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Home My WebLink AboutItem 15 - Purchase Order Contracts for Storage ContainersPublic Works Agency www.santa-ana.org/public-works Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 20, 2024 TOPIC: Storage Containers AGENDA TITLE Aggregate Purchase Order Contracts to Bizon Group, Inc. and Southwest Mobile Storage, Inc. for Storage Container Purchase, Rental, Disposal, Transport, and Repair Services (Specification No. 24-053) (Non -General Fund) RECOMMENDED ACTION Award aggregate purchase order contracts to Bizon Group, Inc. and Southwest Mobile Storage, Inc. for as -needed storage container purchase, rental, disposal, transport, and repair services, in an annual aggregate amount of $110,000, for a total aggregate amount not to exceed $550,000, for an initial one-year term beginning August 21, 2024 and expiring August 20, 2025, with provisions for four 1-year renewal options. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA)'s Water Resources Division (Water Resources) oversees and maintains the daily operations of the water system and sanitary sewer system. The City's water system is composed of approximately 478 miles of water mains, supplying the City's drinking water, along with a sanitary sewer system of approximately 390 miles of sewer mains, serving 333,000 water valves, as well as over 8,200 sewer manholes and clean -outs. This contract provides for the purchase, rental, disposal, transport, and repair services of storage containers on an as -needed basis. PWA relies on having specialty equipment, tools, and other items such as pipes, hydrants, and valves on hand for the repair and maintenance of the City's water system infrastructure. The containers will be kept at various sites throughout the city and provide a secure location for these items. Invitation for Bids (IFB) No. 24-053 was issued on April 18, 2024 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: Storage Containers August 20, 2024 Page 2 235 Vendors Notified 14 Santa Ana Vendors Notified 13 Vendors Downloaded IFB 3 Bids Received 0 Bids Received from Santa Ana Vendors Bids were solicited, opened on May 9, 2024, and evaluated (Exhibit 1). Three bids were submitted by the IFB deadline and two were determined to be responsible, responsive to the specifications, and met the City's requirements. The bid submitted by Sun Pac Storage Containers was deemed non -responsive as the vendor did not meet IFB specifications. The bids submitted by Bizon Group, Inc. and Southwest Mobile Storage were both determined to be the lowest, responsible bids, were responsive to the specifications, and meet the City's requirements. Local Outreach Efforts The Purchasing Division advertised this project on the City's online bid management and publication system, which directly notified 14 Santa Ana vendors. No Santa Ana vendors downloaded the IFB nor submitted a bid for consideration. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funding is available in the FY 2024-25 budget for an estimated amount of $110,000 in various departmental Miscellaneous Operating Expense accounts (no. 63001). Future fiscal year funding for a total amount not to exceed $550,000 will be included in the proposed budgets for City Council consideration. Prior to utilizing the citywide contracts, the requesting departments will follow the Purchasing Policies and Procedures (Policy) and ensure funds are available. Upon successful completion of the fiscal review, the Purchasing Division will approve orders in accordance with the Policy. Fiscal Accounting Fund Accounting Unit, Amount Year Unit — Description Account Account # Description 05617640- Sanitary Miscellaneous Operating $10,000 63001 Sewer Service Expenses 06017640- Water Water Utility Water $30,000 63001 Production and Supply, FY Miscellaneous Operating 24-25 Expenses 06017641- Water Water System $15,000 63001 Maintenance, Miscellaneous Operating Expenses Storage Containers August 20, 2024 Page 3 Fiscal Accounting Fund Accounting Unit, Amount Year Unit — Description Account Account # Description 99999999- Various Funds Citywide, Miscellaneous $55,000 63001 Operating Expenses 05617640- Sanitary Miscellaneous Operating $10,000 63001 Sewer Service Expenses 06017640- Water Water Utility Water $30,000 63001 Production and Supply, Miscellaneous Operating FY Expenses 25-26 06017641- Water Water System $15,000 63001 Maintenance, Miscellaneous Operating Expenses 99999999- Various Funds Citywide, Miscellaneous $55,000 63001 Operating Expenses 05617640- Sanitary Miscellaneous Operating $10,000 63001 Sewer Service Expenses 06017640- Water Water Utility Water $30,000 63001 Production and Supply, Miscellaneous Operating FY Expenses 26-27 06017641- Water Water System $15,000 63001 Maintenance, Miscellaneous Operating Expenses 99999999- Various Funds Citywide, Miscellaneous $55,000 63001 Operating Expenses 05617640- Sanitary Miscellaneous Operating $10,000 63001 Sewer Service Expenses 06017640- Water Water Utility Water $30,000 63001 Production and Supply, Miscellaneous Operating FY Expenses 27-28 06017641- Water Water System $15,000 63001 Maintenance, Miscellaneous Operating Expenses 99999999- Various Funds Citywide, Miscellaneous $55,000 63001 Operating Expenses FY 05617640- Sanitary Miscellaneous Operating $10,000 28-29 63001 Sewer Service Expenses Storage Containers August 20, 2024 Page 4 Fiscal Accounting Fund Accounting Unit, Amount Year Unit — Description Account Account # Description 06017640- Water Water Utility Water $30,000 63001 Production and Supply, Miscellaneous Operating Expenses 06017641- Water Water System $15,000 63001 Maintenance, Miscellaneous Operating Expenses 99999999- Various Funds Citywide, Miscellaneous $55,000 63001 Operating Expenses TOTAL $550,000 EXHIBIT(S) 1. Bid Abstract Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Alvaro Nunez, City Manager ABSTRACT OF BIDS Storage Container Purchase, Rental, Disposal, Transport & Repair Services (24-053) BIDDER LOCATION TOTAL Bizon Group, Inc. Lathrop, CA $ 162,914.50 Southwest Mobile Storage Phoenix, AZ $ 265,069.00 0:/:111.11m