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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Classroom Furniture for Police Athletic Activity League
AGENDA TITLE
Purchase Order to National Business Furniture, LLC for Classroom Furniture for the
Police Athletic Activity League (Bid No. 24-042A) (Non -General Fund) (Revive Santa
Ana)
RECOMMENDED ACTION
Authorize a one-time Purchase Order and payment of purchase order to National
Business Furniture, LLC for classroom furniture, in an amount not to exceed $123,404.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Santa Ana Police Athletic and Activity League (SAPAAL) is a comprehensive
community engagement program that facilitates community trust building between the youth
of Santa Ana and Santa Ana Police Department personnel through education, fitness,
activities, and athletics.
The COVID-19 pandemic caused an unprecedented crisis, impacting the lives of millions of
people worldwide and locally in Santa Ana. Research has shown the adverse effects of the
social isolation period and home confinement. Social isolation creates various effects in
different domains such as physical activity, weight gain, psychological states, mood
disturbances, anxiety, depression, and irritability. In this particular juncture marked by the
COVID-19 pandemic, SAPAAL continues its work by building trust between the
community and the Santa Ana Police Department.
The Santa Ana Police Department proposes spending $123,404 of American Rescue Plan
Act (also referred to as "ARPA" or "Revive Santa Ana") funds to implement and expand
youth programs as part of SAPAAL. The proposed furniture purchase will provide
workspace for students at multiple SAPAAL locations, including Central SAPAAL and the
future Santa Anita SAPAAL and Cypress SAPAAL. Through education and physical
activities, the program participants' well-being and mental attitude will benefit from the
additional resources available to them after school.
Classroom Furniture for Police Athletic Activity League
June 4, 2024
Page 2
The Invitation for Bids (IFB) No. 24-042A was advertised on March 26, 2024, on the
City's online bid management and publication system. A summary of vendor
participation and results is as follows:
133 Vendors notified
3 Santa Ana vendors notified
36 Vendors downloaded the bid packet
7 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on April 25, 2024, and evaluated (Exhibit 1). Seven bids
were submitted by the IFB deadline and three were determined to be responsive to the
specifications and met the City's requirements. The bids submitted by Bask, Complete
Office, LLC., Global Builders, Inc., and Pivot Interiors, Inc. were deemed non-
responsive due to not meeting the specifications and requirements of the IFB. The bid
submitted by National Business Furniture, LLC of Milwaukee, WI was determined to be
the lowest, responsible bid, responsive to the specifications for the furniture for which
they submitted a bid, and met the City's requirements.
FISCAL IMPACT
Funds are available in the following account for the specified year:
Accounting
Fund
Accounting Unit,
Fiscal Year
Unit -Account #
Description
Account Description
Amount
18114013 -
American
ARPA — PD,
FY 2023-24
63001
Rescue Plan
Miscellaneous
$123,404
Act
Operating Expenses
Total
$123,404
EXHIBIT(S)
1. Bid Abstract
Submitted By: Robert Rodriguez, Acting Chief of Police
Approved By: Alvaro Nunez, Acting City Manager
Exhibit 1
ABSTRACT OF BIDS
Classroom Furniture for Santa Ana Police Activity League (Bid No.24-042A)
BIDDER
National Business Furniture,
LLC
The Office - Furniture Solutions,
Inc.
LOCATION TOTAL
Milwuakee, WI $ 112,955
San Marcos, CA $ 125,900
OmniDesign Huntington Beach, CA $ 129,024.00
EXHIBIT 1