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HomeMy WebLinkAbout08-2018 VIDALPage 1 of 5 Assistant Dir of Finance and Management Svcs (MM), Sergio Vidal _LUAust 01� 201s Wednesday 9:30 AM -11:30 AM v __ __ _ _ ____ Executive Management Team Weekly Meeting Invitees: Godinez, Raul; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Gutierrez, Francisco; Ciulla, Jack; Valentin, David; Black, Randy (OCFA); Flores, Rosa; Cruz, Yesenia; Gallardo, Liduvina; Mitre -Ramirez, Norma; Sangenito, Cindi; Torres, Melanie; Plotnik, Elizabeth; 'jocelyncasillas@ocfa.org'; Ortiz, Lorrie; Barela, Rosa; Castro -Cardenas, Julie; Garcia, Jorge (CMO); Houston, Nicole; Pham, Steven; Mendoza, Steven; Jurado, Jeannie; Nunez" RalPh__ 3:30 PM -4:00 PM CARE ambulances services _ _ Invitees: Vidal, Sergio; Holt, Will; Rodriguez, Arturo 5:30 PM -6:00 PM _ � � 457 Discussion — Invitees: Castellon Alvaro• Vidal Sergio Au ust 02 2018 _ —__— _ Thursday_ 9:30 AM -11:00 AM Quarterly Sales Tax Meeting Invitees: Doug Jensen; Holt, Will; Morley, Marc; Sanchez, Deborah; de la Riva, Carlos; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro; Rubio, _Elizabeth 10:00 AM -10:30 AM _ _EnterQrise Fund Compliance Invitees: Cortez, Robert; Sweiss, Fuad; Galvez, William E.; Guillen, Pedro; Vidal, Sergio; Mercado, Dane[]; Godinez, Raul; Mercer, Margaret_ 11:00 AM -12:00 PM FMSA-Division Head Meeting Invitees: Vidal, Sergio; Barela, Waldo; Ro, Sarah; Flores, Jaime; Perez, Sandy; Holt, Will; Herschleb, Dan; Aguilar, John; Rodriguez, Arturo; Laugenour, Castel IonLAlvaro 2:00 IPM -3:00 PM -3:00 PM Salar Matrix Removal Pro'ect Plan ___ _ __ _ __ ___ Invitees: Fruchter, Bruce; Vidal, Sergio; Flores, Jaime; Martinez, Maria (Finance); Hanes, Carrie; Mostafa, Haney; Knight, Debbie; Ciulla, Jack_ 4:00 PM -4:30 PM PD Evidence Refunds _ __ ___ _ __ _ Invitees: Ro, Sarah; Vidal, Sergio; Ortiz, Daniel; Robles, Nancy; Mancha, Minerva Minerva--.----.---. August August 03, 2018 Friday_®.._,._____-__.r_�.._ 3:30 PM -4:30 PM YE Calculation and UAL _ InviteeslVidal� Sergio; Ro, Sarah; Ba rela�Wa ldo August 06, 2018 Monday -.-- 10_00 AM -11:00 AM 960140 City of Santa Ana- Weekly checkpoint call_ Invitees: Timothy Brockling; Castellon, Alvaro; Javier Obando; Darren Stewart; chadn@bfsg.com; Julie Klassen; Carol Blumenthal; Austin Imhof; Andrew Houselog; James Schauer; Elizabeth Weinberg; Anugrah Manzke; Carrie Donzella; VidalLSergio _^ _ 3:30 PM -4_:00_ PM_________ of Invoices Charged to Liability Accounts __—Discussion _ Invitees: Scott-Leistra, Deborah�Barela, Waldo; Vidal, Sergio^ 5:00 PM -6:00 PM� Banking Options_ Invitees: