HomeMy WebLinkAboutItem 26 - Fourth Amendment to the Agreement with Aramark Correctional Services, LLCPolice Department
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Item # 26
or City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Fourth Amendment to the Agreement with Aramark Correctional Services, LLC
AGENDA TITLE
Fourth Amendment to Agreement with Aramark Correctional Services, LLC for Inmate
Meals and Commissary Management Services (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute the fourth amendment to the agreement with
Aramark Correctional Services, LLC to provide inmate meals and commissary
management for the period of July 1, 2024 through June 30, 2025, in the additional
amount of $1,579,638, including a $40,000 contingency, for a total aggregate amount
not to exceed $7,683,326 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On October 20, 2020, the City Council approved a three-year agreement with Aramark
Correctional Services, LLC ("Aramark") after a competitive Request for Proposals
process to provide inmate food service and commissary management at the Santa Ana
Jail. Aramark has been the City's provider of inmate food services since 1997 and
continues to perform in a professional and competent manner while remaining the most
fiscally responsible choice for these services. All meals are prepared based on the State
of California Title 15 nutritional requirements and all Orange County Health Department
health and safety requirements. California's Board of State and Community Corrections
(BSCC) also requires agencies to provide food services for all incarcerated individuals
held within their custody.
The original term of the agreement covered the three-year period of October 20, 2020,
through June 30, 2023, with two one-year extension options. The Department is electing
to exercise the second one-year option to extend the agreement from July 1, 2024,
through June 30, 2025. This agreement provides a negotiated 3.31 % average increase
to the per -meal price across all relevant average daily population levels from 101-450
and is reflective of continuing inflation in wholesale food product costs. This increase
Fourth Amendment to the Agreement with Aramark Correctional Services, LLC
June 4, 2024
Page 2
has been negotiated to incorporate any 2024 Consumer Price Index adjustment that
would have otherwise been requested.
The total five-year agreement not -to -exceed amount will increase from $6,103,688 to
$7,683,326. The agreement may be terminated without cause by either party upon one
hundred twenty (120) days' written notice.
FISCAL IMPACT
Funding is included in the proposed FY 2024-25 budget for City Council consideration as
follows:
Fiscal
Accounting Unit
Accounting Unit —
Year
— Account No.
Fund Description
Account No.
Amount
Description
Jail Operations,
FY 24-25
01114475-62300
General Fund
Contract Services-
$1,529,638
Professional
Inmate Welfare
Inmate Welfare Fund,
FY 24-25
02314475-62300
Fund
Contract Services-
$ 50,000
Professional
$1,579,638
The amounts above are estimated projections and are subject to change.
EXHIBIT(S)
1. Fourth Amendment with Aramark
Submitted By: Robert Rodriguez, Acting Chief of Police
Approved By: Alvaro Nunez, Acting City Manager
FOURTH AMENDMENT TO AGREEMENT WITH ARAMARK FOR
INMATE COMMISSARY AND FOOD SERVICES
THIS FOURTH AMENDMENT to the above -referenced agreement is entered into on this 4th
day of June 2024, by and between ARAMARK Correctional Services, LLC, a Delaware Limited
Liability Company ("ARAMARK"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
A. The parties entered into an Agreement No. A-2020-204 dated October 20, 2020
("Agreement"'), by which ARAMARK agreed to provide inmate commissary and food
services at the Santa Ana Detention Facility. The Agreement is effective through June 30,
2023 and is current and in effect.
B. On December 7, 2021, the parties entered into a First Amendment to the Agreement (A-
2020-204-1) to include additional funding to address an increase in the Consumer Price
Index (CPI) and increase the overall contract not -to- exceed amount.
C. On December 20, 2022, the parties further entered into a Second Amendment the Agreement
(A-2022-252) to include additional funding to address an increase in the Consumer Price
Index (CPI) and increase the overall contract not- to -exceed amount.
D. On June 20, 2023, the parties entered into a Third Amendment to the Agreement (A-2023-
120) to include additional funding to address an increase in the Consumer Price Index (CPI)
and increase the overall contract not- to -exceed amount.
E. The parties now seek to further amend the Agreement to extend the term of the agreement
for one year and include additional funding to address market conditions as negotiated upon
by the Parties, and increase the overall compensation to pay for food services during the
extension.
The Parties therefore agree:
1. Section 2, Compensation -A. Food Service -subsection i, is amended to increase the overall
compensation by $1,579,638 including $40,000 in contingency. The total not to exceed
amount of the Agreement is $7,683,326.31.
2. Section 2, Compensation -A. Food Service -subsections iii and iv, the parties agree to the
following per meal rates:
Average Daily Population
Low
Hi h
Price
101
125
$9.39
126
150
$7.80
151
175
$6.74
176
200
$5.98
201
225
$5.41
226
250
$4.97
251
275
$4.61
276
300
$4.32
301
325
$4.08
326
350
$3.89
351
375
$3.73
376
400
$3.58
401
425
$3.47
426
450
$3.35
3. Section 3, Term, subsection a is amended to extend the term through June 30,
2025.
4. Except as modified by this Fourth Amendment, all other terms and
conditions of the Agreement, as amended, shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fourth
Amendment to the Agreement on the date and year first written above.
ATTEST
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
Ci Attorney
TAMARA BOGOSIAN
Senior Assistant City Attorney
RECOMMENDED FOR
APPROVAL:
ROBERT RODRIGUEZ
Acting Chief of Police
CITY OF SANTA ANA
ALVARO NUNEZ
City Manager
ARAMARK
By:
Title: