HomeMy WebLinkAboutItem 23 - Approve a Second Amendment to City Clerk Employment Agreement and Adopt a Resolution Updating the City’s Classification and Compensation Plan')
Human Resources Department
www.santa-ana.org/human-resources
Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: City Clerk Performance Evaluation and Compensation Adjustment
AGENDA TITLE
Approve a Second Amendment to City Clerk Employment Agreement and Adopt a
Resolution Approving the Council Appointee Salary Schedule
RECOMMENDED ACTION
1. Approve a second amendment to the City Clerk Employment Agreement
reflecting the positive City Clerk performance evaluation conducted on October
15, 2024 and approving an adjusted annual salary for the City Clerk and an
increase in the amount of deferred compensation provided by the City
(Agreement No. A-2024-XXX).
2. Adopt a resolution updating the City's Classification and Compensation Plan with
the amended annual salary for City Clerk, and approving the Council Appointee
Salary Schedule in compliance with the California Public Employees' Retirement
System (CaIPERS) and Title 2 of the California Code of Regulations section
570.5.
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE
CITY'S CLASSIFICATION AND COMPENSATION PLAN
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City Clerk's employment agreement with Jennifer Hall was first approved on
February 7, 2023. The City Charter provides that the City Council shall conduct
performance evaluations of its appointees on an annual basis. In addition, the City
Clerk's employment agreement provides for an annual performance evaluation and the
opportunity for salary adjustments based on positive evaluations. The City Council
conducted a performance evaluation of the City Clerk on April 16, 2024. The City Clerk
received a positive performance evaluation and the City Council allowed the City Clerk
to return to the Council on October 15, 2024, for a mid -year performance evaluation.
City Clerk Performance Evaluation and Salary Adjustment
November 19, 2024
Page 2
Subsequently, the City Council conducted a performance evaluation of the City Clerk on
October 15, 2024. The City Clerk received a positive performance evaluation and
proposed to adjust the City Clerk's annual salary to $195,083 and to increase the
amount of deferred compensation provided by the City to an amount equal to the
maximum contribution allowed by law (including the normal contribution only), effective
October 15, 2024. The proposed second amendment affirms the positive performance
evaluation and approves an adjusted City Clerk annual salary and an increase in the
amount of deferred compensation provided by the City (Exhibit 1). The proposed
resolution amends the City's Classification and Compensation Plan and approves the
Council Appointee Salary Schedule to reflect the aforementioned City Clerk salary
adjustment (Exhibit 2).
Also reflected in the updated Council Appointee Salary Schedule is the City Manager's
compensation effective August 6, 2024 - the date the City Manager's agreement
became effective.
ENVIRONMENTAL IMPACT
There are no environmental impacts associated with these actions.
FISCAL IMPACT
Approval of these actions will result in an annual total increase of approximately
$10,410 in Fiscal Year 2024-25. There are sufficient funds in the City Clerk's Office
budget (account 01107031-61XXX) to cover the increased costs in the current fiscal
year. Estimated total General Fund fiscal impact for FY2025-26 is $33,570.
EXHIBIT(S)
1. Second amendment to the City Clerk Employment Agreement affirming a positive
performance evaluation and approving an annual salary adjustment for the City
Clerk and an increase in the amount of deferred compensation provided by the
City; and
2. Resolution amending the City's Classification and Compensation Plan and
approving the amended Council Appointee Salary Schedule
Submitted By: Lori Schnaider, Executive Director of Human Resources
Approved By: Alvaro Nunez, City Manager
SECOND AMENDMENT TO CITY CLERK EMPLOYMENT AGREEMENT
THIS SECOND AMENDMENT to the City Clerk Employment Agreement is entered into on
November 19, 2024 by and between Jennifer Hall, an individual ("Employee") and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California ("City"). City and Employee are also referred to collectively
as "The Parties."
