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HomeMy WebLinkAbout10-2018 VIDAL11/14/2018 Finance Executive Director Monthly Calendar i The City of Santa Ana Exec Dir of Fin and Mngmnt Svcs (MM) (Temp Apt), Sergio Vidal October 01, 2018 Monday 10:00 AM -11:00 AM 960140 City of Santa Ana- Weekly checkpoint call Invitees: Timothy Brockling; Castellon, Alvaro; Javier Obando; Darren Stewart; chadn@bfsg.com; Julie Klassen; Carol Blumenthal; Austin Imhof; Andrew Houselog; James Schauer; Elizabeth Weinberg; Anugrah Manzke; Carrie Donzella; Vidal, Sergio; Dallas Chastain; John Borne 3:30 PM -4:00 PM Cannabis Budget Meeting Invitees: Garcia, Jorge (CMO); Vidal, Sergio; Barela, Waldo October 02, 2018 Tuesday 10:30 AM -11:00 AM Community Budget Presentation -Review Invitees: Rubio, Elizabeth; Vidal, Sergio; Barela, Waldo 11:00 AM -11:30 AM PWA Deposits Invitees: Mercer, Margaret; Vidal, Sergio; Rizk, Nasser; Albright, William 2:00 PM -3:00 PM Review Year End Balances Invitees: Barela, Waldo; Vidal, Sergio; Ro, Sarah 4:00 PM -4:15 PM OCFA - Fire/EMS Emergency Ambulance Transportation RFP Invitees: Holt, Will; Vidal, Sergio; Rodriguez, Arturo 5:00 PM -5:30 PM Discussion on TABS Invitees: Castellon, Alvaro; Vidal, Sergio 5:00 PM -8:00 PM City Council Meeting Invitees: Vidal, Sergio October 03, 2018 Wednesday 2:00 PM -5:00 PM Pre -submission conference -Emergency Ambulance RFP https://www,santa-ana.org/fl/executive-director-monthly-calendar 1/11 11/14/2018 Finance Executive Director Monthly Calendar I The City of Santa Ana https:/twww.sania-ana.org/fi/executive-director-monthly-calendar 2/11 Invitees: Vidal, Sergio 2:00 PM -4:00 PM Emergency Ambulance Services RFP Pre -Submission Conference Invitees: Rodriguez, Arturo; Vidal, Sergio; Carroll, Robert; Holt, Will; Black, Randy (OCFA) 3:30 PM -4:00 PM Liability Funds Invitees: Pham, Steven; Vidal, Sergio; Scott-Leistra, Deborah 5:00 PM -5:30 PM Santa Ana - 2018 Refunding TABS Invitees: Michael Mejia; Vidal, Sergio; Castellon, Alvaro;'Michael Busch' October 04, 2018 Thursday 11:00 AM -12:00 PM Creating a Budget Aligned with Community Priorities -Webinar Invitees: Amezcua, Ariana; Vidal, Sergio; Castellon, Alvaro; Rubio, Elizabeth; Barela, Waldo 3:00 PM -3:30 PM Budget Meeting Invitees: Cortez, Robert; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro 5:00 PM -5:10 PM PWA Stakeholder InputlFinance (Sergio Vidal) Invitees: Ortiz, Lorrie; Vidal, Sergio; 'Sara Ellis Conant' October 05, 2018 Friday 12:00 AM -12:00 AM 9180 City Hall CLOSED 9:00 AM -9:30 AM Conference Call with Sergio Vidal, City of Santa Ana; Lance Holman, Holman Capital Corporation Invitees: Lance Holman; Vidal, Sergio October 08, 2018 Monday 12:00 AM -12:00 AM Columbus Day Invitees: https:/twww.sania-ana.org/fi/executive-director-monthly-calendar 2/11 11/14/2018 Finance Executive Director Monthly Calendar I The City of Santa Ana 9:00 AM -10:00 AM Sergio Vidal, Asst. Dir. of Finance (Standing Meeting) Invitees: