HomeMy WebLinkAboutItem 13 - Agreement with RMF Contracting, Inc. for Lighting at Various Parks Public Works Agency
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 3, 2024
TOPIC: Lighting at Angels Park, Centennial Park, and Delhi Park
AGENDA TITLE
Agreement with RMF Contracting, Inc. dba R&M Electrical Contracting to Provide
Lighting at Angels Park (No. 22-1421), Centennial Park (No. 22-1422), and Delhi Park
(No. 22-1423) (Non-General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $187,665 of accumulated fund
balance in Acquisition and Development, Prior Year Carry Forward revenue account
(31213002-50001) that will be appropriated for spending in the Acquisition and
Development, Improvements Other Than Buildings expenditure account (31213260-
66220). (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $82,058 of accumulated fund balance
in Acquisition and Development, Prior Year Carry Forward revenue account (31313002-
50001) that will be appropriated for spending in the Acquisition and Development,
Improvements Other Than Buildings expenditure account (31313260-66220). (Requires
five affirmative votes)
3. Approve an appropriation adjustment recognizing $29,066 of accumulated fund balance
in Acquisition and Development, Prior Year Carry Forward revenue account (31413002-
50001) that will be appropriated for spending in the Acquisition and Development,
Improvements Other Than Buildings expenditure account (31413260-66220) (Requires
five affirmative votes).
4. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program
to include $1,748,789 in construction funds for the Angels Park Lights (Project No.
22-1421), Centennial Park Lights (Project No. 22-1422), and Delhi Park Lights
(Project No. 22-1423) funded by the American Rescue Plan Act (ARPA).
5. Award an agreement with RMF Contracting, Inc. dba R&M Electrical Contracting to
provide Lighting at Angels Park, Centennial Park, and Delhi Park, in an amount of
$1,589,808, with a contingency of $158,981 for a total estimated project delivery
Lighting at Angels Park, Centennial Park, and Delhi Park
December 3, 2024
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cost of $1,748,789, beginning December 3, 2024 and expiring December 2, 2027,
with the option for one, two-year extension (Agreement No. A-2024-XXX).
6. Determine the recommended actions are exempt from further review in accordance
with the California Environmental Quality Act as Categorical Exemption
Environmental Review No. ER-2024-103 was filed for this project.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency (PWA)’s Parks, Fleet, and Facilities Division oversees
Angels, Centennial, and Delhi Parks, which operate as multifunctional open spaces for
local sports and citywide events. Together, these parks encompass more than 80 acres,
providing leisure, recreation, and entertainment opportunities for residents and visitors.
In collaboration with the Parks, Recreation, and Community Services Agency (PRCSA)
staff, PWA staff evaluated the lighting in these parks identifying a need for
improvements supporting evening activities while enhancing the safety of the parks’
patrons. As a result, staff recommends installing Musco Sports Lighting, LLC luminaires
and modifying existing light poles to accommodate new aerial lighting. The upgrade will
significantly improve visibility during nighttime field operations and enhance illumination
along pathways for residents and visitors. The proposed work also includes replacing
existing lights with energy-efficient Musco LED fixtures, which come with a 25-year
warranty, thereby reducing long-term maintenance costs. Additionally, the new lighting
will offer better directional capabilities, minimizing light pollution for nearby resident
homes.
Request for Proposals (RFP) No. 24-106A was issued on September 10, 2024 on the
City’s online bid management and publication system. A summary of vendor
participation and results is as follows:
128 Vendors Notified
9 Santa Ana Vendors Notified
51 Vendors Downloaded the RFP Packet
2 Proposals Received
0 Proposals Received from Santa Ana Vendors
Proposals were solicited, opened on October 1, 2024, and evaluated. Two proposals
were submitted by the RFP deadline and both were determined to be responsive to the
specifications and met the City’s requirements. An evaluation committee reviewed and
rated the proposals according to the criteria listed in the RFP.
