HomeMy WebLinkAboutMIKE PRLICH AND SONS, INC. (5) INSURANCE NOT ON FILE A-2024-165-01
WORK MAY NOT PROCEED
CITY CaK2 6 2024
DATE:mu Y AGREEMENT TO PROVIDE LARGE WATER SERVICES VAULT AND METER
O'QwA(1) APPARATUS IMPROVEMENTS
Ltif tovtyrtn(It-F)
THIS AGREEMENT is made and entered into on this 15th day of October 2024 by and between Mike
Prlich and Sons, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California("City").
RECITALS
A. On July 16,2024,the City issued Request for Proposal No.24-089,by which it sought a contractor
to provide large water services vaults and meter apparatus improvements for the City's water
system.
B. Contractor submitted a proposal that was selected by the City. Contractor represents that it is able
and willing to provide the services described in the scope of work that was included in RFP No.
24-089.
C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable
in its field and that any services performed by Contractor under this Agreement will be performed
in compliance with such standards as may reasonably be expected from a professional consulting
firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth,the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement,the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and
incorporated by reference.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor
under this Agreement. City agrees to pay,and Contractor agrees to accept as total payment for
its services for City,the rates and charges identified in Compensation-Exhibit B. Contractor
is one of four (4) contractors selected to provide services under RFP 24-089. The total
aggregate amount to be expended for all services provided under RFP 24-089 during the term
of this Agreement shall not exceed$7,500,000.
b. Payment by City shall be made within forty-five(45)days following receipt of proper invoice
evidencing work performed,subject to City accounting procedures. Payment need not be made
for work which fails to meet the standards of performance set forth in the Recitals which may
reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above for 3-year term with the option for
the City to grant one 2-year extension, exercisable by a writing by the City Manager and the City
Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent
Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Contractor performs the services which are
the subject matter of this Agreement;however,the services to be provided by Contractor shall be provided
in a manner consistent with all applicable standards and regulations governing such services. Contractor
shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar
taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy,use,modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor
under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the
legal right to license any and all Documents & Data. Contractor makes no such representation and
warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall procure and
maintain for the duration of the contract, and for 5 years thereafter, insurance against claims for injuries
to persons or damage to property which may arise from or in connection with the performance of the
work hereunder by the Contractor, its agents, representatives, employees, and sub-contractors. Total cost
of such insurance shall be borne by Contractor.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 0001
covering CGL on an "occurrence" basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than
$3,000,000 per occurrence and $5,000,000 in the aggregate. Umbrella and excess insurance
policies can be used to meet the required limits.
2. Automobile Liability (AL). Insurance Services Office Form CA 0001 covering Code 1(any
auto), with combined single limit no less than$2,000,000.
3. Workers' Compensation (WC). As required by the State of California, with statutory limits,
and Employers' Liability insurance with a limit of no less than$1,000,000 per accident,policy,
employee for bodily injury or disease.
4. Surety Bonds as described below.
These insurance requirements shall not in any way act to reduce coverage that is broader or includes higher
limits than the minimums shown above. If Contractor maintains broader coverage and/or higher limits
than the minimums shown above, City shall be entitled to the broader coverage and/or the higher limits
maintained by Contractor. Insurance provided under this contract shall not contain any restrictions or
limitations which are inconsistent with City's rights under this contract.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by City. At the option of City, Contractor shall
cause its insurer(s)to reduce or eliminate such self-insured retentions as respects City; or Contractor shall
provide a financial guarantee satisfactory to City guaranteeing payment of losses and related
investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain,the following provisions:
1. City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers are to be
covered as additional insureds on Contractor's CGL and AL policies with respect to liability arising out
of work operations performed by or on behalf of Contractor including materials, parts, and equipment
furnished in connection with such work or operations and automobiles owned, leased,hired, or borrowed
by or on behalf of Contractor. Additional insured status can be provided in the form of an endorsement to
Contractor's insurance.