Thai, Minh; Sweiss, Fuad; Mendoza, Steven; Vidal, Sergio; Barela, Rosa; Flore"s, Rosa _ August 07, 2018 Tuesday - 11:00 AM -12__:00 PM Cit of Santa Ana- Discussion_'_ — _ Invitees: Timothy Brockling; Castellon, Alvaro; Javier Obando; Darren Stewart; chadn@bfsg.com; Julie Klassen; Carol Blumenthal; Austin Imhof; Andrew Houselog; lames Schauer; Elizabeth Weinberg; Anugrah Manzke; Carrie Donzella; Vidal, Sergio _ _ ___ 2:30 PM -3:00 PMEnterprise 3:30 PM -4:30 PM. Fund Compliance Invitees: Sweiss, Fuad; Cortez, Robert; Guillen, Pedro; Galvez, William E.; Mercado, Danell; Mercer, Margaret; Vidal, Sergioazquez�Yasmin _ Budget and Finance Website and Intranet ______ _. Invitees: Barela, Waldo; Green, Alex; Vengco, Vanessa; Rubio, Elizabeth ____ -August 08, 2018 http://www.santa-ana.org/opengov/calendar/fmsa/svidal_Calendar.html 9/11/2018 Page 2 of 5 Wednesday 9:0_0 A_M-9:_30 AM — Remind Departments re Deposit Accounts Due Diligence Efforts Invitees: Vidal, Serglo; Vidal, Sergio 9:15 AM -9:45 AM J Invitees: Godinez, Raul; Cortez, Robert; Garcia, Jorge (CMO); Vidal, __Serq_1o__ 9:30 AM -10:00 AM City of Santa Ana PAR Audit Resolution Action Plan Extension.pdf _ Invitees: Vidal, Sergio; Flores, Jaime __ 10:00 AM -12:00 PM Executive_ Management Team Week�Meeting_ F _ _ Invitees: Godinez, Raul; Vidal, Sergio; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Ciulla, Jack; Valentin, David; Black, Randy (OCFA); Flores, Rosa; Cruz, Yesenia; Gallardo, Liduvina; Mitre -Ramirez, Norma; Sangenito, Cindi;; Torres, Melanie; Plotnik, Elizabeth; 'jocelyncasillas@ocfa.org'; Ortiz, Lorne; Barela, Rosa; Castro -Cardenas, Julie; Garcia, Jorge (CMO); Houston, Nicole; Pham, Steven; Mendoza, Steven; Nunez, Ralph __ 5:00 PM -5:30 P_M 457 Transition Discussion _ _ Invitees: Vidal, Sergio; Castellon, Alvaro; Ramirez, Teresa; Amezcua, Ariana Au ust 091 2018 -�����__._,._ Thursday 8:00 AM -8:30 AM Contact armored car company Invitees: Vidal, Sergio; Vidal, Sergio 10:15 AM -10:45 AM -- Enterprise Fund ___ Invitees: Swelss, Fuad; Cortez, Robert; Guillen, Pedro; Galvez, William E., Mercado Danell; Mercer, Margaret; Vidal Ser io�Vazquez, Yasmm 11:30 AM -12:00 PM RFP Re -connect Meeting _ Invitees: Holt Will Sere; Rodriguez, Arturo ^� 2:3_0 PM -3:00 PM CalPERS Presentation Invitees: Rubio, Elizabeth; Vidal, Sergio; Barela, Waldo 4:00 PM -5:00 PM _-- C_aIPERS/Budget Meeting _ Invitees: Cortez, Robert; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro; PhamJ Steven; Hanes, Carrie 5:00 PM -5:30 PM_®__ Emergency Svcs RFP Mtq_ _ _ _ _ _ Invitees: Cortez, Robert; Vidal, Sergio; Rodriguez, Arturo; Holt, Will 4 August 10, _ 12:00 AM -12:00 