HomeMy WebLinkAboutItem 08 - Amendment to Agreement for Moving Services for Main and Newhope LibrariesLibrary
www.santa-ana.org/library
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 16, 2024
TOPIC: Moving Services for Main and Newhope Libraries
AGENDA TITLE
Amendment to Agreement with Inland Moving & Storage Co., Inc. dba Burgess Moving
& Storage for the Main Library and Newhope Library Projects (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to an agreement with Inland
Moving & Storage, Co., Inc. dba Burgess Moving & Storage for additional moving and
storage services for Main and Newhope Libraries, increasing compensation by
$121,389, for a total amount not to exceed $345,313, and extending the term to
December 31, 2026, with a provision for a one-year extension (Agreement No. A-2024-
XXX)
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On July 18, 2023, the City Council approved an agreement with Inland Moving &
Storage Co., Inc. dba Burgess Moving & Storage ("Burgess") for moving and storage
services for the Main Library and Newhope Library capital projects. Burgess will
manage the moves both out and back into the libraries, including relocating Library
collections, select furniture, and providing temporary off -site storage and all packing
materials.
The Library requested additional services from Burgess to disassemble and dispose of
antiquated book shelving, and surplus outdated furniture still in usable condition, but
slated to be replaced with the project. Disposal and surplus work will need to be
performed prior to construction commencing. Allowing Burgess to perform this work
while they are already on -site for moving services will increase efficiency and provide
cost savings since the general contractor will not have to perform as many tasks related
to the demolition and removal of broken and unusable shelving and furniture. In
conjunction with Purchasing, the Library provided an opportunity for the public to
purchase surplus furniture items in usable condition via GovDeals.com.
Also, additional funds are needed for storage services for the Main Library. Since
Moving Services for Main and Newhope Libraries
July 16, 2024
Page 2
approval of Burgess' agreement, the construction schedule has been revised to reflect
more accurate timeframes, which required the storage duration be extended.
Construction of the Main Library Transformation Project is anticipated to be completed
in spring 2026.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and currently available in the following accounts for the specified
year. A proposed carryover of unspent funds to future fiscal years will be presented to
the City Council for approval.
Fiscal Year
Accounting
Fund
Accounting Unit,
Amount
Unit -Account #
Description
Account Description
Library Service
$111,129
2023-2024
01111017-66200
General Fund
Enhancement,
Buildings &Building
Improvements
Cannabis Public
Library Youth
2023-2024
01211020-66200
Benefit Fund
Services, Buildings &
$10,260
Building Improvements
TOTAL
$121,389
EXHIBIT(S)
1. Amendment
Submitted By: Brian Sternberg, Executive Director of Library Services
Approved By: Alvaro Nunez, Acting City Manager
FIRST AMENDMENT TO AGREEMENT WITH INLAND MOVING & STORAGE DBA
BURGESS MOVING & STORAGE FOR MOVING AND STORAGE SERVICES FOR
THE SANTA ANA LIBRARY
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on July 16,
2024, by and between Inland Moving & Storage, a California corporation dba Burgess
Moving & Storage ("Contractor"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
A. Following Request for Proposal ("RFP") No. 23-058A, the parties entered into Agreement
No. A-2023-129 ("Agreement") dated July 18, 2023, to retain a qualified contractor to
provide moving and storage services for the Santa Ana City Library.
B. The Agreement is in full force and effect through December 31, 2025.
C. The parties now wish to amend the Agreement to expand the scope, increase
compensation, and extend the term.
The Parties therefore agree:
Section 1, Scope of Services, is hereby amended to replace Exhibit B of the Agreement
with Exhibit B-1 of this First Amendment.
2. Section 2.a., Compensation, is hereby amended to replace Exhibit C of the Agreement
with Exhibit C-1 of this First Amendment. The compensation for services provided is
increased by $121,389 for total Agreement amount not to exceed $345,313, which includes
a $31,392 contingency for additional services at the City's sole discretion.
3. Section 3, Term, is hereby amended to terminate on December 31, 2026, provided the City
shall have the option to renew this Agreement for up to a one (1) year term, exercisable by
a writing by the City Manager and the City Attorney, unless terminated earlier pursuant to
the terms of the Agreement.
4. Except as modified by this First Amendment, all terms and conditions of the
Agreement shall remain in full force and effect.
[signature page follows]
Page 1 of 2
SIGNATURE PAGE FOR
FIRST AMENDMENT TO AGREEMENT WITH INLAND MOVING & STORAGE DBA
BURGESS MOVING & STORAGE FOR MOVING AND STORAGE SERVICES FOR
THE SANTA ANA LIBRARY
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO, City Attorney
By:
Bra Salvatierra
Deputy City Attorney
RECOMMENDED FOR APPROVAL
Brian Stember 12, 202416:21 PDT)
Brain Sternberg
Executive Director
Library Services Agency
Alvaro Nunez
Acting City Manager
CONTRACTOR
TimBess) '�
Name: Tim Burgess
Title: President
Page 2 of 2
EXHIBIT B-1
BURGESSMOVING &STORAGE
April 30, 2023
Maria Castro
Senior Management Analyst
City of Santa Ana
Library Services Agency
26 Civic Center Plaza
Santa Ana, CA 92701
RE: RFP No. 23058A (Library Moving and Storage Services)
Ms. Castro,
Thank you for the opportunity to submit our bid for RFP No. 23058A (Library Moving and
Storage Services). We believe that our submittal includes everything required by the City of
Santa Ana. Please let us know if you have any questions or concerns.