2. For any claims related to this project, Contractor's insurance coverage shall be primary insurance
coverage as respects City of Santa Ana, its City Council, officers, officials, employees, agents, and
volunteers. Any insurance or self-insurance maintained by City of Santa Ana, its City Council, officers,
officials, employees, agents, or volunteers shall not contribute with it.
3.A severability of interest provision must apply for all the additional insureds,ensuring that Contractor's
insurance shall apply separately to each insured against whom a claim is made or suit is brought, except
with respect to the insurer's limits of liability.
4. Contractor hereby grants to City a waiver of subrogation which any insurer of said Contractor may
acquire against City of Santa Ana, its City Council, officers, officials, employees,agents and volunteers"
by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement(s)
that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether
or not City has received a waiver of subrogation endorsement from any insurer(s).
5. Each insurance policy required by this clause shall provide that coverage shall not be canceled,
suspended,voided,reduced in scope or in limits,non-renewed by the carrier,or materially changed except
after thirty (30) days prior written notice has been given to City and ten (10) days prior written notice of
policy cancellation or non-renewal due to non-payment.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention:
Leif Lovegren, 215 S. Center Street, Santa Ana, CA 92703. The name and location of project must be
indicated in the Description of Operations section of each certificate.
Builder's Risk(Course of Construction)Insurance
Contractor may submit evidence of Builder's Risk insurance in the form of Course of Construction
coverage. Such coverage shall name City of Santa Ana as a loss payee as its interest may appear.
If the project does not involve new or major reconstruction, at the option of City, an Installation Floater
may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for
the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings,
structures, processes, machinery and equipment. The Property Installation Floater shall provide property
damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or
destroyed during the performance of the Work, including during transit, installation, and testing at City's
site.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years
after completion of work.
3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with
a retroactive date prior to the contract effective, or start of work date, Contractor must purchase extended
reporting period coverage for a minimum of five (5)years after completion of work.
4. A copy of the claims reporting requirements must be submitted to City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a
current A.M. Best rating of no less than A:VII,unless otherwise acceptable to CITY.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from
Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with
a waiver of subrogation in favor of City for all work performed by Contractor, its employees, agents and
sub-contractors.
Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting coverage required by this clause). A
statement on a Certificate(s)/Evidence of Insurance will not be accepted in lieu of the actual endorsements
required herein. Failure to obtain the required documents prior to the work beginning shall not waive
Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all
required insurance policies, including endorsements, required by these specifications, at any time.
Sub-Contractors
Contractor shall require and verify that all sub-contractors maintain insurance meeting all requirements
stated herein, and Contractor shall ensure that City is an additional insured on insurance required from
sub-contractors. For CGL coverage, sub-contractors shall provide coverage with a form at least as broad
as CO 20 38 04 13.
Surety Bonds
Contractor shall provide the following Surety Bonds:
1. Bid Bond
2. Performance Bond
3. Payment Bond
4. Maintenance Bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the
Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the
warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10%of
the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized
to issue such bonds in the State of California and secured through an authorized agent with an office in
California.
Failure to Maintain Insurance Coverage
If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this
contract, the same shall be deemed a material breach of contract. City, at its sole option, may terminate
this contract at any time and obtain damages from Contractor resulting from said breach.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior
experience, insurer, coverage, or other circumstances.
7. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Contractor, its subcontractors,agents,employees, or other persons acting on its behalf which relates
to the services described in section 1 of this Agreement; and (2) from any claim that personal injury,
damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or
effects arising from this Agreement.This indemnity and hold harmless agreement applies to all claims for
damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terms of,or effects, arising
from this Agreement. The Contractor further agrees to indemnify, hold harmless,and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City, regarding any
action by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages,just compensation,restitution,judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions
with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent
Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to
the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Contractor.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers,agents,representatives,and employees
against any and all liability, including costs, for infringement of any United States' letters patent,
trademark, or copyright infringement, including costs, contained in the work product or documents
provided by Contractor to the City pursuant to this Agreement.
9. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this
Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred
under this Agreement and any services, expenditures, and disbursements charged to the City for a
minimum period of three(3)years,or for any longer period required by law,from the date of final payment
to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor
shall allow a representative of the City to examine, audit, and make transcripts or copies of such records
and any other documents created pursuant to this Agreement during regular business hours. Contractor
shall allow inspection of all work, data, documents,proceedings, and activities related to this Agreement
for a period of three (3) years from the date of final payment to Contractor under this Agreement.
10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources;
(b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful
possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,
which would conflict in any manner with performance of services specified under this Agreement.
12. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, gender identity, gender expression, gender, medical conditions, genetic information, or
military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law,in the recruitment,selection,teaching,training,utilization,promotion,termination or other
employment related activities or any services provided under this Agreement. Contractor affirms that it is
an equal opportunity employer and shall comply with all applicable federal, state and local laws and
regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor,
and supersedes any and all other agreements,oral or written, between the parties. In the event of a conflict
between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail.
This Agreement may not be modified except by written instrument signed by the City and by an authorized
representative of Contractor. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no representations,
inducements,promises or agreements,orally or otherwise,have been made by any party,or anyone acting
on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other Contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty(30)days written notice of termination.
In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for
all services performed by Contractor prior to receipt of such notice of termination,subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver
to the City all work product(s) completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Contractor consents
to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving
the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed
a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Contractor shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
19. NOTICE
Any notice,tender,demand,delivery,or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section,to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza(M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
To Contractor:
Michael A. Prlich
Mike Prlich and Sons, Inc.
5103 Elton Street
Baldwin Park, CA 91706
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified,with postage prepaid, and addressed as set forth above. If sent by
fax,communication shall be effective or deemed to have been given twenty-four(24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact,held by
the signatory or is withdrawn.
b. The Agreement is the final and complete agreement and any prior or contemporaneous
agreements for similar services between the parties is superseded by this Agreement. This
shall not apply where the Parties are currently engaged and Contractor is providing services
not contemplated by this Agreement.
c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
[signatures on following page]
IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above
written.
ATTEST: CITY OF SANTA ANA
•
Jennifer L: al Alvaro Nunez,
C City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO CONTRACTOR:
City Attorney
By: l` ,4- f/ ��
Kyleesen Michael A. Prlich
Assistant City Attorney President
RECOMMENDED FOR APPROVAL:
Digitally signed by Nabil
Nabil Saba DatSabea
:2024.09.30 09:37:06
-07'00'
Nabil Saba
Executive Director
Public Work Agency
EXHIBIT A - SCOPE OF WORK
CITY OF SANTA ANA
EXHIBIT I
SCOPE OF SERVICES
Contractor/Consultant shall perform services as set forth below.
INTRODUCTION/BACKGROUND
The City of Santa Ana (City) intends to select up to three (3) qualified contractors to provide
construction services for the City's large water service vaults and meter apparatus at up to 400
locations throughout the City. These services vary depending on the meter size (3"— 10"). Each
contractor selected will enter into a Construction Services Agreement to provide such services.
Throughout the term of the Construction Services Agreement, the City may request task order
proposals for individual projects and/or programs as the need for such services arises.
A separate Notice-to-Proceed (NTP) will be issued based on an agreed-upon specific scope of
services and fee for each task order. The Contractor may utilize in-house staff and/or sub-
contractors to complete each task order. For specialized work for which the prime contractor
shall require a sub-contractor, the prime contractor shall serve as an administrative
liaison between the City and the sub-contractor, and include these administrative costs
in their proposed project management fees.
Prime contractor mark-ups for sub-contractor work will not be allowed.
SCOPE OF SERVICES
The City is currently in the process of implementing an Automated Metering Infrastructure (AMI)
program for water service connections in the City. The installation of meters is ongoing, however,
the City of Santa Ana Public Works Agency desires to engage a contractor for Large Water
Service Vault and Meter Apparatus Improvements. The Contractor shall provide construction
services including, but not limited to, rehabilitating or replacing water meter vaults, replacing
large water meters, replacing water meter valves and water meter apparatus appurtenances as
needed.
