,558,098, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for a term beginning May 21, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 3. Approve the Project Cost analysis for a total estimated construction delivery cost of $3,198,098, which includes $2,558,098, for the construction contract, $384,000 for contract administration, inspection, and testing, and a $256,000 project contingency for unanticipated or unforeseen work. 4. Approve an appropriation adjustment recognizing $40,846 in Measure M-Street Construction, Prior Year Carry Forward revenue account (03217002-50001) and appropriate to the Measure M2 Local Fairshare St, Improvements Other Than Buildings expenditure account (03217662-66220). (Requires five affirmative votes) 5. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $40,846 in construction funds for the Local Street Preventative Maintenance FY 2023-24 Project. Local Street Preventative Maintenance FY 2023-24 May 21, 2024 Page 2 6. Determine that the project is exempt from further review pursuant to the California Environmental Quality Act, as Categorical Exemption Environmental Review No. ER-2024-8 was filed for Project 24-6907. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The City's Pavement Management Program has been developed to identify the preventive maintenance requirements for the City's street network. The local street segments (Exhibits 1 and 2) recommended for the Fiscal Year 2023-24 Local Street Preventative Maintenance Capital Improvement Project have been identified as high priority for slurry seal and preventative maintenance. The recommended work consists of localized replacement of asphalt concrete pavement, cold mill, asphalt overlay, slurry seal, crack sealing, striping, signage, and replacement of damaged concrete curbs, gutters, sidewalks, and curb ramps. Once completed, these improvements will improve the City's overall pavement condition, enhance the visual appearance of the street, upgrade ride quality, drainage, and support compliance with Americans with Disabilities Act (ADA) standards. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 42 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of five bids were received. No bids were received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on March 6 and March 11, 2024. The project was also advertised in PlanetBids from March 13 through 27, 2024. Bids were received electronically via PlanetBids on March 27, 2024. Bid Results Summary Rank Bidder's Name Location Base Bid 1 All American Asphalt Corona, CA $2,558,098 2 Onyx Paving Company, Inc. Anaheim, CA $2,582,000 3 Hardy & Harper, Inc. Lake Forest, CA $2,641,000 4 R.J. Noble Company Corona, CA $2,649,003 5 Excel Paving Co. Long Beach, CA $2,917,384 Local Street Preventative Maintenance FY 2023-24 May 21, 2024 Page 3 A total of five bids were received and all were deemed responsive. All American Asphalt submitted the lowest responsive base bid in the amount of $2,558,098 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to All American Asphalt for the base bid of $2,558,098 (Exhibit 4), excluding the alternate bid. All American Asphalt has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing the Local Street Preventative Maintenance FY 2021-22 Project and the 17t" Street Improvement Project. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $3,198,098. Project Item Total Construction Contract Bid Amount $2,558,098 Construction Administration, Inspection, Testing $ 384,000 Project Contingencies $ 256,000 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $3,198,098 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2024-8 was filed for Project 24-6907. