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HomeMy WebLinkAbout01-2019 DOWNS2/27/2019 Finance Director Monthly Calendar i The City of Santa Ana Executive Dir Finance & Management Svcs (EM), Kathryn Downs January 01, 2019 Tuesday 9:30 AM -7:30 PM City Hall Closed I nvitees: January 02, 2019 Wednesday 10:00 AM -12:00 PM Executive Management Team Weekly Meeting Invitees: Godinez, Raul; Huizar, Maria; Carvalho, Sonia R.; Sonia Carvalho (Sonia. Carvalho@bbklaw.com); Ciulla, Jack; Valentin, David; Cruz, Yesenia; Houston, Nicole; Sangenito, Cindi; Amezcua, Ariana; Torres, Melanie; Aspeitia, Yessenia; Ortiz, Lorrie; Gutierrez, Fatima; Castro -Cardenas, Julie; Pham, Steven; Mendoza, Steven; Thai, Minh; Perez, Daisy; Sweiss, Fuad; Rudloff, Lisa; Downs, Kathryn; Zurita, Bianca 4:00 PM -5:00 PM Kathryn Downs, Exec Dir, Finance (Standing Mtg) Invitees: Godinez, Raul; Downs, Kathryn January 03, 2019 Thursday 10:00 AM -11:00 AM Division Head meeting (Standing meeting) Invitees: Downs, Kathryn; Holt, Will; Aguilar, John; Barela, Waldo; Herschleb, Dan; Medel, Lulu; Perez, Sandy; Ro, Sarah 2:00 PM -3:30 PM Evaluation & Discussion of 457 (B) Consulting Services RFP Proposals Invitees: Castello�Alvaro,�Downs,dal, Sergio; Holt, Will January 04, 2019 Friday 10:00 AM -10:30 AM Discuss Print Management Invitees: Downs, Kathryn; Ciulla, Jack https://www.ci.santa-ana.ca.uslopen-governmentlopen-calendars/finance-director-monthly-calendar 1/8 2/27/2019 Finance Director Monthly Calendar I The City of Santa Ana 2:00 PM -3:00 PM Discuss Finance Budget and Mid -Year Invitees: Downs, Kathryn; Barela, Waldo; Castellon, Alvaro; Vidal, Sergio 5:00 PM -6:00 PM Special Closed Session and Open Session Council Meeting Invitees: Cruz, Yesenia; Carvalho, Sonia R.; Ciulla, Jack; Downs, Kathryn; Huizar, Maria; Mendoza, Steven; Pham, Steven; Rudloff, Lisa; Sweiss, Fuad; Thai, Minh; Valentin, David January 07, 2019 Monday 10:00 AM -10:30 AM Parking Operations (standing meeting) Invitees: Downs, Kathryn; Rodriguez, Arturo 11:00 AM -12:00 PM Division Head meeting (Standing meeting) 2:00 PM -3:00 PM Invitees: Downs, Kathryn; Medel, Lulu; Herschleb, Dan; Aguilar, John; Barela, Waldo; Holt, Will; Perez, Sandy; Ro, Sarah; Amezcua, Ariana City Projects Review Meeting Invitees: Thai, Minh; Godinez, Raul; Neal, Candida; Carvalho, Sonia R.; Cortez, Robert; Fregoso, Vince; Morley, Marc; Higgins, Taig; Galvez, William E.; Gabriel, Jason; Brown, Judson; Perez, Daisy; Mendoza, Steven; Sweiss, Fuad; Flores, Rosa; Ortiz, Lorrie; Zurita, Bianca; Garcia, Jorge (CMO) 3:30 PM -4:30 PM Discuss Annual Property Tax Review and Budget Forecast Invitees: Downs, Kathryn; Barela, Waldo; Holt, Will; 'pcone@hd Iccpropertytax. com' 4:30 PM -5:00 PM Treasury/Customer Service - Supplemental Budget Requests (Personnel) Invitees: Holt, Will; Downs, Kathryn January 08, 2019 Tuesday 11:00 AM -11:30 AM Credit Card Payment Portal for RMD Invitees: Scott-Leistra, Deborah; Ciulla, Jack; Downs, Kathryn; Holt, Will; Ro, Sarah; Lambert, Samantha; Villareal, Francine 