HomeMy WebLinkAboutItem 08 - Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation Adjustments Finance and Management Services
www.santa-ana.org/finance
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation
Adjustments
AGENDA TITLE
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation
Adjustments
RECOMMENDED ACTION
1. Receive and file the 1st Quarter Budget Update.
2. Approve $2.9 million in appropriation adjustments as detailed in the body of the
report, including multiple restricted fund adjustments and one housekeeping
adjustment to the General Fund with a net zero impact. (Requires five affirmative
votes.)
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The FY2024-25 (FY24-25) first quarter budget report provides a General Fund snapshot
of the first three months of the fiscal year. After conducting a comprehensive analysis
paired with the limited information currently available, this report provides a summary
update on General Fund revenues and expenditures, including a housekeeping
adjustment with a net zero impact. Staff anticipates having more detailed insights on the
major General Fund revenue sources, such as the Property tax, Sales taxes, and Utility
Users’ taxes, at the Mid-Year Budget Update, which is currently scheduled for the second
City Council meeting in February.
Proposed adjustments to multiple restricted funds are addressed in greater detail later in
this report.
A General Fund summary as of September 30 follows.
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation
Adjustments
November 19, 2024
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General Fund Summary (Fund 011)
The FY23-24 audit is currently underway and the final carryover amounts based on the
remaining FY23-24 budget availability are still being compiled. The City received revenue
that exceeded estimates and anticipates additional savings in expenditures. Staff expects
to have final information by the second City Council meeting in December to determine
the increase of the General Fund balance available for one-time spending.
A summary of General Fund revenues through September 30 follows.
General Fund Revenue
FY2024-25 1st Quarter Budget Update
FY24-25 Original
Budge t
Ge neral Fund
Adjustme nts
approve d by City
Council through
09/30/2024
Update d Estimate s
Estimated Beginning Balance at
July 1, 2024 109,495,834 109,495,834
Revenue Es timate 406,527,340 15,803 406,543,143
Appropriated Spending (406,773,060)(134,351)(406,907,411)
Pension Trust Set Aside (34,565,751)(34,565,751)
Estimated Ending Balance at June
30, 2024 74,684,363 (118,548)74,565,815
Less: 18% Reserve ¹73,173,121 73,173,121
Estimated Spendable Balanc e 1,511,242 (118,548)1,392,694
¹The $15,803 in rec ognized revenue is one-time m oney. The City's 18% reserve policy applies to
annual rec urring revenue only.
Re v e nue Source
FY24-25 Original
Budge t
Re ce iv e d As of
9/30/2024 % Re ce iv e d
Property Tax/ Property Tax In-Lieu of VLF 92,819,320 820,345 0.9%
Sales Tax (Measure X)85,632,610 6,928,251 8.1%
Sales Tax (Bradley Burns)61,682,950 5,193,690 8.4%
Other General Fund Revenue 41,743,660 5,899,966 14.1%
Charges for Servic e 30,590,300 7,970,831 26.1%
Utility Users Tax 27,300,000 5,938,572 21.8%
Busines s License 16,200,000 1,295,406 8.0%
Cannabis Revenue 14,530,000 2,195,424 15.1%
Jail Revenue 14,153,500 1,062,079 7.5%
Franchise Fees 12,375,000 874,673 7.1%
Hotel Visitor's Tax 9,500,000 1,842,020 19.4%
T otal Gene ral Fund Re v e nue ¹406,527,340 40,021,255 9.8%
¹Exc ludes rev enue rec ognized for the Library by $15,802.58 approved at the Sept 16 City Council
meeting.
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation
Adjustments
November 19, 2024
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As of September 30, the City generated approximately $40 million, or 10% in revenue,
which is typical for this time of year. Sales tax receipts lag about two months after the
corresponding period and the City’s first half of major property tax installments is not
received until November and December. Preliminary economic data from the City’s Sales
Tax consultants suggest that sales tax revenue is projected to fall below original
expectations for FY24-25; however, we have only received detailed data from the state
through June 2024. Increases in online shopping were not enough to offset declines in
luxury auto sales, general consumer goods, and food and drug stores (including
Cannabis). The benefits stemming from reduced inflation and interest rates are not
expected to arrive until closer to FY2025-26. Therefore, staff is not recommending any
revenue adjustments at this time, pending further data. In the interim, staff will explore
alternative strategies to offset the impact of reduced sales tax revenue. This may include
identifying other revenue streams that are outperforming expectations, utilizing savings
from staffing vacancies, or proposing adjustments to expenditures for budget rebalancing.
A summary of General Fund expenditures through September 30 follows.
