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HomeMy WebLinkAbout11-2018 DOWNS12/10/2018 Finance Director Monthly Calendar I The City of Santa Ana Executive Dir Finance & Management Svcs (EM), Kathryn Downs November 01, 2018 Thursday 9:00 AM - 10:00 Discuss BM, Fleet and Store Operations AM Invitees: Downs, Kathryn; Aguilar, John 12:15 PM- 1:45 Lunch with Kathryn Downs, Lisa Rudloff, and Steven Pham PM Invitees: Godinez, Raul; Downs, Kathryn; Rudloff, Lisa; Pham, Steven 2:00 PM- Audit Update 3:00 PM Invitees: Tiffany Fung; Nitin Patel; Kassie Radermacher; Ro, Sarah; Ortiz, Daniel; Yu, Jasmine; Vidal, Sergio; Downs, Kathryn 3:00 PM- 4:00 Budget Meeting PM Invitees: Cortez, Robert; Downs, Kathryn; Vidal, Sergio; Barela, Waldo; Castellon, Alvaro 4:30 PM - 5:30 Discuss Purchasing Operations PM Invitees: Downs, Kathryn; Perez, Sandy 6:00 PM- 7:30 Community Budget Meeting PM Invitees: Barela, Waldo; Downs, Kathryn; Vidal, Sergio; Castellon, Alvaro; Rubio, Elizabeth; C Godinez, Raul; Cortez, Robert; Sweiss, Fuad; Gabriel, Jason; Galvez, William E. November 02, 2018 https://www.santa-ana.org/fi/executive-director-monthly-calendar 1/12 12/10/2018 Finance Director Monthly Calendar I The City of Santa Ana Friday 8:00 AM- Santa Ana City Hall Closed 5:00 PM Invitees: Downs, Kathryn November 05, 2018 Monday 10:00 AM- Discuss Accounting Operations 11:00 AM Invitees: Downs, Kathryn; Ro, Sarah 11:30 AM- Payroll System Upgrade 12:00 PM Invitees: Downs, Kathryn; Medel, Lulu; Ciulla, Jack 2:00 PM- 3:00 City Projects Review Meeting PM Invitees: Thai, Minh; Godinez, Raul; Neal, Candida; Carvalho, Sonia R.; Cortez, Robert; Fregoso, Vince; Morley, Marc; Higgins, Taig; Galvez, William E.; Gabriel, Jason; Brown, Judson; Perez, Daisy; Mendoza, Steven; Sweiss, Fuad; Flores, Rosa; Ortiz, Lorrie; Zurita, Bianca; Garcia, Jorge (CMO) 3:00 PM Charitable Contributions 4:00 PM Invitees: Pham, Steven; Vidal, Sergio; Downs, Kathryn 5:00 PM Speaking engagement at CSULB Accounting Society 6:00 PM Invitees: November 06, 2018 Tuesday https://www.santa-ana.org/fi/executive-director-monthly-calendar 2/12 12/10/2018 Finance Director Monthly Calendar I The City of Santa Ana 10:00 Meet with PBA Director AM - 10:30 AM Invitees: Downs, Kathryn; Thai, Minh 11:00 AM- 12:00 457 Def Comp Plan, 457 Investment Advisor RFP & Refunding of Tax Allocation Bonds PM Invitees: Castellon, Alvaro; Downs, Kathryn; Vidal, Sergio 1:00 PM_ 2:00 Payroll Staff Meeting PM Invitees: Rubio, Elizabeth; Downs, Kathryn; Medel, Lulu; Flores, Jaime 2:00 PM_ 2:30 457 (b) Payroll Processing Update PM Invitees: Castellon, Alvaro; Vidal, Sergio; Medel, Lulu; Flores, Jaime; Mendoza, Luisa; Ro, Sarah 2:30 PM_ 3:00 Contracts with Mercy House for SA Emergency Shelter PM Invitees: Eggers, Terri; Downs, Kathryn; Mendoza, Steven; Gorospe, Susan; Kaka, Hafsa 3:00 PM_ 3:30 Meet with IT Director PM Invitees: Downs, Kathryn; Ciulla, Jack November 07, 2018 Wednesday 9:30 AM- 11:30 Executive Management Team Weekly Meeting AM Invitees: Godinez, Raul; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Ciulla, Jack; Valentin, David; Flores, Rosa; Cruz, Yesenia; Gallardo, Liduvina; Mitre -Ramirez, Norma; I I Sangenito, Cindi; Torres, Melanie; Plotnik, Elizabeth; 'jocelyncasillas@ocfa.org; Ortiz, https://www.santa-ana.org/fi/executive-director-monthly-calendar 3/12 12/10/2018 Finance Director Monthly Calendar I The City of Santa Ana https://www.santa-ana.org/fi/executive-director-monthly-calendar 4/12 Lorrie; Castro -Cardenas, Julie; Garcia, Jorge (CMO); Houston, Nicole; Pham, Steven; Mendoza, Steven; Vidal, Sergio; Rudloff, Lisa 1:00 PM- Tour Corporate Yard 3:00 PM Invitees: Downs, Kathryn; Laugenour, Chris; Aguilar, John 3:00 PM Neogov / Recruitment Meeting 3:30 PM Invitees: Castro, Omar; Sommers, Jennifer; Downs, Kathryn 3:30 PM' Meet with CDA Director 4:00 PM Invitees: Downs, Kathryn; Mendoza, Steven November 08, 2018 Thursday 8:30 AM- Meet with PRSCA Director 9:00 AM Invitees: Downs, Kathryn; Rudloff, Lisa 8:30 AM- Closing Call - Santa Ana Refunding TABS 2018AB 8:45 AM Invitees: Michael Mejia; Vidal, Sergio; Castellon, Alvaro; Gorospe, Susan; 'Bothwell, Bill W.'; 'Hale, Kevin';'Baxter, Sean;'Kim Byrens';'Mrunal Mehta Shah;'Michael Busch;'Douglas Anderson'; 'Gonzalo Urey (gonzalo.urey@bnymellon.com)'; 'Georgina Estrada (georgina.estrada@bnymellon.com)'; 'Murthy, Aneii'; 'Albert R. Reyes (Albert. Reyes@ KutakRock.com); 'mganzer@buiidamerica.com; 'Patrice James; 'Jason Tejada' 9:00 AM- Merchant Services 9:30 AM Invitees: Rudloff, Lisa; Downs, Kathryn; Ciulla, Jack 11:00 Kathryn Downs, Exec Dir, Finance (Standing Mtg) AM- https://www.santa-ana.org/fi/executive-director-monthly-calendar 4/12 12/10/2018 Finance Director Monthly Calendar I The City of Santa Ana 12:00 PM Invitees: Godinez, Raul; Downs, Kathryn 3:30 PM- 4:30 Division Head Meeting (Standing meeting) PM Invitees: Downs, Kathryn; Aguilar, John; Barela, Waldo; Herschleb, Dan; Holt, Will; Perez, Sandy; Ro, Sarah; Medel, Lulu; Vidal, Sergio; Amezcua, Ariana 4:30 PM 5:30 Fund Balance discussion PM Invitees: Downs, Kathryn; Vidal, Sergio November 09, 2018 Friday 10:00 AM 11:00 Review 1 st Quarter Presentation and RFCA AM Invitees: Barela, Waldo; Downs, Kathryn; Vidal, Sergio; Castellon, Alvaro 11:00 AM- 1:00 Tour Parking Operations PM Invitees: Downs, Kathryn; Rodriguez, Arturo November 12, 2018 Monday 7:30 AM- Cit Hall Closed 5:30 y PM Invitees: November 13, 2018 Tuesday 9:00 Meet Your Executives Filming - Kathryn Downs (Executive Director