Thank you,
/74A-(D,)
Nathan Doyel, Estimator
Tim Burgess, President
1625 Iowa Ave.
P.O. Box 5547
Riverside, CA 92517-5547
(951) 682-4300
(800) 562-5700
FAX (951) 369-1880
SERVICES PROVIDED
Inland Moving and Storage Co., Inc., doing business as Burgess Moving and Storage, hereafter
referred to as "Burgess," was incorporated in 1955 and has provided moving services in
Southern California for over 65 years. Burgess has extensive experience providing office moving
and library moving services, and we have an 80,000 square -foot tilt -up concrete warehouse in
Riverside, California with available space to store the Main and Newhope Library books,
furniture, and other items. Burgess also maintains a large stock of packing material and other
materials needed to move the Main and Newhope Libraries safely and effectively, and we can
provide those materials to the City of Santa Ana on short notice. Burgess has intends to provide
these services for the City of Santa Ana as outlined in the Proposed Work Plan below.
AGREEMENT STATEMENT
Burgess has reviewed the provisions contained in EXHIBIT II — Sample Agreement and we
concur with them.
FIRM AND TEAM EXPERIENCE
■ Firm Overview
Inland Moving and Storage Co., Inc. was incorporated in 1955 in the State of California
and has served Riverside and San Bernardino Counties continuously for over 65 years.
Since 1987, we have done business as Burgess Moving and Storage. The company has
operated under the same ownership and management for 36 years, beginning in 1987.
Burgess Moving and Storage is a C Corporation. Burgess does not hold controlling or
financial interest in other organizations and is not owned by any organization. All
outstanding shares of the corporation are owned by Tim Burgess. Burgess is not and has
not been party to any lawsuit or litigation related to any public project in the last 20 years.
Burgess' officers are as follows:
o Tim Burgess, President Active since 1987
o Ed Coelho, Secretary and Treasurer Active since 1998
Burgess' management team is as follows:
o Tim Burgess — Owner (36 years with Burgess)
o Ed Coelho — General Manager (24 years with Burgess)
o Tom Whitmore — Operation Manager (25 years with Burgess)
o Nathan Doyel — Commercial Estimator (18 years with Burgess)
Burgess is licensed by the California Bureau of Household Goods & Services as a
household goods carrier. Our BGHS license number is T-56647.
Burgess is registered with the Department of Industrial Relations. Our DIR number is
1000032129.
Burgess is certified by the California DGS as a Small Business. Our SB Certification
number is 9412.
• Personnel and Resource Allocation to the City of Santa Ana
Burgess will assign Nathan Doyel as project manager for the Main Library and Newhope
Library projects. Tom Whitmore will work with him to assist in the management of the
project and allocation of employee and equipment resources. Burgess will allocate up to
(12) men and (4) trucks per day, as well as all necessary equipment and supplies, for the
execution of moving services for these projects.
All crew and equipment will be dispatched from our warehouse at 1625 Iowa Ave,
Riverside, CA 92507. This warehouse is protected with a security alarm and fire
sprinklers, and all Library property will be stored at this location.
• Prior Experience on Similarly -Sized Projects
➢ Downey City Library
Burgess completed a large project for the Downey City Library in 2019 and 2020. The
project was of similar size and scope as the Santa Ana Main Library project, and
Nathan Doyel was the project manager for the job. The move was accomplished on
very short notice and within an extremely tight time frame to meet the City of
Downey's scheduling requirements. The job consisted of moving approximately
100,000 volumes (3800 book boxes) to the City's storage site withing the City of
Downey, as well as dismantling and disposing of all library shelving and all library
furniture at a landfill site. The entire move -out was accomplished within three days,
May 1-3, 2019. The move back was accomplished in two days, October 26 & 27,
2020. The City of Downey was extremely happy with our services, and the City's
project manager, Kathleen Van Raay, wrote a glowing letter of recommendation (see
attached reference letters).
➢ Riverside Law Library
Burgess completed a large project for the Riverside Law Library. While the project
included fewer volumes than the Downey City Library and the Santa Ana Main
Library, the move was more complicated and challenging. The entire collection
(estimated 50,000 books) was transferred to library carts, moved to Burgess'
warehouse and stored in multiple phases while the library was remodeled. Burgess
handled the unshelving and reshelving of the books for the library. Burgess also
disassembled, moved, and stored on -site most of the library furniture and shelving.
Nathan Doyel was the project manager for the job, and the job was completed over the
course of several months in 2022, with the moving phases lasting 1-2 days each.
In addition to these moves, Burgess has performed numerous other library moves of
varying sizes and scopes. Below is a partial listing of libraries Burgess has provided
services for.
➢ Riverside County Library System
o Norco Library
o Sun City Library
o Woodcrest Library
o NuView Library
o Canyon Lake Library
➢ San Bernardino County Library
o Big Bear Library
o Trona Library
➢ University of California Riverside Library — multiple moves
➢ Dozens of K-12 libraries
PROPOSED WORK PLAN
• Burgess will provide the following services for the Newhope Library project in
accordance with Exhibit I — Scope of Services:
➢ Provide (1500) autobottom boxes for the Library staff to use in packing books, office
supplies, and other items. Packing material will be delivered several months prior to
the move to allow adequate time for Library staff to pack.