DESCRIPTION OF WORK
The Contractor will be expected to conduct a site survey of each meter location and assess
current field conditions of each meter assembly and apparatus prior to ordering any materials
necessary to complete each meter replacement. All water meter system valves and meter
related appurtenances shall be operable upon new meter installation.
The work may consist of removing the existing analog water meter and replacing with a new
digital smart meter per the specifications provided by the City. It may, alternatively, consist of
replacing additional equipment but not limited to water meter valves, spools, and fittings as
needed. Upon installation, the new water meter shall be configured to enable wireless
communication.
In addition, the work may consist of demolishing and removing an existing substandard water
CITY OF SANTA ANA
meter vault and replacing it with a new vault. In the event field conditions require, the installation
of water meter vaults and decks shall be as specified in City Standard Plan No. 1403D. All vaults
shall be recessed flush with existing pavement to avoid tripping hazards. It is the contractor's
responsibility to provide alternatives to the project manager.
It shall be the Contractor's responsibility to mobilize, deliver all materials to site, provide traffic
control per the WATCH manual, restore and cleanup site, and provide any incidentals required
to complete the work in place.
All water service turn offs shall be coordinated with the City and the affected resident. The
Contractor shall notify property owner/tenants to be affected, a minimum of 72 hours in advance
of work being performed. Under no circumstances shall a customer be without water
service for more than 4 hours.
CONTRACTOR RESPONSIBILITIES
The Contractor shall provide all labor, materials, services, and equipment necessary for the
completion of the work entailed as specified by the project manager, standard plans and project
specifications detailed herein. All work shall be in accordance with applicable trade practices,
workmanship, meet warranties and shall conform to all applicable laws, codes and regulations.
All work that cannot be completed within one day shall be steel plated and safe for pedestrian
or vehicular traffic. If the vault is located within a vehicle travel lane, the steel plate shall be
recessed to street grade.
Business hours are considered from 7:00 A.M. to 5:00 P.M. (Monday through Friday). Any time
outside of business hours of operation may be considered after hours/weekends. The Contractor
shall provide all necessary traffic control and obtain permits as necessary.
All work will be scheduled upon confirmation of scope and cost and completed within the time
agreed upon for each specific item of work. The Contractor may not begin work before receiving
a written Notice to Proceed by the City's Project Manager. All services, equipment and materials
provided by the Contractor must be in accordance with all applicable Federal, State and local
regulations, laws, and codes.
CITY REPONSIBILITIES
The City will provide access to the information in its possession and systems/software platforms
relevant to the preparation of the required information in the RFP. The City will provide smart
meters and antennas required for each location. In addition, the City will conduct field survey
with the Contractor and provide available as-built/record information. Selected contractors are
expected to perform a substantial review of the project's schedule and milestones to-date, and
be familiar with all software platforms and data sources being utilized.
FEE PROPOSAL
In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
„
CITY OF SANTA ANA
structured as follows:
The fee proposal shall include the Contractor's standard hourly fee schedule, and/or
project fee schedule where applicable and as outline in this document. A list of all
positions and hourly rates required to perform the services described herein.
A more detailed scope of work will be provided when/if a Task Order proposal is
requested of a contractor. All tasks orders shall include the staff title, hours, hourly rate
and totals as related to the project.
OTHER TERMS AND CONDITIONS
1. The project will be implemented in compliance with the City of Santa Ana's policies, as
well as Prevailing Wages and State/Federal Requirements.
2. The City reserves the right to amend this Request for Proposal by addendum prior to the
final dates of submission.
3. All reports, proposals, or other data or materials which are submitted shall become the
sole property of the City of Santa Ana with the exception of the confidential Financial
Capacity information and fee proposals.
4. All products used or developed in the execution of any contract resulting from this request
will remain in the public domain at the completion of this project.
5. The City has an affirmative action program. The purpose of the affirmative action program
is to encourage certified minority business enterprises and women business enterprises.
All submitting firms must have established affirmative action programs approvable by the
City. During the RFP stage, all firms will need to complete a "Certification of Non-
Discrimination by Contractors” for each firm on their team.
