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HomeMy WebLinkAboutItem 10 - Boards and Commissions Biannual Attendance Report10. Receive and File Boards and Commissions Biannual Attendance Report for January Through June 2024 and Make Vacancy Determination(s) Department(s): Recommended Action: 1. Receive and file Boards and Commissions Biannual Report; 2. Declare that the Section 8 Tenant Seat on the Community Development Commission is vacant due to numerous absences by the previous incumbent; and 3. Provide other direction to staff, if/as needed. City Clerk's Office www.santa-ana.org/city-clerks-office Item # 10 o`7, City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 6, 2024 TOPIC: Boards and Commissions Biannual Attendance Report AGENDA TITLE Receive and File Boards and Commissions Biannual Attendance Report for January Through June 2024 and Make Vacancy Determination(s) RECOMMENDED ACTION 1. Receive and file Boards and Commissions Biannual Report; 2. Declare that the Section 8 Tenant Seat on the Community Development Commission is vacant due to numerous absences by the previous incumbent; and 3. Provide other direction to staff, if/as needed. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Boards and Commissions Attendance Report is prepared biannually to inform the City Council regarding member attendance at board and commission meetings. This report covers the period of January through June 2024. Pursuant to Santa Ana Municipal Code Section 2-326(c), if a member of a board or commission absents themselves from two regular meetings of such board or commission, consecutively, unless by permission of such board or commission expressed in its official minutes, or fails to attend at least one-half of the regular meetings of such board or commission within a calendar year, or is convicted of a crime involving moral turpitude, or ceases to be a resident of the City, the office shall become vacant and shall be so declared by the City Council. Should the City Council find that any member of a board or commission meets the above noted absence thresholds, City Council may declare such vacancy and remove the board or commission member from their appointment. Any such vacancy would then be subject to appointment to fill the unexpired portion of the existing term, pursuant to Boards and Commissions Biannual Attendance Report August 6, 2024 Page 2 Santa Ana Municipal Code Section 2- 326(b) and following the required noticing procedures of Government Code Section 54974(a). On the Community Development Commission, Vince Frazier, the Section 8 Tenant representative, has missed every meeting, without notice, during this reporting period despite numerous and varied attempts by staff to contact him. This is the third consecutive reporting period with the same absences. Staff recommends that City Council declare this position vacant in accordance with the above -referenced Municipal Code section. For the Rental Housing Board, enough appointees to meet quorum was only obtained over halfway through this reporting period. No meetings have been held and there is no attendance information to report. All Youth Commission meetings for this reporting period were canceled. Five new appointments have been made since March 2024; the next regularly scheduled meeting of the Youth Commission is planned for Wednesday, August 7, 2024. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Biannual Attendance Reports 2. Roster of Current Vacancies and Expired Terms Submitted By: Jennifer L. Hall, City Clerk Approved By: Alvaro Nunez, Acting City Manager CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (JANUARY 2024 THROUGH JUNE 2024) BOARD/COMMISSION NAME: Arts and Culture Commission MEMBER NAME JANUARY FEBRUARY MARCH APRIL MAY JUNE 18 15 21 18 16 20 Hernandez, Joese X C X C C X Lopez -Guerra, Susie E A E A A X MacNair, Robyn Rivera, Martha X X N C E X X N E N E X X Russell, Deborah X Vu, Indigo X L X L L X COMMENTS: ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence Department Head Signature Date CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (JAN UARY 2024 — J U N E 2024) BOARD/COMMISSION NAME: COMMUNITY DEVELOPMENT COMMISSION MEMBER NAME JANUARY FEBRUARY MARCH APRIL MAY JUNE 23 24 28 X 27 24 30 22 26 C Cornelious, Daniel X X i X C E C Covington, Winston X X X X A U A A Frazier, Vince U U U U N U N N Gallegos, Claudio X X X X C X C C Le, Dang Martinez, Irlanda X X X X X X X X E E X X E E E E Padilla, Ana Laura X X X Rios, Idalia X X X X D X D D ATTENDANCE KEY: COMMENTS: X = Attended E = Excused Absence U = Unexcused Absence 7�2. 