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HomeMy WebLinkAboutAgenda Packet_2025-02-18City Council Meeting Packet February 18, 2025 REGULAR OPEN MEETING – 5:30 PM  CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Valerie Amezcua Mayor Thai Viet Phan Councilmember – Ward 1 Benjamin Vazquez Mayor Pro Tem ­ Ward 2 Jessie Lopez Councilmember ­ Ward 3 Phil Bacerra Councilmember ­ Ward 4 Johnathan Ryan Hernandez Councilmember ­ Ward 5 David Penaloza Councilmember ­ Ward 6 Mayor and Council telephone: 714­647­6900 Agenda item inquiries: 714­647­6520 Sonia R. Carvalho City Attorney Alvaro Nuñez City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:45 p.m. for all designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain Bob Barnett ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High School Boys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments 2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp and the Tripp Family in honor of Black History Month and for their Outstanding Contributions to the Community 3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School District declaring February 19, 2025, as “We Care Day” PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 16 and waive reading of all resolutions and ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meeting of February 4, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21, 2024, Workforce Development Board on July 18, 2024, and Youth Commission on November 18, 2024 Department(s): City Clerk’s Office Recommended Action: Receive and file. 7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated by Councilmember Hernandez as the Ward 5 Representative for a Full­Term Expiring December 12, 2028 Department(s): City Clerk’s Office Recommended Action: Appoint the following members and administer the Oaths of Office. 1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes.) 3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 4. Nathaniel Greensides – Personnel Board 5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 6. Adrian Ramirez – Youth Commission 7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee 8.Workforce Development Board Bylaws Department(s): Community Development Agency Recommended Action: Receive and file. 9.Application to the California Workforce Development Board to Request Governor Approval to Continue as a Career Services Provider for the Workforce Innovation and Opportunity Act Title I Grant Department(s): Community Development Agency Recommended Action: Authorize application submission requesting Governor approval to continue as a Career Services Provider and an Adult Dislocated Worker service provider within a Local Workforce Development Area under the Workforce Innovation and Opportunity Act. 10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 25­018) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license subscription for a one­year term beginning February 18, 2025 and expiring February 17, 2026, in an amount not to exceed $57,110. 11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate Purchase Order Contracts to vendors listed below for copper tubing on an as­needed basis, in an annual aggregate amount not to exceed $100,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options for a not to exceed total of $500,000. Vendor Location Action Plumbing Supply, LLC Mira Loma, CA Famcon Pipe & Supply, Inc.Oxnard, CA Ferguson Enterprises, LLC Santa Ana, CA 12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters (Specification No. 24­128) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for cartridge filters and chlorine filters on as­needed basis, for an aggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options. Vendor Location Fil­Trek Corporation Cambridge, Ontario (Canada) Pure Process Filtration Inc. Garden Grove, CA Vytal Filtration Technologies­West Visalia, CA 13.Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25­9004) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two­year extension without additional funds (Agreement No. A­2025­XXX). 14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services (No. 24­083) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on­call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three­year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­ XXX). 15.Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A­2025­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25­6042). 16.Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7­0. Legal notice was published in the OC Reporter on February 10, 2025. Department(s): City Manager’s Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 1 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:45 p.m. for all designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain Bob Barnett ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High School Boys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments 2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp and the Tripp Family in honor of Black History Month and for their Outstanding Contributions to the Community 3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School District declaring February 19, 2025, as “We Care Day” PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 16 and waive reading of all resolutions and ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meeting of February 4, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21, 2024, Workforce Development Board on July 18, 2024, and Youth Commission on November 18, 2024 Department(s): City Clerk’s Office Recommended Action: Receive and file. 7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated by Councilmember Hernandez as the Ward 5 Representative for a Full­Term Expiring December 12, 2028 Department(s): City Clerk’s Office Recommended Action: Appoint the following members and administer the Oaths of Office. 1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes.) 3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 4. Nathaniel Greensides – Personnel Board 5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 6. Adrian Ramirez – Youth Commission 7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee 8.Workforce Development Board Bylaws Department(s): Community Development Agency Recommended Action: Receive and file. 9.Application to the California Workforce Development Board to Request Governor Approval to Continue as a Career Services Provider for the Workforce Innovation and Opportunity Act Title I Grant Department(s): Community Development Agency Recommended Action: Authorize application submission requesting Governor approval to continue as a Career Services Provider and an Adult Dislocated Worker service provider within a Local Workforce Development Area under the Workforce Innovation and Opportunity Act. 10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 25­018) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license subscription for a one­year term beginning February 18, 2025 and expiring February 17, 2026, in an amount not to exceed $57,110. 