AM 9/80 City Hall CLOSED August Monday 10:00 AM -11:00 AM 960140 City of Santa Ana- Weekly_checkpoi nt call__, _ __ Invitees: Timothy Brockling; Castellon, Alvaro; Javier Obando; Darren Stewart; chadn@bfsg.com; Julie Klassen; Carol Blumenthal; Austin Imhof; Andrew Houselog; James Schauer; Elizabeth Weinberg; Anugrah M anzke; Carrie Donzella; Vidal, Sergio _ _3_:_3.0 PM -4F30 PM_ Banking Options Invitees: Thai, Minh; Sweiss, Fuad; Mendoza, Steven; Vidal, Sergio; Carvalho, Sonia R.`Sonia Ca rvalho'i Storck, Lisa; Vazquez,) asmin August 14, 2018 Tuesday 10:00 AM -10:30 AM' Santa Ana / Prudential Call Invitees: Javier Obando; Castellon, Alvaro; Vidal, Sergio; Scott Gaul; John Borne; Julie Klassen; Chad Noorani 10:30 AM -11:30 AM X Salar Matrix Removal _ ^� Invitees: Fruchter, Bruce; Flores, Jaime; Hanes, Carrie; Martinez, Maria (Finance); Kni ht, Debbie; Mostafa, Haney 11:30 AM -12:30 PMT Ser io Vidal�ASst. Dir. of Finance (Standing Meetings _ 2:00 PM_ -3:00 PM __ 3:30 PM -4:30 PM Invitees: Godinez, Raul; Vidal, Sergio FMSA Division Head Meeting __ ____ Invitees: Ramirez, Teresa; Vidal, Sergio; Ro, Sarah; Aguilar, John; Holt, Will; Barela, Waldo; Perez, Sandy; Flores, Jaime; Herschleb, Dan; Godmez Raul _ _ _------- Discuss Sanitation Fund http://www.santa-ana.org/opengov/calendar/fmsa/svidal_Calendar.html 9/11/2018 Page 3 of 5 http://www.santa-ana.org/opengov/calendar/fmsa/svidal_Calendar.httnl 9/11/2018 Invitees: Vidal, Sergio; Mercado, Daniell`Mercer, Margaret; Rubio, Elizabeth; Barela, Waldo _ August 15, 2018 - ---- -------- Wednesday 10:00 AM_ -11_:00 AM FW: Cit of Santa Ana - QB Implementation Status Meeting `— Invitees: 'Rachel Sarmiento'' Vidal, Sergio; Castellon, Alvaro._-,� 10:00 AM -12:00 PM Executive Management Team Weekly Meeting __ Invitees: Godinez, Raul; Vidal, Sergio; Cortez, Robert; Huizar, Mana_; Carvalho, Sonia R.; Ciulla, Jack; Valentin, David; Black, Randy (OCFA); Flores, Rosa; Cruz, Yesenia; Gallardo, Liduvina; Mitre -Ramirez, Norma; Sangenito, Cindi;; Torres, Melanie; Plotnik, Elizabeth; 'jocelyncasillas@ocfa.org'; Ortiz, Lorrie; Barela, Rosa; Castro -Cardenas, Julie; Garcia, Jorge (CMO); Houston, Nicole; Pham, Steven; Mendoza, Steven; Nunez, Ralph Thursday __ _ 11:00 AIM -2:00 PM CSMFO Mtg: Pension Plan Valuation _ Invitees: Vidal, Sergio 2:30 PM -4:00 PM SPECIAL CLOSED SESSION MEETING _ Invitees: Huizar, Maria; Benavides, Davi d;Martinez, Michele; 'Juan Villages - Personal Email'; Martinez, Michele; PERSONAL - Pulido, Miguel; Pulido, Miguel; Pulido, Miguel (Council and EMT only); Sarmiento, Vicente; Solorio, Jose; Councilmember lose