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (24-6907) is $3,198,098, which includes construction, contract administration, inspection, testing, and authorized contingencies of $256,000. All funds are available for expenditure in Fiscal Year 2023-24 Capital Improvement Program (Exhibit 6). However, any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2024-25. A proposed carry-over of unspent funds will be presented to the City Council for the FY 2024-25 portion of this contract. The proposed contract enables Staff to authorize a construction cost increase of up to 25% if necessary for contingencies. Staff expect to utilize other available Public Works Local Street Preventative Maintenance FY 2023-24 May 21, 2024 Page 4 appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, then Staff will return to the City Council with a project update and recommendations. The following table summarizes the funds budgeted for expenditure to deliver the construction of this project: Accounting Accounting Unit, Fiscal Unit -Account Fund Account No. Amount Year No. Description Description Pro'ect No. Original Budget 03217662- Measure M- Measure M2 Local 2023-24 66220 Street Fairshare St, $2,778,000 (24-6907) Construction Improvements Other Than Buildings Appropriation Adjustment 03217662- Measure M- Measure M2 Local 2023-24 66220 Street Fairshare St, $40,846 (24-6907) Construction Improvements Other Than Buildings Budget Reallocation 03217662- Measure M- Measure M2 Local 2023-24 66220 Street Fairshare St, $86,170 (From 22-6907 Construction Improvements Other to 24-6907) Than Buildings 03217662- Measure M- Measure M2 Local 2023-24 66220 Street Fairshare St, $293,082 (From 23-6907 Construction Improvements Other to 24-6907) Than Buildings Budget Reallocation Subtotal $420,098 Total $3,198,098 EXHIBIT(S) 1. Location Map 2. Construction Plans 3. Bid Proposal 4. Construction Contract 5. Cost Analysis 6. FY 2023-24 Capital Improvement Program Sheet Local Street Preventative Maintenance FY 2023-24 May 21, 2024 Page 5 Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Alvaro Nunez, Acting City Manager 1W14:ii 1:fi aim JI aogPF� Jiooaa��❑ Z I❑ ED -MILE ID BISHOP Ji Q 0 E M z 4a WISTE A 0 10 i NORMNDY ° p o II`�"lYl`^JII Y Y 3 � U 11EUrMCFA EN —I 111JAI!1¢ L Er-911 ��aaao lnnnrTnnn NEIGHBORHOODS LEGEND 1-LOGAN 5-FRENCH PARK 6-LACY 9-PACIFIC PARK 10-WILSHIRE SQUARE 25-FRENCH COURT 51-CORNERSTONE VILLAGE 60-LYON STREET 62-GRAND SUNRISE 98-NON-NEIGHBORHOOD AREA (ADD ALTERNATE 1) 31 L EDINGER nn rr� SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM), 2" AC AT CUL-DE-SACS INSTEAD OF ARHM NEIGHBORHOOD BOUNDARY NEIGHBORHOOD NUMBER EXHIBIT 01 OF 12 �N oRgryCe � SANTA ANA ��° 0 ir i Project No. 24-6907: G PWA J Local Street Preventative Maintenance FY23-24 PUBLIC WORKS AGENCY Neighborhood Location Map T � NEIGHBORHOODS LEGEND 1-LOGAN 5-FRENCH PARK 6-LACY 9-PACIFIC PARK 10-WILSHIRE SQUARE 25-FRENCH COURT 51-CORNERSTONE VILLAGE 60-LYON STREET 62-GRAND SUNRISE 98-NON-NEIGHBORHOOD AREA (ADD ALTERNATE 1) 31 SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM), 2" AC AT CUL-DE-SACS INSTEAD OF ARHM NEIGHBORHOOD BOUNDARY NEIGHBORHOOD NUMBER �o EXHIBIT 01 OF 12 LLI Z 0 U AO�N ORAIV,, PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood Location Map 1 FC;FNr): ® SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM), 2" AC AT CUL-DE-SACS INSTEAD OF ARHM. 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER. PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #1 - Logan �'i IN NOT TO SCALE EXHIBIT 02 OF 12 I FC;FNI7: ® SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM). 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER. NOT TO SCALE EXHIBIT 03 OF 12 PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #5 - French Park NE MR V Lj J El El 9'x 3' EIGHBORH LIMfT� �� LRR 4TH IN I IN SINS 1IIA R w mm I I 1UT 18T � no on D��o LEGEND: ® SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM). 