Godinez, Raul; Vidal, Sergio 10:00 AM -11:00 AM 960140 City of Santa Ana- Weekly checkpoint call Invitees: Timothy Brockling; Castellon, Alvaro; Javier Obando; Darren Stewart; chadn@bfsg.com; Julie Klassen; Carol Blumenthal; Austin Imhof; Andrew Houselog; James Schauer; Elizabeth Weinberg; Anugrah Manzke; Carrie Donzella; Vidal, Sergio; Dallas Chastain; John Borne 11:00 AM -11:30 AM 960140 City of Santa Ana Payroll Discussion Invitees: Austin Imhof; Flores, Jaime; Kay Weisbenner 11:30 AM -12:30 PM THIRD PARTY WORKERS' COMP ADMINISTRATOR Invitees: Mora, Cynthia; Mendoza, Steven; Pham, Steven; Vidal, Sergio; Nunez, Ralph; Nerissa Burnside; Scott-Leistra, Deborah; Lambert, Samantha; Fajardo, Stella; Thal, Minh 4:00 PM -4:30 PM Due Diligence Review Invitees: Vidal, Sergio; Gorospe, Susan; Mendoza, Steven; Castellon, Alvaro 5:00 PM -7:00 PM Special EDIBT Meeting Invitees: Zurita, Bianca; Amezcua, Ariana; Barela, Rosa; Carvajal, Verny; Cruz, Yesenia; Donahue, Christopher; Flores, Rosa; Gorospe, Susan; Houston, Nicole; Neff, Phil; Ortiz, Lorrie; Perez, Daisy; Reafleng, Sandy; Rubio, Elizabeth; Torres, Melanie; Velasquez, Ricardo; Aguilar, John; Barela, Waldo; Benavides, David; Brown, Judson; Castellon, Alvaro; Castro -Cardenas, Julie; Ciulla, Jack; Cortez, Robert; Fetner, Mike; Galvez, William E.; Garcia, Jorge (CMO); Godinez, Raul; Hodge, Ryan; Martinez, Michele; Mendoza, Steven; Morley, Marc; Neal, Candida; Saba, Nabil; Sarmiento, Vicente; Simon, Sandra; Sweiss, Fuad; Thai, Minh; Vazquez, Yasmin; Vidal, Sergio October 09, 2018 Tuesday Invitees: Vidal, Sergio 10:00 AM -10:30 AM Due Diligence Call - Santa Ana, 2018 Refunding TABS Invitees: Michael Mejia; Vidal, Sergio; Castellon, Alvaro; Ro, Sarah; Mendoza, Steven; Gorospe, Susan; Carvalho, Sonia R.; Hodge, Ryan;'Biil Bothwell (wbothweil@orrick.com)'; 'Kevin Hale (khale@orrick.com)'; 'Baxter, Sean'; 'Larry Sobel, Esq. (Isobel@orrick.com)'; 'Kim Byrens; 'Mrunal Mehta Shah'; 'John Rottschaefer'; 'Michael Busch(michaelb@urbanfuturesinc.com)'; 'Doug Anderson (douga@urbanfuturesinc.com); 'Albert R. Reyes (Albert. Reyes@KutakRock.com)'; Amezcua, Ariana; Fernando Guerra; Carmen Vargas; Eric Rodriguez https://www.santa-ana.org/fi/executive-director-monthly-calendar 3/11 11/14/2018 Finance Executive Director Monthly Calendar I The City of Santa Ana 11:00 AM -12:00 PM Discuss C3 Options/Features Invitees: Vidal, Sergio; Ciulla, Jack; 'tricias@c3os.com';'davist@c3os.com' 2:15 PM -3:15 PM PD's 457 Educational Seminar Invitees: Castellon, Alvaro; Vidal, Sergio October 10, 2018 Wednesday 9:30 AM -10:30 AM City of Santa Ana- Distributions, Loan refinancing, SDB discussion. Invitees: Timothy Brockling; Castellon, Alvaro; Vidal, Sergio; Flores, Jaime; Julie Klassen; Carol Blumenthal; Austin Imhof; Andrew Houseiog 1:30 PM -2:00 PM Discuss First Quarter Presentation for 10/22 EDIBT Invitees: Barela, Waldo; Vidal, Sergio; Castellon, Alvaro 2:00 PM -2:30 PM Division Head Meeting Invitees: Amezcua, Ariana; Aguilar, John; Barela, Waldo; Flores, Jaime; Herschleb, Dan; Holt, Will; Perez, Sandy; Ro, Sarah; Vidal, Sergio 3:30 PM -4:30 PM Community Budget Meeting Review Invitees: Vidal, Sergio; Cortez, Robert; Garcia, Jorge (CMO); Barela, Waldo; Rubio, Elizabeth October 11, 2018 Thursday 11:00 AM -12:00 PM Budget Monitoring Invitees: Amezcua, Ariana; Rubio, Elizabeth; Castellon, Alvaro; Barela, Waldo; Vidal, Sergio 1:00 PM -2:00 PM City of Santa Ana Status Updates Invitees: Le, Ai T.; Vidal, Sergio 2:00 PM -3:00 PM Cal PERS-Staff Meeting Invitees: Amezcua, Ariana; Vidal, Sergio; Pham, Steven; Barela, Waldo; Cortez, Robert; 'John Bartel'; Mary Beth Redding 3:30 PM -4:00 PM Fiber Master Plan (dive in session) meeting Invitees: Fernandez, Armando; Vidal, Sergio; 'Melanie Downing'; Jory Wolf https:/lwww.santa-ana.org/fi/executive-director-monthly-calendar 4/11 11/14/2018 Finance Executive Director Monthly Calendar i The City of Santa Ana October 12, 2018 Friday 8:00 AM -5:00 PM TEAM BUILDING & STRATEGIC PLANNING Invitees: Ortiz, Lorrie; Sweiss, Fuad; Valentin, David; Funk, John; Garcia, Jorge (CMO); Thai, Minh; Nunez, Ralph; Godinez, Raul; Cortez, Robert; Vidal, Sergio; Mendoza, Steven; Pham, Steven; Huizar, Maria October 15, 2018 Monday 9:00 AM -10:00 AM RFCA Review Invitees: Ramirez, Teresa; Gutierrez, Francisco; Vidal, Sergio; Barela, Waldo; Ro, Sarah; Perez, Sandy 10:00 AM -11:00 AM 960140 City of Santa Ana- Weekly checkpoint call Invitees: Timothy Brockling; Castellon, Alvaro; Javier Obando; Darren Stewart; chadn@bfsg,com; Julie Klassen; Carol Blumenthal; Austin Imhof; Andrew Houselog; James Schauer; Elizabeth Weinberg; Anugrah Manzke; Carrie Donzella; Vidal, Sergio; Dallas Chastain; John Borne 2:00 PM -3:30 PM Plan Sponsor Website Training Invitees: Amezcua, Ariana; Castellon, Alvaro; Mendoza, Luisa; Flores, Jaime; 'carol. bl u menthal@prudential.com' 3:30 PM -4:00 PM Discuss MPT projects Invitees: Vidal, Sergio; Jimenez, Hector; Rodriguez, Arturo; Aguilar, John; Laugenour, Chris; Castellon, Alvaro; Holt, Will; Ro, Sarah 4:00 PM -5:00 PM Credit Card Meeting Invitees: Ortiz, Daniel; Vidal, Sergio; Ro, Sarah; Elmore, Vicki; Perez, Sandy; Kim, Yoon 6:00 PM -7:00 PM Informational Overview of the City of Santa Ana Invitees: Garcia, Jorge (CMO); Vidal, Sergio; Mendoza, Steven; Valentin, David; Huizar, Maria; Ciulla, Jack; Perez, Daisy; Castro -Cardenas, Julie; Carvalho, Sonia R.; Sweiss, Fuad; Cortez, Robert; Pham, Steven; Nunez, Ralph; Thai, Minh; Godinez, Raul October 16, 2018 Tuesday 2:00 PM -2:30 PM general ledger 3rd party liability I TDiscuss https://www.santa-ana.org/fi/executive-director-monthly-calendar 5/11 11/14/2018 Finance Executive Director Monthly Calendar I The City of Santa Ana https://www.santa-ana.org/fi/executiv"irector-monthly-calendar 6111 Invitees: Amezcua, Ariana; Holt, Will; Guzman, Elizabeth; Mancha, Minerva; Perez, Rosie; Ro, Sarah; Vidal, Sergio 3:00 PM -3:30 PM RFCA Process Discussion Invitees: Vidal, Sergio 3:30 PM -4:00 