7 rl/_7 Department Head Signature Date CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (January 2024 — June 2024) BOARDICOMMISSION NAME: ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMISSION MEMBER NAME JANUARY Meeting Dates FEBRUARY Meeting Dates MARCH Meeting Dates APRIL Meeting Dates MAY Meeting Dates JUNE Meeting Dates 9 13 CANCELED CANCELED 14 CANCELED Alvarado, Mario X X X Baeza, Maria X X X Greensides, Nathaniel* X X McLoughlin, Mark X X X Needham, Jannelle X E X Vidaurri, Lorena X U E ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence COMMENTS: *Commissioner N. Greensides was appointed by City Council to Personnel Board on 2/20/24 Nabil Saba, Executive Director, Public Works Agency Page 1 of CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (January —June 2024) BOARD/COMMISSION NAME: Historic Resource Commission MEMBER NAME JANUARY Meeting Date MARCH Meeting Date MAY Meeting Date 1/11/2024 3/7/2024 5/8/2024 Tim Rush X X X Manuel Escamilla X E E Edward Murashie X X X Dwayne Shipp X X E Daniel Cornelius E E N/A Alberta Christy X X X Irma Jauregui X X X Ginelle Hardy X X E ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence Pagel of 2 Form Continued MEMBER NAME JANUARY Meeting Date MARCH Meeting Date MAY Meeting Date 1/11/2024 3/7/2024 5/8/2024 Ignacio Rincon N/A N/A X Ana Laura Padilla N/A N/A E ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence COMMENTS: Meetings are held on the first Thursday of every other month. ❖ Commissioner Cornelius' last meeting was on March 7, 2024. ❖ Commissioner Padilla and Commissioner Rincon's first meetings were on May 8, 2024. July 15, 2024 Department Head Signature Date Page 2 of 2 CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (January 2024 — June 2024) Measure X Citizen Oversight Committee BOARD/COMMISSION NAME: MEMBER NAME January Meeting Dates February Meeting Dates March Meeting Dates April Meeting Dates May Meeting Dates June Meeting Dates 21 13 12 Timothy Johnson X X X Michael Chu X X X Nancy Lewis X X X Alonzo Lugo X X X Darlene Perez X n/a n/a ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence Page 1 of 2 Form Continued MEMBER NAME ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence COMMENTS: k,�r ,,, 4 a Downs �J! J 18, 2D24 11:46 PDT` Department Head Signature Date Page 2 of 2 CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (January 2024 —June 2024 ) Parks, Recreation, and Community Services Commission BOARDICOMMISSION NAME: MEMBER NAME JANUARY Meeting Dates FEBRUARY Meeting Dates MARCH Meeting Dates APRIL Meeting Dates MAY Meeting Dates JUNE Meeting Dates 25 C 28 25 23 C Selica Diaz X X X X Roberto Herrera X X X X Cory Nelson X Silvia Reyes X X X X Ruby Woo X X X X Maria Zacarias Torres X X X X David Dang X ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence Page 1 of COMMENTS: -1/Is/mil Page 2 of 2 CITY OF SANTA ANA BIANNUAL_. ATTENDANCE REPORT TO CITY COUNCIL (January 2024 -- June 2024) BOARDICOMMISSION NAME: PERSONNEL BOARD MEMBER NAME JAAN 2024 Meeting. Dates FEB 2024 Meeting Dates MAR 2024 Meeting Dates APR 2024 Meeting Dates MAY 2024 Meeting Dates JUN 2024 Meeting Dates 22 24 29 30 31 4 9 11 30 29, 26 Gabriela Hernandez- Castillo X X X X X X X X X X X Angie Rivera X X X X X X X X X X X Berenice Ballinas X X X X X X X X X X X Nathaniel Greensides. NIA NIA NIA NIA NIA E E X X X E Michelle Cisneros X X X X X X X X X X X Ernesto Gomez X X X X X X X X X X X David Crockett X X X X X X X X X X X ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence Page 1 of 2 COMMENTS: Nathaniel Greensides appointed to Personnel Board effective February 20, 2024. Head Signature --0._Z Date Page 2 of 2 CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (January 2024 — June 2024) BOARD/COMMISSION NAME: r lanninj! Commission JANUARY FEBRUARY MARCH APRIL MAY JUNE Meeting Dates Meeting Dates Meeting Dates Meeting Dates Meeting Dates Meeting Dates MEMBER NAME 1/8 1/22 2/12 2/26 3/11 3/25 4/8 4/22 5/13 5/27 6/10 6/24 Meeting Meeting Meeting Meeting Meeting Canceled Canceled Canceled Canceled Canceled Bao Pham E E X X X X X X X Jennifer Oliva X X E X X X X E X Christopher Leo E E X E X X X X E Isuri S. Ramos X X X E X X X E X Manuel Escamilla X X X X X X X X X Alan Woo X X X X X X X X X Carl Benninger X X X X X X X X X ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence Page 1 of 2 Form Continued MEMBER NAME JULY Meeting Dates AUGUST Meeting Dates SEPTEMBER Meeting Dates OCTOBER Meeting Dates NOVEMBER Meeting Dates DECEMBER Meeting Dates 7/10 7/24 8114 Meeting Canceled 8/28 9/11 9/25 10/9 10/23 11/13 11/27 Meeting Canceled 12/11 12/25 Meeting Canceled ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence COMMENTS: Meetings are held on the second and fourth Monday every month. Department Head Signature July 15, 2024 Date Page 2 of 2 CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (JANUARY 