General Fund Expenditures
Overall, expenses are tracking closely to the prior year, with a total of $97,287,325 spent
through September 30, 2023. In FY24-25, spending for most departments is below the
De partme nt
FY24-25 Original
Budge t
Spending as of
9/30/2024
%
Expe nde d
City Attorney 4,500,350 758,120 16.85%
City Clerk 1,934,570 303,126 15.67%
City Counc il 1,043,970 199,500 19.11%
City Manager 3,963,160 766,083 19.33%
Com m unity Development 4,327,760 569,939 13.17%
Financ e & Mgm t Servic es 13,268,160 2,773,998 20.91%
Fire & Emergenc y Medic al Svc s ³57,837,370 18,137,088 31.36%
General Non-Departm ental 38,543,830 14,184,590 36.80%
Human Resources 4,393,370 826,203 18.81%
Inter-Fund Transfers 17,999,970 3,570,106 19.83%
Library 7,916,230 1,875,661 23.69%
Museum Funding 1,715,320 424,427 24.74%
Parks, Rec reation & Comm Svc s 16,083,960 4,363,563 27.13%
Planning & Building 18,731,210 4,301,482 22.96%
Polic e 162,545,030 34,762,261 21.39%
Public W orks 51,968,800 9,552,046 18.38%
T otal Ge ne ral Fund Expe nditure s²406,773,060 97,368,193 23.9%
³Fire & Em ergency M edical Services includes an one-m onth advanc e
²Ex cludes increased appropriations for the Library by $15,802.58 approved at the Sept 16 City Counc il
m eeting, $118,548 in the us e of fund balance approved at the September 23rd City Counc il meeting &
Carry Forwards approv ed at the Oc tober 1 City Council m eeting
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation
Adjustments
November 19, 2024
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informal marker of 25%, which represents the first three months of the fiscal year. The
exceptions are Fire & Emergency Medical Services, which is addressed in the footnote
above, as well as Non-Departmental, and the Parks, Recreation, and Community
Services Agency (PRCSA) expenditures. Non-Departmental expenses are slightly higher
this year due to the timing of payments for legal services. Staff will re-evaluate the status
of this budget as part of the Mid-Year Budget Update, and may request to revise this if
unexpected conditions warrant an increase.
PRCSA’s expenses do not yet reflect the carryovers approved at the October 1 City
Council meeting. Once the carryovers are uploaded to the budget, their expense budget
will be under the 25% marker, aligning them more closely with other City departments.
The carryovers are expected to be posted to the general ledger and reflected in the City’s
budget in November.
General Fund Adjustments
The deadline to obligate ARPA funds is December 31, 2024. To meet the obligation
deadline and have funds available to complete the installation of digital information kiosks,
we request an appropriation adjustment reallocating $166,810 in the General Fund from
PRCSA Service Enhancement, Building and Building Improvements to CMO,
Improvements Other Than Buildings. There is no budget impact to PRCSA, as the same
amount referenced above will be transferred to their budget through ARPA funding. The
agreement for this project did not include the contingency language required per federal
guidelines to obligate these funds. This request has a net zero General Fund impact and
will allow contingency funds to be available for the project.
Restricted Fund Adjustments Overview
Liability & Property Insurance Fund Projects (Fund 80)
Fund 80 has a spendable fund balance of $14 million as of June 30, 2024, which meets
the City’s target reserve level of 80% of the most recent actuarial liability. After approving
the recommended appropriation adjustment of $153,055 for the following risk
management projects, the fund balance remains compliant with the reserve requirement.
•City Facilities Security Enhancements (Project No. 22-0505)
•Council Chamber Restrooms ADA Compliance (Project No. 22-0504)
•4th Floor ADA Compliance (Project No. 22-0502)
National Opioid Settlement Adjustments (Fund 111)
The City received additional installments from the Opioid Settlement funds following
recent agreements with major retailers and pharmaceutical companies, including
Walmart, Walgreens, CVS, Allergan, Teva, and McKinsey, aimed at addressing the opioid
crisis. This funding is expected to support the establishment of in-hospital detoxification
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation
Adjustments
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services for the City’s unhoused population, which will be managed by the City Manager’s
Office and located outside City boundaries. The anticipated start date for these services
is February 1, 2025. Additionally, the Police Department plans to allocate a portion of
these funds for the purchase of naloxone, to be deployed by officers in the field. Some of
the funds will be reserved for legal expenses as required by the settlement agreements.
Therefore, staff is requesting the recognition of $2,216,854 in revenue and the
appropriation of the same amount in expenditures.
Workforce Innovation and Opportunity (WIOA) Fund (Fund 123)
California’s Employment Development Department released final notification of the WIOA
funds allocation in the latter part of the budget process, leaving minimal time to make
necessary adjustments. Therefore, staff originally budgeted for this fund using the prior
year’s allocations to estimate projected award amounts which may lead to discrepancies
between budgeted amounts and actual awards. The lower-than-expected grant amount
results from revisions to the funding formula. Now that FY24-25 actual award amounts
have been released, staff recommends reducing expenditures by $319,940 to align the
budget with the actual award allocations. Due to this 12% reduction, WORK Center staff
has delayed some technology and equipment purchases and pared back some job
training services and case management.
Community Planning and Development Program Allocations (Funds 130 and 135)
Housing and Urban Development (HUD) also did not release FY24-25 award amounts
until very late in the budget process. As with the WIOA grant, staff used the prior year's
allocations to estimate projected award amounts. Due to an adjustment to HUD’s formula
methodology, there was a decrease in award amounts for FY24-25. Staff recommends
the following reduction in revenues and expenditures:
•Home Program Federal Grant (Fund 130) - Decrease revenues by $421,595 and
decrease expenditures by $414,595.
•CDBG (Fund 135) - Decrease revenues by $408,910 and decrease expenditures
by $160,890.
The City’s award amount decreased by an overall average of 14% due to this new
methodology. In response to this decrease and to avoid a reduction in service levels
and/or programming, staff reprioritized projects and continues to seek alternate funding
sources for the lower-priority projects.
Details for all of the recommended appropriation adjustments listed above are located in
the Fiscal Impact section of this staff report.