7:00 PM -9:30 PM CSMFO President's Dinner Invitees: January 09, 2019 https://www.ci.santa-ana.ca.uslopen-government/open-calendarslfinance-director-monthly-calendar 2/8 2/27/2019 Finance Director Monthly Calendar i The City of Santa Ana Wednesday 7:30 AM -5:30 PM Attending CSMFO Conference 2:00 PM -3:30 PM Moderating the Storm water Funding Session Invitees: January 10, 2019 Thursday 7:30 AM 5:30 PM Attending CSMFO Conference 10:30 AM -11:00 AM I nvitees: CalPers Actuary Appointment Invitees: Downs, Kathryn; Vidal, Sergio; Barela, Waldo January 11, 2019 Friday 8:00 AM -2:00 PM Attending CSMFO Conference 8:00 AM -5:00 PM Santa Ana City Hall Closed Invitees: Downs, Kathryn January 14, 2019 Monday 2:00 PM -3:00 PM City Projects Review Meeting Invitees: Thai, Minh; Godinez, Raul; Neal, Candida; Carvalho, Sonia R.; Cortez, Robert; Fregoso, Vince; Morley, Marc; Higgins, Taig; Galvez, William E.; Gabriel, Jason; Brown, Judson; Perez, Daisy; Mendoza, Steven; Sweiss, Fuad; Flores, Rosa; Ortiz, Lorrie; Zurita, Bianca; Garcia, Jorge (CMO) January 15, 2019 Tuesday 11:00 AM -12:00 PM Discuss IT Personnel Invitees: Downs, Kathryn; Holt, Will; Ciulla, Jack https://www.cl.santa-ana.ca,us/open-government/open-calendars/finance-director-monthly-calendar 3/3 2/27/2019 Finance Director Monthly Calendar I The City of Santa Ana 2:00 PM -3:00 PM Ad Hoc Student Engagement Group Invitees: 'Wakeman, Jennifer'; Downs, Kathryn 5:00 PM -8:00 PM City Council Meeting Invitees: Downs, Kathryn January 16, 2019 Wednesday 10:00 AM -12:00 PM Executive Management Team Weekly Meeting Invitees: Godinez, Raul; Huizar, Maria; Carvalho, Sonia R.; Sonia Carvalho (Sonia. Carvalho@bbklaw.com); Ciulla, Jack; Valentin, David; Cruz, Yesenia; Houston, Nicole; Sangenito, Cindi; Amezcua, Ariana; Torres, Melanie; Aspeitia, Yessenia; Ortiz, Lorrie; Gutierrez, Fatima; Castro -Cardenas, Julie; Pham, Steven; Mendoza, Steven; Thai, Minh; Perez, Daisy; Sweiss, Fuad; Rudloff, Lisa; Downs, Kathryn; Zurita, Bianca v12:00 PM -2:30 PM EMT Lunch at 12:30 - JT Schmid's Restaurant & Brewery 2610 East Katella Avenue Anaheim January 17, 2019 Thursday 9:00 AM -9:30 AM Monthly Investment Meeting Invitees: Perez, Rosie; Holt, Will; Vidal, Sergio; Rodriguez, Arturo; Mancha, Minerva 10:00 AM -11:00 AM Division Head meeting (Standing meeting) Invitees: Downs, Kathryn; Barela, Waldo; Herschleb, Dan; Holt, Will; Medel, Lulu; Perez, Sandy; Ro, Sarah; Vidal, Sergio; Amezcua, Ariana 11:30 AM -12:00 PM JP Morgan Chase - Meet Kerwin's replacement Heather Usiski Invitees: Mancha, Minerva; Jason.Il.Johnson@jpmorgan.com; Downs, Kathryn; Vidal, Sergio; Holt, Will; Perez, Rosie; Ortiz, Daniel 1:30 PM -2:00 PM Credit Card Matter Invitees: Castro, Omar; Pham, Steven; Perez, Sandy; Vidal, Sergio 2:30 PM -3:30 PM Legislative Platform Meeting Invitees: Barraza, Eric; Downs, Kathryn https://www.ci.santa-ana.ca.us/open-governmentlopen-calendars/finance-director-monthly-calendar 4/8 2/27/2019 Finance Director Monthly Calendar I The City of Santa Ana January 18, 2019 Friday 7:30 