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER. NOT TO SCALE EXHIBIT 04 OF 12 PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #6 - Lacy U-j U-j l E 16'T STREET 3 o S 3 5 M �L Uiu R-1 0 0 • _ S� S�dsss SSSSSSS old So o� oa oo �©s� a©©s aovss� es�s p �—�� � . �Ssslss Sssssl: s�s� Slsssss GE38eo ©t,© Q �IIIII Olson],s 0111110 r LFGFND: 11 ENSURE` IIIIIISSII ,_� 0 yo Jv�r vo v® _I1 1111.1111 n r--� FAooea I I r� AC—PCC TRANSITION BBppp ® SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM). 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #9 - Pacific Park F F OO�D MR� NOT TO SCALE EXHIBIT 05 OF 12 Mal 111E v� �� EM v© ®E �� ®m mm ©RHSI ©© LEGEND: ® SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM). 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER NOT TO SCALE EXHIBIT 06 OF 12 PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #10 - Wilshire Square UL r FC'FNn: ® SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM). 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER. NOT TO SCALE EXHIBIT 07 OF 12 PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #25 - French Court uMrr JMrr NEIGHBOr LEGEND: In F�hFl[ ® SLURRY SEAL AND CRACK SEAL. PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #51 - Cornerstone Village NOT TO SCALE EXHIBIT 08 OF 12 DOD LI T LEGEND r NOT TO SCALE ® SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM), 2" AC AT CUL-DE-SACS INSTEAD OF ARHM. - 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER. EXHIBIT OJ OF 12 PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #60 - Lyon Street PEItliBORFI00D LMR LIMB LEGEND: ® SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM), 2" AC AT CUL-DE-SACS INSTEAD OF ARHM. 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER. NOT TO SCALE EXHIBIT 10 OF 12 PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #62 - Grand Sunrise C LEGEND SEE CONTINUATION ON EXHIBIT 12. NOT AN EXACT MATCH LINE ® SLURRY SEAL AND CRACK SEAL. 1) 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM), 2" AC AT CUL-DE-SACS INSTEAD OF ARHM. 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER. NOT TO SCALE EXHIBIT 11 OF 12 PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #98 - Non -Neighborhood Area (ADD ALTERNATE 1) SEE CONTINUATION ON EXHIBIT 11. NOT AN EXACT MATCH LINE NEIGHBORHOOD LIMB LEGEND: ® SLURRY SEAL AND CRACK SEAL. 2" COLD MILL, 2" ASPHALT RUBBER HOT MIX (ARHM). 2" AC AT CUL-DE-SACS IKST=42 CF ARHM. NOT TO SCAiF 4-6" LOCALIZED REMOVE AND REPLACE (LRR) AS DIRECTED BY THE ENGINEER. EXHIBIT 12 OF 12 PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Neighborhood #98 - Non -Neighborhood Area (ADD ALTERNATE 1) R/W CL R/W i i VARIES10j4-VARIES 10 i i i GRIND & OVEFLAY _ 2 ' A C _T EXIST. 6" AB OR CTB 1 — TYPICAL SECTION FOR 2" COLD MILL CURB & GUTTER STREETS R/W CL R/W i i VARIES ►� VARIES i i i GRIND & OVEFLAY _ 2' AC T EXIST. 6" AB OR CTB 2 — TYPICAL SECTION FOR 2" COLD MILL CURB STREETS R/W CL R/W i i VARIES ►� VARIES EXIST. AC 3/8" REAS j TYPE II i L--- ---� CRACK SEAL, EXIST. 6" AB LOCALIZED REPAIR, TYP. OR CTB PER EXHIBIT 3 - TYPICAL SECTION FOR SLURRY & CRACK SEAL CURB & GUTTER STREETS R/W CL R/W i i VARIES ►4 VARIES No 3/8" REAS 2" CRACK SEAL TYPE II CURB EDGE, EXIST. AC AS NEEDED j I I-- CRACK SEAL, EXIST. 6" AB LOCALIZED REPAIR, TYP. OR CTB PER EXHIBIT 4 - TYPICAL SECTION FOR SLURRY & CRACK SEAL CURB STREETS PROJECT NO. 24-6907 Local Street Preventative Maintenance FY23-24 Typical Sections (NTS) CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 23-24 BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: All American Asphalt REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount Unclassified Excavation* 600 CY S $ 2 AC Pavement* 1,200 TN $ S 3 Cold Mill (2") 330,100 SF $ S 4 Rubberized Emulsion Aggregate Slurry 700 ELT S S (REAS) Type II 5 Asphalt Rubber Hot Mix (ARHM) 4,200 TN S S 6 Crack Seal 1 