CIP Projects Update
Staff has compiled an updated FY24-25 Capital Improvement Program (CIP) in Exhibit 1,
including Carryforward Projects and new FY24-25 projects. The exhibit includes the
following fields:
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation
Adjustments
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•Currently funded projects greater than $20,000
•Project name
•Funding sources
•Amounts
•Status
•Estimated completion date
These project totals reflect only the remaining balances carried forward into FY24-25 and
new funding awarded in FY24-25. The amounts shown do not represent the total project
cost, including funds awarded and expensed in prior fiscal years. Approximately 55% of
all currently funded projects, regardless of dollar value are either complete or expected
to be complete by year end. Staff expects to provide a comprehensive update of all
projects funded by the American Rescue Plan Act (ARPA) on December 3, 2024 to
demonstrate the City is in compliance with the requirement to obligate funds by December
31, 2024.
Staff Vacancy Report
Exhibit 2 lists the City’s vacancies by department and funding source as of September
30, 2024.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
FY24-25 01113017-66200 General Fund
PRCSA-Service
Enhancement,
Buildings &
Building
Improvements
($116,810)
FY24-25 01103010-66220 General Fund
City Manager,
Improvements
Other Than
Buildings
$116,810
FY24-25 08009053-66200
Liability &
Property
Insurance
Risk Management
Projects –
Buildings &
153,055
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation
Adjustments
November 19, 2024
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Building
Improvements
FY24-25 11103002-57492 Opioid
Remediation
Opioid
Remediation
Revenue – CMO,
Abatement
$1,800,654
FY24-25 11103002-57493 Opioid
Remediation
Opioid
Remediation –
CMO, Subdivision
$416,200
FY24-25 11103010-62300 Opioid
Remediation
Opioid
Remediation –
CMO, Contract
Services
$2,000,000
FY24-25 11103010-63001 Opioid
Remediation
Opioid
Remediation –
CMO,
Miscellaneous
Operating
Expenses
$216,854
FY24-25 12318XXX-
61XXX
Workforce
Investment
Act
Workforce
Investment Act –
Various
Accounting Uniting
Units/Accounts
($319,940)
FY24-25 13018002-52000
Home
Program
Federal Grant
Home Program
Federal Grant –
Federal Grant –
Direct
($421,595)
FY24-25 13018780-69011
Home
Program
Federal Grant
Home Program
Federal Grant –
Reserve
Appropriation
($414,595)
FY24-25 13518002-5XXXX
Community
Development
Block Grant
Community
Development
Administration –
Various Accounts
($408,910)
FY24-25 13518780-61000
Community
Development
Block Grant
Community
Development
Administration –
Salaries Regular
$15,993
FY24-25 13518783-6XXXX
Community
Development
Block Grant
CDBG Programs –
Various Accounts ($152,213)
Fiscal Year 2024-25 First Quarter Budget Update and Proposed Appropriation
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November 19, 2024
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EXHIBIT(S)
1. FY24-25 Capital Improvement Program (CIP) Projects Status Update
2. 1st Quarter Vacancy Report Summary
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, City Manager
FY24-25 13518785-6XXXX
Community
Development
Block Grant
HUD-Emergency
Solutions Grant –
Various Accounts
($24,670)
FY24-25 CIP Project Status Update
NEW FY24-25 PROJECTS
Project Name Project Category FY24-25 Project
Budget ARPA General Fund Other Restricted Project Status Est. Completion Date
McFadden Ave Transit Signal Priority Pilot Streets 3,690,000 - - 3,690,000 Design phase, 30% complete 06/2026
Segerstrom Ave/Raitt St & Segerstrom Ave/Flower St Traffic Signal
Modifications Streets 1,300,000 - 1,300,000 -
Construction Phase, 5% complete
Design Phase, 75% complete 06/2026
Kraemer Blvd, Glassell St, Grand Ave Corridor Regional Traffic Signal
Synchronization Streets 4,949,806 - - 4,949,806 Design Phase, 0% complete 01/2028
Park Sidewalk/Ramp Improvements Parks 400,000 - - 400,000 Design phase, 80% complete 03/2025
Zoo Pathways Phase 2 Parks 400,000 - 400,000 - Phase 1 cost came in high and will use Phase 2 funding for the gap 06/2025
Angels Park Cool Pavement Treatment Parks 100,000 - -100,000 Design phase, 95% Complete 07/2025
Santa Ana Zoo-Construction Of New North Wall Parks 1,257,209 - 1,200,000 57,209 Design phase, 90% complete 12/2025
Renovate & Upgrade Public Parking Lots Other City Facility 300,000 - - 300,000 Design phase, 50% complete 06/2025
TOTAL NEW FY24-25 PROJECTS 12,397,015 -2,900,000 9,497,015
CARRYFORWARD PROJECTS
Project Name Project Category FY24-25 Project
Budget ARPA General Fund Other Restricted Project Status Est. Completion Date
Traffic Signal Modification: 1st to Jackson St & 5th to Euclid St Streets 117,853 -40,542 77,311 Project 100% Complete; working on close out with the state Complete