EXHIBIT B - FEE PROPOSAL
City of Santa Ana
Requst for Proposal No: 24-89-Cost Propoal,Part I-Labor Rates
LARGE WATER SERVICES VAULT AND METER APPARATUS IMPROVEMENTS
Mike Prlich and Sons,Inc.
Labor Rates w/20%mark-up
CRAFT TIME 2024 Rate 2025 Rate 2026 Rate
Laborer App.6 ST $ 86.00 $ 90.00 $ 94.00
OT $ 118.00 $ 123.00 $ 128.00
DT $ 149.00 $ 156.00 $ 163.00
Laborer Grp.4 ST $ 114.00 $ 119.00 $ 124.00
OT $ 153.00 $ 160.00 $ 167.00
DT $ 191.00 $ 199.00 $ 207,00
Teamster Grp.5 ST $ 128.00 $ 134,00 $ 140.00
OT $ 170.00 $ 177.00 $ 184.00
DT $ 210.00 $ 219.00 $ 228.00
Operator Eng.Grp.8 ST $ 147.00 $ 153.00 $ 160.00
OT $ 197.00 $ 205.00 $ 214.00
DT $ 248.00 $ 158.00 $ 165.00
Foreman ST $ 201.00 $ 209.00 $ 218.00
OT $ 263.00 $ 274.00 $ 285.00
DT $ 336.00 $ 350.00 $ 364.00
Project Manager ST $ 207.00 $ 216.00 $ 225.00
OT $ 271.00 $ 282.00 $ 294.00
DT $ 345.00 $ 359.00 $ 374.00
Mike Prlich and Sons,Inc.
5103 Elton Street
Baldwin Park,CA 91706
City of Santa Ana 626/813-1700
Request for Proposal No:24-8-Cost Proposal-Part II-Equipment Rates
LARGE WATER SERVICES VAULT AND METER APPARATUS IMPROVEMENTS
Mike Prlich and Sons, Inc.
A.General Equipment
Utility Truck Hourly $ 75.00
Pick-Up Truck Hourly $ 65.00
A.Compressors and Pnuematic Equipment
Air Compressor 49.5 HP Hourly $ 65.00
90 lb Jack Hammer Hourly $ 17.00
C.Portable Generators
Generator small Hourly $ 23.00
Generator 45-49 KVA Hourly $ 52.00
D.Portable Lighting
Light Tower Hourly $ 24.00
E.Traffic Control Equipment&Shoring!Bracing
Arrow Board Daily $ 140.00
Changeable Message Board Daily $ 200.00
Type I,II,III Barricades w/Lighthing Daily $ 9.00
Type I, II,III Barricades w/o Lighthing Daily $ 7.00
Traffic Control Delineators,36"and 28"Cones per 100 Daily $ 100.00
8'x5'Non-Skid Traffic Plate,1" _Daily $ 12.00
8'x10'Non-Skid Traffic Plate, 1" Daily $ 14.00
8'x12'Non-Skid Traffic Plate, 1" Daily $ 16.00
8'x15'Non-Skid Traffic Plate, 1" Daily $ 20.00
Hydraulic Shores Daily $ 35.00
Trench Shield 8 x 12 Daily $ 400.00
Trench Shield 8 x 8 Daily $ 275.00
F.Excavation Equipment
Backhoe Hourly $ 98.00
Mini Excavator -- Hourly $ 65.00
Small Excavator 30k Hourly $ 165.00
Medium Excavator 50k Hourly $ 270.00
Wheel Loader Hourly $ 80.00
Skid Steer Loader Hourly $ 75.00
Attachment Hoe Ram Hourly $ 65.00
Attachment Cold Planer Hourly $ 75.00
Concrete Saw walk behind Hourly $ 120.00
500 Gallon Water Trailer Hourly $ 30.00
2000 Gallon Water Truck Hourly $ 90.00
10-Wheel Dump Truck Hourly $ 100.00
Bobtail Dump Truck Hourly $ 68.00
3-axle Trailer Hourly $ 50.00
Low Bed(5-axle)w/truck Hourly $ 150.00
G.Compaction Equipment
Roller/Compactor Daily $ 26.00
Jumping Jack Daily $ 15.00
1 of 1
SA T,A ANA CITY - R.