LS $ S Crushed Miscellaneous Base (CMB)* 100 Cy $ $ P87 PCC Sidewalk {T=4"} 7,400 SF S $ 9 PCC Driveway Approach (T= 6") 700 SF $ $ r]-o PCC Curb Ramp (Caltrans A88A) 400 SF $ $ I I PCC Curb & Gutter (Type A-2-6) 410 LF $ 5 12 PCC Curb (Type Al-6 and/or Match 100 LF S S Existing) 13 PCC Cross -Gutter (Local Street) 600 SF $ $ 14 Root Shave 61 EA $ $ P-1 of P-20 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 23-24 Item 11 Description Qty Unit Unit Price Amount 15 Adjust Water Valve Frarne and Cover to Finished Grade 50 EA $ $ 16 Adjust Sewer and Drainage Manhole to Finished Grade 30 EA $ 17 Parkway Culvert (STD Plan No. 319) 1 EA $ S 1$ Adjust Survey Monument to Finished Grade (Non -Well Monument) 30 EA $ $ 19 Adjust Survey Monument to Finished Grade (Well Monument) 6 EA S S 20 Protection of Surface Utility Frames and Covers I LS S $ 21 Furnish and Instal] Traffic Loop Type F 3 EA $ S 22 Furnish and Install Traffic Loop Type E 3 EA S S 23 Construction Sign 2 EA S S 24 Signing and Striping 1 LS S S 25 Construction Permit I LS $1 1.000 $ Ann At_TVDNATU 1 Item Description Qty Unit Unit Price Amount 26 Unclassified Excavation* 200 CY S $ 27 AC Pavement* 500 TN $ $ 28 Cold Mill (21 21,300 SF $ $ 29 Rubberized Emulsion Aggregate Slurry 300 ELT $ $ (REAS) Type 1I 30 Asphalt Rubber Hot Mix (ARHM) 300 TN S $ 31 Crack Seal I LS $ $ 32 Crushed Miscellaneous Base (CMB)* 50 CY $ S P-2 of P-20 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 23-24 Item Description Qty Unit Unit Price Amount 33 PCC Sidewalk (T=4") 2,700 SF $ S 34 PCC Curb Ramp (Caltrans A88A) 400 SF $ S 35 PCC Curb & Gutter (Type A-2-6) 20 LF $ $ 36 PCC Curb (Type A]-6 and/or Match Existing) 50 LF S S 37 PCC Cross -Gutter (Local Street) 600 SF $ S 38 Root Shave 24 EA $ S 39 Adjust Water Valve Frame and Cover to Finished Grade 10 EA $ $ 40 Adjust Sewer and Drainage Manhole to Finished Grade 10 EA $ $ 41 Adjust Survey Monument to Finished Grade (Non -Well Monument) 10 EA $ $ 42 Protection of Surface Utility Frames and Covers 1 LS $ $ 43 Signing and Striping 1 LS $ $ P-3 of P-20 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 23-24 TOTAL BASE BID $ TOTAL ADD ALTERNATE I BID S TOTAL BASE BID + ADD ALTERNATE 1 BID S The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within. number 70 workina days and after the commencement date stated in the Notice to Proceed. Slurry seal must be completed by September 30, 2024. All slurry seal work must meet slurry seal weather condition requirements. If slurry seal is not completed by September 30, 2024, liquidated damages will be placed on the contractor. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $6,750 per calendar day. Name of Firm All American Asphalt Signature of BIDDER Title Edward J Carlson, Vice President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-4 of P-20 CITY OF SANTA ANA EXHIBIT 4 CONSTRUCTION CONTRACT PROJECT 24-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 23-24 This CONSTRUCTION CONTRACT is made and entered into this 2111 day of May, 2024 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and All American Asphalt (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Local Street Preventative Maintenance FY23-24 Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council, 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: P Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Two Million Five Hundred Fifty -Eight Thousand Ninety -Eight Dollars and No Cents ($2,558,098.