of Finance and AM- Management Services) https://www,santa-ana.org/fi/executive-director-monthly-calendar 5112 12/10/2018 Finance Director Monthly Calendar i The City of Santa Ana 10:00 AM Invitees: Garcia, Jorge (CMO); Downs, Kathryn; Perez, Daisy; Ryder Todd Smith; 'Jon Barilone'; Brie Balliet; 'Cameron Grimm' 10:00 AM- Executive Director Headshot - Kathryn Downs 10:15 AM Invitees: Garcia, Jorge (CMO); Downs, Kathryn; Perez, Daisy; Ryder Todd Smith; 'Jon Barilone'; Brla Balliet;'Cameron Grimm' 11:00 AM- Meeting with Finance Director & Chief Valentin 12:00 PM Invitees: Valentin, David; Amezcua, Ariana; Downs, Kathryn 2:00 PM- Mtg. w/ Kathryn Downs, Executive Director of Finance 3:00 PM Invitees: Gallardo, Liduvina; 'Sonia Carvalho'; Carvalho, Sonia R.; Downs, Kathryn 3:00 PM- Discuss Permit Counter 3:30 PM Invitees: Downs, Kathryn; Ro, Sarah; Ortiz, Daniel; Vidal, Sergio November 14, 2018 Wednesday q ecutive Management Team Weekly Meeting Invitees: Godinez, Raul; Downs, Kathryn; Vidal, Sergio; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Ciulla, Jack; Valentin, David; Black, Randy (OCFA); Flores, Rosa; Cruz, Yesenia; Gallardo, Liduvina; Mitre -Ramirez, Norma; Sangenito, Cindi; Ramirez, Teresa; Torres, Melanie; Plotnik, Elizabeth; 'jocelyncasillas@ocfa.org'; Ortiz, Lorrie; Barela, Rosa; Castro -Cardenas, Julie; Garcia, Jorge (CMO); Houston, Nicole; Pham, Steven; Mendoza, Steven; Nunez, Ralph 2:00 PM Review Purchasing Ordinance and other Muni Code - Door Closed 4:00 PM https://www.santa-ana.org/fi/executive-director-monthly-calendar 6/12 12/10/2018 Finance Director Monthly Calendar I The City of Santa Ana Invitees: 3:00 PM - 4:00 City Projects Review Meeting PM Invitees: Thai, Minh; Godinez, Raul; Neal, Candida; Carvalho, Sonia i Cortez, Robert; Fregoso, Vince; Morley, Marc; Higgins, Taig; Galvez, William E.; Gabriel, Jason; Brown, Judson; Perez, Daisy; Mendoza, Steven; Sweiss, Fuad; Flores, Rosa; Ortiz, Lorrie; Zurita, Bianca; Garcia, Jorge (CMO) November 15, 2018 Thursday 9:00 AM- Monthly Investment Meeting 9:30 AM Invitees: Perez, Rosie; Vidal, Sergio; Holt, Will; Rodriguez, Arturo; Mancha, Minerva 10:00 AM- 11:00 Division Head meeting (Standing meeting) AM Invitees: Downs, Kathryn; Aguilar, John; Barela, Waldo; Herschleb, Dan; Holt, Will; Medel, Perez, Sandy; Ro, Sarah 1:30 PM- Payroll System 2:00 PM Invitees: Pham, Steven; Downs, Kathryn; Ciulla, Jack 2:00 PM 2:30 Hold, because the Payroll meeting may take longer PM Invitees: November 16, 2018 Friday 8:00 Ai 5:00 Santa Ana City Hall Closed PM Invitees: Downs, Kathryn https://w .santa-ana.org/fi/executive-director-monthly-calendar 7/12 12/10/2018 Finance Director Monthly Calendar I The City of Santa Ana November 19, 2018 Monday 9:00 AM- RFCA