11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate Purchase Order Contracts to vendors listed below for copper tubing on an as­needed basis, in an annual aggregate amount not to exceed $100,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options for a not to exceed total of $500,000. Vendor Location Action Plumbing Supply, LLC Mira Loma, CA Famcon Pipe & Supply, Inc.Oxnard, CA Ferguson Enterprises, LLC Santa Ana, CA 12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters (Specification No. 24­128) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for cartridge filters and chlorine filters on as­needed basis, for an aggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options. Vendor Location Fil­Trek Corporation Cambridge, Ontario (Canada) Pure Process Filtration Inc. Garden Grove, CA Vytal Filtration Technologies­West Visalia, CA 13.Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25­9004) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two­year extension without additional funds (Agreement No. A­2025­XXX). 14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services (No. 24­083) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on­call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three­year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­ XXX). 15.Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A­2025­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25­6042). 16.Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7­0. Legal notice was published in the OC Reporter on February 10, 2025. Department(s): City Manager’s Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 2 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:45 p.m. for all designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain Bob Barnett ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High School Boys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments 2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp and the Tripp Family in honor of Black History Month and for their Outstanding Contributions to the Community 3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School District declaring February 19, 2025, as “We Care Day” PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 16 and waive reading of all resolutions and ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meeting of February 4, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21, 2024, Workforce Development Board on July 18, 2024, and Youth Commission on November 18, 2024 Department(s): City Clerk’s Office Recommended Action: Receive and file. 7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated by Councilmember Hernandez as the Ward 5 Representative for a Full­Term Expiring December 12, 2028 Department(s): City Clerk’s Office Recommended Action: Appoint the following members and administer the Oaths of Office. 1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes.) 3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 4. Nathaniel Greensides – Personnel Board 5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 6. Adrian Ramirez – Youth Commission 7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee 8.Workforce Development Board Bylaws Department(s): Community Development Agency Recommended Action: Receive and file. 9.Application to the California Workforce Development Board to Request Governor Approval to Continue as a Career Services Provider for the Workforce Innovation and Opportunity Act Title I Grant Department(s): Community Development Agency Recommended Action: Authorize application submission requesting Governor approval to continue as a Career Services Provider and an Adult Dislocated Worker service provider within a Local Workforce Development Area under the Workforce Innovation and Opportunity Act. 10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 25­018) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license subscription for a one­year term beginning February 18, 2025 and expiring February 17, 2026, in an amount not to exceed $57,110. 11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate Purchase Order Contracts to vendors listed below for copper tubing on an as­needed basis, in an annual aggregate amount not to exceed $100,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options for a not to exceed total of $500,000. Vendor Location Action Plumbing Supply, LLC Mira Loma, CA Famcon Pipe & Supply, Inc.Oxnard, CA Ferguson Enterprises, LLC Santa Ana, CA 12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters (Specification No. 24­128) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for cartridge filters and chlorine filters on as­needed basis, for an aggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options. Vendor Location Fil­Trek Corporation Cambridge, Ontario (Canada) Pure Process Filtration Inc. Garden Grove, CA Vytal Filtration Technologies­West Visalia, CA 13.Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25­9004) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two­year extension without additional funds (Agreement No. A­2025­XXX). 14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services (No. 24­083) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on­call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three­year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­ XXX). 15.Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A­2025­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25­6042). 16.Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7­0. Legal notice was published in the OC Reporter on February 10, 2025. Department(s): City Manager’s Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 3 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:45 p.m. for all designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain Bob Barnett ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High School Boys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments 2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp and the Tripp Family in honor of Black History Month and for their Outstanding Contributions to the Community 3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School District declaring February 19, 2025, as “We Care Day” PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 16 and waive reading of all resolutions and ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meeting of February 4, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21, 2024, Workforce Development Board on July 18, 2024, and Youth Commission on November 18, 2024 Department(s): City Clerk’s Office Recommended Action: Receive and file. 7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated by Councilmember Hernandez as the Ward 5 Representative for a Full­Term Expiring December 12, 2028 Department(s): City Clerk’s Office Recommended Action: Appoint the following members and administer the Oaths of Office. 