CITY CLERK PROCESSING FORM _ * i' ~' °
4f-I ,yk'
Agreements /Amendments / Extensions / Deeds
REVIVE FUNDED? COVID FUNDED? CONFIDENTIAL?
❑YES 11 NO ❑YES ❑� NO ❑YES 0 NO
TO: CITY CLERKS OFFICE
FROM: DEPT.: PWA / Water Resources MAIL STOP: M-85
PROJECT MANAGER: Leif Lovegren EXT.: 3327
The following information must be provided
in requesting processing of agreements/amendments/extensions/deeds for the City:
(See page 2 for instructions on how to fill out the this form)
NAME OF CONSULTANT/ PARTY: MIKE PRLICH AND SONS, INC.
AGREEMENT NUMBER (if applicable): A / N A-2024-165-01
AMENDMENT NUMBER El 1ST ❑ 2ND El 3RD ❑4TH
(if applicable) :
EXTENSION NUMBER ❑ 1ST ❑ 2ND ❑ 3RD ❑4TH
(if applicable):
An amendment/extension requires a copy of a Staff Report and/or initial agreement to be included.
AMOUNT: * OVER El * $50,000 '"Note: Council approval is required if an agreement with a
$ 0,000 AND UNDER vendor exceeds $50,000 within a Fiscal Year for non-
public works agreements.
Bid for contracts exceeding $50.000,will continue to reauire
a formal Invitation for Bide
❑■ 1) Approved by council. ❑ 2) NOT approved by council.
COUNCIL APPROVAL DATE: 10/15/24 ITEM#: 15
TERM OF AGREEMENT EFFECTIVE DATE: 10/15/24 TERMINATION DATE: 10/14/27
SIGNATURES REQUIRED: ❑ VENDOR ❑ AGENCY ❑ CITY ATTORNEY IN OTHER
NOTARIZATION REQUIRED ❑ YES [X NO
APPROVED INSURANCE: ❑ YES cV NO
(INSURANCE APPROVAL REQUIRED BY RISK MGMT. PRIOR TO SUBMITTING TO CITY CILER/9
COMMENTS: ��
Q f� 40.r des p X • (�
FOR CLERK OFFICE USE ONLY: 0 PROCESS 0 DO NOT PROCESS
❑ Missing Signatures 0 Needs Council Approval 0 Qther
_A JDDITIONAL REMARKS: (r15. - .D C2
*Effective July 6, 2023, City Manager contract authority increased via Ordinance NS-3041.
I:\Agreements\Forms\Form-AGREEMENT PROCESSING FORM-06-19-2023-FINAL.doc Revised:06/19/2023
Page 1 of 2
SAN A ANA CITY CLERK
CITY CLERK PROCESSING FORM NOV -5°* F'M3°00
Agreements /Amendments / Extensions / Deeds
REVIVE FUNDED? COVID FUNDED? CONFIDENTIAL?
❑YES ❑■ NO ❑YES • NO ❑YES 0 NO
TO: CITY CLERK'S OFFICE
FROM: DEPT.: PWA/Water Resources MAIL STOP: M-85
PROJECT MANAGER: Leif Lovegren EXT.: 3327
The following information must be provided
in requesting processing of agreements/amendments/extensions/deeds for the City:
(See page 2 for instructions on how to fill out the this form)
NAME OF CONSULTANT/ PARTY: T.E. ROBERTS, INC.
AGREEMENT NUMBER (if applicable): A / N A-2024-165-02
AMENDMENT NUMBER ❑ 1ST ❑ 2ND ❑ 3RD ❑4TH
(if applicable) :
EXTENSION NUMBER ❑ 1ST ❑ 2ND ❑ 3RD ❑4TH
(if applicable):
An amendment/extension requires a copy of a Staff Report and/or initial agreement to be included.