AM -5:30 PM In Sacramento for League Policy Committee meeting Invitees: 10:00 AM -3:00 PM Transportation, Communication & Public Works Policy Committee meeting I nvitees: January 21, 2019 Monday 7:30 AM -5:30 PM Martin Luther King Day -Closed January 22, 2019 Tuesday 9:00 AM -10:00 AM Budget Meeting Invitees: Aspeitia, Yessenia; Valentin, David; Downs, Kathryn 1:30 PM -2:30 PM K. Downs, Executive Director of Finance Invitees: Penaloza, David; Downs, Kathryn 3:00 PM -3:30 PM Discuss FMSA Retreat 3:30 PM -4:00 PM Invitees: Downs, Kathryn; Pham, Steven Voice of OC Finance Director Interview Discussion Invitees: Castro -Cardenas, Julie; Vidal, Sergio; Downs, Kathryn 4:30 PM -5:30 PM Revisions to Ordinance - SAMC 2-801 (CM Authority) Invitees: Quintana, David; Sonia Carvalho; Carvalho, Sonia R.; Downs, Kathryn; Saba, Nabil; Amezcua, Ariana January 23, 2019 Wednesday 9:30 AM -11:30 AM Executive Management Team Weekly Meeting https://www.ci.santa-ana.ca.us/open-governmenUopen-calendars/finance-director-monthly-calendar 5/8 2/27/2019 Finance Director Monthly Calendar i The City of Santa Ana https://www.ei.santa-ana.ca.us/open-governmentlopen-calendars/finance-director-monthly-calendar 6/8 Invitees: Godinez, Raul; Carvalho, Sonia R.; Sonia Carvalho (Son !a,Carvalho@bbklaw.com); Ciulla, Jack; Valentin, David; Cruz, Yesenia; Houston, Nicole; Sangenito, Cindi; Amezcua, Ariana; Torres, Melanie; Aspeitia, Yessenia; Ortiz, Lorrie; Gutierrez, Fatima; Castro -Cardenas, Julie; Pham, Steven; Mendoza, Steven; Thai, Minh; Perez, Daisy; Sweiss, Fuad; Rudloff, Lisa; Downs, Kathryn; Zurita, Bianca; Mitre -Ramirez, Norma 11:30 AM -12:30 PM Meeting with Executive Director of Finance Kathryn Downs Invitees: Iglesias, Cecilia; Downs, Kathryn 4:30 PM -5:00 PM FW: Conference Call re City of Santa Ana Sanitation Fee Study (follow-up to Nov. 21 meeting) Invitees: Funk, John; Sweiss, Fuad; Galvez, William E.; son !a.carvalho@bbklaw.com; Guillen, Pedro; Mercer, Margaret; Mercado, Daniell; Downs, Kathryn; Bob Quaid; Ortiz, Lorrie; Quintana, David; Godinez, Raul; Jim McGuire January 24, 2019 Thursday 9:00 AM -10:00 AM Budget Discussion Invitees: Solorio, Jose; Downs, Kathryn; Mendoza, Steven 10:00 AM -2:00 PM GAAP Update with GFOA Invitees: Downs, Kathryn 2:00 PM -3:00 PM Discuss Mid -Year RFCA and Presentation 7:00 PM -8:30 PM Invitees: Barela, Waldo; Downs, Kathryn; Castellon, Alvaro; Vidal, Sergio FW: Com -Link General Meeting - Presentation on City's implementation of By - Ward elections, New Ward Boundary Map, and other Voter -approved ballot measures Invitees: Macedonio, Margarita; Downs, Kathryn; Perez, Daisy January 25, 2019 Friday 8:00 AM -5:00 PM Santa Ana City Hall Closed Invitees: Downs, Kathryn January 28, 2019 Monday https://www.ei.santa-ana.ca.us/open-governmentlopen-calendars/finance-director-monthly-calendar 6/8 2/27/2019 Finance Director Monthly Calendar I The City of Santa Ana 8:30 AM -9:30 AM POA Raises & City Finances Discussion Invitees: Villegas, Juan; Downs, Kathryn 1:00 PM -2:00 PM Discuss Bond