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HomeMy WebLinkAbout03-2020 DOWNS4/9/2020 Finance Director Monthly Calendar I The City of Santa Ana Executive Dir Finance & Management Svcs (EM), Kathryn Downs March 02, 2020 Monday 11:00 AM-12:00 PM Standing Meeting with Executive Director of Finance Kathryn Downs Invitees: Iglesias, Cecilia; Downs, Kathryn 3:00 PM-4:00 PM City Projects Review Meeting Invitees: Thai, Minh; Holt, Will; Mendoza, Steven; Fregoso, Vince; Brown, Judson; Pezeshkpour, Ali; Ortiz, Lorrie; Gabriel, Jason; Carvalho, Sonia R.; Kwak, Jason; Nunez, Alvaro; Flores, Rosa; Higgins, Taig; Zurita, Bianca; Ridge, Kristine; Perez, Daisy; Galvez, William E.; Sweiss, Fuad March 03, 2020 Tuesday 8:00 AM-4:30 PM Municipal Market Disclosure 5:00 PM-8:00 PM City Council Meeting March 04, 2020 Wednesday 10:00 AM-10:30 AM Evaluation Review Kristin Andrade Invitees: Downs, Kathryn; Vidal, Sergio; Andrade, Kristin 10:30 AM-11:00 AM Carry Forward Requests for Project (PWA, CDA) and Projects (General), Spendable Fund Balance, Budgets for Non-GF Invitees: Barela, Waldo; Downs, Kathryn; Vidal, Sergio; Ro, Sarah; Rubio, Elizabeth; Sawalha, Hanan 3:30 PM-3:50 PM OnStrategy & Santa Ana Pre -Meeting Invitees: Lorna Shepard; Downs, Kathryn; Flores, Rosa; Kim Perkins March 05, 2020 Thursday https://www.santa-ana.org/open-government/open-calendars/finance-director-monthly-calendar 1/8 4/9/2020 8:00 AM-10:00 AM Finance Director Monthly Calendar I The City of Santa Ana FIELD EXIT CONFERENCE: Incurred Cost Audit (Caltrans) 10:00 AM-10:30 AM 2:00 PM-2:30 PM March 06, 2020 Friday 8:00 AM-5:00 PM March 09, 2020 Monday 9:30 AM-10:00 AM 10:30 AM-11:30 AM Invitees: Mercer, Margaret; Saba, Nabil; Galvez, William E.; Gabriel, Jason; Gilbert, Hayley; Ortiz, Michael; Aguirre, Robert; So, Victor; Kekula, Zdenek; Melgar, Dina; Downs, Kathryn; Vidal, Sergio; Janice.Ang@dot.ca.gov; Sheron.Alsufi@dot.ca.gov; linda.laubinger@dot.ca.gov Strategic Planning Pre -Meeting Call Invitees: 'Mark Steranka'; Downs, Kathryn; Colleen Rozillis Meeting regarding Legislative Platform Invitees: Soto, Daniel; Downs, Kathryn; Martinez, Antonio Santa Ana City Hall Closed Discuss OCFA Invitees: Ridge, Kristine; Downs, Kathryn Review of OpenBook Invitees: Barela, Waldo; Downs, Kathryn; Rubio, Elizabeth; Guzman, Elizabeth 1:30 PM-2:00 PM Direct Accountant Charges to CDA Grants for FY 20/21 Invitees: Gorospe, Susan; Mendoza, Steven; Downs, Kathryn 2:00 PM-2:30 PM Senior Staff Meetings Invitees: Downs, Kathryn; Vidal, Sergio 3:00 PM-4:00 PM City Projects Review Meeting Invitees: Thai, Minh; Holt, Will; Mendoza, Steven; Fregoso, Vince; Brown, Judson; Pezeshkpour, Ali; Ortiz, Lorrie; Gabriel, Jason; Carvalho, Sonia R.; Kwak, Jason; Nunez, Alvaro; Flores, Rosa; Higgins, Taig; Zurita, Bianca; Ridge, Kristine; Perez, Daisy; Galvez, William E.; Sweiss, Fuad 4:30 PM-5:00 PM NEW GENERAL FUND ACCOUNTS FOR PUBLIC WORKS https://www.santa-ana.org/open-government/open-calendars/finance-director-monthly-calendar 2/8 4/9/2020 