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Home My WebLink AboutItem 25 - Constuction Contract for Grand Avenue Rehabilitation from McFadden Avenue to First StreetPublic Works Agency www.santa-ana.org/public-works Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 20, 2024 TOPIC: Grand Avenue Rehabilitation from McFadden Avenue to First Street AGENDA TITLE Award a Construction Contract to All American Asphalt for the Grand Avenue Rehabilitation from McFadden Avenue to First Street Project (Project No. 23-6702) (Non -General Fund) RECOMMENDED ACTION Approve an appropriation adjustment recognizing $972,882 in Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) grant from Select Street Construction, State Grant -Direct revenue account and appropriate the same amount into the Select Street Construction, Improvements Other Than Buildings, expenditure account. (Requires five affirmative votes.) 2. Approve an appropriation adjustment recognizing $676,000 of prior -year fund balance from Special Gas Tax, Prior Year Carry Forward and Select Street Construction, Transfer from Fund 029 revenue accounts and appropriate the same amount into the Gas Tax Interfund Transfer, Transfer to Fund 059 and HUTA 2103 Gas Tax, Improvements Other Than Buildings, expenditure account. (Requires five affirmative votes.) 3. Approve an appropriation adjustment to transfer $30,907 from Roadway Maintenance, Improvements Other Than Buildings, Transfer from Fund 029 revenue accounts and appropriate the same amount into the Gas Tax Interfund Transfer, Transfer to Fund 059 and Select Street Construction, Improvements Other Than Buildings, Improvements Other Than Buildings, Improvements Other Than Buildings, expenditure account. (Requires five affirmative votes.) 4. Authorize a budget reallocation of $44,590 in unspent funds from the Santa Clara Avenue Bike Lane from Lincoln Avenue to Tustin Avenue Project (No. 23-6997) and $30,907 from Omnibus Concrete Program Support Project (No. 22-6970) to construction funds for the Grand Avenue Rehabilitation from McFadden Avenue to First Street Project (No. 23-6702) 5. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program (CIP) to include $972,882 from Select Street Construction funds, $676,000 from Grand Avenue Rehabilitation from August 20, 2024 Page 2 McFadden Avenue to First Street HUTA 2103 Gas Tax funds and $75 497 in unspent funds from projects 22-6970 and 23-6997, for the Grand Avenue Rehabilitation from McFadden Avenue to First Street Project. 6. Approve the Project Cost analysis for a total estimated construction delivery cost of $2,242,499, which includes $1,793,999, for the construction contract; $269,100 for contract administration, inspection, and testing; and a $179,400 project contingency for unanticipated or unforeseen work. 7. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,793,999, subject to change orders in accordance with the Greenbook: Standard Specifications for Public Works Construction, for term beginning August 20, 2024, and ending upon project completion, and authorize the City Manager to execute the contract. 8. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-29 was filed for Project 23-6702. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The Public Works Agency's Engineering Services Division (PWA) is responsible for managing the City's roads and transportation network. The section of Grand Avenue between McFadden Avenue and First Street (Exhibit 1) was identified in needing rehabilitation and was programmed into the Capital Improvement Project (CIP). In addition to Senate Bill 1 Funding, the City received funding from the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) for the Grand Avenue Rehabilitation from McFadden Avenue to First Street. The scope of work includes restoring asphalt pavement, curb and gutter, driveway approaches, utility adjustments, traffic loops, and signing, and striping. Once completed, these improvements will improve the overall pavement condition, enhance the visual appearance of the street, upgrade ride quality, drainage, and support compliance with Americans with Disabilities Act (ADA) standards. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 58 regional vendors via PlanetBids, many of which are Santa Ana -based. A total of six bids were received. No bids were received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 17 and June 21, 2024. The project was also advertised in PlanetBids from June 13 through July 3, 2024. Bids were received electronically via PlanetBids on July 3, 2024. Grand Avenue Rehabilitation from McFadden Avenue to First Street August 20, 2024 Page 3 Bid Results Summary Rank Bidder's Name Location Base Bid 1 All American Asphalt Corona, CA $1,793,999 2 Hardy & Harper, Inc. Lake Forest, CA $1,950,000 3 R.J. Noble Company Corona, CA $2,067,735 4 DOJA, Inc. Ontario, CA $2,160,000 5 Excel Paving Co. Long Beach, CA $2,184,140 6 Onyx Paving Company, Inc. Anaheim, CA $2,488,000 A total of six bids were received and all were deemed responsive. All American Asphalt submitted the lowest responsive base bid in the amount of $1,793,999 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to All American Asphalt for the base bid (Exhibit 3). All American Asphalt has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing the Grand Avenue Rehabilitation from Warner to Edinger Avenue. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $2,242,499. Project Item Total Construction Contract Bid Amount $1,793,999 Construction Administration, Inspection, Testing $269,100 Project Contingencies $179,400 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $2,242,499 Grand Avenue Rehabilitation from McFadden Avenue to First Street August 20, 2024 Page 4 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA Guidelines for projects consisting of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2023-29 was filed for Project 23-6702 (Exhibit 5). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (23-6702) is $2,242,499, which includes construction, contract administration, inspection, testing, and authorized contingencies of $448,500. Funds were available the HUTA 2103 Gas Tax, Improvements Other Than Buildings account (05917663- 66220) and Measure M2 Local Fairshare St, Improvements Other Than Buildings account (03217662-66220) in FY 2023-24. Therefore, a proposed carry-over of unspent funds will be presented to the City Council in September for approval of carryovers to FY 2024-25. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 2025-26. Approval of the requested Appropriation Adjustments will recognize $676,000 of prior - year fund balance from the Special Gas Tax Revenue, Prior Year Carry Forward revenue account (No. 02917002-50001) and $972,882 in Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) grant from Select Street Construction, State Grant -Direct revenue account (No. 05917002-52025), and appropriate it to the Select Street Construction, Improvements Other Than Buildings expenditure account (No. 05917660-66220) and HUTA 2103 Gas Tax, Improvements Other Than Buildings expenditure account (No. 05917663-66220). The spendable portion of the Gas Tax fund balance is estimated to be $676,006 at June 30, 2025, which is sufficient to allow for the recommended appropriation of $676,000. An appropriation adjustment to transfer $30,907 from Roadway Maintenance, Improvements Other Than Buildings, Transfer from Fund 029 revenue accounts and appropriate the same amount into the Gas Tax Interfund Transfer, Transfer to Fund 059 and Select Street Construction, Improvements Other Than Buildings, Improvements Other Than Buildings, Improvements Other Than Buildings, expenditure account, is required for the reallocation of funds from project 22-6970. Approval of the requests to reallocate funds will provide a total of $75,497 in unspent funds from projects 22-6970 and 23-6997. The following table summarizes the funds budgeted for expenditure to deliver the construction of this project: Grand Avenue Rehabilitation from McFadden Avenue to First Street August 20, 2024 Page 5 Fiscal Accounting Unit Fund Accounting Unit, Year - Account No. Description Account No. Amount project No. Description Existing Budget 05917663-66220 Select Street HUTA 2103 Gas Tax, 2024-25 (23-6702) Construction Improvements Other $518,120 Than Buildings Budget Reallocation 03217662-66220 Measure M- Measure M2 Local 2024-25 (From 23-6997 Street Fairshare St, $44,590 to 23-6702) Construction Improvements Other Than Buildings 05917663-66220 Select Street HUTA 2103 Gas Tax, 2024-25 (From 22-6970 Construction Improvements Other $30,907 to 23-6720) Than Buildings Additional Budget 05917663-66220 Select Street HUTA 2103 Gas Tax, 2024-25 (23-6702) Construction Improvements Other $676,000 Than Buildings Select Street 2024-25 05917660-66220 Select Street Construction, $972 882 (23-6702) Construction Improvements Other Than Buildings Total $2,242,499 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. Categorical Exemption Environmental Review No. ER-2023-29 6. FY 2023-24 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Alvaro Nunez, City Manager EXHIBIT 1 DA 01 � DA 02 DA 03 DA 04 ' rnn�-J a J a a a � �J GRAND AVE ST DA 05 n rT--- LOCATION MAP (NOT TO SCALE) Noa NC SANTA ANA Pr1 Project No. 23-6702: Grand Avenue Roadway 3 Rehabilitation from McFadden Avenue to First PU6LIC WORKS AGENCY Street Location Map CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6702 GRAND AVENUE ROADWAY REHABILITATION FROM MCFADDEN AVENUE TO FIRST STREET BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: All American Asphalt REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation* 1,060 CY $ $ 215.00 227,900.00 2 AC Pavement* 1,990 TN $ $ 150.00 298,500.00 3 Cold Mill (2-3/8") Expect Pavement 305,000 SF $ $ Fabric 2" Below Existing Surface 0.54 164,700.00 4 Asphalt Rubber and Aggregate Membrane 33,990 SY $ $ (ARAM) 7.00 237,930.00 5 Asphalt Rubber Hot Mix (ARHM) 3,900 TN $ $ 147.18 574,002.00 6 PCC Sidewalk (T=4") 100 SF $ $ 31.88 3,188.00 7 PCC Driveway Approach (T = 8") 600 SF $ $ 22.00 13,200.00 8 PCC Curb and Gutter (Type A-2-8) 500 LF $ $ 97.00 48,500.00 9 Cross -Gutter (Local Street) 1,400 SF $ $ 31.00 43,400.00 10 Furnish and Install Detectable Warning 1 EA $ $ Surface (Caltrans STD. A88A) 3,400.00 3,400.00 11 Adjust Sewer and Drainage Manhole to 15 EA $ $ Finished Grade 1,550.00 23,250.00 12 Furnish and Install New Water Valve 25 EA $ $ Frame and Cover to Finished Grade 1,250.00 31,250.00 13 Furnish and Install Traffic Loops Type F 9 EA $ $ 471.00 4,239.00 P-1 of P-18 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6702 GRAND AVENUE ROADWAY REHABILITATION FROM MCFADDEN AVENUE TO FIRST STREET Item Description Qty Unit Unit Price Amount 14 Furnish and Install Traffic Loops Type E 30 EA $ 448.00 $ 13,440.00 15 Project Advertisement Sign 2 EA $ 3,800.00 $ 7,600.00 16 Signing and Striping 1 LS $ 33,000.00 $ 33,000.00 17 Construction Permit 1 LS $8,500 $8,500 18 SCRRA Right -of -Entry Permit I LS $ 58,630.00 $ 58,630.00 TOTAL BASE BID $ 1,793,999.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. j This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIOUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (50) working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $5,000 per calendar day. Name of Firm All American Asphalt Signature of BIDDER / Z_ �/ Title Edward J. Carlson, Vice President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-2 of P-18 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT 23-6702 GRAND AVENUE ROADWAY REHABILITATION FROM MCFADDEN AVENUE TO FIRST STREET This CONSTRUCTION CONTRACT is made and entered into this 20d' day of August, 2024 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws ofthe State of California (hereinafter "CITY"), and All American Asphalt (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Grand Avenue Roadway Rehabilitation from McFadden Avenue to First Street Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed One Million Seven Hundred Ninety Three Thousand Nine Hundred Ninety Nine Dollars and No Cents ($1,793,999.