1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes.) 3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 4. Nathaniel Greensides – Personnel Board 5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 6. Adrian Ramirez – Youth Commission 7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee 8.Workforce Development Board Bylaws Department(s): Community Development Agency Recommended Action: Receive and file. 9.Application to the California Workforce Development Board to Request Governor Approval to Continue as a Career Services Provider for the Workforce Innovation and Opportunity Act Title I Grant Department(s): Community Development Agency Recommended Action: Authorize application submission requesting Governor approval to continue as a Career Services Provider and an Adult Dislocated Worker service provider within a Local Workforce Development Area under the Workforce Innovation and Opportunity Act. 10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 25­018) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license subscription for a one­year term beginning February 18, 2025 and expiring February 17, 2026, in an amount not to exceed $57,110. 11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate Purchase Order Contracts to vendors listed below for copper tubing on an as­needed basis, in an annual aggregate amount not to exceed $100,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options for a not to exceed total of $500,000. Vendor Location Action Plumbing Supply, LLC Mira Loma, CA Famcon Pipe & Supply, Inc.Oxnard, CA Ferguson Enterprises, LLC Santa Ana, CA 12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters (Specification No. 24­128) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for cartridge filters and chlorine filters on as­needed basis, for an aggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options. Vendor Location Fil­Trek Corporation Cambridge, Ontario (Canada) Pure Process Filtration Inc. Garden Grove, CA Vytal Filtration Technologies­West Visalia, CA 13.Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25­9004) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two­year extension without additional funds (Agreement No. A­2025­XXX). 14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services (No. 24­083) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on­call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three­year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­ XXX). 15.Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A­2025­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25­6042). 16.Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7­0. Legal notice was published in the OC Reporter on February 10, 2025. Department(s): City Manager’s Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 4 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:45 p.m. for all designated public comment periodsas listed below. Cards will not be accepted after the Public Comment Session beginswithout the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo.La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain Bob Barnett ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High School Boys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments 2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp and the Tripp Family in honor of Black History Month and for their Outstanding Contributions to the Community 3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School District declaring February 19, 2025, as “We Care Day” PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 16 and waive reading of all resolutions and ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meeting of February 4, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21, 2024, Workforce Development Board on July 18, 2024, and Youth Commission on November 18, 2024 Department(s): City Clerk’s Office Recommended Action: Receive and file. 7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated by Councilmember Hernandez as the Ward 5 Representative for a Full­Term Expiring December 12, 2028 Department(s): City Clerk’s Office Recommended Action: Appoint the following members and administer the Oaths of Office. 1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes.) 3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 4. Nathaniel Greensides – Personnel Board 5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 6. Adrian Ramirez – Youth Commission 7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee 8.Workforce Development Board Bylaws Department(s): Community Development Agency Recommended Action: Receive and file. 9.Application to the California Workforce Development Board to Request Governor Approval to Continue as a Career Services Provider for the Workforce Innovation and Opportunity Act Title I Grant Department(s): Community Development Agency Recommended Action: Authorize application submission requesting Governor approval to continue as a Career Services Provider and an Adult Dislocated Worker service provider within a Local Workforce Development Area under the Workforce Innovation and Opportunity Act. 10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 25­018) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license subscription for a one­year term beginning February 18, 2025 and expiring February 17, 2026, in an amount not to exceed $57,110. 11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate Purchase Order Contracts to vendors listed below for copper tubing on an as­needed basis, in an annual aggregate amount not to exceed $100,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options for a not to exceed total of $500,000. Vendor Location Action Plumbing Supply, LLC Mira Loma, CA Famcon Pipe & Supply, Inc.Oxnard, CA Ferguson Enterprises, LLC Santa Ana, CA 12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters (Specification No. 24­128) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for cartridge filters and chlorine filters on as­needed basis, for an aggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options. Vendor Location Fil­Trek Corporation Cambridge, Ontario (Canada) Pure Process Filtration Inc. Garden Grove, CA Vytal Filtration Technologies­West Visalia, CA 13.Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25­9004) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two­year extension without additional funds (Agreement No. A­2025­XXX). 14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services (No. 24­083) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on­call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three­year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­ XXX). 15.Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A­2025­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25­6042). 16.Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7­0. Legal notice was published in the OC Reporter on February 10, 2025. Department(s): City Manager’s Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 5 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:45 p.m. for all designated public comment periodsas listed below. Cards will not be accepted after the Public Comment Session beginswithout the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo.La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police Chaplain Bob BarnettADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High SchoolBoys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp andthe Tripp Family in honor of Black History Month and for their Outstanding Contributionsto the Community3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School Districtdeclaring February 19, 2025, as “We Care Day” PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 16 and waive reading of all resolutions and ordinances.  4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Minutes from the Regular Meeting of February 4, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21, 2024, Workforce Development Board on July 18, 2024, and Youth Commission on November 18, 2024 Department(s): City Clerk’s Office Recommended Action: Receive and file. 7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated by Councilmember Hernandez as the Ward 5 Representative for a Full­Term Expiring December 12, 2028 Department(s): City Clerk’s Office Recommended Action: Appoint the following members and administer the Oaths of Office. 1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes.) 3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 4. Nathaniel Greensides – Personnel Board 5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 6. Adrian Ramirez – Youth Commission 7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee 8.Workforce Development Board Bylaws Department(s): Community Development Agency Recommended Action: Receive and file. 9.Application to the California Workforce Development Board to Request Governor Approval to Continue as a Career Services Provider for the Workforce Innovation and Opportunity Act Title I Grant Department(s): Community Development Agency Recommended Action: Authorize application submission requesting Governor approval to continue as a Career Services Provider and an Adult Dislocated Worker service provider within a Local Workforce Development Area under the Workforce Innovation and Opportunity Act. 10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 25­018) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license subscription for a one­year term beginning February 18, 2025 and expiring February 17, 2026, in an amount not to exceed $57,110. 11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate Purchase Order Contracts to vendors listed below for copper tubing on an as­needed basis, in an annual aggregate amount not to exceed $100,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options for a not to exceed total of $500,000. Vendor Location Action Plumbing Supply, LLC Mira Loma, CA Famcon Pipe & Supply, Inc.Oxnard, CA Ferguson Enterprises, LLC Santa Ana, CA 12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters (Specification No. 24­128) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for cartridge filters and chlorine filters on as­needed basis, for an aggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options. Vendor Location Fil­Trek Corporation Cambridge, Ontario (Canada) Pure Process Filtration Inc. Garden Grove, CA Vytal Filtration Technologies­West Visalia, CA 13.Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25­9004) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two­year extension without additional funds (Agreement No. A­2025­XXX). 14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services (No. 24­083) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on­call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three­year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­ XXX). 15.Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A­2025­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25­6042). 16.Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7­0. Legal notice was published in the OC Reporter on February 10, 2025. Department(s): City Manager’s Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 6 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:45 p.m. for all designated public comment periodsas listed below. Cards will not be accepted after the Public Comment Session beginswithout the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo.La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police Chaplain Bob BarnettADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High SchoolBoys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp andthe Tripp Family in honor of Black History Month and for their Outstanding Contributionsto the Community3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School Districtdeclaring February 19, 2025, as “We Care Day”PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 16 and waive reading of all resolutionsand ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meeting of February 4, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21,2024, Workforce Development Board on July 18, 2024, and Youth Commission onNovember 18, 2024Department(s): City Clerk’s OfficeRecommended Action: Receive and file.7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated byCouncilmember Hernandez as the Ward 5 Representative for a Full­Term ExpiringDecember 12, 2028Department(s): City Clerk’s OfficeRecommended Action: Appoint the following members and administer the Oaths ofOffice.1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a),requires five affirmative votes.)2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.)3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuantto SAMC Sec. 2­326(a), requires five affirmative votes.)4. Nathaniel Greensides – Personnel Board5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.) 