March 10, 2020 Tuesday 1:30 PM-2:30 PM 3:00 PM-4:00 PM March 11, 2020 Wednesday 6:00 PM-8:00 PM March 12, 2020 Thursday 8:30 AM-9:00 AM 8:30 AM-11:30 AM 10:00 AM-11:00 AM 10:45 AM-11:15 AM 3:00 PM-4:00 PM Finance Director Monthly Calendar I The City of Santa Ana Invitees: Mercer, Margaret; Saba, Nabil; Rosas, Rudy; Melgar, Dina; Downs, Kathryn; Vidal, Sergio; Barela, Waldo; Rubio, Elizabeth Discuss Strategic Plan Proposal Invitees: Ridge, Kristine; Downs, Kathryn; 'Mark Steranka'; 'Colleen Rozillis' Discuss Strategic Plan Proposal Invitees: Ridge, Kristine; Downs, Kathryn; 'Nancy Olsen' Measure X Citizen Oversight Meeting Invitees: Andrade, Kristin; Downs, Kathryn; Vidal, Sergio Brief the Oral Board for Sr Budget Analyst nvitees: Senior Budget Analyst - Oral Interview Examinations Invitees: Hernandez, Erick; Castro, Omar; Barela, Waldo Sr. Budget Analyst Departmental Interview Invitees: Barela, Waldo; Downs, Kathryn; Vidal, Sergio Debrief from Oral Board for Sr Budget Analyst Invitees: Downs, Kathryn Continuing Disclosure Committee Meeting Invitees: Downs, Kathryn; Vidal, Sergio; Ro, Sarah; Funk, John; Perez, Rosie March 13, 2020 Friday 10:00 AM-10:30 AM Phone Conf Call re: COVID-19 (Coronavirus) https://www.santa-ana.org/open-government/open-calendars/finance-director-monthly-calendar 3/8 4/9/2020 Finance Director Monthly Calendar I The City of Santa Ana Invitees: Ridge, Kristine; Carvalho, Sonia R.; Ciulla, Jack; Downs, Kathryn; Gomez, Daisy; James Henerey; Mendoza, Steven; Pham, Steven; Rudloff, Lisa; Saba, Nabil; Sternberg, Brian; Thai, Minh; Valentin, David 11:00 AM-12:00 PM Community Budget Presentation Invitees: Barela, Waldo; Downs, Kathryn; Rubio, Elizabeth; Mejia, Xochitl 2:00 PM-2:30 PM General Fund Summary Sheet Review - Alex Trinidad Invitees: Downs, Kathryn; Trinidad, Alexander March 16, 2020 Monday 2:30 PM-3:30 PM EOC Activation - Meeting with EMT Directors Invitees: Valentin, David; Paulson, Eric; Claborn, Michael; EMT - Directors; Eakins, Paul March 17, 2020 Tuesday 10:00 AM-11:30 AM Discuss Disposition and Development Agreement Invitees: Ridge, Kristine; Mendoza, Steven; Downs, Kathryn; Thai, Minh; Carvalho, Sonia R.; Morley, Marc 3:00 PM-4:00 PM Parking transfer to CDA Invitees: Downs, Kathryn; Holt, Will; Gutierrez, Alejandra 5:00 PM-8:00 PM City Council Meeting March 18, 2020 Wednesday 11:00 AM-1:00 PM GFOA Webinar - Accounting and Disclosures for Debt 1:00 PM-1:30 PM EMT Phone Call w/City Manager Invitees: Ridge, Kristine; Carvalho, Sonia R.; Ciulla, Jack; Downs, Kathryn; Gomez, Daisy; James Henerey; Mendoza, Steven; Pham, Steven; Rudloff, Lisa; Saba, Nabil; Sternberg, Brian; Thai, Minh; Valentin, David; Eakins, Paul; Perez, Daisy https://www.santa-ana.org/open-government/open-calendars/finance-director-monthly-calendar 4/8 4/9/2020 Finance Director Monthly Calendar I The City of Santa Ana 3:00 PM-3:30 PM Conference Call with EMT and EOC Personnel Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Plotnik, Elizabeth; Flores, Rosa; Rhyner, Stephen