Solorio; Tinejero, Sal; Villegas, Juan; Ciulla, Jack; Cortez, Robert; Godinez, Raul; Mendoza, Steven; Nunez, Ralph; Pham, Steven; Black, Randy (OCFA); Sonia Carvalho - BBK; Carvalho, Sonia R.; Sweiss, Fuad; Thai, Minh; Valentin, David; Vidal, Sergio; !City Clerk; Aguilar, John; Reafleng, Sandy; !City August 17, 20i8 10:30 AM -11:00 AMB' Workload u ers_Invitees: Perez, Sandy _Vidal, Silo; Goods, Eva; Halt, Sharon 2:00 PM -3:00 PM Discuss Pension Update _ __ __���� _ Invitees: Vidal, Sergio; Cortezkobert_Pham, Steven; Barela, Waldo _3:00 PM -4:00 PM Santa Ana/BFSG Committee Meeting _ _ Invitees: Chad Noorani; Darren Stewart; Castellon, Alvaro; Vidal, Sergio; Will _--- -,--- —_ _ _August 20, 2018 — 10:00 AM -11:00 AM� 960140_Cityof Santa Ana -Weekly checkpoint call Invitees: Timothy Brockling; Castellon, Alvaro; Javier Obando; Darren Stewart; chadn@bfsg.com; Julie Klassen; Carol Blumenthal; Austin Imhof; Andrew Houselog; James Schauer; Elizabeth Weinberg; Anugrah _ Manzkez Carrie Donzella; Vidal, 11:00 AM -11:30 AMu PWA WIC & Streetlights Invitees: Yu, Jasmine; Vidal, Sergio; R.0 rah — — 3:30 Invitees: Thai, Minh; Sweiss, Fuad; Mendoza, Steven; Vidal, Sergio; Carval_ho,Sonia R.; 'Sonia Carvalho,;_Storckt Lisa; Vazquez, Yasmin_ _ 5:00 P14-6:30 PM — _ EDIBT Council Committee Special Meeting Invitees: Vidal, Sergio 5:00 _S peClal_EDIBT Meeting_— Invitees: Zurita, Bianca; Aguilar, John; Barela, Waldo; Benavides, David; Brown, Judson; Castellon, Alvaro; Castro -Cardenas, Julie; Ciulla, lack; Cortez, Robert; Donahue, Christopher; Fetner, Mike; Galvez, William E.; Garcia, Jorge (CMO); Godinez, Raul; Gorospe, Susan; Gutierrez, Francisco; Martinez, Michele; Mendoza, Stever.; Mortie!, luan; Morley, I Marc; Neal, Candida; Rubio, Elizabeth; Saba, Nabil; Sarmiento, Vicente; Sandra; Sweiss, Fuad; Thai, Minh; Vazquez, Yasmin; Vidal, — ——LSimon, August 21, 2018 Tuesday 9:30 AM -10:00 AM—�— Overall Discussion of 457 Invitees: Castellon, Alva rod, Flores Jaime, Mendoza, Luisa 10:30 AM -11:30 AM FW: Salary Matrix Removal http://www.santa-ana.org/opengov/calendar/fmsa/svidal_Calendar.httnl 9/11/2018 Page 4 of 5 Invitees: Fruchter, Bruce; Flores, Jaime; Mostafa, Haney; Meyer, Ethan; Martinez Maria (Finance�, Debbie__.LL____ 2:30 PM -_3:_00 PMPresentations for EMT mtg Invitees: Cortez_Robert, Vidal Sergio 3:00 PM -4:00 PM Shoe/Boot Policy Reimbursements Invitees: Pham, Steven; Vidal, Sergio; Ro, Sarah; Ortiz, Daniel; Smiley, Ellen, Hanes Card 4:00 PM -4:30 PM Estimate for Consultant Services Invitees: Barela, Waldo; Castellon, Alvaro 5:30 PM -8:_00 PM_ Cit Council Meeting _ InviteesLL Vidal,_Se August 22, 2018 Wednesda __ _ 10:00 AM -11:30 