HomeMy WebLinkAboutAgenda Review Follow-Up
Alcala, Abigail
From:Mendoza, Steven
Sent:Monday, July 15, 2024 5:27 PM
Cc:EMT - Directors
Subject:FW: Agenda Review Follow up for City Council meeting to be held on July 16, 2024
Attachments:Final Northeast Elevation.JPG; Final South Elevation.JPG; Final Southeast Elevation.JPG;
Final Southwest Elevation.JPG; Final East (rear) Elevation.JPG; Final Front Elevation.JPG;
Exhibit- Translator 1.pdf
Good Evening Mayor, Mayor Pro-Tem and Councilmembers (BCC),
Here is our wrap up of the Agenda briefings for the City Council Meeting to be held on Tuesday June
18, 2024.
Agenda Item # 9 - Request to approve an Amendment to Java Connections for purchase and
installation of a new laptop dispenser kiosk at future Delhi Library along with hardware
support and software licensing at both Newhope and Delhi increasing contract by $48,924.39
to a NTE amount of $77K.
A Councilmember has asked about previous spending under this contract.
Staff Response: At the December 1, 2020 Council Meeting, the Council approved an
agreement with Java Connections LLC dba Laptops Anytime for the purchase of two 6-
bay laptop kiosks, and three years of software licensing and hardware support for the
Main and Newhope Libraries in the amount of $56,214.59. This new service proved to
be very popular due to increased public demand for laptops and less need for large
public desktop computer terminals at the Libraries. As a result, staff decided to upgrade
the 6-bay laptop dispensing kiosk at Main Library to a 12-bay kiosk to better serve
customers. Since the original three year agreement was ending in December, 2023 for
the kiosks, it was decided in conjunction with the City Attorney’s Office that a new
agreement would be a better course of action then an amendment to the existing
agreement. The existing agreement was terminated in May 2023 when the City entered
into a new agreement with Java Connections in the amount of $27,623.86 to upgrade
the existing 6-bay kiosk at the Main Library to a 12-bay kiosk and also extend software
licensing and hardware support through September 2026 for the Main kiosk. On July
16, 2024, the Library Services Agency is requesting that City Council amend the latest
agreement to add $48,924.39 in compensation to purchase a 12-bay laptop dispenser
kiosk for the upcoming Delhi Library Branch which is expected to open in 2024.
Hardware support and software licensing will cover both the new Delhi kiosk and the
existing Newhope Library kiosk since Newhope support/licensing was not extended with
the new agreement for the Main kiosk in May 2023. The new NTE compensation for the
vendor is $76,548.25, which is $27,623.86 for the existing agreement plus the proposed
amendment of $48,924.39.
Agenda Item # 12 - Grant Agreement and Density Bonus Agreement with Habitat for Humanity
for 6 units at 1921 W. Washington Avenue.
A Councilmember inquired: “is the CWA (Community Workforce Agreement) applicable to this
Grant of funds.
Staff Response: The Conditional Grant Agreement for Habitat for Humanity 1921 W
Washington is not subject to the Community Workforce Agreement (CWA) pursuant to
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Section 2.2.5, because Habitat for Humanity submitted a response to the RFP# 21-136
from 2021. Habitat for Humanity was recommended an Award on May 11, 2022 and
Council approved the Commitment Letter in November 2022.
The Effective Date is June 6, 2023 for the CWA
Agenda Item # 14 – Contract to Loengreen Inc. for Council Chamber remodel Project including
bathroom and translation booth. Bathroom is a full gut job basically gutting the existing
restrooms and creating 4 separate bathrooms with one bathroom only accessible to City
Council.
There was a question asking why there is no floor plan for the future translation area.
Staff Response: Rudy Rosas has provided the floor drawing of the translation room
attached below. Improvements will create an accessible path of travel from room 147 to
the dais as well as a separate translation room that is an open canvas for the A/V team
and PIO to program with multiple workstations depending on the translation
needs.
Agenda Item # 16 – Agreement with Aqua Metric Sales to Add funds for Automated Metering
Infrastructure Project.
There was a question about the full costs of this project as the project just came to City
Council in February. What is the true cost of this long range project. Why the continues staff reports
asking for contract changes.
Staff Response: Rudy Rosas has provided the following additional detail below for the
history of the program. City Council awarded an AMI contract in November 2020. At that
time, project funding was identified for certain fiscal years and it was noted that Staff
recommended seeking debt financing to complete the project funding plan. In March of
this year, the City Council approved an Appropriation Adjustment adding funds for FY
23/24 to the capital project (this did not increase the contract award amount). Council
recently approved the issuance of water bonds. This action allows staff to recognize
water bond proceeds and allocate to this project as originally planned as well as
increase the contract capacity in order to account for some field change order directives
due to unanticipated conditions as well as maintain a robust contingency for future
unanticipated issues that may arise as we continue meter deployment.
