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HomeMy WebLinkAboutItem 15 - Construction Contract with Armstrong Cal Builders Inc. for the Santiago ParkPublic Works Agency www.santa-ana.org/public-works Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report September 17, 2024 TOPIC: Santiago Park Main Street Entrance Project AGENDA TITLE Construction Contract with Armstrong Cal Builders Inc. for the Santiago Park Main Street Entrance Project (Project No. 20-2731) (Non -General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $2,807,000 in the Parks Capital Grants, State Grant -Direct revenue account and appropriate the same amount into the Parks Capital Grants, Improvements Other Than Buildings expense account. (Requires five affirmative votes.) 2. Approve an appropriation adjustment recognizing $400,000 in the Residential Development District 2, Prior Year Carry Forward revenue account and appropriate the same amount into Residential Development District 2, Improvements Other Than Building expense account. (Requires five affirmative votes) 3. Approve the Project Cost analysis for a total estimated construction delivery cost of $3,207,000, which includes $2,763,816, for the construction contract; $166,802 for contract administration, inspection, and testing; and a $276,382 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $3,207,000 in construction funds for the Santiago Park Main Street Entrance Project. 5. Award a construction contract to Armstrong Cal Builders Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,763,816, subject to change orders, for construction of the Santiago Park Main Street Entrance Project (No. 20-2731) for a term beginning September 17, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-130 was filed for Project No. 20-2731. Santiago Park Main Street Entrance Project September 17, 2024 Page 2 GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The Public Works Agency (PWA) is responsible for the administration and oversight of all Capital Improvement Projects in the City. Santiago Park is a 35-acre linear park located at the northern edge of the City along Santiago Creek. PWA submitted a successful grant application and received a total of $2.8 million from the State of California Coastal Conservancy to revitalize the Santiago Park Main Street Entrance and west end of the park (Exhibit 1). The scope of work includes removal of asphalt concrete pavement, grading, construction of an upgraded bike trail, decomposed granite pedestrian walkways, area lighting, picnic areas, landscaping and irrigation system, site furniture, and signage. Once completed, these improvements will improve the existing Main Street entrance to Santiago Park, provide an upgraded passive area within the park, and support compliance with Americans with Disabilities Act (ADA) standards. A copy of construction plans, contracts, specifications and all related reference materials (such as The Greenbook) are available for public review at the City's Public Works Agency, Central Files office located in City Hall. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 78 regional vendors via PlanetBids, many of which are Santa Ana based. No bids were received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 19 and June 26, 2024. The project was also advertised in PlanetBids from June 17 through July 10, 2024. Bids were received electronically via PlanetBids on July 10, 2024. Bid Results Summary Rank Bidder's Name Location Base Bid 1 Armstrong Cal Builders Inc. Stanton, CA $2,763,816 2 PUB Construction, Inc. Diamond Bar, CA $3,088,357 3 MBC Enterprises Inc. Huntington Beach, CA $3,465,519 A total of three bids were received and all were deemed responsive. Armstrong Cal Builders Inc. submitted the lowest responsive base bid in the amount of $2,763,816 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Armstrong Cal Builders Inc. for the base bid of $2,763,816 (Exhibit 3), excluding the alternate bid. Santiago Park Main Street Entrance Project September 17, 2024 Page 3 Armstrong Cal Builders Inc. has not performed work as a prime contractor in the City of Santa Ana within the last five years. However, a reference check was made with other public agencies and good reviews were received regarding the quality of work performed by the contractor on previous projects. Proiect Delive To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. In addition to the Construction Contract Bid Amount, Staff requests that the City Council allocate and authorize a project contingency budget equal to 10% of the Contract Bid Amount. The recommended contingency budget will allow Staff to execute contract change orders in the event unexpected conditions arise or if additional work is required to effectively deliver the project. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $3,207,000. Project Item Total Construction Contract Bid Amount $2,763,816 Construction Administration $88,405 Inspection $56,713 Testing $21,684 Project Contingencies $276,382 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST-1 $3,207,000 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review pursuant to Section 15301(a) of the CEQA Guidelines for projects consisting of minor alteration to an existing public facility. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2023-130 was filed for the Santiago Main Street Entrance project 20-2731 on December 20, 2023. Santiago Park Main Street Entrance Project September 17, 2024 Page 4 FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $3,207,000. All funds are available for expenditure in Fiscal Year 2024-25 Capital Improvement Program (Exhibit 6). Any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2025-26. The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to the City Council for authorization and appropriation of additional contingency if necessary. With the approval of the requested appropriation adjustments, $2,807,000 in grant funds will be recognized in the Parks Capital Grants, State Grant -Direct revenue account (No. 16117002-52025) and appropriated for spending in the Parks Capital Grants, Improvements Other Than Building expenditure account (No. 16117263-66220), and $400,000 of the accumulated fund balance will be appropriated for spending in the Residential Development District 2, Improvements Other Than Building expenditure account (No. 31213260-66220). The spendable portion of the fund balance is estimated to be $6,142,246 as of June 30, 2024, of which $4,739,260 is committed to existing and earmarked projects, leaving a balance of $1,402,986, which is sufficient to allow for the recommended appropriation of $400,000. The following table summarizes the funds budgeted for expenditure to deliver the construction of this project: Fiscal Accounting Unit Fund Accounting Unit, Year - Account No. Description Account No. Amount Project No. Description Appropriation Adjustments SA River Conservancy 24-25 16117263-66220 Parks Capital Program-PWA, $2,807,000 (20-2731) Grants Improvements Other Than Buildings Residential Acquisition & 24-25 31213260-66220 Development Development, $400,000 (20-2731) District 2 Improvements Other Than Building Total $3,207,000 EXHIBIT(S) 1. Location Map & Concept Plan 2. Bid Proposal 3. Construction Contract 4. Cost Analysis Santiago Park Main Street Entrance Project September 17, 2024 Page 5 5. Environmental Determination 6. FY 2023-24 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Alvaro Nunez, City Manager EXHIBIT 1 nml iDE>r,Ir,CATg11 ,�^= iq SONFCE �. ,f �� E>tisnFD NCENNIi 11J'IAU i�Mb—. r s PLNRaMTEFNL M ^f �� BCfADEYb TO pPEVEMT 4FFICUAF AOCEffi 8ANMG0 CREEK OPOVG,IT IOIFN�I, PPO PMNTa C16EP. xF � gAyi14TEIWL TYP� Kl41YatA PPfJIwMNI. Ex191i N: a'MJEM Oali1IMT4LNPP%li Nil yEl iFal� MIWGEbI RFW SFAnhO N1E%f1FfbE �` if sgIMDENO r1E�r*�Lr —ram � /Yl� MC Nbkt .•�.AL M ` IP q'I.ICf �f;; ..• . �ffR FIAHTTN: rt l�WINRM.IWD F CUFp Fpfjap P�D1ilPMTKN PNIIIPIIC Mates C11 fOUM GHIf [v TR NCN M1G MAIN STREET ENTRANCE DESIGN 05-23.2022 Conceptual Layout Plan Santiago Park Santa Ana. Ujhi urnla P".: TANii PPEIINO QiW TO iFMI PEWNNLI� PNlIPATMCN MEMMFA OECF CfEF,L lvP IF PPOIFC,iD EIi � � yFRNFM 6wQ Oa RRS,IIVM MM jusi r IXs DNIFrsD &K OF rA VW rFFA 00iftYw, awlb / (pIPWFls ilMfim rwplDa R4L9 9BMrx T1p ! w �. +p PwF FC N�fIWI wva,IiyPa,n ,p wDE .c ixE Tlwl �.� . r Gfi,lYa STOR Lpm P1AW40TEPIAL . - I DIIa11N0aI1M1lD IxIi111i1E,CI UWD -M ~ M - f11( Ern 0R "DD"%TO mIICIE:,E CPEIA l.P �a • "'1� OR OR < ( • _ +en4000�pwi •tom 1C 6-muone-DDE ,snFc•�-.• i NEW RIB SIR FM�GIS AxC I, � CPIFKN:IOLMYN •� � -- — -- - /�1YFf utrAgln M�FK FMIh ATn gwrcgalFP ,Nifi SIu�, enwF MP R Plm,acTtP VIRGINIA AVE Concept Design for Santiago Main Street Improvements. nuvis L. M o a C • p E A ECIIIIE C TYrs 71.-)s..)EII n�ol • � auas� sAl u KPN: PM Pi9O TM r irk CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-2731 SANTIAGO PARK. MAIN ,STREET ENTRANCE BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Armstrona Cal Builders Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount I Clearing and grubbing L LS $ Ci2'r" $ 9'2-�o 2 Site Demolition 1 LS $ / r� v v $ / S � d'0-D 3 Unclassified Excavation 1 LS $ qr, vv $ 4 Unclassified Fill, Grading and 1 LS $ �► r-lTU $ f'Qv Compaction 5 Site Drainage 1 LS $ (70 , 2 rb $ �� , 2- 6 Decomposed Granite Paving 12,000 SF $ (� $ with Integral Binder and Edging 4i 7 6 inch thick Concrete Paving 11,500 SF $ 2,6 . V-L) $ WI` ov. with Aggregate Base 8 4 inch thick Concrete Paving 1,400 SF $ a'. I" $ � ' U �' with Aggregate Base 9 Concrete Headers and Mow 1,200 LF $ 1i . &V $ 'zoo 01?0-0 Strips, 10 Entry Monument 1 LS $ �r Z 1b , U't> $ r'1, 2,1-0 . G 1 I Seat Wall 1 LS $ p w o, $ -71 D 100t) 12 View Deck #1 (350 sf) 1 LS $ 1", 00 , Ov $ 7_ S-, vv U . 13 View Deck #2 (1965 sf 1 LS $ r I �, S-tv-to $ r 1-) rot) . 14 Cable Railing 300 LF $ 100. 2'r $ � 1, 93-r. U FD v t) WE P-1 ofP-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-2731 SANTIAGO PARK MAIN STREET ENTRANCE Item Description Qty Unit Unit Price Amount 15 Pedestrian Bridge at Ditch 1 LS $ ;2 v 3 / -?-ry $ 16 Irrigation 1 LS $ I-L-1 -vp $ 2.1-10r-D4 � 17 Soil Preparation and Weed Abatement 52,700 SF $ y $ 18 Bioswale/Detention Basin 7,000 SF $ $ 19 3" Layer of Mulch 16,400 SF $ Z $ �, 9 ► 4 . 20 Dwarf Carpet of Stars Plants 29,500 SF $ 3 , $ q j 710. 07 21 Box Tree — 84" 1 EA $ I S" UV $ J -('p f). 22 Box Tree — 60" 2 EA $ 3 i �`CD $ �1 I-p . 23 Box Tree — 36" 56 EA $ 1, 3 i Y, `�# $ �3, Ste• 24 Box Tree — 24" 5 EA $ (, ov- $'1j! M)v . U� 25 Tree --- 15 gallon 46 EA $ 2,1"v , Vb $ �, S%b . 