➢ Provide (5) speed packs and (50) pallets at the time of the move for oversized items
and book boxes.
➢ Provide moving labor & equipment to move boxes and miscellaneous furniture items
listed on the attached inventories from the Newhope Library to Burgess's warehouse
for storage.
o Items to be moved consist primarily of books and furniture.
o Disassemble (12) library shelving units as necessary for transportation and
storage.
o Disassemble (10) computer tables as necessary for transportation and storage.
o Palletize books on site and transport them to Burgess's warehouse.
o The Library's current collection consists of approximately 40,000 items. This
quote is based on moving approximately 40,000 items boxed by Library staff.
➢ The move -out is anticipated to take (2) days.
➢ Provide (12) months of warehouse storage for library property.
o Book boxes and miscellaneous boxes will be stored on pallets for the duration of
the storage term.
o All other furniture, equipment, and miscellaneous items will be padded and
protected and stored in 7x5x7 storage vaults for the duration of the storage term.
o Storage will be prorated if the storage term is less than (12) months.
➢ At the conclusion of the storage term, deliver all library property to the Newhope
Library. All items will be placed where originally located.
o Protect floors and walls in newly -remodeled library with carpet mask and/or
Masonite. Pallets will be placed on cardboard sheets.
o Down -stack boxes of books off the pallets and place as directed.
o Reassemble (10) computer tables and other furniture as necessary.
➢ The move -back is anticipated to take (1-2) days.
• Burgess will provide the following services for the Main Library project in
accordance with Exhibit I — Scope of Services:
➢ Provide (4200) autobottom boxes, (6) dish cartons, and (2) extra -large cartons for the
Library staff to use in packing books, office supplies, and other items. Packing
material will be delivered several months prior to the move to allow adequate time for
Library staff to pack.
➢ Pack (2) TVs, (2) paintings, (12) laptops from kiosk, (1) cash register, and (2) large
printers.
➢ Crate (1) Grecian urn and (1) large painting.
➢ Provide (15) speed packs and (110) pallets at the time of the move for oversized items
and book boxes.
➢ Provide moving labor & equipment to move items listed on the attached inventories
from the Santa Ana Main Library to Burgess's warehouse for storage.
o Items to be moved consist primarily of books and minimal furniture.
o Palletize books on site and transport to Burgess's warehouse.
o Disassemble, prep, and pad -wrap grand piano in preparation of move.
o The Library's current collection consists of approximately 100,000+ items. This
quote is based on moving approximately 100,000+ items boxed by Library staff.
➢ The move -out is anticipated to take (3-4) days.
➢ Provide (12) months of warehouse storage for library property.
o Book boxes and miscellaneous boxes will be stored on pallets for the duration of
the storage term.
o All other furniture, equipment, and miscellaneous items will be padded and
protected and stored in 7x5x7 storage vaults for the duration of the storage term.
o Storage will be prorated if the storage term is less than (12) months.
➢ At the conclusion of the storage term, deliver all library property to the Main Library.
All items will be placed where originally located.
o Protect floors and walls in newly -remodeled library with carpet mask and/or
Masonite. Pallets will be placed on cardboard sheets.
o Down -stack boxes of books off the pallets and place as directed.
o Reassemble and place grand piano as directed.
o Uncrate Grecian urn and large painting and dispose of debris.
➢ The move -back is anticipated to take (2-3) days.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Newhope Library- Main Room
Description
Quantity
Book Boxes
1400
Box, Small Misc (PBO)
100
Cabinet, Dream
1
Cabinet, Small
3
Cart, Book
5
Chair
8
Chair, Office
4
Chair, Overstuffed
4
Chair, Overstuffed with Table
8
Chair, Stacking
50
Circulation Desk, Rolling
3
Footstool / Ottoman
8
Kiosk
2
Library Gate (Set of Two)
2
Library Shelving (section)
12
Octogon Book Stand
1
Rolling Library Shelving
2
Sign
10
Stool, Stacking
9
Table, Computer
21
Table, Large
1
Table, Pub
3
Table, Round
2
Table, Small
1
Trash/Recycleable Container
6
Miscellaneous Items
SURVEY DATE: 3/16/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Newhope Library - Media Lab
Description Quantity
Chair, Office 1
Chair, Stacking 8
Table, Medium 3
SURVEY DATE: 3/16/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Newhope Library - Meeting Room
Description
Quantity
Cart
2
Cart, Book
1
Chair, Stacking
30
Podium / Lectern
1