AMOUNT:. * OVER ❑ * $50,000 *Note: Council approval is required if an agreement with a
'.50,000 AND UNDER vendor exceeds $50,000 within a Fiscal Year for non-
public works agreements.
Bid for contracts exceeding$50,000.will continue to require
a formal Invitation for Bid,
❑■ 1) Approved by council. ❑ 2) NOT approved by council.
COUNCIL APPROVAL DATE: 10/15/24 ITEM #: 15
TERM OF AGREEMENT EFFECTIVE DATE: 10/15/24 TERMINATION DATE: 10/14/27
SIGNATURES REQUIRED: ❑ VENDOR ❑ AGENCY ❑ CITY ATTORNEY ( OTHER
NOTARIZATION REQUIRED ❑ YES ] NO
APPROVED INSURANCE: ❑ YES NO
(INSURANCE APPROVAL REQUIRED BY RISK MGIIIIT. PRIOR TO SUBMITTING TO CITY CLERK)
COMMENTS:
cc-ill for p Lku X5(a‘_3
FOR CLERK OFFICE USE ONLY: 0 PROCESS 0 DO NOT PROCESS
❑ Missing Signatures 0 Needs Council Approval 0 Other
ADDITIONAL REMARKS:
_._.._........._.._.._.._.. - -1-1a5ur_.G,nc ._.. - --c` —
*Effective July 6, 2023, City Manager contract authority increased via Ordinance NS-3041.
I:1Agreements\Forms\Form-AGREEMENT PROCESSING FORM-06-19-2023-FINAL.doc Revised:06/19/2023
Page 1 of 2
SANTA AIM CITY -+.
CITY CLERK PROCESSING FORM °E ��FF
. , . Agreements /Amendments / Extensions / Deeds
REVIVE FUNDED? COVID FUNDED? CONFIDENTIAL?
OYES ❑■ NO OYES ❑■ NO ❑YES ❑■ NO
TO: CITY CLERK'S OFFICE
FROM: DEPT.: PWA / Water Resources MAIL STOP: M-85
PROJECT MANAGER: Leif Lovegren EXT.: 3327
The following information must be provided
in requesting processing of agreements/amendments/extensions/deeds for the City:
(See page 2 for instructions on how to fill out the this form)
NAME OF CONSULTANT/PARTY: BIG BEN, INC.
AGREEMENT NUMBER(if applicable): A / N A-2024-165-03
AMENDMENT NUMBER ❑ 1ST ❑ 2ND ❑ 3RD ❑4TH
(if applicable) :
EXTENSION NUMBER ❑ 1ST 0 2ND ❑ 3RD ❑4TH
(if applicable):
An amendment/extension requires a copy of a Staff Report and/or initial agreement to be included.
AMOUNT: OVER ❑ * $50,000 *Note: Council approval is required if an agreement with a
At*
0,000 AND UNDER vendor exceeds $50,000 within a Fiscal Year for non-
public works agreements.
Bid for contracts exceeding $50.000. will continue to require
a formal Invitation for Bid,
❑■ 1) Approved by council. ❑ 2) NOT approved by council.
COUNCIL APPROVAL DATE: 10/15/24 ITEM#: 15
TERM OF AGREEMENT EFFECTIVE DATE: 10/15/24 TERMINATION DATE: 10/14/27
SIGNATURES REQUIRED: ❑ VENDOR ❑ AGENCY ❑ CITY ATTORNEY . I OTHER
NOTARIZATION REQUIRED ❑ YES NO
APPROVED INSURANCE: ❑ YES X NO
(INSURANCE APPROVAL REQUIRED BY RISK INIGMT. PRIOR TO SUBMITTING TO CITY CLERK)
COMMENTS:
CCI►I -(c. r p;c-ih u p X 5Gt
FOR CLERK OFFICE USE ONLY: 0 PROCESS 0 DO NOT PROCESS
❑ Missing Signatures 0 Needs Council Approval ❑ Other
ADDITIONAL REMARKS: 1h50 ranC>
*Effective July 6, 2023, City Manager contract authority increased via Ordinance NS-3041.