March 19, 2020 Thursday 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Claborn, Michael; Rhyner, Stephen; Flores, Rosa; Esparza, Enrique; Carroll, Robert; Gominsky Jr, Kenneth; Eakins, Paul; James Henerey March 20, 2020 Friday 8:00 AM-5:00 PM Santa Ana City Hall Closed 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Claborn, Michael; Rhyner, Stephen; Flores, Rosa; Esparza, Enrique; Carroll, Robert; Gominsky Jr, Kenneth; Eakins, Paul; James Henerey March 23, 2020 Monday 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Claborn, Michael; Rhyner, Stephen; Flores, Rosa; Esparza, Enrique; Carroll, Robert; Gominsky Jr, Kenneth; Eakins, Paul; James Henerey 3:00 PM-4:00 PM FMSA Daily Touch Base Invitees: Andrade, Kristin; Downs, Kathryn; Vidal, Sergio; Ro, Sarah; Holt, Will; Perez, Sandy; Barela, Waldo; Flores, Jaime March 24, 2020 Tuesday 9:30 AM-10:00 AM EMT Conference Call Invitees: Thai, Minh; Carvalho, Sonia R.; Ciulla, Jack; Downs, Kathryn; Gomez, Daisy; Mendoza, Steven; Pham, Steven; Rudloff, Lisa; Saba, Nabil; Sternberg, Brian; Valentin, David; James Henerey https://www.santa-ana.org/open-government/open-calendars/finance-director-monthly-calendar 5/8 4/9/2020 Finance Director Monthly Calendar I The City of Santa Ana 10:30 AM-11:00 AM Conf Call w/ Kathryn Downs and Lorna Shephard Invitees: Ridge, Kristine; Downs, Kathryn; 'Lorna Shepard' 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Claborn, Michael; Rhyner, Stephen; Flores, Rosa; Esparza, Enrique; Carroll, Robert; Gominsky Jr, Kenneth; Eakins, Paul; James Henerey 2:30 PM-3:00 PM Sheltering Costs for potential FEMA reimbursement Invitees: Downs, Kathryn; Mendoza, Steven 3:00 PM-4:00 PM FMSA Daily Touch Base Invitees: Andrade, Kristin; Downs, Kathryn; Vidal, Sergio; Ro, Sarah; Holt, Will; Perez, Sandy; Barela, Waldo; Flores, Jaime March 25, 2020 Wednesday 9:30 AM-10:00 AM EMT Daily Meeting Invitees: Thai, Minh; Carvalho, Sonia R.; Ciulla, Jack; Downs, Kathryn; Gomez, Daisy; Mendoza, Steven; Pham, Steven; Rudloff, Lisa; Saba, Nabil; Sternberg, Brian; Valentin, David; James Henerey 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Claborn, Michael; Rhyner, Stephen; Flores, Rosa; Esparza, Enrique; Carroll, Robert; Gominsky Jr, Kenneth; Eakins, Paul; James Henerey 3:00 PM-4:00 PM FMSA Daily Touch Base Invitees: Andrade, Kristin; Downs, Kathryn; Vidal, Sergio; Ro, Sarah; Holt, Will; Perez, Sandy; Barela, Waldo; Flores, Jaime March 26, 2020 Thursday 9:30 AM-10:00 AM EMT Daily Meeting Invitees: Thai, Minh; Carvalho, Sonia R.; Ciulla, Jack; Downs, Kathryn; Gomez, Daisy; Mendoza, Steven; Pham, Steven; Rudloff, Lisa; Saba, Nabil; Sternberg, Brian; Valentin, David; James Henerey 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel https://www.santa-ana.org/open-government/open-calendars/finance-director-monthly-calendar 6/8 4/9/2020 Finance Director Monthly Calendar I The City of Santa Ana Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Claborn, Michael; Rhyner, Stephen; Flores, Rosa; Esparza, Enrique; Carroll, Robert; Gominsky