AM �J Executive Management Team Weekly Me' etin Invitees: Godinez, Raul; Cortez, Robert; Huizar, Maria; Black, Randy (OCFA); Flores, Rosa; Cruz, Yesenia; Gallardo, Liduvina; Mitre -Ramirez, Norma; Sangenito, Cindi; Torres, Melanie; Plotnik, Elizabeth; Ortiz, Lorrle; Barela, Rosa; Castro -Cardenas, Julie; Garcia, Jorge (CMO); Houston, Nicole; Pham, Steven; Mendoza, Steven; Nunez, Ralph; Carvalho, Sonia R.; Ciulla, Jack; Valentin, David; "ocel�ncaslllas@occ a_orQ1Vi9al, Sergio .- 10:1.5 AM -11:00 AM City of Santa Ana - QB Implementation Status Meeting ___ — Invitees: Rachel Sarmiento; Castellon, Alvaro 11:3 0 AM -1:30 PM 457 Educational Invitees: Castellon, Alvaro; Vidal, Sergio 2:00 PM -3:00 PM Budget Updates and Feedback _ Invitees: Barela, Waldo; Arroyo, Francisco. Brown, Lori; Carroll, Robert; Ciulla, Jack; Espindola, Mario; Garcia, Jorge (CMO); Gorospe, Susan; Martinez, Leo; Mercer, Margaret; Mooradian, Sona; Torres, Melanie; Melgar, Dina; Castellon, Alvaro; Rubio, Elizabeth; Rivera, Eugenio; Chhan, Irene; Ro, Sarah; Vidal, Sergio; Holt, Will; Aguilar, John; Herschleb, Dan; Perez, Sandy; Flores, Jaime 2:00 PM -4:00 PM 457 Educational Meetin�y___.-...._.__.___._..__.T__ nvitees.Castellon,Alvaro;Vidal Sergio August 23, 2018 Thursday 9:00 AM -10:00 AM v HR - New Process for General Liability & Workers' Compensation Claims Management/ Ho_usekeep.in91tems _ Invitees: Holt, Will; Vidal, Sergio; Ro, Sarah; Mancha, Minerva; Perez, Rosie; Rodriguez, Arturo; Barela, Waldo _ 10:30 AM -11 :00 AM nm 9_60140 City of Santa Ana- _Weekly checkpoint call Invitees: Vidal, Sergio; Vidal, Ser912 10030 AM -11:30 AM__, Budp_et,Meeting __ ___ Invitees: Cortez, Robert; Vidal, Sergio; Waldo; Castellon, Alvaro_ _ 11:30 AM -1:30 PM457 -Barela, Educational Meetings_ Invitees: Castellon, Alvaro;_Vi_d_a_I, Sergio___ 1:00 PM -3:00 PM 457 Educational Meetings—__.___� Castellon, Alvaro; Vidal, Sergio 1:30 PM -2:30 PM _Invitees: PWA BUSINESS PROCESSES ASSESSMENT & IMPLEMENTATION PLAN - Assessment Report and Implementation Recommendations_ _ _ _ _ ___J _ Invitees: Mercer, Margaret; Sweiss, Fuad; Galvez, William E.; Saba, Nabil; Guillen, Pedro; Ciulla, Jack; Vidal, Sergio; Vazquez, Yasmin; Gilbert, Hayley; Rosas, Rudy; Mercado, Danell; Melgar, Dina; Reyes, Erendida; Mooradian�Sona 3:45 P:45 PM M -4 Pension Update _ Invitees: Pham, Steven; Vidal, �v Sergio; Barela, Waldo August 24 2018_—_ Frid� �.