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HomeMy WebLinkAbout04-2018 GUTIERREZPage 1 of 6 Executive Dir Finance & Management Svcs (EM), Francisco Gutierrez April 02, 2018 Monday 9:00 AM -9:30 AM 1 RFCA Review Invitees: Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Ro, Sarah; Perez, Sandy 9:30 AM -11:30 AM I Conf Call with Outside Counsel Invitees: Schwarzmann, Sandra; Barrantes, Arlene; Gutierrez, Francisco 3:30 PM -4:00 PM PWA Vehicles/PD UTV RFCA April 03, 2018 Tuesday 10:00 AM -10:30 AM 5:00 PM -8:00 PM Invitees: Laugenour, Chris; Gutierrez, Francisco Review -CBM Presentation Invitees: Rubio, Elizabeth; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro City Council Meeting April 04, 2018 Wednesday 9:00 AM -9:30 AM Pre -EMT Meeting Invitees: Gutierrez, Francisco; Vidal, Sergio 10:00 AM -12:00 Executive Management Team Weekly Meeting PM Invitees: Godinez, Raul; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Zur Schmiede, Robert; Gutierrez, Francisco; Ciulla, Jack; Mouet, Gerardo; Valentin, David; Mousavipour, Fred; Neal, Candida; Black, Randy (OCFA); Castro -Cardenas, Julie; Garcia, Jorge (CMO) 2:00 PM -2:30 PM CDA Operations with Proposed FY 18/19 Budget Cuts Invitees: Zur Schmiede, Robert; Gorospe, Susan; Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio 3:30 PM -4:30 PMI Loan Documentation Signing (Streetlights) Invitees: Ramirez, Teresa; Gutierrez, Francisco; Godinez, Raul; Huizar, Maria; Vidal, Sergio 7:00 PM -8:00 PM !, Community Budget Meeting- 1 of 4 Invitees: Castellon, Alvaro; Godinez, Raul; Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Rubio, Elizabeth; Galvez, William E.; Gabriel, Jason; Nguyen, Kenny; Gilbert, Hayley April 05, 2018 Thursday 8:00 AM -6:00 PM ! Vacation April 06, 2018 Friday http://www.santa-ana.org/opengov/calendar/fmsa/fgutierrez_Calendar.html 5/10/2018 Page 2 of 6 12:00 AM -12:00 ',.� 9/80 City Hall Closed AM April 09, 2018 Monday 9:00 AM -10:00 AM Meet with Personnel Director Invitees: Pham, Steven; Gutierrez, Francisco 10:00 AM -11:30 Budget pre -meeting AM Invitees: Gutierrez, Francisco 11:30 AM -12:30 i Budget Team Mtg. PM Invitees: Cortez, Robert; Gutierrez, Francisco; Barela, Waldo; Vidal, Sergio; Castellon, Alvaro 4:30 PM -5:00 PM Meeting w/Budget Team Invitees: Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro; Godinez, Raul April 10, 2018 Tuesday 9:00 AM -10:00 AM City Manager (standing meeting) Invitees: Godinez, Raul; Gutierrez, Francisco 2:00 PM -3:00 PM Enterprise Fund Mtg April 11, 2018 Wednesday 9:00 AM -9:30 AM 10:00 AM -1:00 PM 2:00 PM -3:00 PM 6:30 PM -7:30 PM April 12, 2018 Thursday Invitees: Cortez, Robert; Gutierrez, Francisco; Garcia, Jorge (CMO) Pre -EMT Meeting Invitees: Gutierrez, Francisco; Vidal, Sergio Executive Management Team Weekly Meeting Invitees: Godinez, Raul; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Zur Schmiede, Robert; Gutierrez, Francisco; Ciulla, Jack; Monet, Gerardo; Valentin, David; Mousavipour, Fred; Neal, Candida; Black, Randy (OCFA); Castro -Cardenas, Julie; Garcia, Jorge (CMO) Muniservices Sales Tax Meeting Invitees: Barela, Waldo; Gutierrez, Francisco; Vidal, Sergio; Morley, Marc; Sanchez, Deborah; de la Riva, Carlos; Holt, Will; Castellon, Alvaro; Doug Jensen Community Budget Meeting- 2 of 4 Invitees: Castellon, Alvaro; Godinez, Raul; Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Rubio, Elizabeth; Galvez, William E.; Gabriel, Jason; Nguyen, Kenny; Gilbert, Hayley 9:30 AM -11:00 AM Payroll Audit Invitees: Pham, Steven; CH 5th Floor Conference Room 510; Cortez, Robert; Gutierrez, Francisco; Hanes, Carrie; Smiley, Ellen; Vidal, Sergio 