Table, Medium
8
Trash/Recycleable Container
2
TV & Cart
1
SURVEY DATE: 3/16/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Newhope Library- Staff Break Room
Description
Quantity
Cart, Book
1
Chair, Overstuffed
2
Chair, Stacking
4
Table, Round
1
Table, Small
1
Trash/Recycleable Container
2
SURVEY DATE: 3/16/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Santa Ana Library - First Floor (excluding History Room)
Description
Quantity
Book Boxes
1032
Book Boxes (Children)
413
Box, Small Misc (PBO)
100
Cart
1
Cart, Book
30
Carton, HD Large (CP)
5
Cash Register
1
Chair, Office
12
Copier
1
Flat Screen TV (47"-55")
1
Kiosk
2
Kiosk, Self -Checkout
1
Laptop (from Kiosk)
12
Library Gate (Set of Two)
2
Printer, Large
2
Refrigerator, Small
1
Sign
6
Trash Can
1
Trash/Recycleable Container
24
Miscellaneous Items
SURVEY DATE: 3/7/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Santa Ana Library - History Room
Description
Quantity
Book Boxes
486
Box, Small Misc (PBO)
120
Card Cabinet, Large
1
Card Cabinet, Small
3
Vase (Crate)
1
Miscellaneous Items
SURVEY DATE: 3/7/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Santa Ana Library - Second Floor
Description
Quantity
Book Boxes (PBO)
306
Box, HD Large (PBO)
6
Box, Small Misc (PBO)
400
Box, X Large (PBO)
2
Cabinet, Large
1
Cart, Book
10
Cart, Media
3
Chair, Office
10
EZ-Up
2
Flat Screen TV (55"+)
1
Laminator
1
Painting (CP)
3
Piano, Grand
1
Shelving/Racks, Medium
4
Sign
1
Table, Large
1
Tote, Plastic
20
Trash/Recycleable Container
12
Varidesk
1
Miscellaneous Items
SURVEY DATE: 3/7/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Santa Ana Library - Basement
Description
Quantity
Arcade Game Machine
2
Book Boxes (PBO)
551
Book Boxes (PBO) - Book Mobile
102
Book Boxes (PBO) - Friends of Library
250
Box, Small Misc (PBO)
150
Cart, Book
70
Cart, Media/Tech
5
Electric Drum Set
1
Flat File Cabinet
1
Flat Screen TV (55"+)
1
Freezer
1
Guitar
5
Hand Truck
2
Keyboard
2
Ladder/Steps
2
Laminator
1
Maker Table
1
Microfilm Cabinet
9
Shelving/Racks, Medium
16
Shelving/Racks, Small
1
Stool
6
Trash/Recycleable Container
4
TV & Cart
1
Wall Rack
3
Miscellaneous Items
SURVEY DATE: 3/7/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
�I
'� rl CityofDowney
March 4, 2020
To Whom It May Concern -
I'm pleased to recommend Burgess Moving and Storage of Riverside, California for
library moving services. In May of 2019, Burgess moved out the entire Downey City
Library to temporary locations in preparation for our library renovations. Even though we
contracted Burgess on very short notice, they were able to complete the entire library
move in a very tightly scheduled time -frame and on budget.
I would be happy to use Burgess Moving and Storage on potential future projects, and I
am happy to recommend them to you.
Sincerely,
Kathleen J. van Raay[-,-"'-
City of Downey
Purchasing Department
562-904-7257
purchasing@downeyca.org
Future Unlimited
CIVIC CENTER LIBRARY POLICE DEPARTMENT
11111 BROOKSHIRE AVE. 11121 BROOKSHIRE AVE- 10911 BROOKSHIRE AVE
PO BOX 7016 DOWNEY, CALIFORNIA PO BOX 7016
DOWNEY, CALIFORNIA 90241-7016 DOWNEY, CALIFORNIA
90241-7016 562-904-7360 90241-7016
562-869-7331 www.downeylibrary.org 562-861-0771
www,downevca.orq
PARKS & RECREATION UTILITIES DIVISION
7850 QUILL DR. 9252 STEWART & GRAY RD.
DOWNEY, CALIFORNIA DOWNEY, CALIFORNIA
90242 90241-7016
562-904-7238 562-904-7202
MAINTENANCE SERVICES
12324 BELLFLOWER BLVD.
DOWNEY. CALIFORNIA
90242
562-904-7194
COUNTY OF RIVERSIDE
EDA
ECONOMIC DEVELOPMENT AGENCY
To Whom It May Concern: April 14, 2020
My name is Khylia Chapin and I am the Senior Library Project Manager for the Riverside
County Library System. The Riverside County Library System is a network of 36 public libraries
that provide service to over 2.4 million people across the County. Each year, we average close to
four major library renovation projects that consists of careful removal and returning of library
shelving, furniture, collection, equipment, and program materials. Over the past five years that I
have been in my position, I have had the pleasure of working with Burgess Moving & Storage
on several renovation projects to remove, store, return and/or surplus our library items. Some
of the projects are listed below:
2017: Norco Library - Relocation
2018: Nuview Library - Demolition and Rebuild
2018: Sun City Library - Renovation
2019: Woodcrest Library - Renovation
I am favored to work with Burgess Moving & Storage because of their flexibility, exceptional
attention to detail, excellent communication and customer service, and careful effort they put
into each and every project. I am pleased to recommend Burgess Moving & Storage and look
forward to working with them on many future library projects.
