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HomeMy WebLinkAboutItem 22 - Construction Contract with Elecnor Belco Electric, Inc. for the Traffic SignalPublic Works Agency www.santa-ana.org/public-works Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 1, 2024 TOPIC: Traffic Signal Installation at Segerstrom Avenue and Spruce Street AGENDA TITLE Construction Contract with Elecnor Belco Electric, Inc. for the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (Project No. 24-6045) (General and Non -General Fund) RECOMMENDED ACTION Approve an appropriation adjustment recognizing $132,134 in the New Transportation System Improvements Area E, Prior Year Carry Forward revenue account (No. 03417002-50001) and appropriate the same amount into the New Transportation System Improvements Area E, Improvements Other Than Buildings expenditure account (No. 03417660-66220). (Requires five affirmative votes) 2. Approve an amendment to the FY 2024-25 Capital Improvement Program to include $132,134 in construction funding from the Transportation System Improvement Area E account for the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (No. 24-6045). 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $803,348, which includes $642,628 for the construction contract; $96,395 for contract administration, inspection, and testing; and a $64,325 project contingency for unanticipated or unforeseen work. 4. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $642,628, subject to change orders, for construction of the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (No. 24- 6045), for a term beginning October 1, 2024 and ending upon project completion, and authorize the City Manager to execute the contract. 5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-64 was filled for Project No. 24-6045. Traffic Signal Installation at Segerstrom Avenue and Spruce Street October 1, 2024 Page 2 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA)'s Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects. PWA received $675,000 in General Fund dollars for traffic safety improvements at the intersection of Segerstrom Avenue and Spruce Street. This traffic safety project will install a new traffic signal at the intersection of Segerstrom Avenue and Spruce Street (Exhibit 1) to enhance safety and increase mobility for those crossing at the intersection. The improvements will provide protected vehicular and pedestrian movements to help eliminate conflicting movements and improve traffic flow for motorists and pedestrians when traversing the intersection. Additionally, high visibility crosswalks with audible pedestrian signals will be installed to enhance visibility of crossing pedestrians and bicyclists at the intersection. The scope of work includes installation of the new traffic signal poles, conduit, wiring, fiber optic cable, video detection system, and signage and striping. Staff requests City Council approval for the reallocation of $132,134 in unspent Transportation System Improvement Area E funds needed to complete the total project funding requirement. Upon approval of the requested reallocation of funds, the total funds available for construction will be $803,348, which is composed of $671,214 in General Fund and $132,134 in Transportation System Improvement Area E funds. A copy of construction plans, contracts, specifications and all related reference materials (such as The Greenbook) are available for public review at the City's Public Works Agency, Central Files office located in City Hall. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 35 regional vendors via PlanetBids, many of which are Santa Ana based. A total of four bids were received. No bids were received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 26, 2024 and June 28, 2024. The project was also advertised in PlanetBids on June 25, 2024. Bids were received electronically via PlanetBids and opened on July 17, 2024. Bids are valid until November 6, 2024. No bid protest was submitted by any of the bidders during the bid protest period. Traffic Signal Installation at Segerstrom Avenue and Spruce Street October 1, 2024 Page 3 Bid Results Summary Base Bid + Rank Bidder's Name Location Base Bid Add Alternate Bid 1 Elecnor Belco Electric, Inc. Chino, CA $607,552 $642,628 2 Select Electric, Inc Vista, CA $641,627 $675,775 3 International Line Builders Corona, CA $669,796 $688,509 Inc. 4 Crosstown Electrical & Irwindale, CA $700,989 $732,589 Data, Inc. A total of four bids were received and all were deemed responsive. Elecnor Belco Electric, Inc. submitted the lowest responsive bid in the amount of $562,868 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the base bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. in the amount of the base bid and alternate bid totaling $642,628. (Exhibit 3). Elecnor Belco Electric, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing Bristol Street and Santa Clara Avenue Traffic Signal Installation. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. In addition to the Construction Contract Bid Amount, Staff requests that City Council allocate and authorize a project contingency budget equal to 10% of the Contract Bid Amount. The recommended contingency budget will allow Staff to execute contract change orders in the event unexpected conditions arise or if additional work is required to effectively deliver the project. Traffic Signal Installation at Segerstrom Avenue and Spruce Street October 1, 2024 Page 4 As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $803,348. Project Item Total Construction Contract Bid Amount $642,628 Construction Administration $51,088 Inspection $31,810 Testing $13,497 Project Contingencies $64,325 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $803,348 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair/maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-64 was filed for Project 24-6045 (Exhibit 5). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $803,348. All funds are available for expenditure in Fiscal Year 2024-25. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-26. The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to the City Council for authorization and appropriation of additional contingency if necessary. With the approval of the requested appropriation adjustment, a portion of the accumulated fund balance will be appropriated for spending in the New Transportation System Improvements Area E, Improvements Other Than Buildings Account (No. 03417660-66220). The spendable portion of the fund balance is estimated to be $1,331,631 as of June 30, 2025, which is sufficient to allow for the recommended appropriation of $132,134. The funds will be budgeted and available for this item in the accounts below (Exhibit 6). The following table summarizes the funds budgeted for expenditure to deliver construction of this project: Traffic Signal Installation at Segerstrom Avenue and Spruce Street October 1, 2024 Page 5 Accounting Accounting Unit, Fiscal Unit - Account Fund Account No. Amount Year No. Description Description (Project No.) EXISTING BUDGET 01117620- PW-Traffic/Trans — 2024-25 66220 General Fund Service Enhancement, $671,214 (24-6045) Improvements Other I Than Buildings APPROPRIATION ADJUSTMENT New 03417660- Transportation New Transpo Sys Impr 2024-25 66220 System Area E, Improvements $132,134 (24-6045) Improvements Other Than Buildings Area E Total $803,348 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. Environmental Determination 6. CIP Project Sheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Alvaro Nunez, City Manager EXHIBIT I Exhibit 1 OWN oRAIyGF ` SANTAANA Project No. 24-6045. �� I °G WA PTraffic Signal Installation at Segerstrom Avenue ' PU� PUBLIC WORKS AGENCY and Spruce Street EXHIBIT 2 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6045 TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND SPRUCE STREET BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Elecnor Belco Electric, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: BASE BID Item Description Qty Unit Unit Price Amount 1 Traffic Signal Installation at Segerstrom Avenue and Spruce Street 1 LS $ 00O $ ()Do 1;01 14 t 2 Install Video Detection System at Segerstrom 1 LS $ ��d $ Avenue and Spruce