Jr, Kenneth; Eakins, Paul; James Henerey 3:00 PM-4:00 PM FMSA Daily Touch Base Invitees: Andrade, Kristin; Downs, Kathryn; Vidal, Sergio; Ro, Sarah; Holt, Will; Perez, Sandy; Barela, Waldo; Flores, Jaime 7:00 PM-8:00 PM Commlink (Sunshine Ordinance) -Community Budget Meeting; Please note changes Invitees: Barela, Waldo; Downs, Kathryn; Vidal, Sergio; Rubio, Elizabeth; Sawalha, Hanan; Galvez, William E.; Gilbert, Hayley; Saba, Nabil March 27, 2020 Friday 9:30 AM-10:00 AM EMT Daily Meeting Invitees: Thai, Minh; Carvalho, Sonia R.; Ciulla, Jack; Downs, Kathryn; Gomez, Daisy; Mendoza, Steven; Pham, Steven; Rudloff, Lisa; Saba, Nabil; Sternberg, Brian; Valentin, David; James Henerey 10:30 AM-11:00 AM Santa Ana - Ramirez Call Invitees: Michael Mejia; Downs, Kathryn 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Claborn, Michael; Rhyner, Stephen; Flores, Rosa; Esparza, Enrique; Carroll, Robert; Gominsky Jr, Kenneth; Eakins, Paul; James Henerey 3:00 PM-4:00 PM FMSA Daily Touch Base Invitees: Andrade, Kristin; Downs, Kathryn; Vidal, Sergio; Ro, Sarah; Holt, Will; Perez, Sandy; Barela, Waldo; Flores, Jaime March 30, 2020 Monday 9:30 AM-10:00 AM EMT Daily Meeting Invitees: Thai, Minh; Carvalho, Sonia R.; Ciulla, Jack; Downs, Kathryn; Gomez, Daisy; Mendoza, Steven; Pham, Steven; Rudloff, Lisa; Saba, Nabil; Sternberg, Brian; Valentin, David; James Henerey 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel https://www.santa-ana.org/open-government/open-calendars/finance-director-monthly-calendar 7/8 4/9/2020 Finance Director Monthly Calendar I The City of Santa Ana Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Claborn, Michael; Rhyner, Stephen; Flores, Rosa; Esparza, Enrique; Carroll, Robert; Gominsky Jr, Kenneth; Eakins, Paul; James Henerey 2:00 PM-3:00 PM COVID-19 Response Funding Committee Meeting Invitees: Brown, Judson; Flores, David; Downs, Kathryn; Ro, Sarah; Gorospe, Susan; Vazquez, Sylvia; Morley, Marc; Mendoza, Steven; Daily, Mikelle 3:00 PM-4:00 PM FMSA Daily Touch Base Invitees: Andrade, Kristin; Downs, Kathryn; Vidal, Sergio; Ro, Sarah; Holt, Will; Perez, Sandy; Barela, Waldo; Flores, Jaime March 31, 2020 Tuesday 9:30 AM-10:00 AM EMT Daily Meeting Invitees: Thai, Minh; Carvalho, Sonia R.; Ciulla, Jack; Downs, Kathryn; Gomez, Daisy; Mendoza, Steven; Pham, Steven; Rudloff, Lisa; Saba, Nabil; Sternberg, Brian; Valentin, David; James Henerey 11:00 AM-12:00 PM League Webinar on the federal CARES act 1:30 PM-2:00 PM Daily Conference Call with EMT and EOC Personnel Invitees: Valentin, David; EMT - Directors; Paulson, Eric; Claborn, Michael; Rhyner, Stephen; Flores, Rosa; Esparza, Enrique; Carroll, Robert; Gominsky Jr, Kenneth; Eakins, Paul; James Henerey 3:00 PM-4:00 PM FMSA Daily Touch Base Invitees: Andrade, Kristin; Downs, Kathryn; Vidal, Sergio; Ro, Sarah; Holt, Will; Perez, Sandy; Barela, Waldo; Flores, Jaime https://www.santa-ana.org/open-government/open-calendars/finance-director-monthly-calendar 8/8