PM Discuss City Council Agenda Items Invitees: Amezcua, Ariana; Holt, Will; Perez, Sandy; Rodriguez, Arturo; Vidal, Sergio 5:30 PM -8:00 PM City Council Meeting Invitees: Vidal, Sergio October 17, 2018 Wednesday 9:30 AM -10:00 AM FY 2018-19 1st Quarter Update-EDIBT PPT Invitees: Vidal, Sergio; Cortez, Robert; Rubio, Elizabeth; Castellon, Alvaro; Barela, Waldo 12:00 PM -1:00 PM Pre -Pricing - Santa Ana 2018 TABS Refunding Invitees: Michael Mejia; Vidal, Sergio; Castellon, Alvaro; Ro, Sarah; Mendoza, Steven; Gorospe, Susan; Carvalho, Sonia R.; Hodge, Ryan; 'Hale, Kevin'; 'Kim Byrens'; 'Mrunal Mehta Shah; 'Michael Busch'; 'Douglas Anderson'; 'Albert R. Reyes (Albert.Reyes@KutakRock.com)'; Fernando Guerra; Carmen Vargas; Eric Rodriguez; Patty McGrorry; John Young; Violet Cajigas; Diana Mencia 2:00 PM -5:30 PM Initial Meeting re CalPERS/Payroll/FLSA Review Invitees: Rossini, Laura; Pham, Steven; Hanes, Carrie; Sommers, Jennifer; Vidal, Sergio; Flores, Jaime; Quintana, David October 18, 2018 Thursday 9:00 AM -9:30 AM Monthly Investment Meeting Invitees: Perez, Rosie; Vidal, Sergio; Ro, Sarah; Barela, Waldo; Holt, Will; Rodriguez, Arturo; Mancha, Minerva 9:00 AM -10:00 AM Canceled: Monthly Investment Committee Meeting Invitees: Perez, Rosie; Gutierrez, Francisco; Vidal, Sergio; Holt, Will; Ro, Sarah; Barela, Waldo; Rubio, Elizabeth; Mancha, Minerva; Rodriguez, Arturo 9:45 AM -10:15 AM Final Pricing - Santa Ana 2018 TABS Refunding https://www.santa-ana.org/fi/executiv"irector-monthly-calendar 6111 11/14/2018 Finance Executive Director Monthly Calendar I The City of Santa Ana https://www.santa-ana.org/fi/executive-director-monthly-calendar 7/11 Invitees: Michael Mejla; Vidal, Sergio; Castellon, Alvaro; Ro, Sarah; Mendoza, Steven; Gorospe, Susan; Carvalho, Sonia R.; Hodge, Ryan; 'Hale, Kevin'; 'Kim Byrens'; 'Mrunal Mehta Shah'; 'Michael Busch'; 'Douglas Anderson'; 'Albert R. Reyes (Albert, Reyes@KutakRock.com); Fernando Guerra; Carmen Vargas; Eric Rodriguez; Patty McGrorry; John Young; Violet Cajigas; Diana Mencia 11:00 AM -12:00 PM City of Santa Ana - QB Implementation Status Meeting Invitees: 'Rachel Sarmiento'; Castellon, Alvaro; Rivera, Eugenio; Rubio, Elizabeth; Barela, Waldo; Radio, Milanka; Vidal, Sergio; Flores, Jaime; Knight, Debbie; Darryl Parker; Rachel Sarmiento; Castellon, Alvaro 2:00 PM -2:30 PM Audit Update Invitees: Tiffany Fung; Kassie Radermacher; Ro, Sarah; Ortiz, Daniel; Yu, Jasmine; Vidal, Sergio 4;00 PM 4:30 PM CALCULATE POA SUBSIDY ****Article 4.3 SAPOA MOU Retiree Health Calculation - October 1, 2018 Invitees: Vidal, Sergio; Vidal, Sergio 4:30 PM -5:00 PM Discuss Payroll/ HR issues Invitees: Vidal, Sergio; Pham, Steven October 19, 2018 Friday 12:00 AM -12:00 AM 9/80 City Hall CLOSED Invitees: Vidal, Sergio October 22, 2018 Monday 10:00 AM -11:00 AM 960140 City of Santa Ana- Weekly checkpoint call Invitees: Timothy Brockling; Castellon, Alvaro; Javier Obando; Darren Stewart; chadn@bfsg.com; Julie Klassen; Carol