Sincerely,
4<Q�wfo�'_J
Khylia Chapin
Senior Library Project Manager
Riverside County Library System
3403 Tenth Street, Suite 400
Riverside, CA 92501
Email: kchapin@rivco.org
Office: 951-955-3295
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Community & Cultural Services Energy Maintenance
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Parking
Project Management
Real Estate
Workforce Development
Follow EDA on Twitter! @GoRivcoEDA
January 10, 2019
To Whom It May Concern:
My name is Michelle Gipson and I am the head of the Collection Maintenance unit at the
University of California Riverside. During the summer of 2019 1 worked with Ed Coelho and the
Burgess moving team to temporarily store and relocate several hundred sections of books. I
found the experience to be a very positive one. Both Ed and his employees listened to our
requests and worked with us to find locations on the floor for the storage trucks to hold the
books for several months and also followed our instructions (regarding spacing and neatness)
when returning the books to the new shelves. In the months since we have checked the area
and found only 1 place where 2 storage trucks were shelved in the wrong order --the 2nd truck
was shelved 1st. This was a very easy fix and not unreasonable given the large number of
storage trucks and the fact that the loaded trucks were stored in multiple locations around the
floor. They used bookends on each shelf and were reasonably neat when placing the books
back on the shelves.
Several years ago when I worked in a different library we had a similar project and hired a
different company to move the books. The result was very different. Many shelves were
missing bookends, books were shelved right -left, groups of books on multiple shelves were
backwards or upside down, and the overall shelving was extremely messy.
Based on my experience with Burgess Moving & Storage I would definitely work with them
again in the future and would recommend them to other libraries.
Sincerely,
Michelle Gipson
Head of Collection Maintenance
UCR I Library
P.O. Box 5900
Rivera Library, Room 120
Riverside, CA 92517-5900
Phone 951.827.2667 1 951.827.5897
michelle.gipson@ucr.edu I rary_ucr.ecdu
CITY OF SANTA ANA
ATTACHMENT A
PROPOSER'S CERTIFICATION, PROPOSAL PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request
for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services
being requested as specified herein. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all
pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the
City in accordance with said terms and conditions.
Inland Moving and Storage Co., Inc. (951) 682-4300 - Office
DBA Burgess Moving and Storage (951) 369-1880 - Fax
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
1625 Iowa Ave, Riverside, CA 92507
BUSINESS ADDRESS
Tim Burgess President
PRINTED NAME OF AUTHORIZED AGENT TITLE
SA a3 tburgess@burgessmoving.com
SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS
95-1841836 N/A
FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER
(IFAPPLICABLE)
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP No. 23-058 Library Moving and Storage Services Page 34 of 40
CITY OF SANTA ANA
►,'JJJr_t6J.r•r
REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the
supplies, equipment or services included in the scope of the proposal specifications. Attach additional
gapes if required. The City reserves the right to contact each of the references listed for additional
information regarding your firm's qualifications.
REFERENCE
Customer Name: Downey City Library
Address: 11121 Brookshire Ave
Downey, CA 90241
Contract Amount: $45,560.00
Contact Individual: Kathleen van Raay
Phone Number: (562) 904-7257
EMAIL: kvanraay@downeyca.org
Year: 2019 & 2020
Description of supplies, equipment, or services provided:
Complete move -out of approximately 100,000 library books to city -owned storage site and furniture/shelving to disposal site After completion
of remodel, move -back of library books to Downey City Library. Nathan Doyel was Burgess' project manager
REFERENCE
Customer Name: Riverside Law Library
Address: 3989 Lemon St
Riverside, CA 92501
Contract Amount: $72,942.75
Contact Individual: Ryan Kahrs (Tilden -Coil Constructors)
Phone Number:
(951)202-3182
EMAIL: rkahrs@tlden-coil.com
Year: 2022
Description of supplies, equipment, or services provided:
Multi -phase move, in which Burgess transferred approximately 50,000 books to library carts and transported them to Burgess' warehouse for
storage. Burgess also dismantled and moved onsite most of the library furniture and shelving. Nathan Doyel was Burgess' project manager
REFERENCE
Customer Name: UCR Library
Address: 900 University Ave
Riverside, CA 92521
Contract Amount:
Contact Individual: Michelle Gipson
Phone Number: (951) 827-2667
EMAIL: michelle.gipson@ucr.edu
Year: 2019
Description of supplies, equipment, or services provided:
Moved and provided storage for several hundred sections of books. Ed Coelho was Burgess' project manager
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP No. 23-058 Library Moving and Storage Services Page 35 of 40
CITY OF SANTA ANA
ATTACHMENT B
REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the
supplies, equipment or services included in the scope of the proposal specifications. Attach additional
pages if required. The City reserves the right to contact each of the references listed for additional
information regarding your firm's qualifications.
REFERENCE
Customer Name: Sun City Library
Address: 26982 Cherry Hills Blvd
Menifee, CA 92586
Contract Amount: $381000.00
Contact Individual: Khylia Chapin
Phone Number: (951) 955-3295
EMAIL: kchapin@rivco.org
Year: 2018
Description of supplies, equipment, or services provided:
Moved all library books and library shelving to storage containers on site At the completion of the remodel, moved all items back into the library, reassembled
shelving, and re -shelved books Nathan Doyel was the project manager for Burgess, and Burgess has performed a number of similar moves for Riverside County
REFERENCE
Customer Name:
Address:
Contract Amount:
Contact Individual:
Phone Number:
EMAIL:
Year:
Description of supplies, equipment, or services provided:
REFERENCE
Customer Name:
Address:
Contract Amount:
Contact Individual:
Phone Number: .