Main St Rehab: Macarthur-Dyer Streets 127,697 -71,633 56,064 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Bristol St & Santa Clara Signal Modification Streets 139,494 -84,340 55,154 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Traffic Calming Improvements Phase I Streets 36,475 -36,475 -Project complete. Project balance available Complete
Saddleback Street Light Project Streets 90,029 -90,029 -Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Riverview Neighborhood Street Lighting Streets 124,206 -124,206 -Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Street Light Poles Replacement Streets 863,820 -863,820 -Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Westminster Rehab: Newhope To Harbor Streets 1,681,888 -800,000 881,888 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Lincoln Pedestrian Trail Streets 69,432 - - 69,432 Project complete. Project balance available Complete
Fairview Traffic Signal Synchronization Streets 56,614 - - 56,614 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Main St & 15th St Traffic Sign Streets 23,001 - - 23,001 Complete Complete
Santa Ana Blvd & 5Th Bike Lane Streets 85,704 - - 85,704 Complete Complete
Santa Clara Ave Bike Lane: Lincoln to Tustin Streets 256,253 - - 256,253 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Residential Street Repair: Heninger Park Streets 286,271 - - 286,271 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Street Improvement - Heninger Streets 45,718 - - 45,718 Complete Complete
W Willits Protected Bike Lanes Streets 104,329 - - 104,329 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Westminster Rehab: Harbor To Clinton Streets 35,139 - - 35,139 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Bristol St Bike Lanes: 1st to Civic Center Streets 142,110 - - 142,110 Complete Complete
Bristol & Edinger Class II Bike Lanes Streets 70,474 - - 70,474 Complete Complete
17th St Rehab: Bristol-Flower Streets 225,634 - - 225,634 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
17th St Rehab: Fairview-Bristol Streets 285,843 - - 285,843 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Alton Ave Rahab: Main-Standard Streets 321,900 - - 321,900 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Exhibit 1
FY24-25 CIP Project Status Update
Grand Ave Rehab: Warner-Edinger Streets 116,875 - - 116,875 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Main St Rehab: Warner-Edinger Streets 90,264 - - 90,264 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Civic Center Drive Bike Blvd Streets 61,320 - - 61,320 Complete Complete
North East Annexation Improvements Streets 711,814 - - 711,814 Construction Phase, 95% complete 12/2024
Safe Routes to Schools: Kennedy & Villa Streets 1,144,810 -130,000 1,014,810 Construction phase, 90% complete 12/2024
Safe Routes to Schools: Fremont & Spurgeon Streets 5,510,295 - - 5,510,295 Construction phase, 91% complete 12/2024
Sidewalk Improvement Streets 75,049 - - 75,049 Design Phase, 25% complete 12/2024
Legacy Square Transportation Improvements Project Streets 1,804,580 - - 1,804,580 Construction Phase, 0% complete 02/2025
Raitt St Rehab: McFadden to 1st Streets 1,616,000 - - 1,616,000 Design Phase, 10% complete 03/2025
Traffic Calming: Memory & Flower Bikeway Streets 1,300,743 -850,743 450,000 Design Phase, 30% complete 04/2025
Grand Ave Rehab: McFadden-1st Streets 2,242,951 - - 2,242,951 Construction Phase, 0% complete 04/2025
Pedestrian & Mobility Improvements Phase II Streets 2,827,250 2,827,250 - - Construction phase, 95% Complete 05/2025
Neighborhood Safety Streetlights Phase I Streets 834,630 834,630 - - Construction 80% Complete 05/2025
First St Slope Stabilization Streets 3,311,350 3,311,350 - - Construction, 95% complete 05/2025
Pedestrian & Mobility Improvements Phase I Streets 202,500 202,500 - - Construction phase 99% complete 05/2025
Pedestrian & Mobility Improvements Phase III Streets 322,120 322,120 - - Construction phase 90% complete 05/2025
Safe Routes to Schools: Kennedy & Villa Streets 1,144,810 -130,000 1,014,810 Construction Phase, 90% complete 05/2025
Project W Bus Shelter Streets 391,015 -166,034 224,981 Construction phase, 98% complete 05/2025
Warner Ave Widening: Main to Oak Phase I Streets 7,676,656 -1,200,000 6,476,656 Construction Phase, 80% complete 06/2025
Warner Ave Traffic Signal Synchronization Streets 100,000 - - 100,000 Construction complete; O&M 30% complete, OCTA led Project 06/2025
MacArthur Blvd Traffic Signal Synchronization Streets 100,000 - - 100,000 Construction phase, 95% complete, OCTA led Project 06/2025
Traffic Signal Install Chestnut/Zoo Streets 834,051 - - 834,051 Construction phase 30% complete 06/2025
Bike Racks Throughout City Streets 136,405 - - 136,405 Design phase, 100% complete; working on construction advertisement 06/2025