11:00 AM -11:30 Review of Community Budget Meeting Presentation AM http://www.santa-ana.org/opengov/calendar/fmsa/fgutierrez_Calendar.html 5/10/2018 Page 3 of 6 http://www.santa-ana.org/opengov/calendar/fmsa/fgutierrez_Calendar.html 5/10/2018 Invitees: Castellon, Alvaro; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Rubio, Elizabeth 11:30 AM -1:30 PM CSMFO Meeting: Sales & Property Tax Outlook for 2018 3:00 PM -4:00 PM ';- Meeting w/Budget Team '.. Invitees: Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; j Castellon, Alvaro 4:30 PM -5:00 PM Elections Discussion Invitees: Godinez, Raul; Garcia, Jorge (CMO); Gutierrez, Francisco; Cortez, Robert 6:00 PM -7:00 PM !, Community Budget Meetings- 3 of 4 Invitees: Castellon, Alvaro; Godinez, Raul; Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Rubio, Elizabeth; Galvez, William E.; Gabriel, Jason; Nguyen, Kenny; Gilbert, Hayley April 13, 2018 Friday 9:00 AM -10:00 AM ! Discuss Request from POA Invitees: Cortez, Robert; Gutierrez, Francisco; Pham, Steven 10:00 AM -11:00 Brainstorm Re: Trial Budget Presentation for May 1st AM Invitees: Castellon, Alvaro; Gutierrez, Francisco; Vidal, Sergio; Rubio, Elizabeth; Rivera, Eugenio; Ibarra, Juan; Mercado, Sophia 2:00 PM -3:00 PM Credit Card Meeting Invitees: Ortiz, Daniel; Gutierrez, Francisco; Vidal, Sergio; Ro, Sarah; Perez, Sandy; Elmore, Vicki April 16, 2018 Monday 9:00 AM -10:00 AM RFCA Review !. Invitees: Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Ro, Sarah; Perez, Sandy 1:30 PM -2:30 PM Fleet & Stores Budget Invitees: Gutierrez, Francisco; Vidal, Sergio; Aguilar, John; Laugenour, Chris 3:00 PM -4:00 PM �', Responding to Fiscal Request Invitees: Cortez, Robert; Pham, Steven; Gutierrez, Francisco; Vidal, Sergio; Carroll, Robert April 17, 2018 Tuesday 10:15 AM -10:45 UFI: Gas Tax and RDA Bonds AM Invitees: Gutierrez, Francisco; Castellon, Alvaro; 'Michaelb@urbanfuturesinc.com' 2:00 PM -2:30 PM BFSG: Initial Review of 457 RFP Responses Invitees: Castellon, Alvaro; Gutierrez, Francisco; Vidal, Sergio; Holt, Will; Darren Stewart (dstewart@bfsg.com); Chad Noorani; crowey@bfsg.com 3:00 PM -3:30 PM NBS: Building Maintenance Rates Discussion Invitees: Vidal, Sergio; Castellon, Alvaro; Barela, Waldo; Simon, Sandra; Gutierrez, '.. Francisco; Cortez, Robert; Funk, John; nkissam@nbsgov.com 5:30 PM -8:00 PM :. City Council Meeting http://www.santa-ana.org/opengov/calendar/fmsa/fgutierrez_Calendar.html 5/10/2018 Page 4 of 6 April 18, 2018 Wednesday 9:00 AM -9:30 AM -.. Pre -EMT Meeting Invitees: Gutierrez, Francisco; Vidal, Sergio 10:00 AM -1:00 PM Executive Management Team Weekly Meeting Invitees: Godinez, Raul; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Zur 3:00 PM -4:30 PM', Schmiede, Robert; Raya, Edward; Gutierrez, Francisco; Ciulla, Jack; Mouet, Gerardo; Valentin, David; Mousavipour, Fred; Neal, Candida; Black, Randy (OCFA); Castro - Cardenas, Julie; Garcia, Jorge (CMO); 3:30 PM -4:00 PM Discussion on 457 RFP Proposals Wednesday Invitees: Castellon, Alvaro; Gutierrez, Francisco; Vidal, Sergio; Holt, Will 4:00 PM -4:30 PM Discuss Auto Mall Sign Invitees: Godinez, Raul; Zur Schmiede, Robert; Sonia Carvalho 10:00 AM -12:00 (Sonia.Carvalho@bbklaw.com); Hodge, Ryan; Gutierrez, Francisco; Vidal, Sergio; PM Morley, Marc; Gorospe, Susan April 19, 2018 Invitees: Godinez, Raul; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Zur Thursday Schmiede, Robert; Raya, Edward; Gutierrez, Francisco; Ciulla, Jack; Mouet, Gerardo; 8:00 AM -6:00 PM Vacation April 20, 2018 Friday 12:00 AM -12:00 9/80 City Hall Closed AM April 23, 2018 