Blumenthal; Austin Imhof; Andrew Houselog; James Schauer; Elizabeth Weinberg; Anugrah Manzke; Carrie Donzella; Vidal, Sergio; Dallas Chastain; John Borne 3:00 PM -4:30 PM Bid proposal public opening -Emergency Ambulance RFP Invitees: Vidal, Sergio 4:00 PM -6:00 PM Special EDIBT Meeting Invitees: Zurita, Bianca; Aguilar, John; Barela, Waldo; Benavides, David; Brown, Judson; Castellon, Alvaro; Castro -Cardenas, Julie; Ciulla, Jack; Cortez, Robert; Fetner, Mike; Galvez, William E.; Garcia, Jorge (CMO); Godinez, Raul; Hodge, Ryan; Martinez, Michele; Mendoza, Steven; Morley, https://www.santa-ana.org/fi/executive-director-monthly-calendar 7/11 11/14/2018 Finance Executive Director Monthly Calendar I The City of Santa Ana https://www.santa-ana.org/fi/executive-director-monthly-calendar 8/11 Marc; Neal, Candida; Saba, Nabil; Sarmiento, Vicente; Simon, Sandra; Sweiss, Fuad; Thai, Minh; Vazquez, Yasmin; Vidal, Sergio; Amezcua, Ariana; Carvajal, Verny; Cruz, Yesenia; Donahue, Christopher; Flores, Rosa; Gorospe, Susan; Houston, Nicole; Neff, Phil; Ortiz, Lorrie; Perez, Daisy; Reafieng, Sandy; Rubio, Elizabeth; Torres, Melanie 4:30 PM5:00 PM 457 discussion Invitees: Amezcua, Ariana; Mendoza, Luisa; Flores, Jaime; Vidal, Sergio; Castellon, Alvaro; Medel, Lulu October 23, 2018 Tuesday 2:00 PM -3:00 PM One Time Cannabis Revenue Invitees: Garcia, Jorge (CMO); Cortez, Robert; Vidal, Sergio 4:00 PM -5:00 PM Discuss Payroll Agency Funds Invitees: Vidal, Sergio; Ro, Sarah; Blanquet-Lopez, Maria; Medel, Lulu October 24, 2018 Wednesday 12:00 PM -1:00 PM Review Fraternization Policy Invitees: Pham, Steven; Godinez, Raul; Cortez, Robert; Carvalho, Sonia R.; Huizar, Maria; Mendoza, Steven; Vidal, Sergio; Ciulla, Jack; Thai, Minh; Sweiss, Fuad; Nunez, Ralph; Valentin, David October 25, 2018 Thursday 9:30 AM -10:00 AM Division Head Meeting Invitees: Vidal, Sergio; Aguilar, John; Barela, Waldo; Flores, Jaime; Herschleb, Dan; Holt, Will; Perez, Sandy; Ro, Sarah 10:00 AM -11:00 AM City of Santa Ana - QB Implementation Status Meeting Invitees: Rachel Sarmiento; Castellon, Alvaro; An, Tao 10:00 AM -10:30 AM Review Civic Center lift station Invitees: Aguilar, John; Borujerdi, Ali; Solis, Manuel; Scott-Leistra, Deborah; Vidal, Sergio; Neff, Phil 11:00 AM -1:00 PM Live Stream -Better Budgeting Web Series Invitees: Vidal, Sergio; Rubio, Elizabeth; Castellon, Alvaro; Barela, Waldo https://www.santa-ana.org/fi/executive-director-monthly-calendar 8/11 11/14/2018 Finance Executive Director Monthly Calendar I The City of Santa Ana 2:00 PM -3:00 PM Sergio Vidal, Asst. Dir. of Finance (Standing Meeting) Invitees: Godinez, Raul; Vidal, Sergio 2:00 PM -3:30 PM Ambulance RFP -Bidding Conference Invitees: Vidal, Sergio 3:30 PM -4:30 PM Audit Update Invitees: Tiffany Fung; Kassie Radermacher; Nitin Patel; Ro, Sarah; Ortiz, Daniel; Yu, Jasmine; Vidal, Sergio 6:00 PM -7:00 PM Community Budget Meeting (Sunshine Ordinance) Invitees: Barela, Waldo; Godinez, Raul; Cortez, Robert; Vidal, Sergio; Castellon, Alvaro; Rubio, Elizabeth