6. Adrian Ramirez – Youth Commission 7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee 8.Workforce Development Board Bylaws Department(s): Community Development Agency Recommended Action: Receive and file. 9.Application to the California Workforce Development Board to Request Governor Approval to Continue as a Career Services Provider for the Workforce Innovation and Opportunity Act Title I Grant Department(s): Community Development Agency Recommended Action: Authorize application submission requesting Governor approval to continue as a Career Services Provider and an Adult Dislocated Worker service provider within a Local Workforce Development Area under the Workforce Innovation and Opportunity Act. 10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 25­018) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license subscription for a one­year term beginning February 18, 2025 and expiring February 17, 2026, in an amount not to exceed $57,110. 11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate Purchase Order Contracts to vendors listed below for copper tubing on an as­needed basis, in an annual aggregate amount not to exceed $100,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options for a not to exceed total of $500,000. Vendor Location Action Plumbing Supply, LLC Mira Loma, CA Famcon Pipe & Supply, Inc.Oxnard, CA Ferguson Enterprises, LLC Santa Ana, CA 12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters (Specification No. 24­128) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for cartridge filters and chlorine filters on as­needed basis, for an aggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options. Vendor Location Fil­Trek Corporation Cambridge, Ontario (Canada) Pure Process Filtration Inc. Garden Grove, CA Vytal Filtration Technologies­West Visalia, CA 13.Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25­9004) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two­year extension without additional funds (Agreement No. A­2025­XXX). 14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services (No. 24­083) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on­call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three­year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­ XXX). 15.Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A­2025­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25­6042). 16.Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7­0. Legal notice was published in the OC Reporter on February 10, 2025. Department(s): City Manager’s Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 7 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:45 p.m. for all designated public comment periodsas listed below. Cards will not be accepted after the Public Comment Session beginswithout the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo.La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police Chaplain Bob BarnettADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High SchoolBoys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp andthe Tripp Family in honor of Black History Month and for their Outstanding Contributionsto the Community3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School Districtdeclaring February 19, 2025, as “We Care Day”PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 16 and waive reading of all resolutionsand ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meeting of February 4, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21,2024, Workforce Development Board on July 18, 2024, and Youth Commission onNovember 18, 2024Department(s): City Clerk’s OfficeRecommended Action: Receive and file.7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated byCouncilmember Hernandez as the Ward 5 Representative for a Full­Term ExpiringDecember 12, 2028Department(s): City Clerk’s OfficeRecommended Action: Appoint the following members and administer the Oaths ofOffice.1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a),requires five affirmative votes.)2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.)3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuantto SAMC Sec. 2­326(a), requires five affirmative votes.)4. Nathaniel Greensides – Personnel Board5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a),requires five affirmative votes.)6. Adrian Ramirez – Youth Commission7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee8.Workforce Development Board BylawsDepartment(s): Community Development AgencyRecommended Action: Receive and file.9.Application to the California Workforce Development Board to Request GovernorApproval to Continue as a Career Services Provider for the Workforce Innovation andOpportunity Act Title I GrantDepartment(s): Community Development AgencyRecommended Action: Authorize application submission requesting Governorapproval to continue as a Career Services Provider and an Adult Dislocated Workerservice provider within a Local Workforce Development Area under the WorkforceInnovation and Opportunity Act.10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic AnnualLicense Subscription (Specification No. 25­018) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize a purchase order to Magnet Forensics, LLC fordigital forensic annual license subscription for a one­year term beginning February 18,2025 and expiring February 17, 2026, in an amount not to exceed $57,110.11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply,Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate Purchase Order Contracts to vendorslisted below for copper tubing on an as­needed basis, in an annual aggregate amountnot to exceed $100,000, for a term beginning February 18, 2025 and expiringFebruary 17, 2026, with provisions for four, one­year renewal options for a not toexceed total of $500,000.Vendor Location Action Plumbing Supply, LLC Mira Loma, CA Famcon Pipe & Supply, Inc.Oxnard, CA Ferguson Enterprises, LLC Santa Ana, CA 12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters (Specification No. 24­128) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Award aggregate purchase order contracts to the vendors listed below for cartridge filters and chlorine filters on as­needed basis, for an aggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one­year renewal options. Vendor Location Fil­Trek Corporation Cambridge, Ontario (Canada) Pure Process Filtration Inc. Garden Grove, CA Vytal Filtration Technologies­West Visalia, CA 13.Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25­9004) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two­year extension without additional funds (Agreement No. A­2025­XXX). 