I:IAgreements\Forms\Form-AGREEMENT PROCESSING FORM-06-19-2023-FINAL,doc Revised:06/19/2023
Page 1 of 2
SAN A ANA CITY CLERK
K
CITY CLERK PROCESSING FORM Nnv ,.4a4p ;3:00
Agreements /Amendments / Extensions / Deeds
• t 1^"y
REVIVE FUNDED? COVID FUNDED? CONFIDENTIAL?
❑YES ❑■ NO ❑YES NO ❑YES NO
TO: CITY CLERK'S OFFICE
FROM: DEPT.: PWA/ Water Resources MAIL STOP: M-85
PROJECT MANAGER: Leif Lovegren EXT.: 3327
The following information must be provided
in requesting processing of agreements I amendments/extensions I deeds for the City:
(See page 2 for instructions on how to fill out the this form)
NAME OF CONSULTANT/PARTY: J&L CONSTRUCTORS, INC.
AGREEMENT NUMBER(if applicable): A / N A-2024-165-04
AMENDMENT NUMBER ❑ 1ST ❑ 2ND ❑ 3RD ❑4TH
(if applicable) :
EXTENSION NUMBER ❑ 1ST ❑ 2ND ❑ 3RD 04TH
(if applicable):
An amendment/extension requires a copy of a Staff Report and/or initial agreement to be included.
AMOUNT: * OVER ❑ * $50,000 *Note: Council approval is required if an agreement with a
$50,000 AND UNDER vendor exceeds $50,000 within a Fiscal Year for non-
public works agreements.
Bid for contracts exceeding $50.000.will continue to require
a formal Invitation for Bid,
❑■ 1) Approved by council. ❑ 2) NOT approved by council.
COUNCIL APPROVAL DATE: 10/15/24 ITEM#: 15
TERM OF AGREEMENT EFFECTIVE DATE: 10/15/24 TERMINATION DATE: 10/14/27
SIGNATURES REQUIRED: ❑ VENDOR ❑ AGENCY ❑ CITY ATTORNEY k OTHER
NOTARIZATION REQUIRED ❑ YES M] NO
APPROVED INSURANCE: ❑ YES X NO
(lN'SU'RANCE APPROVAL REQUIRED BY RISK MGMT. PRIOR TO SUBMITTING TO CITY CLERK)
COMMENTS:
Cull er plc.1U, up X5(90
FOR CLERK OFFICE USE ONLY: 0 PROCESS 0 DO NOT PROCESS
❑ Missing Signatures 0 Needs Council Approval 0 Other
ADDITIONAL REMARKS: )n. rc_n_c_ _t> ,C 1 i'U `,
*Effective July 6, 2023, City Manager contract authority increased via Ordinance NS-3041.
I:IAgreements\Forms\Form-AGREEMENT PROCESSING FORM-06-19-2023-FINAL.doc Revised:06/19/2023
Page 1 of 2
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WORKERS’ COMPENSATION AND EMPLOYERS’ LIABILITY INSURANCE POLICY
WC 04 03 06 (Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT—
CALIFORNIA
This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a
different date is indicated below.
(The following “attaching clause” need be completed only when this endorsement is issued subsequent to preparation of the policy.)
This endorsement, effective on at 12:01 A.M. standard time, forms a part of
(DATE)
Policy No.Endorsement No.
of the
(NAME OF INSURANCE COMPANY)
issued to
Premium (if any) $
Authorized Representative
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not
enforce our right against the person or organization named in the Schedule. (This agreement applies only to the
extent that you perform work under a written contract that requires you to obtain this agreement from us.)
You must maintain payroll records accurately segregating the remuneration of your employees while engaged in
the work described in the Schedule.
The additional premium for this endorsement shall be % of the California workers’ compensation pre-
mium otherwise due on such remuneration.
Schedule
Person or Organization Job Description
ALL CA Operations
WC 252 (4-84)
WC 04 03 06 (Ed. 4-84) Page 1 of 1
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