Review 10:00 AM Invitees: Downs, Kathryn 11:30 AM- 12:00 Emergency services RFP update PM Invitees: Downs, Kathryn; Rodriguez, Arturo; Holt, Will; Vidal, Sergio 1:00 PM Meet with Finance Director 2:00 PM Invitees: Downs, Kathryn; Sweiss, Fuad 2:00 PM City Projects Review Meeting 3:00 PM Invitees: Thai, Minh; Godinez, Raul; Neal, Candida; Carvalho, Sonia R.; Cortez, Robert; Fregoso, Vince; Morley, Marc; Higgins, Taig; Galvez, William E.; Gabriel, Jason; Brown, Judson; Perez, Daisy; Mendoza, Steven; Sweiss, Fuad; Flores, Rosa; Ortiz, Lorrie; Zurita, Bianca; Garcia, Jorge (CMO) November 20, 2018 Tuesday 9:00 AM- 9:30 Walk Thru of Funds AM Invitees: Downs, Kathryn; Ro, Sarah 11:00 AM- 12:00 Discuss Treasury Operations -Part 2 PM Invitees: Downs, Kathryn; Holt, Will 2:00 Executive Director of Finance, Kathryn Downs - Regarding EDIBT Agenda for November PM- 26th https://www.santa-ana.org/fi/executive-director-monthly-calendar 8/12 12110/2018 Finance Director Monthly Calendar I The City of Santa Ana 2:15 PM Invitees: Godinez, Raul; Downs, Kathryn 3:00 PM_ 4:30 City of Santa Ana/BFSG Quarterly 457 Plan Review PM Invitees: Chad Noorani 5:00 PM_ 8:00 City Council Meeting PM Invitees: Downs, Kathryn November 21, 2018 Wednesday 10:00 AM- Executive Management Team Weekly Meeting 12:00 PM Invitees: Godinez, Raul; Downs, Kathryn; Vidal, Sergio; Cortez, Robert; Huizar, Maria; Carvalho, Sonia R.; Ciulla, Jack; Valentin, David; Black, Randy (OCFA); Flores, Rosa; Cruz, Yesenia; Gallardo, Liduvina; Mitre -Ramirez, Norma; Sangenito, Cindi; Ramirez, Teresa; Torres, Melanie; Plotnik, Elizabeth; 'jocelyncasillas@ocfa.org'; Ortiz, Lorrie; Barela, Rosa; Castro -Cardenas, Julie; Garcia, Jorge (CMO); Houston, Nicole; Pham, Steven; Mendoza, Steven; Nunez, Ralph 2:00 PM_ 3:00 Division Head meeting (Standing meeting) PM Invitees: Downs, Kathryn; Aguilar, John; Barela, Waldo; Herschleb, Dan; Holt, Will; Medel, Lulu; Perez, Sandy; Ro, Sarah; Vidal, Sergio November 22, 2018 Thursday 7:30 AM- Thanksgiving -Closed 5:30 PM Invitees: Downs, Kathryn November 23, 2018 https://www.santa-ana.org/fi/executive-director-monthly-calendar 9/12 12/10/2018 Finance Director Monthly Calendar I The City of Santa Ana Friday 7:30 AM- CityHall-Closed 5:30 PM Invitees: Downs, Kathryn November 26, 2018 Monday 10:00 AM- Meet with Finance Director 11:00 AM Invitees: Downs, Kathryn; Carroll, Robert 12:00 PM- Lunch Meeting with Kathryn Downs, Exec Dir, Finance (Standing Mtg) 1:00 PM Invitees: Godinez, Raul; Downs, Kathryn 2:00 PM_ M City Projects Review Meeting 3:00 PM Invitees: Thai, Minh; Godinez, Raul; Neal, Candida; Carvalho, Sonia R.; Cortez, Robert; Fregoso, Vince; Morley, Marc; Higgins, Taig; Galvez, William