Agenda Item # 17 – Change Order for First Street Underpass Sidewalk Widening.
There was a question about why meeting ADA compliance is a change order and why the
PWA didn’t incorporate ADA accessibility into the original plans and specifications.
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Staff Response: Rudy Rosas has provided the following additional detail below for the
history of the program. ARPA funding was appropriated for the underpass
improvements which would stabilize the existing dirt slopes. No street improvements
were originally part of the plan and the design included protecting the sidewalk in
place. Once construction started and the bottom slope wall was being constructed, it
was determined that the existing sidewalk would need to be partially cut and replaced in
the process. At that point, staff recommended that the entire sidewalk be widened
taking advantage of advantageous pricing from the contractor. Approval of the
recommended action allows staff to process existing change orders and retain
contingency for additional issues that may arise.
Agenda Item # 25 - Vacation of a portion of Bristol to facilitate Better Buzz Coffee to open on
Bristol across from Santa Ana College.
Staff Response: PBA Staff has provided the elevations of the future Better Buzz Coffee and
they are attached to this email.
Agenda Item # 27 - Amend the Agreement for rehab of Garden Court Apartments located at
300 E. Santa Ana Blvd. including hosting of a TEFRA HEARING
There were two questions about this Agenda Item, one was regarding the applicability of the
CWA and the second question was regarding a comment on Page 2 of the staff report.
Question 1 regarding the CWA. A Councilmember requested additional information about the
applicability of the CWA (Community Workforce Agreement) to this project. There was also a
question about some words in the staff report. We address this concern below.
Staff Response: Housing Manager Judson Brown has stated that the Garden Court
Apartments project is not subject to the CWA because pursuant to 2.2.4 of the CWA
there are no City funds being contributed to this project.
Question 2 is regarding a comment in the staff report, The statement, on page “The amended
agreement allows a change in the affordability covenants, but it does not contain an obligation
to commence or complete the rehabilitation”
Staff Response: The intent is that the amendment would assist OHDC and C&C to
obtain financing for the rehabilitation.” The second part of this sentence is the most
important in that the amendment would assist OHDC and C&C to obtain financing for
the rehabilitation. If OHDC and C&C are unsuccessful in obtaining this tax credit
financing they cannot accomplish this rehabilitation, and will submit again in the future
for tax credit financing. The desire by OHDC to rehabilitate is also reflected in the
following:
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The 4 and 5 recital of the amended agreement states:
o WHEREAS, OHDC desires to refinance and rehabilitate the Project. In
connection with the refinance and rehabilitation of the Project, the City and
OHDC desire to amend and restate the Original Regulatory Agreement in its
entirety with this Agreement.
o WHEREAS, the City agrees to this Amended and Restated Agreement
Containing Affordable Housing Covenants to allow for the OHDC to complete
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the rehabilitation, reconstruction, improvement or addition to, or
replacement of, dwelling units of a previously existing low-rent housing
project, or a project previously or currently occupied by lower income
households, as defined in Section 50079.5 (the "Project"), on the terms and
conditions set forth herein.
All of the actions in the Staff Report, including the amended agreement, TEFRA,
Relocation Plan contribute and point to the intended rehabilitation of the
project. The TEFRA and Relocation Plan is included because it is required for
rehabilitation projects. The Amended Agreement adds affordability covenants on 42
additional units that were market rate units. OHDC and C&C agreed to adding
affordability covenants on all the units because of their full intent and plan, as
indicated in the recitals, to rehabilitate the project. We hope these three points
answer your question regarding this statement in the Staff Report.
Agenda Item #28 - Recovery of uncollected cost.
Staff is seeking a continuance to August 6, 2024 to update the staff report and attachments
with additional cost information. All impacted property owners have been notified to not attend
the City Council meeting.
That wraps us our agenda reviews. Have a great weekend and we will see you on Tuesday.
Sincerely,
Steven A. Mendoza
Assistant City Manager
20 Civic Center Plaza (M25)
Santa Ana, CA 92701
T: (714) 647-5246
F: (714) 647-6549
www.santa-ana.org/cda
smendoza@santa-ana.org
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Exhibit 1
SANTA ANA
Project Nos. 22-0504:
COUNCILCHAMBERS RESTROOM &
PWA
TRANSLATOR ROOM
PUBLIC WORKS AGENCY