2024 — JUNE 2024) BOARDICOMMISSION NAME: POLICE OVERSIGHT COMMISSION JANUARY Meeting Dates FEBRUARY Meeting Dates MARCH Meeting Dates APRIL Meeting Dates MAY Meeting Dates JUNE Meeting Dates 1111 218 317 3114 411 5116 6113 KEITH CARPENTER X X X X X X X GABRIEL CASTILLO-LAUGHTON X X E E X X X EVANGELINE GAWRONSKI X X X X X X X AMALIA MEJIA X X X X X X X CAROLOS PEREA X X X X X X X NADIN SAID X X X X X X X DANNY VEGA X X X X X X E ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence Form Continued Page 1 of 2 COMMENTS: Department Head Signatur Dam Page 2 of 2 CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (JANUARY 2024 THROUGH JUNE 2024) BOARD/COMMISSION NAME: Workforce Development Board ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence Comments: Department Head Signature Date CITY OF SANTA ANA BIANNUAL ATTENDANCE REPORT TO CITY COUNCIL (January 2024 — June 2024) BOARDICOMMISSION NAME: Youth Commission JANUARY FEBRUARY MARCH APRIL MAY JUNE MEMBER NAME Meeting Dates Meeting Dates Meeting Dates Meeting Dates Meeting Dates Meeting Dates C C C C C C Mercy Benitez Kimberly Cabrera Ilyn James Wyatt Malfavon Nicholas Ortiz Emily Parra-Diaz Dahlia Sarmiento ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence COMMENTS: VT Department Head Signature Page 1 of 1 .m .. CITY OF SANTA ANA Roster of Current Vacancies and Expired Terms POSTED ON: AT: DONOTREMOVE PURSUANT TO GOVERNMENT CODE SEC. 54974. I SERVING WARD BOARD APPOINTED LAST NAME FIRST NAME APPT REAPPT EXPIRE RESIDING POSITION BY WARD 1 Community Phan VACANT 12/10/2024 NA Development Commission Rental Housing Board Phan VACANT 12/31/2027 Tenant Santa Ana 2018 Measure Phan VACANT 12/10/2024 NA X Citizen Oversight Committee Parks, Recreation and Phan VACANT 12/10/2024 NA Community Services Commission 2 Environment and Vazquez VACANT 12/8/2026 NA Transportation Advisory Commission (ETAC) Santa Ana 2018 Measure Vazquez VACANT 12/8/2026 NA X Citizen Oversight Committee 3 Wednesday, July 24, 2024 Page 1 of 4 DISCLOSURE: The report information is subject to change. If you need the most current information on file, please contact the Clerk of the Council Office at 714 647-6520. SERVIN, BOARD APPOINTED BY LAST NAME FIRST NAME APPT REAPPT EXPIRE RESIDING WARD POSITION Santa Ana 2018 Measure Solorio Lugo Alonzo 05/21/2019 12/8/2020 3 NA X Citizen Oversight Committee 4 Rental Housing Board Bacerra VACANT 12/31/2027 Landlord Youth Commission Bacerra VACANT 12/8/2026 NA 5 Youth Commission Hernandez VACANT 12/10/2024 NA Arts and Culture Hernandez VACANT 12/10/2024 NA Commission Environment and Hernandez VACANT 12/10/2024 NA Transportation Advisory Commission (ETAC) 6 Personnel Board Penaloza Rivera Angie 01/15/2019 12/13/2022 4 NA Historic Resources Penaloza Rush Tim 02/02/2021 12/13/2022 6 Chair Commission Parks, Recreation and Penaloza VACANT 12/8/2026 NA Community Services Commission Wednesday, July 24, 2024 Page 2 of 4 DISCLOSURE: The report information is subject to change. If you need the most current information on file, please contact the Clerk of the Council Office at 714 647-6520. SERVING WARD BOARD APPOINTED LAST NAME FIRST NAME APPT REAPPT EXPIRE RESIDING POSITION BY WARD Arts and Culture Penaloza VACANT Commission Santa Ana 2018 Measure Penaloza VACANT X Citizen Oversight Committee Rental Housing Board Penaloza VACANT Environment and Penaloza VACANT Transportation Advisory Commission (ETAC) Hispanic Chamber Environment and Hispanic VACANT Transportation Advisory Chamber Commission (ETAC) NA Community Sec.8 Frazier Development Tenant Commission Workforce Development Private VACANT Board Sectior Workforce Development Community VACANT Board Based Community Sr. Sec. 8 VACANT Development Tenant Commission 12/8/2026 NA 12/8/2026 NA 12/31/2027 At -Large with no Financial 12/8/2026 NA 12/11/2018 Hisp Chamber Rep. Vince 08/01/2017 7/31/2019 2 Sec.8 Tenant 5/31/2020 NA Private Sector 5/31/2022 Community Based 1/17/2024 Sr. Sec. 8 Tenant Wednesday, July 24, 2024 Page 3 of 4 DISCLOSURE: The report information is subject to change. If you need the most current information on file, please contact the Clerk of the Council Office at 714 647-6520. SERVING WARD BOARD APPOINTED LAST NAME FIRST NAME APPT REAPPT EXPIRE RESIDING POSITION BY WARD Workforce Development Private VACANT Board Sector Parks, Recreation and Staff VACANT Community Services Commission Workforce Development Public VACANT Board Sector/SAUS 5/31/2020 NA Private Sector 10/31/2025 Santa Ana Senior Center 5/31/2022 Education/SAUS D Wednesday, July 24, 2024 Page 4 of 4 DISCLOSURE: The report information is subject to change. If you need the most current information on file, please contact the Clerk of the Council Office at 714 647-6520.