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A," and in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any rev. 08/01/2023 Page I of 3 class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.org/pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (1000/0) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and - Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; Page 2 of 3 (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney B VI Y• JONE MONTOYA Assistant City Attorney RECOMMENDED FOR APPROVAL: Digitally signed by Nabil Saba N d b 1 I C ✓ a b a Date: 2024.08.05 14:57:16 -07'00' NABIL SABA, PE Executive Director Public Works Agency ALVARO N"EZ Acting City Manager CONTRACTOR: All American Asphalt ��--- NAME. Edward J. Carlson TITLE:Vice President Page 3 of 3 CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the tnithfitlness. accuracv. or validity of that document. State of California County of Riverside On 07/31/2024 before me, Kimberly Deiro, Notary Public Date Here Insert name and Title of the Officer personally appeared Edward J. Carlson NameKof Sign who proved to me on the basis of satisfactory evidence to be the person(s) whose name(&) is/are subscribed to the within instrument and acknowledged to me that he/64e4hey executed the same in his/#ef/##e# authorized capacity(ie&), and that by his/#e4theif SFp�oF ry KIMBERLY DEIRO signatures) on the instrument the person(s), or the entity upon behalf " F Notary Public - California n of which the persons) acted, executed the instrument. W a Riverside County r ° Commission # 2491436 FOp My Comm. Expires May 27, 2028 1 certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS my hand and official seal. Signature Place Notary Seal Above Sig re of Nobfry Public OPTIONAL Though the information below is not required by law, it may prove valuable to person relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document Construction Contract - City of Santa Ana Document Date: 07/31/2024 Signer(&) Other Than Named Above: Capacity(") Claimed by Signer(s) N/A Number of Pages: 5 Signer's Name: Edward J. Carlson Signer's Name: ❑ Individual ❑ Individual X Corporate Officer — Title(&): Vice President ❑ Partner ❑ o Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Other: Signer is Representing: N/A ❑ Corporate Officer — Title(s): ❑ Partner ❑ ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Other: N/A Signer is Representing: N/A N/A EXHIBIT A CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6702 GRAND AVENUE ROADWAY REHABILITATION FROM MCFADDEN AVENUE TO FIRST STREET BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: All American Asphalt REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Conixact Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation* 1,060 CY $ $ 215.00 227,900.00 2 AC Pavement* 1,990 TN $ $ 150.00 298,500.00 3 Cold Mill (2-3/8") Expect Pavement 305,000 SF $ $ Fabric 2" Below Existing Surface 0.54 164, 700.00 4 Asphalt Rubber and Aggregate Membrane 33,990 SY $ $ 7.00 237, 930.00 5 Asphalt Rubber Hot Mix (ARHM) 3,900 TN $ $ 147.18 574,002.00 6 PCC Sidewalk (T=4") 100 SF $ $ 31.88 3,188.00 7 PCC Driveway Approach (T = 811) 600 SF $ $ 22.00 13,200.00 8 PCC Curb and Gutter (Type A 2-8) 500 LF $ $ 97.00 48,500.00 9 Cross -Gutter (Local Street) 1,400 SF $ $ 31.00 43,400.00 10 Furnish and Install Detectable Warning 1 EA $ $ Surface (Caltrans STD. A88A) 3,400.00 3,400.00 11 Adjust Sewer and Drainage Manhole to 15 EA $ $ Finished Grade 1,550.00 23,250.00 12 Furnish and Install New Water Valve 25 EA $ $ Frame and Cover to Finished Grade 1,250.00 31,250.00 13 Furnish and Install Traffic Loops Type F 9 EA $ $ 471.00 4,239.00 P-1 of P-18 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6702 GRAND AVENUE ROADWAY REHABILITATION FROM MCFADDEN AVENUE TO FIRST STREET Item Description Qty Unit Unit Price Amount 14 Furnish and Install Traffic Loops Type E 30 EA $ 448.00 $ 13,440.00 15 Project Advertisement Sign 2 EA $ 3,800.00 $7,600.00 46 Signing and Striping I LS $ 33,000.00 $ 33,000.00 17 Construction Permit 1 LS $8,500 $8,500 18 SCRRA Right -of -Entry Permit I LS $ 58,630.00 $ 58,630.00 TOTAL BASE BID $ 1, 793, 999.