HomeMy WebLinkAboutItem 16 - Puchase Order for Vehicle TiresPublic Works Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 20, 2024
TOPIC: Vehicle Tires
AGENDA TITLE
Purchase Order Contracts to Daniels Tire Service and Parkhouse Tire, Inc. for Vehicle
Tires (Specification No. 24-088) (Non -General Fund)
RECOMMENDED ACTION
Award aggregate purchase order contracts to Daniels Tire Service and Parkhouse Tire,
Inc. for vehicle tires for a three-year period beginning August 20, 2024 and expiring
August 19, 2027, with provisions for two, one-year renewal options, in an annual
aggregate amount not to exceed $200,000.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency is responsible for the acquisition, maintenance, repair, and
replacement of all City vehicles, trucks, and maintenance equipment. The City has a
fleet of over 650 vehicles and equipment that require routine tire replacement to ensure
driver safety, fuel efficiency, and proper vehicle maintenance. Vehicle tires are selected
to best suit each vehicle's requirements and meet manufacturer's recommendations.
Santa Ana Ordinance No. NS-3041 authorizes the City to utilize purchases against
contracts from any public agency employing a competitive bid process. The NASPO
ValuePoint contracts with The Goodyear Tire & Rubber Company (Contract #MA24155)
and Bridgestone Americas Tire Operation, LLC (Contract #MA24158). Daniels Tire
Service, located in Santa Fe Springs, CA is an authorized reseller for The Goodyear
Tire & Rubber Company contract and Parkhouse Tire Inc., located in Santa Ana, CA is
an authorized reseller for the Bridgestone Americas Tire Operation, LLC contract. Both
resellers are offering tires under the NASPO ValuePoint contracts for their respective
suppliers. These contracts were awarded as a result of open, competitive bidding, and
meet the City's requirements. Utilizing the contracts through both vendors will ensure
immediate access and availability to the tires required to avoid lapse in service.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Vehicle Tires
August 20, 2024
Page 2
FISCAL IMPACT
Funds are budgeted in the Public Works Agency Fleet Maintenance Equipment
Maintenance/Garage Operation account for Fiscal Year 2024-25 and will be charged
back to various operating departments through monthly vehicle rental charges.
Subsequent funding for the remainder of the first year of the contract and the two one-
year renewal options, if exercised, will be budgeted and made available in future fiscal
years.
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit-
Description
Account Description
Account #
Equipment Maint—Garage
2024-25
07517100-
Fleet
Operation, Operating
$183,333
(Aug -Jun)
63202
Maintenance
Materials & Supplies
Equipment
Equipment Maint—Garage
2025-26
07517100-
Fleet
Operation, Operating
$200,000
63202
Maintenance
Materials & Supplies
Equipment
Equipment Maint—Garage
2026-27
07517100-
Fleet
Operation, Operating
$200,000
63202
Maintenance
Materials & Supplies
Equipment
Equipment Maint—Garage
2027-28
07517100-
Fleet
Operation, Operating
$16,667
(July)
63202
Maintenance
Materials & Supplies
Equipment
Optional 1-Year Extension
Equipment Maint—Garage
2027-28
07517100-
Fleet
Operation, Operating
$183,333
(Aug -Jun)
63202
Maintenance
Materials & Supplies
Equipment
Equipment Maint—Garage
2028-29
07517100-
Fleet
Operation, Operating
$16,667
(July)
63202
Maintenance
Materials & Supplies
Equipment
Optional 1-Year Extension
Equipment Maint—Garage
2028-29
07517100-
Fleet
Operation, Operating
$183,333
(Aug -Jun)
63202
Maintenance
Materials & Supplies
Equipment
Vehicle Tires
August 20, 2024
Page 3
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit-
Description
Account Description
Account #
Equipment Maint—Garage
2029-30
07517100-
Fleet
Operation, Operating
$16,667
(July)
63202
Maintenance
Materials & Supplies
Equipment
TOTAL
$1,000,000
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Alvaro Nunez, City Manager