Flower & 3rd St Traffic Safety Streets 500,000 -500,000 -Design Phase; 95% Complete 06/2025
Westminster Rehab: Clinton To Fairview Streets 102,720 - - 102,720 Design Phase, 50% complete 06/2025
Hazard Ave Protected Bike Lane Streets 111,868 - - 111,868 Design Phase, 50% complete 06/2025
Bus Stop Improvements Streets 396,955 - - 396,955 Construction Phase, 75% complete 06/2025
Bristol Corridor Improvement - Warner & 17th Streets 6,228,834 - - 6,228,834 Design Phase, 99% complete 06/2025
Active Transportation Safety Improvements-Warner Streets 506,072 - - 506,072 Design Phase, 25% complete 06/2025
Euclid St Rehab: 1St To Hazard Streets 226,236 - - 226,236 Design Phase, 90% complete 06/2025
Raitt St Rehab: McFadden To Civic Center Streets 903,228 - - 903,228 Design Phase, 25% complete 06/2025
South Main Street Corridor Public Improvements Streets 875,678 -839,194 36,484 Construction Phase, 25% complete 06/2025
Safe Routes to Schools: Davis Elementary Streets 1,910,565 65,920 - 1,844,645 Construction Phase 90% Complete 06/2025
MacArthur Rehab: Fairview-Raitt Streets 820,408 - - 820,408 Design Phase, 25% complete 07/2025
Warner Ave and Wright Street Traffic Signal Modification Streets 703,585 - - 703,585 Construction Phase, 5% complete 08/2025
Neighborhood Safety Streetlights Phase II Streets 1,071,050 1,071,050 - - Construction 15% Complete 08/2025
10th & Flower Street Improvements Streets 4,612,868 4,612,868 - - Construction phase, 0% complete 09/2025
Traffic Calming Improvements Phase II: Cubbon & Birch St Streets 802,132 -802,132 -Construction phase, 5% Complete 09/2025
First St Corridor Traffic Signal Synchronization Streets 339,849 - - 339,849 Construction complete; O&M 0% complete, OCTA led Project 09/2025
Bristol St & Memory Lane Intersection Widening Streets 2,210,533 - - 2,210,533 Design Phase, 90% complete 09/2025
Standard Ave Protected Bike Ln Streets 5,473,046 - - 5,473,046 Construction Phase, 0% complete 09/2025
Bristol St Rehab: Santa Clara-Memory Streets 1,504,110 - - 1,504,110 Design Phase, 99% complete 09/2025
Santiago Creek Pedestrian Bridge Impr Streets 740,000 - - 740,000 Design Phase, 25% complete 09/2025
Segerstrom/Spruce Traffic Signal Streets 803,536 -671,402 132,134 Construction Phase; 15% Complete 09/2025
Euclid St Corridor Traffic Signal Synchronization Streets 120,000 - - 120,000 Design 90% Complete; City of La Habra led project 09/2025
1st St Rehab: Grand-Tustin Streets 843,041 - - 843,041 Design Phase, 90% complete 09/2025
Standard Ave Rehab: 1st-Warner Streets 1,900,000 - - 1,900,000 Construction Phase, 0% complete 09/2025
Raitt St Protected And Buffered Bikeway Streets 809,655 - - 809,655 Design Phase, 60% complete 09/2025
Fairview A Rehab: City Limit-Seger Streets 6,247,602 - - 6,247,602 Design Phase, 90% complete 09/2025
Main St Slurry Seal & Resurfacing Streets 833,824 - - 833,824 Design Phase, 60% complete 12/2025
Bedford Rehab: Main Place to City Limit Streets 213,000 - - 213,000 Design Phase, 60% complete 12/2025
OC Streetcar Streets 854,682 - - 854,682 Construction Phase, 80% complete, OCTA Led project 12/2025
Civic Center Rehab: Minter to Santiago Streets 2,000,000 -714,000 1,286,000 Design Phase, 0% complete 12/2025
Edinger Ave Traffic Signal Synchronization Streets 100,000 - - 100,000 Construction phase, 50% complete, OCTA led project 06/2026
Segerstrom Ave & Dyer Rd Traffic Signal Synchronization Streets 245,768 - - 245,768 Construction phase, 95% complete, City of Irvine led Project 06/2026
FY24-25 CIP Project Status Update
Tustin Ave Traffic Signal Synchronization Streets 92,404 - - 92,404 Construction complete; O&M 10% complete, City of Orange led Project 06/2026
Civic Center Rehab: Shelton to Flower Streets 1,286,000 -1,286,000 -Design Phase, 25% complete 06/2026
Bristol St Protected Bike Lanes: 1st to Civic Center Streets 1,195,260 - - 1,195,260 Design phase, 10% complete, Initiating Environmental Phase 06/2026
Bristol St Protected Bike Lanes - St. Andrew To Edinger Streets 667,200 - - 667,200 Design Phase, 99% complete 06/2026
Euclid St Rehab: McFadden-First Streets 804,828 - - 804,828 Design Phase, 90% complete 07/2026
Bristol Widening: Warner To St Andrew Phase IV Streets 15,680,366 - - 15,680,366 Design Phase, 99% complete 09/2026
McFadden Rehab: Harbor-Fairview Streets 848,483 - - 848,483 Construction Phase, 0% complete 09/2026
McFadden Rehab: Raitt To Grand Streets 2,509,550 - - 2,509,550 Construction Phase, 0% complete 09/2026
Orange Ave Complete Streets Streets 932,591 - - 932,591 Design Phase, 25% complete 09/2026
McFadden Rehab Fairview to Raitt Streets 1,041,916 - - 1,041,916 Construction Phase, 0% complete 12/2026
Bristol Widening: Civic Center To Washington Phase III A Streets 13,669,081 - - 13,669,081 Construction Phase, 0% complete 12/2026