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit `B," and in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any rev. 08/01/2023 Page 1 of 3 class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit `B") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY' S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.org/pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; Page 2 of 3 (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney B JONATHAN MARTINEZ Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency ALVARO NL NEZ Acting City Manager CONTRACTOR: All American Asphalt NAME:Michael Farkas TITLE: Secretary o _ Page 3 of 3 N ry 1 My �,�I ``►,��i�i1 K A CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached. and not the truthfulness. accuracv. or validitv of that document. State of California County of Riverside On April 22, 2024 before me, Sarah Amanda Langley, Notary Public Date Here Insert name and Title of the Officer personally appeared Michael Farkas Name(s) of Signer(s) SARAH AMANDA LANGLEY Notary Public - California - Riverside County Commission q 2337877 " My Comm. Expires Nov 20, 2024 who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/s#e4hey executed the same in his/horr4ho`' authorized capacity(ies), and that by his/he*Ahelf signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS hand and ofAial seal. Signature , pult arm& �m Place Notary Seat Above Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to person relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document City of Santa Ana Construction Contract Document Date: April 22, 2024 Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Michael Farkas ❑ Individual X Corporate Officer — Title(s): Corp. Secretary ❑ Partner u ❑ Limited ❑ General RIGHTTHUMBPRINT ❑ Attorney in Fact OF SIGNER - ❑ Trustee Top of thumb here ❑ Other: Signer is Representing: Signer's Name: N/A Or SyPi sty Yfflzv r at�l-IwA, bS?S U V,sa°.* OR CITY OF SANTtA. ANA EXHIBIT B PROPOSAL PROJECT NO.,: 24-6967 LOCAL STREET PREVENTATIVE MAINTENANCE FY 23-24 BID PROPOSAL TO: CITY COUNCIL OF TI- 5 0TY 0 SANTA ANA, FRAM: All American Asphalt REQUIREMENT: The undersigned bidder declares'thdt thdy have carefully examined the 1Qeatioai of the proposed work, that they nave examined the Contract Document.:in its entirety acid, hereby proposes to furnish all material and do all the work required "to complete'the said work in accordance with said plans (if any) And the, specificattgtis' for tiie unit Rrice(s) or lump sum(s) set forth in the follor�+ing schedule: Item Description Qty Unit Unit. Price Amount 1 Unclassified Excavation` '600 CY S $ 335.00 201,000.00 2 AC Pavement* J,200' TN S $ 210.00 252,000.00 3 Cold Mill (2") 33Q,100, $F $ S _ 0.61 201,361.00 4, Rubberized Emulsion Aggregafe Slurry 700 ELT S S (REAS) Type dI 900.00 630,000.00 3 .Asphalt Rubber Hot Mix (ARHM); ` 4,'20Q TN $ 177.00 743,40000 6 Crack Seal LS S- S 1 40,000.00 40,00040 7 Crushed Miscellatieous Base (CMB)* '10a Cy Is 105.00 10,500,00 8 PCC Sidewalk U=:4,") 7,400 SF S 10.00 S 74,000.00 9 PCC Driveway, Approach (T= 6,") '700 SF S $ 15.00 10,500.00 10 PCC Curb Ramp (CalirangNUA) 40,0 SF .S $ 31.00 12,400.00 11 PCC Curb & Gutter (Type A-2-6) 410 LF $ 88,00 S 36,080.00 12 PCC Curb (Type Al-6 and/or Match 100 LF S S Existing) 66.00 6,600,00, ' 13 PCC Cross -Gutter (Local Street) 600 SF S $ 19,200.00 32.00 14 Root Shave "6I EA $ $ 1 32,025.00 525.00 P-1 ofP 2Q CITY OF SANTA ANA PROPOSAL, PROJECT NO.: 24-6997 LOCAL; STREET PREVENTATIVE MAINTENANCE FY 23-24 Item Description Qty ilnit 'Unit Price .Amount 15 Adjust Water Valve Frame and Cover to - Finished Grade 50 EA $ 1,000.00 50 000.00 , - 16 Adjust Sewer and Drainage Manhole to Finished Grade 30 EA `$ 735.00 $ 22 050.00 17 Parkway Culvert (STD_ Plan No. 319) 1 EA $ 4,900.00 $ 4,900.00 18' ,Adjust Survey Monument to Finished Grade 30. EA $ $ (Non-Wgll Monument) 1,300.00 39,000.00 19 Adjust Survey, Monument to Finished Grade 6 EA $ S '(Well Monuments 1 500.00 ,, 9,000,00 20, Protection of Surface Utility Frames and 1 LS $ 2 000.00 $ 2,000.00 Covers , 21 Furnish and Install Traffic`Loop Type F 3 EA $ 760.00 2,280.00 22 Furnish and Install Traffic, Loop Type E 3 