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Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 15, 2024
TOPIC: Property Restoration Services
AGENDA TITLE
Amendment to Agreement with Sunny Hills Associates, Inc. for Property Restoration
Services (Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Sunny
Hills Associates, Inc. for property restoration services to increase the not -to -exceed
amount by $50,000, for aggregate compensation up to $100,000, under for the term of
April 1, 2022 through March 31, 2026 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The City currently has an existing agreement with Sunny Hills Associates, Inc. through
the Human Resources Department to provide property restoration and repair services to
City property after an incident. The current contract expires on March 31, 2026. Staff
recommends approval of an amendment to the agreement with Sunny Hills Associates,
Inc. in order to increase the total amount of the agreement by $50,000, for a total of
$100,000.
Recommendation for increase is based on year over year increase in cost of labor and
materials needed to remediate and restore property. As City -owned infrastructure gets
older, there is a greater need for on -going property remediation and restoration
services.
Services provided by vendor include cleaning up and drying out flooded property, mold
testing, emergency boarding of broken windows and doors, sewage extraction and
disinfection of affected areas, and removal of contaminated property and rebuild. The
contract requires Sunny Hills Associates, Inc. to pay prevailing wages.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Property Restoration Services
October 15, 2024
Page 2
FISCAL IMPACT
Funding is available in the current FY 2024-2025 budget in the following account:
Accounting Unit —
Fund Description
Accounting Unit —
Amount
Account Number
Accounting Description
080009051 - 62300
Liability & Property
Contract Services —
$50,000
Insurance
Professional
EXHIBIT(S)
1. First Amendment
Submitted By: Lori Schnaider, Executive Director Human Resources
Approved By: Alvaro Nunez, City Manager
FIRST AMENDMENT TO AGREEMENT WITH SUNNY HILLS ASSOCIATES, INC., DHA
SUNNY HILLS RESTORATION TO PROVIDE PROERTY RESTORATION SERVICES
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on October I, 2024.
by and between Sunny Hills Associates, Inc., a California corporation dba Sunny Hills Restoration
("Contractor'), and the City of Santa Ana, a charter city and municipal corporation oroanized and
existint, under the Constitution and laws of the State of California ("City").
A. The parties entered into Agreement No. N-2022-177 ("Agreement") dated April 1.. 2022, to
provide property restoration services.
B. 'Tile Agreement is in full force and effect through March 31, 2026.
C. The parties now wish to arnend the Agreement to increase the total not -to exceed amount to
the compensation of the Agreement. No other changes are contemplated by this Amendment_
The Parties therefore agree:
1. Section 2a, Compensation, is hereby amended to increase the total compensation by $50,000.
The total not -to -exceed amounl for this Agreement shall not exceed $100.000.
2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
ATTEST:
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:� —
Brand6rSalvatierra
Deputy City Attorney
RECOMMENDED FOR APPROVAL
L
LX Schnai er
Executive Director,
Human Resources Department
CITY OF SANTA ANA
Alvaro Nunez
City Manager
CONTRACTOR
Sill Roy
President and CEO