Financing -Urban Futures Invitees: Vidal, Sergio; Mendoza, Steven; Downs, Kathryn; 'Michael Busch' 2:00 PM -3:00 PM City Projects Review Meeting ------------- Invitees: Thai, Minh; Godinez, Raul; Neal, Candida; Carvalho, Sonia R.; Cortez, Robert; Fregoso, Vince; Morley, Marc; Higgins, Taig; Galvez, William E.; Gabriel, Jason; Brown, Judson; Perez, Daisy; Mendoza, Steven; Sweiss, Fuad; Flores, Rosa; Ortiz, Lorrie; Zurita, Bianca; Garcia, Jorge (CMO) 4:00 PM -5:00 PM Debt Continuing Disclosure Invitees: Downs, Kathryn; Castellon, Alvaro; Vidal, Sergio January 29, 2019 Tuesday 10:00 AM -12:30 PM Confirming: Water & Sewer Rate Study (with out-of-town consultants) Invitees: Ortiz, Lorrie; Rosas, Rudy; Sweiss, Fuad; Downs, Kathryn; Funk, John 3:00 PM -4:00 PM Salary Matrix Update Invitees: Downs, Kathryn; Ciulla, Jack; Medel, Lulu; Flores, Jaime 6:00 PM -9:00 PM Joint City Council meeting between Santa Ana and Garden Grove regarding the Willowick project - 11300 Stanford Ave. Garden Grove I nvitees: January 30, 2019 Wednesday 10:00 AM -12:00 PM Executive Management Team Weekly Meeting Invitees: Godinez, Raul; Huizar, Maria; Carvalho, Sonia R.; Sonia Carvalho (Sonia. Carve lho@bbklaw.com); Ciulla, Jack; Valentin, David; Cruz, Yesenia; Houston, Nicole; Sangenito, Cindi; Amezcua, Ariana; Torres, Melanie; Aspeitia, Yessenia; Ortiz, Lorrie; Gutierrez, Fatima; Castro -Cardenas, Julie; Pham, Steven; Mendoza, Steven; Thai, Minh; Perez, Daisy; Sweiss, Fuad; Rudloff, Lisa; Downs, Kathryn; Zurita, Bianca 1:30 PM -2:00 PM Review/Sign State Controller's Office Reports https://www.ci.santa-ana.ca.uslopen-governmenUopen-calendars/finance-director-monthly-calendar 7/8 2/27/2019 Finance Director Monthly Calendar I The City of Santa Ana https://www.cl.santa-ana.ca.uslopen-governmentlopen-calendars/finance-director-monthly-calendar 8/8 Invitees: Downs, Kathryn; Ro, Sarah; Gee, Connie; Yu, Jasmine; Vidal, Sergio 2:00 PM -3:00 PM Single Audit status meeting Invitees: Daphnie Munoz; Downs, Kathryn; Nitin Patel; Ortiz, Daniel; Ro, Sarah; Vidal, Sergio 4:00 PM -5:00 PM Kathryn Downs, Exec Dir, Finance (Standing Mtg) Invitees: Godinez, Raul; Downs, Kathryn 4:15 PM -4:45 PM Mid -Year Presentation Review Invitees: Castellon, Alvaro; Downs, Kathryn; Vidal, Sergio; Barela, Waldo January 31, 2019 Thursday 8:30 AM -9:00 AM Bristol Street Project Invitees: Downs, Kathryn; Galvez, William E. 9:00 AM -10:00 AM Discuss PWA & FMSA Admin Tasks Invitees: Downs, Kathryn; Chesanek, Tyrone; Vidal, Sergio 10:00 AM -10:30 AM Student Outreach presenters & formats Invitees: Downs, Kathryn; 'GovFinance' 11:00 AM -12:00 PM In -Person Meeting: City of Santa Ana: Introductory Meeting Invitees: 'Cynthia Olivares'; Downs, Kathryn; Anna Sarabian; James Fabian 2:00 PM -3:00 PM Division Head meeting (standing meeting) Invitees: Downs, Kathryn; Barela, Waldo; Herschleb, Dan; Holt, Will; Medel, Lulu; Perez, Sandy; Ro, Sarah; Vidal, Sergio; Amezcua, Ariana https://www.cl.santa-ana.ca.uslopen-governmentlopen-calendars/finance-director-monthly-calendar 8/8