HomeMy WebLinkAboutAgenda Review Follow-Up
Alcala, Abigail
From:Mendoza, Steven
Sent:Friday, May 17, 2024 4:58 PM
Subject:Agenda Review Follow-up
Hello Mayor, Mayor Pro-Tem and Councilmembers(BCC),
Here is the post Agenda Review update for the City Council Meeting to be held on Tuesday May 21, 2024. Thank you to
Rudy and Nabil for providing most of the responses.
1. Agenda Item #11 – Approve Additional Funds for Warner Avenue Street Improvement Project
A question came in about – Why Warner when Bristol widening is still not completed.
The Warner Corridor Widening project is under construction and major elements of the first
phase of the project have been completed including new water, storm drain, and sewer lines
and the completion of curb and gutter, sidewalks and sound walls. During the course of
construction numerous change conditions were encountered in the underground work and staff
negotiated Contract Change Orders. Approval of the recommended action allows staff to
execute Change Orders as well as allows for some additional contingencies during the upcoming
paving phase of the project. Funding allotted for this project will not affect staff’s ability to
deliver on Bristol Corridor improvements. Staff is on track to begin construction on the Civic
Center to Washington segment of the Bristol project this Summer and the Warner to St. Andrew
segment in Winter.
2. Agenda Item #12 – Purchase of 8 Chevy Vehicles from Selman Chevrolet
We wanted to clarify why these vehicles were not purchased by our own Guaranty Chevrolet
Staff works closely Guaranty Chevrolet to encourage them to submit competitive, responsive
bids. In this case, Guaranty Chevrolet did submit a bid but it was not responsive to the
specifications. In short, the vehicles Guaranty proposed were not the right model, color, or have
the features requested. This may seem trivial but, if accepted, the City would need to go
through additional expense to have vehicles painted, etc. Bottom line, Guaranty was unable to
meet the City’s needs on this one but PW staff will continue to work closely with them in future
procurements
3. Agenda item #13 – Purchase of 14 Police Vehicles
There was a question of who paid for Police Vehicles, PD or PWA?
Although the Public Works Agency Fleet coordinates and purchases City vehicles for all
departments, including the PD. Fleet charges departments a monthly Equipment Replacement
Charge (ERC) for all vehicles they purchase, so that by the time the vehicles needs to be
replaced, the monies have accumulated in their fund to pay for the new purchase. This ERC is in
addition to the monthly Fleet Equipment Rental (FER) they assess on each vehicle to pay for the
maintenance of the vehicle. These 14 Ford Interceptors vehicles will be purchased using Fleet’s
account as stated in the Fiscal Impact, but the PD paid into that fund for these replacements
over the years. In essence, the PD is paying for the vehicles.
4. Agenda Item #17 – On Cal Cabling Services Agreement
There was an amendment to this staff report
The IT Agency has amended their staff report after publishing of the Agenda. One of the
vendors, Pratt Communications, has asked to be removed as a preferred vendor.
5. Agenda Item #19 – Construction Contract to All American Asphalt
To clarify why All American is getting another contract. This is a construction project to slurry and pave
residential streets. This project was competitively bid and All American Asphalt submitted the lowest
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responsive bid. All American has been awarded some recent construction contracts (low bid as well)
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and performed well, most recently completing paving on 17 street from Fairview to Flower.
6. Agenda Item #20 – Street Lights in French Park and French Court Area
A question was presented about the look of the proposed Street Lights – Modern or Historic?
The street lights proposed for these two areas are the City’s Standard pictured below.
7. Agenda Item #23 – On-Call Engineering, Staff Support for the Public Works Agency
A question came in about On-Call Engineering being on the agenda fairly frequently.
A month ago, Council approved an on-call engineering agreement for design services. This item
is for staff support or staff augmentation services. Basically, PWA uses these firms to provide
temporary staffing to fill voids left by vacancies or to provide temporary specialty support. PWA
maintains different on-call engineering services for different types of services. This allows Staff
to keep the agreement award ($) limits lower, spread the work among many firms and obtain
best pricing.
8. AB 1234 Reporting
City Staff will ensure that City related travel will be reported on the agenda under Council Comments as travel
occurs.
We hope this information is useful to each of you in advance of the City Council Meeting.
Sincerely,
Steven A. Mendoza
Assistant City Manager
20 Civic Center Plaza (M25)
Santa Ana, CA 92701
T: (714) 647-5246
F: (714) 647-6549
www.santa-ana.org/cda
smendoza@santa-ana.org
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