Monday 8:00 AM -6:00 PM Vacation April 24, 2018 Tuesday 9:00 AM -10:00 AM City Manager (standing meeting) Invitees: Godinez, Raul; Gutierrez, Francisco 2:00 PM -2:30 PM Fleet & Stores Budget Invitees: Laugenour, Chris; Aguilar, John; Gutierrez, Francisco; Vidal, Sergio 3:00 PM -4:30 PM', Review of Trial Budget and 3rd Quarter and Trial Budget Presentation -- Invitees: Barela, Waldo; Gutierrez, Francisco; Vidal, Sergio; Castellon, Alvaro; Rubio, -. Elizabeth April 25, 2018 Wednesday 9:00 AM -9:30 AM Pre -EMT Meeting !, Invitees: Gutierrez, Francisco; Vidal, Sergio 10:00 AM -12:00 Executive Management Team Weekly Meeting PM Invitees: Godinez, Raul; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Zur Schmiede, Robert; Raya, Edward; Gutierrez, Francisco; Ciulla, Jack; Mouet, Gerardo; http://www.santa-ana.org/opengov/calendar/fhisa/fgutierrez Calendar.html 5/10/2018 Page 5 of 6 Valentin, David; Mousavipour, Fred; Neal, Candida; Black, Randy (OCFA); Castro - Cardenas, Julie; Garcia, Jorge (CMO) 2:30 PM -3:30 PM Baby Shower for Tanya Gray 3:30 PM -4:00 PM Personnel Issue ' Invitees: Gutierrez, Francisco; Vidal, Sergio; Flores, Jaime 5:45 PM -6:30 PM�i SPECIAL CLOSED SESSION MEETING AT 5:45 P.M. Invitees: Huizar, Maria; Benavides, David; Martinez, Michele; 'Juan Villegas - Personal Email'; Martinez, Michele; PERSONAL - Pulido, Miguel; Pulido, Miguel; Pulido, Miguel (Council and EMT only); Sarmiento, Vicente; Solorio, Jose; Councllmember Jose Solorio; Tinajero, Sal; Villegas, Juan; !City Manager; !City Clerk; Ciulla, Jack; Cortez, Robert; Galvez, William E.; Godinez, Raul; Gutierrez, Francisco; Mouet, Gerardo; Neal, Candida; Pham, Steven; Black, Randy (OCFA); Sonia Carvalho - BBK; Carvalho, Sonia R.; Valentin, David; Zur Schmiede, Robert April 26, 2018 Thursday 3:00 PM -5:00 PM 'i Meeting w/Budget Team Invitees: Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro 7:00 PM -8:00 PM ; Community Budget Meeting- 4 of 4 Invitees: Castellon, Alvaro; Godinez, Raul; Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Rubio, Elizabeth; Galvez, William E.; Gabriel, Jason; Nguyen, Kenny; Gilbert, Hayley April 27, 2018 Friday 11:00 AM -12:00 Budget Team Meeting PM Invitees: Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro 2:00 PM -3:30 PM I Risk Management/Workers Comp Pre -meeting http://www.santa-ana.org/opengov/calendar/fmsa/fgutierrez Calendar.html 5/10/2018 Invitees: Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo 4:00 PM -4:30 PM j Retro Payments Invitees: Cortez, Robert; Gutierrez, Francisco; Pham, Steven April 30, 2018 Castellon, Alvaro Monday Late Postings Memo Questions 9:00 AM -9:30 AMI RFCA Review http://www.santa-ana.org/opengov/calendar/fmsa/fgutierrez Calendar.html 5/10/2018 Invitees: Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Perez, Sandy 9:30 AM -10:00 AM'�, Budget Team Meeting Invitees: Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro 10:30 AM -11:00 Late Postings Memo Questions AM Invitees: Flores, Jaime; Vidal, Sergio; Gutierrez, Francisco; Martinez, Maria (Finance) 11:00 AM-11:30 Division Head Meeting AM Invitees: Gutierrez, Francisco; Vidal, Sergio; Ro, Sarah; Barela, Waldo; Perez, Sandy; Holt, Will; Herschleb, Dan; Aguilar, John; Flores, Jaime; Martinez, Maria (Finance); !, Yu, Jasmine; Ortiz, Daniel http://www.santa-ana.org/opengov/calendar/fmsa/fgutierrez Calendar.html 5/10/2018 Page 6 of 6 2:00 PM -3:00 PM Budget Presentation to PD Staff Invitees: Godinez, Raul; Cortez, Robert; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro http://www.santa-ana.org/opengov/calendar/finsa/fgutierrez_Calendultml 5/10/2018