EMAIL:
Year:
Description of supplies, equipment, or services provided:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP No. 23-058 Library Moving and Storage Services Page 35 of 40
D
CITY OF SANTA ANA
ATTACHMENT C
PROPOSER'S STATEMENT
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and
accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer
and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with
her signature and official seal noting hereon the action of approval of the Council, signed by the Executive
Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of
this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or
deposited with the United States Postal Service properly addressed to the proposer with the correct postage
affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish
City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays,
Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof
accompanying this proposal shall become the property of the City and shall be considered as payment of
damages due to the delay and other causes suffered by City because of the failure to furnish the necessary
bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to
ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned
to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth
in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under
the contract will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the
required insurance certificates are to be incorporated by reference into this agreement and are made
specifically as part of this RFP.
Firm Inland Moving and Storage Co., Inc., DBA Burgess Moving and Storage
Signed and Printed Name: Tim Burgess
Title President
Date .f s a3
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP No. 23-058 Library Moving and Storage Services Page 36 of 40
SANTA ANA
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
To the CITY OF SANTA ANA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer
declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person,
partnership, company, association, organization, or corporation; that the proposal is genuine and not
collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer
to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or
agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from
bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement,
communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or
to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to
secure any advantage against the public body awarding the contract of anyone interested in the
proposed contract; that all statements contained in the proposal are true; and, further, that the proposer
has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any
corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham proposal.
Note: The above non -collusion affidavit is part of the proposal. Signing this proposal on the signature
portion thereof shall also constitute signature of this non -collusion affidavit. Proposers are cautioned that
making a false certification may subject the certifier to criminal prosecution.
Tim Burgess
State of CA , County of Riverside
Subscribed and sworn to (or affirmed) before me on this I day of (Y)QU , 20,,� , by
-Vi r, V[ , proved to me on the basis of satisfactory evidence to be the person(s)
who appeared -before me.
Notary Public Signature
*my
SHERI Al. MORRIS
No#uy Public • Callfornla
Riverside County
Commisslon k 2423235
Comm. Expires Ott 30, 2026
Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP No. 23-058 Library Moving and Storage Services Page 37 of 40
CITY OF SANTA ANA
ATTACHMENT E
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or
her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in
conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier subcontracts, which exceed
$100,000 and that all such subrecipients shall cert'fy and disclose accordingly.
Je
Signed: Tim Burgess
Title: President
Firm: Inland Moving and Storage Co., Inc., DBA Burgess Moving and Storage
Date: <
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP No. 23-058 Library Moving and Storage Services Page 38 of 40
CITY OF SANTA ANA
ATTACHMENT F
NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that
applicants are employed, and that employees are treated during employment without, regard to their
race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination
clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or
with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
RFP No. 23-056 Library Moving and Storage Services Page 39 of 40
CITY OF SANTA ANA
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction
by the administering agency, the Consultant may request that the United States enter into such
litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended, no discrimination shall be made in the employment of persons upon public works because
of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital
status, or sex of such persons, except as provided in Section 1420, and any consultant of public
works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed. Tim Burgess
Title: President
Firm: Inland Moving and Storage Co., Inc., DBA Burgess Moving and Storage
Date: S / -� 3
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP No. 23-058 Library Moving and Storage Services Page 40 of 40
MAYOR
Valerie Amezcua
MAYOR PRO TEM
Jessie Lopez
COUNCILMEMBERS
Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
CITY OF SANTA ANA
FINANCE AND MANAGEMENT SERVICES
20 Civic Center Plaza a P.O. Box 1988
Santa Ana, California 92702
owwv.santa-ana.oro
June 7, 2023
CITY MANAGER
Kristine Ridge
CITY ATTORNEY
Sonia R. Carvalho
CLERK OF THE COUNCIL
Jennifer L. Hall
Subject: Request for Clarifications for RFP No. 23-058A Library Moving and
Storage Services
The Evaluation Panel for this RFP has requested clarification regarding your firm's
proposal. Please provide your response no later than Friday, June 7, 2023, at 4:00 PM
via email to KLopez10 ca,santa-ana.org
Points of Clarification
Per Exhibit I of this RFP, Section C —Main Library Project Scope, the following was
specified regarding Bookmobile Collection:
Addendum No. 1 (Q&A), Question No. 12: Approximately 8,000 books and
audiovisual materials must be relocated to the Newhope Library upon closure of
the Main Library. Rented Book Carts from the vendor are preferred by the City.
2. Per RFP document, Section VII. Response to RFP, F. Proposal Contents, No. 2 Cost
Proposal, the fee schedule pricing information for storage services was to be provided
for an annual cost. The City is requesting pricing for additional storage periods as
follows:
' Annual Fee Pricing for Pricing per
Description (Per Proposal additional 6-month month after initial
_ Submitted) _ term one-vear term
Newhope Library Storage
Services 1 $ 21,881.46 $10,940.76
Main Library Storage Services $ 46,287.66 $23,143.86
1,823.46
$ 3,857.31
SANTA ANA CITY COUNCIL
Valerie Amezcua Jessie Lopez Thai Vial Phan Benjamin Vazquez Phil Bacena Johnathan Ryan Hernandez David Penaloza
Mayor Mayor Pro Tem, Ward 3 Ward 1 Ward 2 Ward 4 Ward 5 Ward 6
�n V9nwwafmlmiaaorc IpSS±@14PBI,i�SifMy-ane.wR idr8n�5af118-aria.ortl nV ti'il=�nra .in.i rrn 0A1R _ gaa .ana. g Iry MMarft4*5enla• aria Oro 09anaorn
Page 1 of 2
The City expects the services listed in Item No. 1 above to have been included in your
firm's cost proposal. However, if your firm determines it did not include the above services
in your proposal, a revised cost proposal may be submitted for evaluation in addition to
pricing for additional term options beyond the initial one-year period for storage services.