___—_ ---__--------- 12:00 AM -12:00 AM ------— 9/80 City Hall CLOSED August 29, 2018 Wednesday_ 9:00 AM -10:00 AM Mtg w/TPA todiscuss financialrbankingno_rocesses http://www.santa-ana.org/opengov/calendar/fmsa/svidal—Calendar.httnl 9/11/2018 Page 5 of 5 _ Invitees: Scott-Lelstra, Deborah; Pham, Steven; Vidal, Sergio; Ro, Sarah; Holt, Will; Barela, Waldo; Mancha, Minerva; Perez, Rosie; Rodri uq Lz.,A uro ,AIithia Vargas -Flores; LambertLSamantha 10:00 AM -12:00 PM Executive Management Team Weekly Meeting ,_._ Invitees: Godinez, Raul; Vidal, Sergio; Cortez, Robert; Hulzar, Maria; Carvalho, Sonia R.; Clulla, Jack; Valentin, David; Black, Randy (OCFA); Flores, Rosa; Cruz, Yesenia; Gallardo, Liduvina; Mitre -Ramirez, Norma; Sangenito, Cindi; Torres, Melanie; Plotnik, Elizabeth; 'jocelyncasillas@ocfa.org'; Ortiz, Lorrie; Barela, Rosa; Castro -Cardenas, Julie; Garcia, Jorge (CMO); Houston, Nicole; Pham, Steven; Mendoza, Steven; Nunez, Ralph 1:30_P_M-2:0_0 Pk__ PERS Audit _ �v Invitees: Pham, Steven; Hanes, Carrie; Vidal, Sergio; Flores, ]aime 5:00 PM -6.06 PM� Sergio Vidal, Asst. Dir. of Finance (Standing Meeting) Invitees: Godinez, Raul; Vidal, Sergio; Cortez, Robert August 30, 2018 Thursday 10:30 AM -12:00 PM__ City of Santa Ana - ICRP Audit Exit Conference _v __ Invitees: Gill, Tam! M@DOT; Mercer, Margaret; Galvez, William E.; Gabriel, Jason; Gilbert, Hayley; Vidal, Sergio; Morrill, Marsue J@DOT; Ip, Mand DOT; Ryoo, Yung J@DOT; Dikousman, Sheron@DOT; JB Wilkes Invitees: Vidal Sergio 4:00 PM -4:30 PM _ Streetlights Project Progress Meeting Invitees: Yu, Jasmine; Ro, Sarah; Vidal, Sergio; Chesanek, Tyrone; Fernandez, Armando; Mercer, Margaret; Vazquez, Yasmin; Reyes, Erendida 4:30 PM -5:00 PM Warner Industrial Community Project _ Invitees: Yu, Jasmine; Gabriel, Jason; Mercer, Margaret; Melgar, Dina; N u en Kenn Rom Sarah; _Vazquez_, Yas_min; Vidal, Serio August 31 2018 Friday —__----------_________ Invitees: Vidal, Sergio 8:30 AM -9:00 AM FW: DEPARTMENTAL REVIEW OF CONFLICT OF INTEREST CODE FILERS Invitees: Hulzar, Maria; Vidal, Sergio; Ciulla, Jack; Cortez, Robert; Godinez, Raul; Gutierrez, Francisco; Mendoza, Steven; Nunez, Ralph; Pham, Steven; Black, Randy (OCFA); Sonia Carvalho - BBK; Carvalho, Sonia R.; Swelss, Fuad; Thai, Minh; Valentin, David; Mitre -Ramirez, Norma ___ M_ ____v, ,- 9:30 A-10:00 AMCash Flow Review _ Invitees: Vidal, Sergio; Perez_, Rosie��W____.�___________�_._..._. 10:00 AM -10:30 AM Discuss C3 ^� Invitees: Vidal, Sergio; Herschleb, 10:30 AM -11:1.5 AM Salm Matrix Removal Invitees: Knight, Debbie; Flores, Jaime; Meyer, Ethan; Mostafa, Haney; Martinez Maria (Finance); IT Projector A 3:00 PM -4:00 PM__ Sergio Vidal, Asst. Dir, of Finance Standing Meeting) Invitees: Godinez, Raul; Vidal, Sergio; Cortez, Robert http://www.santa-ana.org/opengov/calendar/fmsa/svidal_Calendar.html 9/11/2018