Street * } 4()0 �1%1. } 3 Install 2" PVC Conduit 50 LF $ i .W G $'2� c,00 t 4 *Install 3" PVC Conduit 1200 LF $ $ 5 Install 4" PVC Conduit 600 LF $ l 6 Install No. 6 Pull Box 9 EA $ G $ 0 7 Install No. 6E Pull Box 2 EA $ ! GD $ O()p 8 IP Communication System 1 LS $ \� 5 ®O $�G �QQ L � } 9 *Install 96 Strand SMFO Cable 1700 LF $ p $ 0t 10 Fusion Splice Strands of SMFO 96 EA $ t 11 Fiber Optic Splice Enclosure 1 EA $\ � $ 12 Remove and Construct PCC Median Nose 120 SF $ $ &AU (Including Steel Rebar Dowels) I'VI- 13 Signing and Striping 1 LS $ } ` P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6045 TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND SPRUCE STREET Item Description Qty Unit Unit Price Amount 14 *Pothole Pole Locations for Utility Conflicts 9 EA $ , 4cp l $ DOD a 15 *Pothole Utilities not shown on plans 5 EA 16 Project Advertising Sign(s) 2 EA $ 17 Construction Permit 1 LS $6,000 $ V�' 1 P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6045 TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND SPRUCE STREET ITOTAL BASE BID — ITEMS 1-17 I $ � 04, � `j z ADD ALTERNATE BID 18 Install APS System at Segerstrom Avenue & Spruce Street 1 LS $ b $ �� 1A \(6 -2 1 19 Install GTT Opticom EVP System at Segerstrom Avenue & Spruce Street 1 LS $ oo $ \9j \� TOTAL ALTERNATE BID — ITEMS 18-19 $ `65 0 A-U I The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. f This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within SIXTY (60)working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long -lead time items (i.e. Traffic Signal Poles and Service Meters). The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $3,600 per calendar day. Name of Firm Elecnor Belco Electric, Inc. Signature of BIDDER Title Vice President , John Wong (If an individual, so state. If a trm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Alberto Garcia De Los Angeles / President John Wong / Vice President Pedro Enrile / Secretary Jeroni Gervilla / Chief Financial Officer P-3 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6045 TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND SPRUCE STREET BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct. Name of Firm Elecnor Belco Electric, Inc. Signature of BIDDER Title Vice President , John Wong (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Alberto Garcia De Los Angeles / President John Wong / Vice President Pedro Enrile / Secretary Jeroni Gervilla / Chief Financial P-4 of P-19 EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 24-6045 — TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND SPRUCE STREET This CONSTRUCTION CONTRACT is made and entered into this 1st day of October, 2024 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Elecnor Belco Electric, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Six Hundred Forty Two Thousand Six Hundred Twenty Eight Dollars and Zero Cents ($642,628.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A," and in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rev. 09/01/2017 Page 1 of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.org//pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Jonathan T. Martin rz Assistant City Attorney RECOMMENDED FOR APPROVAL: N a b i l SabaDigitally signed by Nabil Date: 2024 09.23 1 34:30 Saba -07'00' NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA ALVARO NUNEZ City Manager CONTRACTOR: Elecnor Belco Electric, Inc. NAM lberto Garcia TITLE: President/CEO Page 3 of 3 Exhibit A CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6045 TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND SPRUCE STREET BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Elecnor Belco Electric, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: BASE BID Item Description Qty Unit Unit Price Amount 1 Traffic Signal Installation at Segerstrom 1 LS $ $ C)pQ Avenue and Spruce Street �pO fwv , SO 2 Install Video Detection System at Segerstrom 1 LS �� 'j� 4()0 Avenue and Spruce Street V \ 3 Install 2" PVC Conduit 50 LF $ t ,G $ C'()o 4 *Install3" PVC Conduit 1200 LF $ $ 5 Install 4" PVC Conduit 600 LF $ $ a�0 i 6 Install No. 6 Pull