EA $ 734.00 $ 2,202.00 23 Construction Sign 2 EA $' 3,300.00 $ 6,600.00 24 Signing and Striping 1 LS $ 140,000.00 $ 140,000.00 25 Construction Permit ] LS $11,000 $ 11,000.00 ADD ALTERNATE 1 Item Description Qty Unit Unit Price' Amount 26 Unclassified Excavation* 20 CY $ 354.00 $ 70,800.00 27 AC Pavement* 500 TI`1 $ 254.00 $ 127,000.00 28 Cold Mill, 21,300 SF $ 1.29 $ 24,477.00 29 Rubberized Emulsion Aggregate Slurry (REAS) Type 11, 300 ELT 915.00 $ 274,500.00 30 Asphalt Rubber Hot Mix (ARHM} 30.0 TN $ 244.00 73,200.00 31 Crack Sea] 1 LS $ 18,100.00 $ 18,100.00 32 Crushed Miscellaneous Base (CMB)* 50 CY $ 114.00 "$ 5,700.00 'P=2 of P 2'0 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6907 UOCAL STREET PREVENTATIVE MAINTENANCE FY 23-24, - Item 'Description Qty Unit Unit Price Amount 33 ?CC: Sidewalk (T=4")' 2,700 SF $ S 13.00 35,100.00 '34 ,PCC Curb Ramp (Caltrans A88A), 400 SF 33.00 13,200.00 35 PCC Curb & Gutter (Type 2-6). 20 LF 92.00 1,840.00 36 PCC Curb (Type A1-6ard/or Match 50 LF $ Existing) 68.00 3,400.00 37 PCC Cross -Gutter (Local,Street) 600. SF $ 26.00 S 15,600.00 38 RootShaYe 24 EA S 547.00 13,128.00 39 Adjust Water Valve Frat-qe,'and Cover to 10 EA $ Finished Grade . 1,067.00 10,670.00 40 Adjust Sever and Dxainage Manhole io " 10. EA r Finished Grade - 766.00 7,660.00 41 AOjust;Survey Monument to Finished Grade 10 EA S• (NonrWell Monument) 1,400.00 14,000.00 42 Protection of Surface Utility Frames and, 1 LS S• 2,200.00 $ 2,200.00 C6vers 43 Signing and Striping I LS. 9 7,100.00 . $ 7,100.00 P-3, of P-2Q CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 23-24 TOTAL BASE BID S 2,558,098.00 TOTAL ADD ALTERNATE 1 BID S 720,675.00 TOTAL BASE BID + ADD ALTERNATE 1 BID S 3,278,773.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (70) working days and after the commencement date stated in the Notice to Proceed. Slurry seal must be completed by September 30, 2024. All slurry seal work must meet slurry seal weather condition requirements. If slurry seal is not completed by September 30, 2024, liquidated damages will be placed on the contractor. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $6.750 per calendar day. Name of Firm All American Asphalt Signature of BIDDER / Title Edward J Carlson, Vice President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. if a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-4 of P-20 EXHIBIT 5 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 24-6907: Local Street Preventative Maintenance FY23-24 Construction Contract $ 2,558,098.00 Contract Administration, Inspection and Testing $ 384,000.00 Contingencies $ 256,000.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 3,198,098.00 PROJECT TITLE: Local Street Preventative Maintenance PROJECT CATEGORY: Street Improvements Local Street Resurfacing A N AGENCY: Public Works CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: This project provides for the application of crack seal and slurry seal to various streets citywide with minor coldmill and removal and replacement of asphalt concrete pavement. PROJECT NEED: The City's Pavement Management Program has been developed to identify the preventative maintenance requirements for the City's street network. The application of a surface seal to streets with improvements constructed in the last 10 years will ensure a high level of service for years to come. PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction 2,778,000 2,778,000 2,778,000 2,778,000 2,778,000 2,778,000 2,778,000 Engineering 222,000 222,000 222,000 222,000 222,000 222,000 222,000 TOTAL 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 M2 LOCAL FAIRSHARE 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 TOTAL 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 DIVISION: C/P Engineering CONTACT: Jason Gabriel, Principal Civil Engineer 27