Safe Routes to Schools: Mendez/ALA/Santiago/Sierra Streets 10,869,276 - - 10,869,276 Design Phase, 25% complete 12/2026
Safe Routes to Schools: Macarthur Int & Taft Elementary Streets 5,535,381 - - 5,535,381 Design Phase, 25% complete 12/2026
Safe Routes to Schools: Madison/Roosevelt/Century Streets 11,082,170 - - 11,082,170 Design Phase, 25% complete 12/2026
Safe Routes to Schools: Santa Ana High & Heninger Elementary Streets 9,412,004 - - 9,412,004 Design Phase, 25% complete 12/2026
Safe Routes to Schools: Jackson/Diamond Elementary Streets 9,099,583 - - 9,099,583 Design Phase, 25% complete 12/2026
McFadden Protected Bike Ln Har-Grand Streets 5,952,598 - - 5,952,598 Construction Phase, 0% complete 05/2027
Warner Ave Protected Bike Lanes - Oak To Grand Streets 1,344,342 - - 1,344,342 Design Phase, 90% complete 06/2027
Fairview Bridge & Street Improvements Streets 4,634,482 -352,994 4,281,488 Design Phase, 50% complete 07/2027
Euclid Rehab: City Limit-McFadden Streets 1,043,113 - - 1,043,113 Design Phase, 90% complete 07/2027
Warner Ave Improvements Phase II- Oak To Grand Streets 17,443,464 - - 17,443,464 Design Phase, 90% complete 06/2028
Grand Ave Rehab: Edinger to McFadden Streets 2,275,408 - - 2,275,408 Design Phase, 10% complete 06/2028
Fairview St Imps 17Th To Trask Streets 678,349 - - 678,349 Design Phase, 10% complete 06/2028
Centennial Park-Installation Of New Synthetic Turf Parks 121,464 - - 121,464 Complete Complete
Santa Ana Zoo-Construction Of Goat Encounters Parks 22,429 - - 22,429 Complete Complete
Ed Caruthers Park-Construction Of New Park Parks 31,470 - - 31,470 Complete Complete
King Street Park-Construction Of New Park Parks 172,362 - - 172,362 Complete Complete
Sasser Park-Various Park Improvements Parks 36,840 - - 36,840 Complete Complete
Jerome Park-Installation Of New Irrigation Parks 78,495 - - 78,495 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Adams Park-Various Park Improvements Parks 49,700 - - 49,700 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Complete
Santiago Park-Installation Of New Lighting Parks 95,604 - - 95,604 Complete Complete
Santa Ana Stadium-Installation Of Additional Lights Parks 25,508 - - 25,508 Complete Complete
Sports Lighting At Santiago Park Parks 637,351 - - 637,351 Complete Complete
Centennial Park-Lake Renovation Parks 3,337,655 1,266,180 -2,071,475 Construction phase, 55% complete 11/2024
Santiago Park-Design For Restoration Of Trail And Habitat Parks 51,305 - - 51,305 Design phase, 90% complete 12/2024
Flower Street Bike Trail-Improvements Parks 146,805 - - 146,805 Construction phase, 95% complete 12/2024
Gerardo Mouet Park-Construction Of New Park Parks 2,186,343 - - 2,186,343 Construction phase, 90% complete 12/2024
Santa Ana Zoo-Construction Of New Otter Habitat Parks 2,627,531 -1,300,000 1,327,531 Construction phase, 91% Complete 01/2025
Warner Linear Park Parks 48,790 48,790 - -Construction phase, 90% Complete 01/2025
Thornton Park-Construction Of New Playground Parks 2,174,074 -18,337 2,155,737 Construction phase, 80% complete 02/2025
Cool Pavement Treatment - Madison Park Parks 62,500 - - 62,500 Construction phase, 0% complete 02/2025
Cool Pavement Treatment - Campesino Park Parks 62,500 - - 62,500 Construction phase, 0% complete 02/2025
Angels Park Renovation Parks 428,630 428,630 - - Construction phase, 95% Complete 03/2025
Heritage Park Restroom Parks 61,960 61,960 - - Construction phase, 95% Complete 03/2025
Santa Anita Park Community Center Renovation Parks 7,856,770 7,856,770 - - Construction phase, 90% complete 03/2025
Riverview Park Restroom Parks 102,720 102,720 - - Construction phase, 95% complete 03/2025
Windsor Park Restroom Parks 211,020 211,020 - - Construction phase, 30% complete 03/2025
Santa Ana Stadium-Replacement Of Bleachers Parks 50,715 -50,715 -Construction phase, 0% Complete 03/2025
Santa Anita Park-Construction Of New Soccer Field Parks 1,198,730 - - 1,198,730 Construction phase, 95% complete 03/2025
El Salvador Park Restroom Renovation Parks 300,000 - - 300,000 Design phase, 0% complete 05/2025
Santa Ana Zoo-Construction Of New Walkways Parks 392,940 -392,940 -Design phase, 99% complete 06/2025
Santiago Park-Renovation Of New Eco-Center Parks 819,000 - - 819,000 Construction phase, 40% complete 06/2025
Logan/Chepas Master Design Parks 1,480,420 - - 1,480,420 Design phase, 90% complete 06/2025
Santa Ana Stadium-Design For Additional Seating Parks 430,000 -430,000 -Design phase, 10% complete 07/2025
Santiago Park Main Street Entrance Parks 3,207,000 - - 3,207,000 Design phase, 0% complete 12/2025
Centennial Park-Construction Of New Dog Park Parks 4,400,042 -3,600,000 800,042 Design phase, 60% complete 12/2025
FY24-25 CIP Project Status Update
Corbin Center Improvements Parks 217,460 - 217,460 - Design phase, 90% complete 01/2026