0-4 26 Shrub — 5 gallon 547 EA $ 3, 2-.r $ 21, 9271, 27 Shrub — 1 gallon 754 EA �T $ IV, 28 90 day Post Installation Maintenance I LS $ $ ' 29 Site Furniture 1 LS $ S'(y 4 rI $ 30 Wayfinding Signs 6 EA $ 41, 3 H' $ 2 tej 2 rD 31 Electrical Set -vice 1 LS $ S-V' M70 $ rOrrl�r� 32 Electrical System— conduits, wiring, controls, etc. I LS $ 1 Sri', Cj�"D $ jg 'j- 33 Light Poles — foundations, poles luminaries 23 EA $ �+ -�-.0 D $ X-L 34 Remedial Grading 500 CY $ 11 • r $ 31 z ro . 35 Construction Permit 1 LS $ 11,648.00 $ 11,648.00 W L a v-a P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-2731 SANTIAGO PARK MAIN STREET ENTRANCE Item Description Qty Unit Unit Price Amount 36 SWPPP Risk Level #1 1 LS $ ��, � 14' oo $ 'TOTAL BASE BID $ Y07! , S� ALTERNATE 6 inch thick 7� , �.� � 1` vie 38 Permeable Concrete and 11,500 SF $ $ Aggregate Base ALTERNATE 6 inch thick 39 Permeable Concrete and 1,400 SF $ AID $� v , Aggrega.te Base TOTAL ALTERNATE BID $ f ; 3 CW . 01) The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within Two -Hundred and Ten (210) working days after the commencement date stated in the Notice to Proceed. The first One -Hundred and Twenty (120) working days of which is for construction, and the last Ninety (90) working days for the vandalism -maintenance period. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $3,130 per calendar day. Name of Firm Armstrong Cal Builders Inc. Signature of BIDDER Title President/CEO � _ (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) li i� P-3 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-2731 SANTIAGO PARK MAIN STREET ENTRANCE BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Chide, the undersigned certifies under penalty of perjury that the foregoing is true and correct. Name of Firm Armstrong Cal Builders Inc. Signature of BIDDER Title President/CEO (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-4 of P-19 EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO. 20-2731 SANTIAGO PARK. MAIN STREET ENTRANCE DEVELOPMENT This CONSTRUCTION CONTRACT is made and entered into this 17"' day of September, 2024 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Armstrong Cal Builders Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner- and to the satisfaction of the City Engineer of the CITY, the Santiago Park Main Street Entrance Development Project (hereinafter- referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction, 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Two Million Seven Hundred Sixty -Three Thousand Eight Hundred Fifteen Dollars and Seventy -Five Cents ($2,763,81 S.7S), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any rev. 08/01/2023 Page 1 of 3 class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. b. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: htt s:llwww.santa-ana.or /documents/communit -workforce-a eement/ 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. S. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; Page 2of3 (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: a V - J E MONTOYA Assistant City Attorney RECOMMENDED FOR APPROVAL: CSaba 1y Digitally signed by Nabil Nd b i I Sd bd Date: 2024.08.2613:48:03 -07'00' NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA ALVARO NUNEZ Acting City Manager CONTRACTOR: Armstrong Cal Builders Inc. NAME:,-9 awn Salah President/CEO Page 3 of 3 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-2731 SANTIAGO PARK MAIN STREET ENTRANCE BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Armstrona Cal Builders Inc. REQUIREMENT: The undersigned bidder declares that they have carefiilly examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Clearing and gnibbing I LS $ C'x , ,j- "l7 $ �1:�0 0 • v 2 Site Demolition 1 LS $ / r• , try $ / 4-} d'crD c 3 Unclassified Excavation 1 LS $ a f- 0 b $ 9 C- two, i 4 Unclassified Fill, Grading and 1 LS $ j',�, r-� $ Compaction 5 Site Drainage 1 LS $ (Ib , 2 S-b $ S 14, i' 0 Decomposed Granite Paving 12000 , SF $ �� $ � r UPC,. with Integral Binder and Edging Si 7 6 inch thick Concrete Paving 11,500 SF $ ; O . V L) $ ov.01 with Aggregate Base 8 4 inch thick Concrete Paving 1,400 SF $ x • ,` p $ 3 k, r-ov. U with Aggregate Base 9 Concrete Headers and Mow 1,200 LF $ '3 t9U $ 7,4e 01)0•0 Strips, 10 Entry Monument I LS $ �+ zS-p, } $ I-1, z11 11 Seat Wal I 1 LS $ p f ooo- $ 3 01000. 12 View Deck # t (350 sf) 1 LS $ �� 0-00 . Dv $ 7 S` vvb . 13 View Deck #2 (1965 so 1 LS $ i I }, E-W -15D $ r f }� 1-0U .v 14 Cable Railing 300 1 LF $ I00. xr $ r, v N P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-2731 SANTIAGO PARK MAIN STREET ENTRANCE Item Description Qty Unit Unit Price Amount 15 Pedestrian Bridge at Ditch I LS $ 2 u 3, �7-'tv $ Z "jrb- 16 Irrigation 1 LS $-JT-;S-Vo $ �n-rS-Db 17 Soil Preparation and Weed 52,7Q0 SF $ D' �� $ Abatement 18 Bioswale/Detention Basin 7,000 SF $2.1-ki�$ 19 3" Layer of Mulch 16,400 SF $ 2.11 $ i r 9r�* 20 Dwarf Carpet of Stars Plants 29,500 SF $ -17 $ q1,710.09 21 Box Tree — 84" 1 EA $ f . , jr" $ i S"0 b 22 Box Tree — 60" 2 EA $ 7-s-V $ �'1 rv-P • 23 Box Tree 36" 56 EA $ I, 31 Y. fir $ 24 Box Tree -- 24" 5 EA $ (,� ov. 25 Tree — 15 gallon 46 EA $ 2117 . $ 1, S"nb 26 Shrub — 5 gallon 547 EA $ q3. 7-Jr $ 21, 931 • 1 r 27 Shrub — 1 gallon 754 EA $ $ /yj 3� . 28 90 day Post Installation 1 LS $ tr" $ WD Maintenance 29 Site Furniture I LS $ i'(� rl $ 30 Wayiinding Signs 6 EA $ �3 H' $ .2It, Z t*O 31 Electrical Service I LS $ ro, U o $ r0ro'eio v 32 Electrical System — conduits, I LS $ $ 'k �j 't" wiring, controls, etc. 33 Light Poles -- foundations, poles. 23 EA $ 9 ?-.r O $ 2a y 7-S.0 G luminaries 34 Remedial Grading 500 CY $ �Z'S�� $ �11 Z t"D, 35 Construction Permit I LS $ 11,648.00 $ 11,648.00 W1] P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-273 1 SANTIAGO PARK MAIN STREET ENTRANCE Item Description Qty Unit Unit Price Amount 36 SWPPP Risk Level N 1 LS TOTAL BASE RID $ �, q LSy $ � 9 r q ),9- �� $ ALTERNATE l.:.,ehflkk Aggiegate Base 44� N A i T RN A'i'9 F '-neh th0ek Pe able f a eon d �}`Ft3'd SF TI OTAL A Tr IN , Tr. nin it n 1; -1 CW tW The lowest responsible bidden shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Speci tications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly, f This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications, TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES, The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within Two -Hundred and Ten (210) working days after the commencement date stated in the Notice to Proceed. The first One -Hundred and Twenty (120) working days of which is for construction, and the last Ninety (90) working days for the vandalisni-maintenance period. The liquidated damages anzount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $3,130 per calendar day. Name of Firth Armstronq Cal Builders Inc. Signature of BIDDER Title President/CEO (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) H W P-3 of P-19 CITY OF SANTA ANA REBID PROPOSAL PROJECT NO.20-6965, ATP 5063(196) - STANDARD AVE BIKEWAY FROM WARNER AVE TO 2ND ST PROJECT NO.20-6962, ATP 5063(198) - MCFADDEN AVE BIKEWAY FROM HARBOR BLVD TO GRAND AVE PROJECT NO.23-6707 - STANDARD AVE PAVEMENT REHABILITATION FROM WARNER AVE TO rD ST PROJECT NO.23-6705 - MCFADDEN AVE PAVEMENT REHABILITATION FROM HARBOR BLVD TO FAIRVIEW ST PROJECT NO. 19-6923 - MCFADDEN AVE PAVEMENT REHABILITATION FROM FAIRVIEW ST TO RATTT ST PROJECT NO.23-6706 - MCFADDEN AVE PAVEMENT REHABILITATION FROM RATTT ST TO GRAND AVE Specifications, shall be $6,000 per calendar day. For each Phase not completed withing the allocated working days liquidated damages will be applied per Phase. Name of Firm Vido Sanii rzich, Inc. Signature of BIDDER Title President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Corporation: Vido Samarzich, Inc. Vido Samarzich - President Vido L. Samarzich - Vice President Monika Samarzich - Secretary P-14 of P-30 EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 20-2731: Santiago Park Main Street Entrance Development Construction Contract $ 2,763,815.75 Contract Administration, Inspection and Testing $ 166,802.25 Contingencies $ 276,382.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 3,207,000.00 ORANGE COUNTY CLERK -RECORDER CEQA FILING COVER SHEET 3 0 --1A rLo laO - \\ \ � Recorded in Official Records, Orange County Hugh Nguyen, Clerk"Recorder IIIIIII IIIII II 111111111111111111111111111111111111111111111111111111111 NO F E E *$ R 0 0 1 4 7 1 0 0 4 4$ 20238500114011:58 am 12/20123 487 Vitlndx Z01 0.00 60.00 0.00 0.00 0.00 0.00 0.00 0.00 THIS SPACE FOR CLERK'S USE ONLY Complete and attach this form to each CEQA Notice filed with the County Clerk -Recorder TYPE OR PRINT CLEARLY Project Title SANTIAGO MAIN ST ENTRANCE Check Document being FEW: 0 Environmental Impact Report (EIR) ® Mitigated Negative Declaration (MND) or Negative Declaration (ND) Notice of Exemption (NOE) 0 Other (Please fill in type): 610-4-91 DEC 2 0 2023 ORANGE COUNTY LERK•RECORDER DEPARTMENT 8Y: DEPUTY FILED IN THE OFFICE OF THE ORANGE COUNTY CLERK -RECORDER ON December 20, 2023 Posted for 30 days DEPUTY VANESSA DEVIA MARQUEZ Filing fees are due at the time a Notice of Determination/Exemption is filed with our office.For more information on filing fees and No Effect Determinations, please refer to California Code of Regulations, Title 14, section 753.5. MAYOR Valerie Aniezcua MAYOR PRO TEM Jessie Lopez COUNCILMEMBERS Phil Sacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez PUBLIC WORKS AGENCY 20 Civfc Center Plaza (M-36) P.O. BOX 1988 • Santa Ana, California 92702 (714) 647-5690 • Fax (714) 647-5823 www.santa-ana.erg NOTICE OF EXEMPTION INTERIM CITY MANAGER Tom Hatch CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Jennifer L. Hall From the Requirements of the California Environmental Quality Act (CEQA) Fee Exemption per California Government Code Section M3 To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza (M-36) Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: Santiago Main St Entrance Project Number(s): 20-2731 Project Location: Main Street from Edgewood Road to Memory Lane Date enacted on 12/20/23, City: Santa Ana County: Orange ER Number: ER-2023-130 Date of Approval: to be approved on 08/06/24. Project Description: The construction will include removal and infill of an existing asphalt road and parking lot, and other site improvements that include new bike trail and pedestrian trails, viewing decks, picnic areas, benches, landscaping and irrigation, and park lighting. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA 92702 Name of Public Agency Approving Project: City Council Name of Agency Carrying Out Project: Public Works Agency Exempt Status: FILED ❑ Ministerial (Sec. 15268) ❑ Declared Emergency (Sec. 15269 (a)) DEC 2 0 2023 ❑ Emergency Project (Sec. 15269 (b through e)) ❑ General Rule (Sec. 15061(b)(3)1(5)) ORANGE COUNTY WCORDER DEPARTMENT ❑ Statutory Exemption: BY: DEPUTY © Categorical Exemption: 15304 Reason(s) Why Project is Exempt From CEQA: 15304 project involves minor alterations to the condition of land and vewgetation; project will not involve removal of healthy, mature, scenic trees except for foresstry purposes. City Contact: Suzi Furjanic Title: Park Planning Manager Telephone: (714) 647-4241 ZU�Signature: � Date: SANTA ANA CITY COUNCIL Valerie Amezcua Jessie Lopez Thai Viet Phan Benjamin Vazquez Phil Bacerra Johnathan Ryan Hernandez David Penaloza Mayor Mayor Pro Tem, Ward 3 Ward 1 Ward 2 Ward 4 Ward 5 Ward 6 VamezcuaQsanta-ana-orci 0essiele1)ez(r�5anta-and.orq : tphnn(isanta-ana.Drq bvazguezC0santa-ana.orq pbacerra(Msanla-ana.orq lryanhemandez(aisanta-ana.crq dpenalozapsanta-ana-orq State of California - Department of Fish and Wildlife 2023 ENVIRONMENTAL DOCUMENT FILING FEE CASH RECEIPT DFW 753.5a (REV. 01/01/23) Previously DFG 753.5a Save RECEIPT NUMBER: 30 -- 12/20/2023 — 1119 ATE CLEARINGHOUSE NUMBER {lfappAcable) SEE INSTRUCTIONS ON REVERSE. TYPE OR PRINT CLEARLY. LEADAGENCY LEADAGENCY EMAIL DATE CITY OF SANTA ANA PUBLIC WORKS AGENCY 12/20/2023 COUNTYISTATE AGENCY OF FILING DOCUMENT NUMBER Orange ram; 202385001140 PROJECT TITLE SANTIAGO MAIN ST ENTRANCE PROJECTAPPLICANT NAME PROJECT APPLICANT EMAIL PHONE NUMBER CITY OF SANTA ANA PUBLIC WORKS AGENCY t } PROJECTAPPLICANTADDRESS CITY STATE ZIP CODE 24 CIVIC CENTER PLAZA M-36 SANTA ANA CA 92702 PROJECT APPLICANT (Check appropriate box) Q Local Public Agency School District ❑ Other Special District ❑ State Agency ❑ Private Entity CHECK APPLICABLE FEES: ❑ Environmental Impact Report (EIR) $r3,839.25 $ 0.00 ❑ Mitigated/Negative Declaration (MND)(ND) $2,764.00 $ 0.D0 ❑ Cortifled Regulatory Program (CRP) document - payment due directly to CDFW $1,306.26 $ 0.00 El Exempt from fee 0 Notice of Exemption (attach) ❑ CDFW No Effect Determination (attach) ❑ Fee previously paid (attach previously Issued cash receipt copy) ❑ Water Right Application or Petition Fee (State Water Resources Control Board only) $850.00 $ 0.00 ❑ County documentary handling fee $ ❑ Other $ PAYMENT METHOD: ❑ Cash ❑ Credit ❑ Check ❑ Other TOTAL RECEIVED $ 0.00 SIGNAXTREI AGENCY OF FILING PRINTED NAME AND TITLE DEPUTY CLERK, VANESSA DEVIA MARQUEZ ORIGINAL -PROJECT APPLICANT COPY -CDFWIASB COPY-LEADAGENCY COPY -COUNTY CLERK DFW753.5a(Rev.OVOV2023) EXHIBIT 6 0 PROJECT TITLE: Santiago Park Main Street Entrance PROJECT CATEGORY: City & Park Facility Improvements Park Facility LOCATION MAP I� CITY OF SANTA ANA FY 24/25CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Removal of asphalt concrete pavement, grading, construction of an upgraded bike trail, decomposed granite pedestrian walkways, area lighting, picnic areas, landscaping and irrigation system, site furniture and signage. Fadditional NEED: eed of new security lighting, new irrigation system, dding trees that died in the drought, and creating c areas for school age children. PROJECT COSTS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Construction 2,763,816 - - - - - - Contingency 276,382 Engineering 166,802 TOTAL 3,207,000 - - - - - - SOURCE OF FUNDS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 A & D District 2 400,000 - - - - - - SA RIVER CONSERVANCY- 2,807,000 PWA TOTAL 3,207,000 - - - - - - AGENCY: DIVISION: CONTACT: DATE: Public Works Parks, Fleet & Facilities Suzi Furjanic, Assoc. Park Planner 29-Aug-2024