E.; Gabriel, Jason; Brown, Judson; Perez, Daisy; Mendoza, Steven; Sweiss, Fuad; Flores, Rosa; Ortiz, Lorrie; Zurita, Blanca; Garcia, Jorge (CMO) 3:30 PM Ambulance RFP- Debriefing 4:00 PM Invitees: Downs, Kathryn; Holt, Will 5:00 PM- Economic Development, Infrastructure, Budget and Technology Committee Meeting 7:00 PM Invitees: Zurita, Bianca; Barela, Waldo; Benavides, David; Brown, Judson; Castellon, Alvaro; Castro -Cardenas, Julie; Ciulla, Jack; Cortez, Robert; Fetner, Mike; Galvez, William E.; Garcia, Jorge (CMO); Godinez, Raul; Gorospe, Susan; Martinez, Michele; Mendoza, Steven; Morley, Marc; Neal, Candida; Sarmiento, Vicente; Sweiss, Fuad; Thai, Minh; Vazquez, Yasmin; Vidal, Sergio; Saba, Nabil; Simon, Sandra; Downs, Kathryn; Hodge, Ryan November 27, 2018 https://www.santa-ana.org/fi/executive-director-monthly-calendar 10/12 12/1012018 Finance Director Monthly Calendar I The City of Santa Ana Tuesday 9:00 AM- 10:00 Discussion with Budget Team AM Invitees: Vidal, Sergio; Barela, Waldo; Rubio, Elizabeth; Downs, Kathryn 12:00 PM_ Lunch 2:00 PM Invitees: Thai, Minh; Downs, Kathryn 5:00 PM_ 6:00 Discuss CAFR and Audit Letters PM Invitees: Downs, Kathryn; Vidal, Sergio; Ro, Sarah November 28, 2018 Wednesday 10:00 AM - 12:00 Executive Management Team Weekly Meeting PM Invitees: Godinez, Raul; Downs, Kathryn; Vidal, Sergio; Cortez, Robert; Hulzar, Maria; Carvalho, Sonia R.; Ciulla, Jack; Valentin, David; Black, Randy (OCFA); Flores, Rosa; Cruz, Yesenia; Gallardo, Liduvina; Mitre -Ramirez, Norma; Sangenito, Cindi; Ramirez, Teresa; Torres, Melanie; Plotnik, Elizabeth; 'jocelyncasillas@ocfa.org'; Ortiz, Lorrie; Barela, Rosa; Castro -Cardenas, Julie; Garcia, Jorge (CMO): Houston, Nicole; Pham, Steven; Mendoza, Steven; Nunez, Ralph November 29, 2018 Thursday 10:00 AM- Division Head meeting (Standing meeting) 11:00 AM Invitees: Downs, Kathryn; Holt, Will; Aguilar, John; Barela, Waldo; Herschleb, Dan; Medel, Lulu; Perez, Sandy; Ro, Sarah 11:30 AM- Walk thru Funds -Part 2 12:30 PM https://www.santa-ana.org/fi/executive-director-monthly-calendar 11/12 12/10/2018 Finance Director Monthly Calendar I The City of Santa Ana https://www.santa-ana.org/fi/executive-director-monthly-calendar 12/12 Invitees: Downs, Kathryn; Ro, Sarah 1:30 M PM - Fuad Sweiss, Kathryn Downs re: CMO Authority - Ordinance 2:00 PM Invitees: Gallardo, Liduvina; 'Sonia Carvalho'; Carvalho, Sonia R.; Sweiss, Fuad; Downs, Kathryn 4:00 PM - M Farewell Reception for Jorge Garcia, Assistant to the City Manager 5:30 PM Invitees: Godinez, Raul; EMT; !City Manager; !City Clerk; Vazquez, Yasmin; Vazquez, Sylvia; Morley, Marc; Rodriguez, Arturo November 30, 2018 Friday 8:00 AM- Santa Ana City Hall Closed 5:00 PM Invitees: Downs, Kathryn https://www.santa-ana.org/fi/executive-director-monthly-calendar 12/12