RECITALS
A. City and Employee entered into Agreement No. A-2023 -014 dated February 7, 2023, by which
Employee agreed to appointment as City Cleric for City ("Agreement"); and
B. On May 7, 2024, after a positive performance evaluation, the City Council approved a first
amendment to the Agreement to adjust Employee's salary; and
C. City Charter Section 705 and the Agreement provide for an annual performance evaluation for
Employee; and
D. On October 15, 2024, Employee received a positive performance evaluation; and
E. The City Council now desires to adjust Employee's salary to reflect said positive performance
evaluation and to increase the amount of deferred compensation provided by the City. -
The Parties therefore agree:
1. Section 3.1., Salary, is amended to increase the annual compensation from $182,320 to $195,083
effective October 15, 2024.
2. Section 3.3.4 Deferred Compensation (457 Plan), is amended effective October 15, 2024, to
read as follows:
3.3.4 Deferred Compensation (457 Plan)
City agrees to provide Employee an annual deferred compensation pursuant to section 457 of the
Internal Revenue Code in an amount equal to the maximum contribution allowed by law, including
the normal contribution only. Payments shall be divided and deposited on the Employee's behalf
for each pay period.
3. Except as modified by this Second Amendment, all terms and conditions of the Agreement as
previously amended shall remain in full force and effect.
Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first written above.
ATTEST
Abigail Alcala
Assistant City Clerk
APPROVED AS TO FORM
Sonia R. Carvalho
City Attorney
By: Lum3-
Laura A. Rossini
Chief Assistant City Attorney
CITY OF SANTA ANA
Valerie Amezcua
Mayor
EMPLOYEE
ennifer L. ll
[Signature Page -Second Amendment to City Clerk Employment Agreement]
Page 2 of 2
RESOLUTION NO. 2024-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S
CLASSIFICATION AND COMPENSATION PLAN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana ("City") hereby finds, determines,
and declares as follows:
A. Section 1004 of the City Charter of the City requires the City Manager to
prepare, install, and maintain a position classification and pay plan subject to
civil service rules and regulations and the approval of the City Council.
B. It is the City's practice to assign job titles that reflect the duties and
responsibilities of the classification and are consistent with other classifications
within the City's organizational structure, as well as comparable job titles in the
labor market, while maintaining internal pay equity relationships and attracting
and retaining qualified candidates.
C. The City Council regularly amends the City's classification and compensation
plan for all full-time and part-time classifications of officers and employees of
the City of Santa Ana.
D. On August 6, 2024, the City Council approved a City Manager employment
agreement with an annual salary of $315,000.
E. On November 19, 2024, the City Council approved a salary adjustment for the
City Clerk to $195,083 retroactively effective October 15, 2024.
F. It is now desired to amend the City's classification and compensation plan to
reflect the previously approved changes to the City Manager and City Clerk's
salaries.
Section 2. The Santa Ana City Council hereby approves an updated Salary Schedule
for the Council Appointee unit, attached to this resolution as Exhibit A, reflecting
classification and compensation amendments per previously approved City Council
agreements and amendments to agreements, grouped by employee unit as
recommended by the California Public Employees' Retirement System ("CalPERS"), and
in compliance with CalPERS and Title 2 of the California Code of Regulations section
570.5.
Section 3. This Resolution supersedes Resolution No. 2024-012.
Resolution 2024-XXX
Page 1 of 3
Section 4. This Resolution shall take effect immediately upon its adoption by the City
Council, and the City Clerk shall attest and certify the vote adopting this Resolution.
ADOPTED this 19t" day of November 2024.
Valerie Amezcua
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By:
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
I, Jennifer L. Hall City Clerk, do hereby attest to and certify the attached Resolution No.
2024- to be the original resolution adopted by the City Council of the City of Santa Ana
on November 19, 2024.
Date:
Jennifer L. Hall
City Clerk
City of Santa Ana
Resolution 2024-XXX
Page 2 of 3
EXHIBIT A
COUNCIL APPOINTEE
SALARY SCHEDULE
REVISED NOVEMBER 19, 2024
EFFECTIVE AUGUST 6, 2024
EFFECTIVE OCTOBER 15, 2024
•: TITLE JOB CODE
City Manager EM 01790 315,000
City Clerk (EM) 01990 195,083
Resolution 2024-XXX
Page 3 of 3