No other revisions to the cost proposal will be considered except if to provide the best or
better pricing available to the City.
If you have any questions related to this procurement, please contact me at (714) 647-
5329, or via email (provided above).
Thank you,
Karla Lopez
Purchasing Supervisor
Finance and Management Services Agency
We have reviewed this Request for Clarification, and we are agreeing to
provide library carts for approximately 8,000 books and audiovisual materials
from the Bookmobile Collection for a period of 12 months or less.
Nathan Doyel, Estirr&t6r Date
Tim Burgess, President Date
SANTA ANA CITY COUNCIL
Valerie Amezcua Jessie Lopez Thai Vie[ Phan Benjamin Vazquez Phil Bacerra Johnathan Ryan Hernandez David Penaloza
Mayor Mayor Pro Tem, Ward 3 Ward 1 Ward 2 Ward 4 Ward 5 Ward 6
vnmgtSy�; ;OnrA.Ana vm 1ec51e1g�oz�sanlA•0a0.9ra Ord] O�a.'0002•�San16-0,1agrd 251 rByA rg doenalnze� gn vro
Page 2 of 2
BURGESS MOVING &STORAGE
June 12, 2023
City of Santa Ana
Santa Ana Public Library
26 Civic Center Plaza
Santa Ana, CA 92701
Attn: Karla Lopez
RE: Extended Library Cart Rental for RFP No. 23-058A Library Moving and Storage
Services
Burgess's bid submittal includes up to (12) months of library cart rental for approximately 8000
books and audiovisual materials for the bookmobile section. Should library cart rental be
required past twelve months, the rental rate will be $200.00 per month.
CQ I2 ao23
Nathan Doyel, Estimator Date
j-", 4,A-0�- 6. /X.
Tim Burgess, President
Date
1625 Iowa Ave.
P.O. Box 5547
Riverside, CA 92517-5547
(951) 682-4300
(800) 562-5700
FAX (951) 369-1880
BURGESSMOVING &STORAGE
October 5, 2023
City of Santa Ana
Santa Ana Public Library
26 Civic Center Plaza
Santa Ana, CA 92701
Attn: Brian Sternberg
(714) 647-5296
bstemberg@santa-ana.org
QUOTE #20231005NA
Main Library Decommissioning Move
Main Library
26 Civic Center Plaza
Santa Ana, CA 92701
Scope:
• Burgess to provide moving labor & equipment to disassemble, move, and dispose of
items listed on the attached inventories.
• Quote is based on performing services during normal business hours, 8:00am go 5:00pm,
Monday through Friday. Move is expected to take 10-15 days.
Exclusions:
• Quote does not include disposing of office supplies, books, or the contents of
cabinets/shelving. It is anticipated that library staff will purge such items prior to the
move.
Charges:
Description
Charges
Moving Labor & Equipment
$67,500.00
Disposal Fees
$9,450.00
Total
$76,950.00
Nathan Doyel, Estimator
1625 Iowa Ave.
P.O. Box 5547
Riverside, CA 92517-5547
(951) 682-4300
(800) 562-5700
FAX (951) 369-1880
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Santa Ana Main Library - 1st Floor
Description
Quantity
Bookcase
4
Cabinet, Medium
1
Cart, Book
1
Chair
120
Chair, Office
28
Cubicle / Workstation
4
Desk, U-Shaped
2
File Cabinet, 4 Dr
4
File Cabinet, Lateral 2 Dr
1
File Cabinet, Lateral 4 Dr
4
File Cabinet, Lateral 5 Dr
4
Flat File Cabinet
1
Glass Case
5
Library Shelving (Double Sided)
267
Library Shelving (Single Sided)
77
Magazine / DVD Rack
14
Refrigerator
1
Rolling Cabinet
1
Shelving/Racks, Medium
3
Sofa / Love Seat
4
Storage Cabinet
2
Stove / Range
1
Student Desk
1
Table, Folding
1
Table, Large
3
Table, Medium
30
Table, Small
6
Miscellaneous Items
SURVEY DATE: 9/27/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Santa Ana Main Library - 2nd Floor
Description
Quantity
Bookcase
8
Cabinet, Large
2
Cabinet, Medium
1
Chair
18
Chair Cart (Full)
5
Chair, Office
56
Chair, Overstuffed
1
Chair, Stacking
85
Credenza
2
Cubicle / Workstation
9
Desk
1
Desk with Return
3
File Cabinet, 2 Dr
4
File Cabinet, 4 Dr
4
File Cabinet, Lateral 3 Dr
3
File Cabinet, Lateral 4 Dr
2
File Cabinet, Lateral 5 Dr
12
Glass Case
1
Hutch
2
Library Shelving (Double Sided)
95
Library Shelving (Single Sided)
15
Locker
4
Panel
6
Podium
2
Refrigerator
1
Shelving/Racks, Large
2
Sofa / Love Seat
4
Table, Conference (Large)
1
Table, Conference (Medium)
1