Santa Ana Zoo-Construction Of New Zoo Educational Hub Building Parks 2,820,014 - 125,013 2,695,001 In Progress; Submitted plans for review. Bid Scheduled for December
2024.06/2026
Construction of Splash Pads Parks 6,435,621 - - 6,435,621 Design phase, 25% complete 06/2026
Santiago Park Trail & Habitat Parks 270,017 - - 270,017 Design phase, 90% complete 09/2026
Memorial Park-Construction Of New Aquatic Facilities Parks 29,339,203 3,470,639 8,755,500 17,113,064 Construction phase, 0% Complete 10/2026
Bristol Recreation Corridor Parks 628,260 628,260 - - Design phase, 75% Complete 12/2026
Open Space Land Acquisition - 4404 W 1st St Parks 100,680 100,680 - - Design phase, 90% complete 12/2026
Santa Ana Zoo - Renovation of Intersection Parks 25,000 - - 25,000 Construction phase, 10% complete 01/2027
Outdoor Library At Jerome Park Library 4,020,644 2,879,267 291,377 850,000 Construction phase, 23% complete 03/2025
Delhi Library Branch Library 4,317,186 3,386,181 456,175 474,830 Construction phase, 0% complete 05/2025
Newhope Library Renovation Library 7,157,941 3,809,594 200,000 3,148,347 Construction phase, 0% complete 01/2026
Main Library Renovation Library 30,222,700 13,531,385 3,889,803 12,801,512 Construction phase, 1% complete 04/2026
SARTC Fan Coil Replacements Utility 82,155 - 82,155 - Completed Completed
SARTC Grease Interceptors Utility 54,714 - 54,714 - Completed Completed
Segerstrom/San Lorenzo S Lift Utility 417,599 - - 417,599 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Completed
Willard Nh Sewer Main Improv Utility 399,272 - - 399,272 Completed Completed
South Main St Sewer Impr Utility 32,999 - - 32,999 Completed Completed
Lincoln Ave Sewer Main Improvements Utility 51,705 - - 51,705 Completed Completed
Stormwater Channel Fencing Utility 39,353 - - 39,353 Completed Completed
Grand & St Gertrude Water Improvements Utility 706,955 - - 706,955 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Completed
Glenwood Place Water Improvements Utility 99,300 - - 99,300 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Completed
King Street Urban Greening Project Utility 176,113 - - 176,113 Construction Complete, pending project closeout (retention release,
receipt of warranty bonds, final grant billing, etc.)Completed
Raitt & Myrtle Park Project Utility 62,028 - - 62,028 Completed Completed
NE Annexation Sewer Improvements Utility 4,557,444 - - 4,557,444 Construction phase, 91% complete 11/2024
Downtown Santa Ana Flood Reduction & Stormwater Infiltration Utility 3,251,226 - - 3,251,226 Construction phase, 90% complete 11/2024
Washington Well Site Improvements Utility 4,042,790 - - 4,042,790 Construction phase, 98% complete 12/2024
SA-1 Hydrogenerator Upgrade Utility 299,000 - - 299,000 Design phase, 95% complete 01/2025
Warner Ave Widening Water Maintenance Improvements Utility 416,940 - - 416,940 Construction phase, 90% complete 04/2025
Repair Culvert St Gert & Orange Utility 36,258 - - 36,258 Construction phase, 0% complete 06/2025
East Station Security Improvements Utility 356,685 - - 356,685 Design phase, 90% complete 06/2025
Cambridge Pump Station Improvements Utility 20,906 - - 20,906 Design phase, 15% complete 06/2025
Well 32 Rehab Utility 9,228,097 - - 9,228,097 Construction phase, 78% complete 07/2025
Hazard Ave Sewer Improvements Utility 300,000 - - 300,000 Design phase, 100% complete 08/2025
Well 29 Improvements Utility 5,668,064 - - 5,668,064 Construction phase, 60% complete 08/2025
Sewer Lateral Bristol Phase 3A Utility 888,893 - - 888,893 Construction phase, Starts Fall 2024 09/2025
Wright St Sewer Main Improve Utility 3,775,477 - - 3,775,477 Design phase, 100% complete 09/2025
SA-5 Vault Modifications Utility 193,421 - - 193,421 Construction phase, 95% complete 09/2025
SA-7 Pressure Reducing Relocation (OCTA)Utility 777,933 - - 777,933 Construction phase, 80% complete 09/2025
SR-55 Water Main Relocation (OCTA)Utility 638,262 - - 638,262 Construction phase, 80% complete 09/2025
Washington Square Sewer Main Improvements Utility 1,403,609 - - 1,403,609 On hold, Design phase, 100% complete 09/2025
Bristol Phase 3A Water Utility 1,300,143 - - 1,300,143 Construction phase, 0% complete 09/2025
French Park Neighborhood Water Improvements Utility 45,872 - - 45,872 Design phase, 70% complete 09/2025
Lacy Neighborhood Water Improvements Utility 273,507 - - 273,507 Design phase, 70% complete 09/2025
Ritchey St Water Main Relocation (OCTA)Utility 789,238 - - 789,238 Construction phase, 80% complete 09/2025
Advanced Meter Infrastructure Utility 10,229,633 - - 40,484,948 Construction phase, 75% complete 12/2025
SA Memory Neighborhood Sewer Main Improvements Utility 335,175 - - 335,175 Design phase, 30% complete 12/2025
Rouselle St Flood Protection Utility 4,518,034 - - 4,518,034 Construction phase, 0% complete 12/2025