Box 9 EA S t7 $ 0 7 Install No. 6E Pull Box 2 EA S r ()D $ O()0 8 IP Communication System 1 LS $ 500, $ �0Q 201 tiG� 9 *Install 96 Strand SMFO Cable 1700 LF $ 10 Fusion Splice Strands of SMFO 96 EA $ 11 Fiber Optic Splice Enclosure 1 EA $\ L�� $ 12 Remove and Construct PCC Median Nose 120 SF $ (Including Steel Rebar Dowels) 13 Signing and Striping 1 LS $� P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6045 TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND SPRUCE STREET Item Description Qty Unit Unit Price Amount 14 *Pothole Pole Locations for Utility Conflicts 9 EA $ , 4cp l $ DOD a 15 *Pothole Utilities not shown on plans 5 EA 16 Project Advertising Sign(s) 2 EA $ 17 Construction Permit 1 LS $6,000 $ V�' 1 P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6045 TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND SPRUCE STREET ITOTAL BASE BID — ITEMS 1-17 I $ � 04, � `j z ADD ALTERNATE BID 18 Install APS System at Segerstrom Avenue & Spruce Street 1 LS $ b $ �� 1A \(6 -2 1 19 Install GTT Opticom EVP System at Segerstrom Avenue & Spruce Street 1 LS $ oo $ \9j \� TOTAL ALTERNATE BID — ITEMS 18-19 $ `65 0 A-U I The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. f This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within SIXTY (60)working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long -lead time items (i.e. Traffic Signal Poles and Service Meters). The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $3,600 per calendar day. Name of Firm Elecnor Belco Electric, Inc. Signature of BIDDER Title Vice President , John Wong (If an individual, so state. If a trm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Alberto Garcia De Los Angeles / President John Wong / Vice President Pedro Enrile / Secretary Jeroni Gervilla / Chief Financial Officer P-3 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 24-6045 TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND SPRUCE STREET BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct. Name of Firm Elecnor Belco Electric, Inc. Signature of BIDDER Title Vice President , John Wong (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Alberto Garcia De Los Angeles / President John Wong / Vice President Pedro Enrile / Secretary Jeroni Gervilla / Chief Financial P-4 of P-19 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 24-6045: TRAFFIC SIGNAL INSTALLAITON AT SEGERSTROM AVENUE AND SPRUCE STREET Construction Contract $ 642,628.00 Contract Administration $ 51,088.00 Inspection $ 31,810.00 Testing $ 13,497.00 Contin encies $ 64,325.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 803,348.00 EXHIBIT 5 t• . State of California - Department of Fish and Wildlife 2024 ENVIRONMENTAL DOCUMENT FILING FEE CASH RECSIP'T DPW 753.5a (REV. 01/01123) Previously DFG 753.5a Print Start©ver Save RECEIPT NUMBER: 30 07/24/2024 -- 0627 NUMBER (if applicable) SEE INSTRUCTIONS ON REVERSE. TYPE OR PRINT CLEARLY. LEAD AGENCY LEADAGENCY EMAIL DATE CITY OF IRVINE 07/24/2024 COUNTYISTATE AGENCY OF FILING DOCUMENT NUMBER Orange 202485000634 PROJECT TITLE TRAFFIC SIGNAL INSTALL. AT SEGERSTROM & S PROJECT APPLICANT NAME PROJECT APPLICANT EMAIL PKONE NUMBER CITY OF SANTA ANA, PUBLIC WORKS AGENCY (714 )647-56i26 PROJECT APPLICANT ADDRESS CITY STATE ZIP CODE 20 CIVIC CENTER PLAZA M-36 SANTA ANA CA 92702 PROJECT APPLICANT {Check appropriate box) © Local Public Agency ❑ School District ❑ Other Special District ❑ State Agency ❑ Private Entity CHECK APPLICABLE FEES: © Environmental Impact Report (EIR) ❑ MitigatedlNegafive Declaration (MND)(ND) ❑ Cerftd Regulatory Program (CRP) document - payment due directly to CD1 W E] Exempt from fee Q Notice of Exemption (attach) ❑ CDFW No Effect Determination (attach) ❑ Fee previously paid (attach previously Issued cash receipt Copy) $4,051.25 S 0.00 $2,91 e.76 $ 0.00 $1,377.25 $ 0A0 ❑ Water Right Application or Petition Fee (State Water Resources Control 13oard only) $850.00 $ 0.00 ❑ County documentary handling fee $ ❑ Other $ PAYMENT METHOD: ❑ Cash ❑ Credit ❑ Check C Other TOTAL RIECEIVEC] $ 0.00 SIGNATURE AGENCY OF FILING PRINTED NAME AND TITLE X ICARINA HERRERA, DEPUTY OMINAL-PROJECT APPLICANT COPY -CDRWAS$ COPY -LEAD AGENCY COPY- COUNTY CLI<RK DFW7'53•6a(Rev.0110112023) ORANGE COUNTY CLERK -RECORDER CEQA FILING COVER SHEET 30 - a_? 