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (50) working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $5,000 per calendar day. Name of Firm All American Signature of BIDDER Title Edward J. Carlson, Vice President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-2 of P-18 EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 23-6702: Grand Avenue Roadway Rehabilitation from McFadden Avenue to First Street Construction Contract $ 1,793,999.00 Contract Administration, Inspection and Testing $ 269,100.00 Contingencies $ 179,400.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 2,242,499.00 Recorded in Official Records, Orange County Hugh Nguyen, Clerk -Recorder FILED NO FEE *$ R 0 0 1 4 2 3 8 8 1 2$ MAR 0 9 2023 202385000181 9:36 am 03/09/23 256 Vitlndx Z01 ORANGE COUNTY CLERK -RECORDER DEPARTMENT 0.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00 EXHIBIT 5 BY: DEPUTY MAYOR CITY MANAGER Valerie Amezcua"eK" Kristine Ridge MAYOR PRO TEM "� CITY ATTORNEY Jessie Lopez Sonia R. Carvalho COUNCILMEMBERS ° ` ._� CLERK OF THE COUNCIL Phil Bacerra Jennifer L. Hall Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez PUBLIC WORKS AGENCY 20 Civic Center Plaza (M-36) P.O. BOX 1988 . Santa Ana, California 92702 (714) 647-5690 - Fax (714) 647-5823 www.santa-ana.org NOTICE OF EXEMPTION From the Requirements of the California Environmental Quality Act (CEQA) Fee Exemption per California Government Code Section 6103 To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza (M-36) Q Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: Grand Avenue Rehabilitation from 1st Street to McFadden Avenue Project Number(s): 23--6702 M Project Location: Grand Avenue - 1st Street to McFadden Avenue Q City: Santa Ana County: Orange ER Number: ER-2023-29 Date of Approval: 06/21/2022 ,"``... Project Description: The project will rehabilitate and reconstruct the existing asphalt pavement, and replace damaged curbs, gutters, curb ramps, driveway approaches, catch basins, and concrete bus pads. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA 92702 M Name of Public Agency Approving Project City Council POSTE Name of Agency Carrying Out Project: Public Works Agency ( Exempt Status: ❑ Ministerial (Sec. 15268) MAR 0 9 2023 (� ❑ Declared Emergency (Sec. 15269 (a)) ❑ Emergency Project (Sec. 15269 (b through e)) ORANGE COUNTY CLERK -RECORDER DEPARTMENT ❑ General Rule (Sec. 15061(b)(3)/(5)) BY: _DEPUTY ❑ Statutory Exemption: 0 Categorical Exemption: 15301(c) Reason(s) Why Project is Exempt From CEQA: 15301(c) consists of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. City Contact: Anderson Chrysostomo Title: Associate Engineer Telephone: (714) 647-5838 Signature: Date: _�23 0gi'2v'z3 SANTA ANA CITY COUNCIL Valerie Amezcua Jessie Lopez Thai Viet Phan Benjamin Vazquez Phil Bacerra Johnathan Ryan Hernandez David Penaloza Mayor Mayor Pro Tem, Ward3 Ward 1 Ward 2 Ward 4 Ward 5 Ward 6 EXHIBIT 6 PROJECT TITLE: Grand Ave Roadway Rehab: McFadden Ave to 1st St PROJECT CATEGORY: Street Improvements Arterial Street Rehabilitation LOCATION MAP A N CITY OF SANTA ANA FY 24/25CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Reconstruction/resurfacing of existing pavement and replacement/installation of missing or damaged, curbs, gutters, sidewalks, driveway approaches, and wheelchair ramps within this segment of roadway. PROJECT NEED: The City's Pavement Management Program (PMP) has been developed to prioritize and recommend the most cost-effective roadway Irepairs, and maximize the return from available funding for street pavement. This segment of Grand Avenue pavement rehabilitation is identified as a high priority in the PMP. PROJECT COSTS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Construction 1,724,379 - - - - - - Engineering 518,120 TOTAL 2,242,499 - - - - - - SOURCE OF FUNDS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 CMAQ 972,882 - - - - - - GAS TAX 1,269,617 TOTAL 2,242,499 - - - - - - AGENCY: DIVISION: CONTACT: DATE: Public Works C/P Engineering Jason Gabriel, Principal Civil Engineer 06-Aug-2024