Table, Folding
4
Table, Large
1
Table, Medium
26
Table, Small
6
Miscellaneous Items
SURVEY DATE: 9/27/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Santa Ana Main Library - Basement
Description
Quantity
Bookcase
8
Cabinet, Medium
3
Cart, Book
50
Chair
10
Chair, Office
55
Chair, Overstuffed
6
Desk
9
Desk with Return
13
File Cabinet, 2 Dr
10
File Cabinet, 4 Dr
4
File Cabinet, 5 Dr
2
File Cabinet, Lateral 4 Dr
1
File Cabinet, Lateral 5 Dr
7
File Cabinet, Lateral 6 Dr
3
Flat File Cabinet
3
Hutch
17
Library Shelving (Double Sided)
85
Library Shelving (Single Sided)
62
Locker
3
Panel
25
Rolling Cabinet
1
Shelving/Racks, Medium
2
Storage Cabinet
24
Table, Large
5
Table, Medium
22
Miscellaneous Items
SURVEY DATE: 9/27/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESSMOVING &STORAGE
October 5, 2023
City of Santa Ana
Santa Ana Public Library
26 Civic Center Plaza
Santa Ana, CA 92701
Attn: Brian Sternberg
(714) 647-5296
bstemberg@santa-ana.org
QUOTE #20231005NB
Newhope Library Decommissioning Move
Newhope Library
122 North Newhope Street
Santa Ana, CA 92703
Scope:
• Burgess to provide moving labor & equipment to disassemble, move, and dispose of
items listed on the attached inventory.
• Quote is based on performing services during normal business hours, 8:00am go 5:00pm,
Monday through Friday. Move is expected to take 2-3 days.
Exclusions:
• Quote does not include disposing of office supplies, books, or the contents of
cabinets/shelving. It is anticipated that library staff will purge such items prior to the
move.
Charges:
Description
Charges
Moving Labor & Equipment
$9,000.00
Disposal Fees
$1,260.00
Total
$10,260.00
Nathan Doyel, Estimator
1625 Iowa Ave.
P.O. Box 5547
Riverside, CA 92517-5547
(951) 682-4300
(800) 562-5700
FAX (951) 369-1880
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT Newhope Library
Description
Quantity
Bookcase
2
Cart, Book
3
Cart, IT
1
Chair, Office
10
Chair, Stacking
10
File Cabinet, 2 Dr
3
File Cabinet, Lateral 5 Dr
1
Library Shelving (Double Sided)
83
Library Shelving (Single Sided)
60
Locker
4
Magazine Rack
2
Podium
1
Refrigerator
1
Storage Cabinet
3
Miscellaneous Items
SURVEY DATE: 9/27/2023
This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged
to review this list and notify the estimator if any large or otherwise significant items have been omitted.
EXHIBIT C-1
EXHIBIT C-1
COMPENSATION
DESCRIPTION
COST ($)
Newhope Library Moving and Disposal Services
$39,760
Newhope Library Storage Services (12 months)
$21,881
Main Library Moving and Disposal Services
$159,702
Main Library Storage Services (24 months)
$92,575
Library Cart Rental for 8,000 books/audiovisual (12 months)
$0.00
TOTAL
$313,918
PRICE/MO AFTER INITIAL TERM
COST $
Newhope Library Storage Services
$1,823.46
Main Library Storage Services
$3,857.31
Library Cart Rental
$200.00
First Amend ment_Inland Moving Storage -
7.16.24 ccm_F I NAL_6.11.24
Final Audit Report 2024-06-13
Created: 2024-06-12
By: Ella Sepulveda (msepulveda@santa-ana.org)
Status: Signed
Transaction ID: CBJCHBCAABAA3OJhmFpkklqurxOid2PknAM5_KmD9JzX
"First Amend ment_Inland Moving Storage - 7.16.24 ccm_FINAL
_6.11.24" History
Document created by Ella Sepulveda (msepulveda@santa-ana.org)
2024-06-12 - 11:00:58 PM GMT
Document emailed to Brian Sternberg (bsternberg@santa-ana.org) for signature
2024-06-12 - 11:01:09 PM GMT
Email viewed by Brian Sternberg (bsternberg@santa-ana.org)
2024-06-12 - 11:18:57 PM GMT
&0 Document e-signed by Brian Sternberg (bsternberg@santa-ana.org)
Signature Date: 2024-06-12 - 11:21:27 PM GMT - Time Source: server
ley Document emailed to Tim Burgess (tburgess@burgessmoving.com) for signature
2024-06-12 - 11:21:29 PM GMT
Email viewed by Tim Burgess (tburgess@burgessmoving.com)
2024-06-13 - 0:41:26 AM GMT
Document e-signed by Tim Burgess (tburgess@burgessmoving.com)
Signature Date: 2024-06-13 - 0:44:42 AM GMT - Time Source: server
Agreement completed.
2024-06-13 - 0:44:42 AM GMT
a Adobe Acrobat Sign