1.2 Ll 120-2L4 - 002-7 Recorded in Official Records, orange County Hu h Nguyen, Clerk -Recorder 111111111111111111111111111111111111i111111111111111111111i1111111111111 NO FEE *$ R 0 0 1 0 6 1 S 9 0$ 202485000634 8:24 am 07/24/24 477 Vitlndx Z01 0.00 60.00 0.00 0.00 0.00 0.00 0.00 0.00 Complete and attach this form to each CEQA Notice tiled with the County Clerk -Recorder TYPE OR PRINT CUARLY Protect Title TRAFFIC SIGNAL INSTALL AT SEGERSTROM & S Check Document being Filed: 0 Environmental Impact Report (EIR) . 0 Mitigated Negative Declaration (MND) or Negative declaration (ND) Notice of Exemption (NOE) 0 Other (Please fill in type): FILED JUL 2 4 2024 ORANGK COUNTY CLERK•RECORDKR DEPARTh9ENT BY: C - r 1 DEPUTY FILED IN THE OFFICE OF THE ORANGE COUNTY CLERK -RECORDER ON My 2?4. 202h Poster! for 30 days DEPUTY CARINA HERRERA Filing teas are due at the time a Notice of peterminatlon/Exemption is filed with our office.For more Information on filing fees and No Effect Determinations, please refer to California Code of Regulations, Title i14, section 753.5. MAYOR Valedo Amozcua MAYOR PRO TEM Thai Viet Phan COUNCILMEMBERS Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penal= Benjamin Vazquez PUBLIC WORKS AGENCY 20 Civic. Center Plaza (M-36) P.O, BOX 108. Santa Ana, California 92702 (714) 647-5690 • Fax (714) 647-6823 www.santa-aRa.org INTERIM CITY MANAGER Alvaro Nunez CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Jennifer L. Wall NOTICE OF EXEMPTION From the Requirements of the California Environmental Quality Act (CEQA) Fee Exemption per California Government Code Section 6103 To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza (M-36) Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: Traffic Signal Install at Segerstrom & 5 Project Number(s): 24-6045 Project Location: Segerstrom Ave from Bristol St to Spruce 5t City: Santa Ana County: Orange ER Number: ER-2024-64 Project Description: The construction will include the Installation striping. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA 92702 Name of Public Agency Approving Project: City Council Name of Agency Carrying but Project: Public Works Agency Exempt Status: ❑ Ministerial (Sea. 'f 5268) 0 Declared Emergency (Sec. 15269 (a)) ❑ Emergency Project (Sec. 15269 (b through a)) ❑ General Rule (Sec. 15061(b)(3)1(5)) ❑ Statutory Exemption- C7! Categorical Exemption: 15301(b) Reason(s) Why Project is Exempt From CEQA: 15301(b) consists of repatrlmaintenance of existing public facilities, Date of Approval: 07/1712024 of new traffic signal poles, conduit, fiber and signage and FILED JUL 2 � 2024 ORANGE COUNTY CLERK-RECORDERDEPA11TM&IT BY: C - t l I)ZPUTY City Contact: Cesar Rodriguez r,,..-- Title: Senior Civil Engineer Telephone: (714) 647-5526 Signature: '- Cate: r ZI SANTA ANA CITY COUNCIL - df ValodeAmez= Thal Viet Phan ,idsalo Lopez Benjamin Vazquez Phil Bacerm Johnathan Ryan Hernandez David Penoloza Mayor Mayor Pro Tom, Ward 1 Ward 3 Ward 2 Warn 4 Ward 6 Ward a vacnsgCoaason e- n a ant�santa•artg otg esslal m n by z u s n! • oh tcarra(r3santa-ann.era der a r alma sa na PROJECT TITLE: Segerstrom Ave and Spruce St Traffic Signal Installation PROJECT CATEGORY: Traffic Improvements Traffic Improvements LOCATION MAP N AGENCY: Public Works EXHIBIT 6 CITY OF SANTA ANA FY 24/25CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Design and install a new traffic signal on Segerstrom Avenue at Spruce Street. PROJECT COSTS Construction Contingency Engineering TOTAL SOURCE OF FUNDS GENERALFUND TSIA AREA E TOTAL DIVISION: Traffic Enaineerina IPROJECT NEED: Project is needed to enhance traffic safety and increase mobility. Total Project Cost FY 24125 FY 25126 FY 26127 FY 27128 FY 28129 FY 29130 FY 30131 638,384 132,134 - - - - - - 67,500 - 101,250 - 807,134 132,134 - - - - - - Total Project Cost FY 24125 FY 25126 FY 26127 FY 27128 FY 28129 FY 29130 FY 30131 675,000 - - - - - - - 132,134 132,134 807,134 132,134 CONTACT: Cesar Rodriguez, Senior Civil Engineer DATE: 17-Sep-2024