Based on the criteria outlined in the RFP, the following summarizes the responding
firms and their rankings:
Lighting at Angels Park, Centennial Park, and Delhi Park
December 3, 2024
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Firm Location Rank
RMF Contracting Inc. dba R&M
Electrical Contracting
Anaheim, CA 1
ACE Electric San Diego, CA 2
Staff recommends awarding the agreement to the highest-ranked firm, RMF Contracting
Inc. dba R&M Electrical Contracting (Exhibit 1). The selected proposal demonstrated a
strong understanding of the project’s needs, provided the best, most responsive
proposal, understood the project goals, described ample experience working with
municipalities (including the City of Santa Ana), and provided the most reasonable and
competitive pricing for their respective categories.
ENVIRONMENTAL IMPACT
Pursuant to the California Environment Quality Act (CEQA), the recommended actions
are exempt from further review in accordance with the California Environmental Quality
Act as Categorical Exemption Environmental Review No. ER-2024-103 was filed for this
project.
FISCAL IMPACT
With the approval of the requested appropriation adjustments, a portion of the
accumulated fund balances will be appropriated for spending in the Residential
Development Districts, Improvements Other Than Buildings account (Exhibit 2). The
spendable portion of the Residential Development District 2 fund balance is estimated
to be $3,523,055 as of June 30, 2025; the spendable portion of the Residential
Development District 3 fund balance is estimated to be $257,968 as of June 30, 2025;
and the spendable portion of the Residential Development District 4 fund balance is
estimated to be $76,230 as of June 30, 2025. The available fund balance is sufficient to
support the recommended appropriation adjustments of $187,665, $82,085, and
$29,066, respectively. These funds will be budgeted and made available for this item in
the accounts listed below.
Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit, Account
No. Description Amount
EXISTING BUDGET
2024-25
18117013-
66220
(22-1421)
American
Rescue Plan
Act (ARPA)
ARPA-PWA, Improvements
Other Than Buildings $338,760
2024-25
18117013-
66220
(22-1422)
American
Rescue Plan
Act (ARPA)
ARPA-PWA, Improvements
Other Than Buildings $290,660
Lighting at Angels Park, Centennial Park, and Delhi Park
December 3, 2024
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6
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Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit, Account
No. Description Amount
2024-25
18117013-
66220
(22-1423)
American
Rescue Plan
Act (ARPA)
ARPA-PWA, Improvements
Other Than Buildings $820,580
Sub-Total $1,450,000
APPROPRIATIONS ADJUSTMENTS
2024-25
31213260-
66220
(22-1421)
Residential
Development
District 2
Acquisition & Development,
Improvements Other Than
Buildings
$187,665
2024-25
31313260-
66220
(22-1423)
Residential
Development
District 3
Acquisition & Development,
Improvements Other Than
Buildings
$82,058
2024-25
31413260-
66220
(22-1422)
Residential
Development
District 4
Acquisition & Development,
Improvements Other Than
Buildings
$29,066
Sub-Total $298,789
TOTAL $1,748,789
EXHIBIT(S)
1. Agreement with RMF Contracting, Inc. dba R&M Electrical Contracting
2. FY 2024-25 Capital Improvement Project Sheet
Submitted By: Nabil Saba, P.E. Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, City Manager
EXHIBIT 1
Digitally signed by Nabil
SabaNabil Saba Date: 2024.11.18
11:18:58 -08'00'
CITY OF SANTA ANA FY 24/25CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
To install and replace security lighting poles with concrete poles and
new LED light structures at Angels Park, Centennial Park, and Delhi
Park
PROJECT NEED:
Lighting in the parks are in need for improvement to enhance the safety
of patrons and support evening activities.
PROJECT TITLE:
Park Lights at Three City Parks
PROJECT CATEGORY:
Utility/Drainage/Lighting
Improvements
Park Facility
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Public Works Parks, Fleet & Facilities Mike Ortiz, Senior Civil Engineer 13-Nov-2024
PROJECT COSTS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31
Construction 1,589,808 ------
Contingency 158,981 ------
TOTAL 1,748,789 ------
SOURCE OF FUNDS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31
A & D District 2 298,789 ------
ARPA Funds 1,450,000 ------
TOTAL 1,748,789 ------
EXHIBIT 2