October 26, 2018 Friday 8:00 AM -12:00 PM Financial Planning Workshop (Water & Sewer Cost of Service Study) Invitees: Rosas, Rudy; Ige, Brian; Melgar, Dina; Fernandez, Armando; Holt, Will; Reyes, Kathie; Mercer, Margaret; Saba, Nabil; Mark Hildebrand (mhildebrand@hildco.com); Vidal, Sergio; Barrera, Cesar; Ro, Sarah; Vargas, Mirella; Rodriguez, Arturo 3:30 PM -4:30 PM Merchant Services / CivicRec Invitees: Rudloff, Lisa; Vidal, Sergio; Ciulla, Jack 4:30 PM -5:00 PM Discuss Investment Advisor RFP Invitees: Vidal, Sergio; Castellon, Alvaro October 29, 2018 Monday 10:00 AM -11:00 AM 960140 City of Santa Ana- Weekly checkpoint call Invitees: Timothy Brockling; Castellon, Alvaro; Javier Obando; Darren Stewart; chadn@bfsg.com; Julie Klassen; Carol Blumenthal; Austin Imhof, Andrew Houselog; James Schauer; Elizabeth Weinberg; Anugrah Manzke; Carrie Donzella; Vidal, Sergio; Dallas Chastain; John Borne 3:30 PM -4:30 PM Discuss Procure America Invitees: Cortez, Robert; Ciulla, Jack; Vidal, Sergio 5:00 PM -5:30 PM TABs/457 Docs https://www.santa-ana.org/fi/executive-director-monthly-calendar 9/11 11/14/2018 Finance Executive Director Monthly Calendar I The City of Santa Ana hftps://www.santa-ana.org/f/executive-director-monthly-calendar 10/11 Invitees: Castellon, Alvaro; Vidal, Sergio October 30, 2018 Tuesday 9:00 AM -11:00 AM Ambulance RFP Evaluation -Morning Invitees: Vidal, Sergio Review and Sign Refunding Bonds Documents Invitees: Vidal, Sergio; Huizar, Maria Review and Sign refunding bonds documents 11:00 AM -11:30 AM 11:30 AM -12:00 PM Invitees: Vidal, Sergio; Godinez, Raul Ambulance RFP Evaluation -Afternoon Invitees: Vidal, Sergio Sales Tax Quarterly Meeting 2:00 PM -4:00 PM 2:00 PM -3:00 PM Invitees: Barela, Waldo; Doug Jensen; Holt, Will; Morley, Marc; Sanchez, Deborah; Castellon, Alvaro; de la Riva, Carlos 3:00 PM -4:00 PM Payroll Employee Meeting Invitees: Castro, Omar; Pham, Steven; Smiley, Ellen; Medel, Lulu; Hanes, Carrie October 31, 2018 Wednesday 12:00 AM -12:00 AM Halloween 10:00 AM -11:30 AM City of Santa Ana - QB Implementation Status Meeting Invitees: Rachel Sarmiento; Castellon, Alvaro; Knight, Debbie; Rivera, Eugenio; Vidal, Sergio; Barela, Waldo; Flores, Jaime 11:00 AM -2:00 PM SAVE THE DATE: COSA Dia del Empleado / Honoring our Work Families Lunch Event Invitees: Vidal, Sergio 3:00 PM -3:30 PM Ambulance RFP Bid Proposal Submission -Public opening Invitees: Downs, Kathryn; Holt, Will; Rodriguez, Arturo; Vidal, Sergio hftps://www.santa-ana.org/f/executive-director-monthly-calendar 10/11 11/14/2018 Finance Executive Director Monthly Calendar I The City of Santa Ana 4:00 PM -4:30 PM Discuss TAB refinancing closing memo Invitees: Vidal, Sergio; Gorospe, Susan; Ro, Sarah; Castellon, Alvaro 5:00 PM -5:30 PM Discuss Audit Update Invitees: Downs, Kathryn; Vidal, Sergio; Ortiz, Daniel; Yu, Jasmine; Ro, Sarah https://www.santa-ana.org/fi/executive-director-monthly-calendar 11/11