Bristol-Warner Neighborhood Sewer Improv Utility 97,528 - - 97,528 Design phase, 30% complete 01/2026
Rene Dr Sewer Improvements Utility 665,809 - - 665,809 Design phase, 60% complete 02/2026
Stormwater Channel Fencing Phase III Utility 350,000 350,000 - - Construction phase, 0% complete 03/2026
Bristol-Tolliver St Urban Green Utility 3,406,733 - - 3,406,733 Design phase, 90% complete 03/2026
Well 38 PFAS Facility Utility 3,000,000 - - 3,000,000 Construction phase, 70% complete 06/2026
Maxine Sewer Lift Station Imps Utility 500,000 - - 500,000 Design phase, 10% complete 09/2026
FY24-25 CIP Project Status Update
Grand Ave Water Maintenance Improvements Utility 100,000 - - 100,000 Design phase, 15% complete 09/2026
Bristol Wtr Main Imp-Phase4 Utility 2,568,996 - - 2,568,996 Design phase, 95% complete 09/2026
Warner Main Imp Bristol-Oak Utility 241,185 - - 241,185 Design phase, 15% complete 09/2026
SA-2 Vault Improvements Utility 662,487 - - 662,487 Design phase, 60% complete 09/2026
Zoo Stormwater Cap & Diversion Utility 2,603,525 - - 2,603,525 Design phase, 5% complete 12/2026
Walnut Street Urban Greening Utility 2,199,000 - - 2,199,000 Design phase, 50% complete 12/2026
Fairhaven Nh Sewer Imp Utility 299,831 - - 299,831 Design phase, 15% complete 04/2027
Casa Bonita Neighborhood Sewer Improv Utility 177,861 - - 177,861 Design phase, 30% complete 05/2027
Warner Ave Flood Protection Utility 1,080,000 - - 1,080,000 Design phase, 100% complete 06/2027
SARTC Outdoor Fountain Renovation Other City Facility 1,174,573 -216,073 958,500 Construction phase, 50% complete 12/2024
SARTC Painting and Wrought Iron Restoration Other City Facility 1,197,000 - - 1,197,000 Construction phase, 90% complete 12/2024
SARTC Exterior Painting Other City Facility 969,426 - - 969,426 Construction phase, 75% complete 12/2024
SARTC Fencing Other City Facility 322,249 - - 322,249 Construction phase, 75% complete 12/2024
PAAL Restroom Construction Project Other City Facility 500,000 - - 500,000 Design phase, 95% complete 05/2025
Council Chambers Restroom & Translation Booth Remodel Other City Facility 1,108,994 - - 1,108,994 Construction phase, 20% complete 06/2025
Digital Marquees/Expand Communication Methods Other City Facility 1,859,909 - - 1,859,909 Construction phase, 0% complete 06/2025
Fire Station 75 Above Ground Storage Tank Other City Facility 946,400 -946,400 -Construction phase, 20% complete 06/2025
Cypress Fire Station Other City Facility 622,477 -622,477 -Design phase, 90% complete 06/2025
PD Fire Alarm System Upgrade (Phase II)Other City Facility 437,357 -437,357 -
Project was delayed due to limited access to Jail mods during specific
hours only, coordination of movement of inmates, and Building
Maintenance staff shortages. Project is 52% complete and expected to be
completed by the end of FY24-25.
06/2025
PD Gate Replacement Other City Facility 95,287 -95,287 -Project was delayed due to staffing shortages. RFP to be completed by
June 2025.06/2025
Fire Station 70 Kitchen and Dayroom ADA Other City Facility 650,000 -650,000 -Design phase, 100% complete 07/2025
Fire Facilities Building Repairs & Improvements Other City Facility 1,695,800 -318,200 1,377,600 In Progress Fire Facilities Building Improvements 01/2026
Modernization of Santa Ana Civic Center Other City Facility 6,161,840 -1,000,000 5,161,840 Design phase, 10% complete 06/2026
Fire Station 71 Storage Tank Other City Facility 856,800 -856,800 -Design phase, 95% complete 11/2026
Fire Station 74 Above Ground Storage Tank Other City Facility 1,258,600 -72,700 1,185,900 Design phase, 95% complete 11/2026
Electric Vehicles: Charging Stations Other City Facility 143,020 - - 143,020 In Progress - Project is continuous as EV sites are identified and EV
charging stations are installed.05/2027
TOTAL CARRYFORWARD PROJECTS 412,738,952 51,379,764 34,833,027 356,781,476
As of September 30, 2024
Department FY 24 - 25
Adopted Positions
Unfunded
Positions GF Vacancies Non-GF Vacancies Total Vacancies Hiring Freeze
Vacancies
Total Funded
Vacancies Vacancy Rate
City Manager's Office 15 2 1 3 0 3 20%
City Attorney's Office 23 4 4 8 0 8 35%
City Clerk 7 2 0 2 0 2 29%
Community Development 79 4 11 15 0 15 19%
Finance & Management Services 70 4 3 7 0 7 10%
Information Technology 24 0 9 9 0 9 38%
Human Resources 31 2 3 5 0 5 16%
Planning & Building 95 8 1 9 0 9 9%
Police Department²660 18 102 2 104 5 81 12%
Parks, Rec & Community Svcs 65 3 1 4 0 4 6%
Library 38 0 0 0 0 0 0%
Public Works Agency 317 13 34 47 0 47 15%
Total 1424 18 144 69 213 5 190 15%
¹Vacancy Rate is calculated using total funded vacancies.
²All full-time headcount is now calculated based on authorized positions, regardless of funding status. The Police Department has 400 sworn positions; 382 are funded and 18 are unfunded.
EXHIBIT 2