14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services (No. 24­083) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on­call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three­year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­ XXX). 15.Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A­2025­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25­6042). 16.Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7­0. Legal notice was published in the OC Reporter on February 10, 2025. Department(s): City Manager’s Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 8 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:45 p.m. for all designated public comment periodsas listed below. Cards will not be accepted after the Public Comment Session beginswithout the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo.La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police Chaplain Bob BarnettADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High SchoolBoys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp andthe Tripp Family in honor of Black History Month and for their Outstanding Contributionsto the Community3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School Districtdeclaring February 19, 2025, as “We Care Day”PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 16 and waive reading of all resolutionsand ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meeting of February 4, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21,2024, Workforce Development Board on July 18, 2024, and Youth Commission onNovember 18, 2024Department(s): City Clerk’s OfficeRecommended Action: Receive and file.7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated byCouncilmember Hernandez as the Ward 5 Representative for a Full­Term ExpiringDecember 12, 2028Department(s): City Clerk’s OfficeRecommended Action: Appoint the following members and administer the Oaths ofOffice.1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a),requires five affirmative votes.)2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.)3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuantto SAMC Sec. 2­326(a), requires five affirmative votes.)4. Nathaniel Greensides – Personnel Board5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a),requires five affirmative votes.)6. Adrian Ramirez – Youth Commission7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee8.Workforce Development Board BylawsDepartment(s): Community Development AgencyRecommended Action: Receive and file.9.Application to the California Workforce Development Board to Request GovernorApproval to Continue as a Career Services Provider for the Workforce Innovation andOpportunity Act Title I GrantDepartment(s): Community Development AgencyRecommended Action: Authorize application submission requesting Governorapproval to continue as a Career Services Provider and an Adult Dislocated Workerservice provider within a Local Workforce Development Area under the WorkforceInnovation and Opportunity Act.10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic AnnualLicense Subscription (Specification No. 25­018) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize a purchase order to Magnet Forensics, LLC fordigital forensic annual license subscription for a one­year term beginning February 18,2025 and expiring February 17, 2026, in an amount not to exceed $57,110.11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply,Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate Purchase Order Contracts to vendorslisted below for copper tubing on an as­needed basis, in an annual aggregate amountnot to exceed $100,000, for a term beginning February 18, 2025 and expiringFebruary 17, 2026, with provisions for four, one­year renewal options for a not toexceed total of $500,000.Vendor LocationAction Plumbing Supply, LLC Mira Loma, CAFamcon Pipe & Supply, Inc.Oxnard, CAFerguson Enterprises, LLC Santa Ana, CA12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., andVytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters(Specification No. 24­128) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate purchase order contracts to the vendorslisted below for cartridge filters and chlorine filters on as­needed basis, for anaggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025and expiring February 17, 2026, with provisions for four, one­year renewal options.Vendor LocationFil­Trek Corporation Cambridge, Ontario (Canada)Pure Process Filtration Inc. Garden Grove, CAVytal Filtration Technologies­West Visalia, CA13.Agreement with IDS Group for Architectural Design Services for Santa AnaDowntown Parking Structures Improvements (Project No. 25­9004) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Approve an agreement with IDS Group for architecturaldesign services for Santa Ana Downtown Parking Structures Improvements for anamount of $157,587 plus a 10% contingency of $15,759, for a total amount not toexceed $173,346, for a term beginning February 18, 2025 and expiring February 17,2027, with a provision for a two­year extension without additional funds (AgreementNo. A­2025­XXX).14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EECEnvironmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, TetraTech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services(No. 24­083) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve agreements with Akel Engineering Group, Inc.,Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants,Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC toprovide on­call engineering services, for a shared aggregate amount not to exceed$2,000,000, for a three­year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­ XXX). 15.Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services­Street Safety Projects, State Grant­Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A­2025­XXX). 3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25­6042). 16.Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7­0. Legal notice was published in the OC Reporter on February 10, 2025. Department(s): City Manager’s Office Recommended Action: Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 9 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:45 p.m. for all designated public comment periodsas listed below. Cards will not be accepted after the Public Comment Session beginswithout the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo.La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police Chaplain Bob BarnettADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High SchoolBoys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp andthe Tripp Family in honor of Black History Month and for their Outstanding Contributionsto the Community3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School Districtdeclaring February 19, 2025, as “We Care Day”PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 16 and waive reading of all resolutionsand ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meeting of February 4, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21,2024, Workforce Development Board on July 18, 2024, and Youth Commission onNovember 18, 2024Department(s): City Clerk’s OfficeRecommended Action: Receive and file.7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated byCouncilmember Hernandez as the Ward 5 Representative for a Full­Term ExpiringDecember 12, 2028Department(s): City Clerk’s OfficeRecommended Action: Appoint the following members and administer the Oaths ofOffice.1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a),requires five affirmative votes.)2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.)3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuantto SAMC Sec. 2­326(a), requires five affirmative votes.)4. Nathaniel Greensides – Personnel Board5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a),requires five affirmative votes.)6. Adrian Ramirez – Youth Commission7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee8.Workforce Development Board BylawsDepartment(s): Community Development AgencyRecommended Action: Receive and file.9.Application to the California Workforce Development Board to Request GovernorApproval to Continue as a Career Services Provider for the Workforce Innovation andOpportunity Act Title I GrantDepartment(s): Community Development AgencyRecommended Action: Authorize application submission requesting Governorapproval to continue as a Career Services Provider and an Adult Dislocated Workerservice provider within a Local Workforce Development Area under the WorkforceInnovation and Opportunity Act.10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic AnnualLicense Subscription (Specification No. 25­018) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize a purchase order to Magnet Forensics, LLC fordigital forensic annual license subscription for a one­year term beginning February 18,2025 and expiring February 17, 2026, in an amount not to exceed $57,110.11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply,Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate Purchase Order Contracts to vendorslisted below for copper tubing on an as­needed basis, in an annual aggregate amountnot to exceed $100,000, for a term beginning February 18, 2025 and expiringFebruary 17, 2026, with provisions for four, one­year renewal options for a not toexceed total of $500,000.Vendor LocationAction Plumbing Supply, LLC Mira Loma, CAFamcon Pipe & Supply, Inc.Oxnard, CAFerguson Enterprises, LLC Santa Ana, CA12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., andVytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters(Specification No. 24­128) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate purchase order contracts to the vendorslisted below for cartridge filters and chlorine filters on as­needed basis, for anaggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025and expiring February 17, 2026, with provisions for four, one­year renewal options.Vendor LocationFil­Trek Corporation Cambridge, Ontario (Canada)Pure Process Filtration Inc. Garden Grove, CAVytal Filtration Technologies­West Visalia, CA13.Agreement with IDS Group for Architectural Design Services for Santa AnaDowntown Parking Structures Improvements (Project No. 25­9004) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Approve an agreement with IDS Group for architecturaldesign services for Santa Ana Downtown Parking Structures Improvements for anamount of $157,587 plus a 10% contingency of $15,759, for a total amount not toexceed $173,346, for a term beginning February 18, 2025 and expiring February 17,2027, with a provision for a two­year extension without additional funds (AgreementNo. A­2025­XXX).14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EECEnvironmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, TetraTech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services(No. 24­083) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve agreements with Akel Engineering Group, Inc.,Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants,Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC toprovide on­call engineering services, for a shared aggregate amount not to exceed$2,000,000, for a three­year term beginning February 18, 2025 and expiring February17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­XXX).15.Cooperative Agreement with Orange County Transportation Authority for the FirstStreet Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingRegional Early Action Planning 2.0 funding in the amount of $4,300,000 into thePublic Services­Street Safety Projects, State Grant­Indirect revenue account andappropriate the same amount into the State Safety Projects, Improvements OtherThan Building expenditure account (Requires five affirmative votes).2. Approve a Cooperative Agreement with Orange County Transportation Authority inan amount not to exceed $4,300,000, for the evaluation and preliminary design of theFirst Street Boulevard Study, effective upon full approval of the agreement throughDecember 31, 2027 (Agreement No. A­2025­XXX).3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $4,300,000 in study and design funds for the First Street BoulevardMultimodal Study (Project No. 25­6042).16.Second Reading of Ordinance of the City Council of the City of Santa Ana AmendingChapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting theAward of Agreements, Contracts, or Grants to Immediate Family Members of theMayor, City Council Members, or City Officials (Second Reading)First Reading at the February 4, 2025 City Council meeting and approved by anunanimous vote of 7­0. Legal notice was published in the OC Reporter on February10, 2025.Department(s): City Manager’s OfficeRecommended Action: Conduct a second reading and adopt an ordinanceamending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112,which prohibits awarding agreements, contracts, or grants to immediate familymembers of the Mayor, City Council Members, or City Officials.ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANAMUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THEPROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS ORGRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCILMEMBERS, OR CITY OFFICIALS **END OF CONSENT CALENDAR** PUBLIC HEARING PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. Department(s): Community Development Agency Recommended Action: 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five­Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. COUNCILMEMBER REQUESTED ITEMS 18.Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. – Councilmember David Penaloza WORK STUDY SESSION 19.Work Study Session for Parking Enterprise Fund 27 Department(s): Community Development Agency Recommended Action: Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 10 2/18/2025   City Council Meeting PacketFebruary 18, 2025REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:45 p.m. for all designated public comment periodsas listed below. Cards will not be accepted after the Public Comment Session beginswithout the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo.La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police Chaplain Bob BarnettADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua to Santa Ana High SchoolBoys and Girls Wrestling Teams for their Exceptional Athletic Accomplishments2.Certificate of Recognition presented by Councilmember Hernandez to Tyrone Tripp andthe Tripp Family in honor of Black History Month and for their Outstanding Contributionsto the Community3.Proclamation presented by Councilmember Lopez to Santa Ana Unified School Districtdeclaring February 19, 2025, as “We Care Day”PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 16 and waive reading of all resolutionsand ordinances. 4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Minutes from the Regular Meeting of February 4, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.6.Minutes of the Regular Meetings of Arts and Culture Commission on November 21,2024, Workforce Development Board on July 18, 2024, and Youth Commission onNovember 18, 2024Department(s): City Clerk’s OfficeRecommended Action: Receive and file.7.Appoint and Re­Appoint Various Boards and Commissions Members Nominated byCouncilmember Hernandez as the Ward 5 Representative for a Full­Term ExpiringDecember 12, 2028Department(s): City Clerk’s OfficeRecommended Action: Appoint the following members and administer the Oaths ofOffice.1. Miguel Ochoa – Arts and Culture Commission (Pursuant to SAMC Sec. 2­326(a),requires five affirmative votes.)2. Dwayne Shipp – Community Development Commission (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes.)3. Ruby Woo – Parks, Recreation, and Community Services Commission (Pursuantto SAMC Sec. 2­326(a), requires five affirmative votes.)4. Nathaniel Greensides – Personnel Board5. Amalia Mejia – Police Oversight Commission (Pursuant to SAMC Sec. 2­326(a),requires five affirmative votes.)6. Adrian Ramirez – Youth Commission7. Michael Chu – Santa Ana 2018 Measure X Citizens’ Oversight Committee8.Workforce Development Board BylawsDepartment(s): Community Development AgencyRecommended Action: Receive and file.9.Application to the California Workforce Development Board to Request GovernorApproval to Continue as a Career Services Provider for the Workforce Innovation andOpportunity Act Title I GrantDepartment(s): Community Development AgencyRecommended Action: Authorize application submission requesting Governorapproval to continue as a Career Services Provider and an Adult Dislocated Workerservice provider within a Local Workforce Development Area under the WorkforceInnovation and Opportunity Act.10.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic AnnualLicense Subscription (Specification No. 25­018) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize a purchase order to Magnet Forensics, LLC fordigital forensic annual license subscription for a one­year term beginning February 18,2025 and expiring February 17, 2026, in an amount not to exceed $57,110.11.Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply,Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24­095)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate Purchase Order Contracts to vendorslisted below for copper tubing on an as­needed basis, in an annual aggregate amountnot to exceed $100,000, for a term beginning February 18, 2025 and expiringFebruary 17, 2026, with provisions for four, one­year renewal options for a not toexceed total of $500,000.Vendor LocationAction Plumbing Supply, LLC Mira Loma, CAFamcon Pipe & Supply, Inc.Oxnard, CAFerguson Enterprises, LLC Santa Ana, CA12.Purchase Order Contracts with Fil­Trek Corporation, Pure Process Filtration Inc., andVytal Filtration Technologies­West for Cartridge Filters and Chlorine Filters(Specification No. 24­128) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Award aggregate purchase order contracts to the vendorslisted below for cartridge filters and chlorine filters on as­needed basis, for anaggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025and expiring February 17, 2026, with provisions for four, one­year renewal options.Vendor LocationFil­Trek Corporation Cambridge, Ontario (Canada)Pure Process Filtration Inc. Garden Grove, CAVytal Filtration Technologies­West Visalia, CA13.Agreement with IDS Group for Architectural Design Services for Santa AnaDowntown Parking Structures Improvements (Project No. 25­9004) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Approve an agreement with IDS Group for architecturaldesign services for Santa Ana Downtown Parking Structures Improvements for anamount of $157,587 plus a 10% contingency of $15,759, for a total amount not toexceed $173,346, for a term beginning February 18, 2025 and expiring February 17,2027, with a provision for a two­year extension without additional funds (AgreementNo. A­2025­XXX).14.Agreements with Akel Engineering Group, Inc., Cannon Corporation, EECEnvironmental, Huitt­Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, TetraTech EC, Inc., and Water Works Engineers, LLC for On­Call Engineering Services(No. 24­083) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve agreements with Akel Engineering Group, Inc.,Cannon Corporation, EEC Environmental, Huitt­Zollars, Inc., JIG Consultants,Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC toprovide on­call engineering services, for a shared aggregate amount not to exceed$2,000,000, for a three­year term beginning February 18, 2025 and expiring February17, 2028, with provisions for two one­year extensions (Core Agreement No. A­2025­XXX).15.Cooperative Agreement with Orange County Transportation Authority for the FirstStreet Multimodal Boulevard Study (Project No. 25­6042) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment recognizingRegional Early Action Planning 2.0 funding in the amount of $4,300,000 into thePublic Services­Street Safety Projects, State Grant­Indirect revenue account andappropriate the same amount into the State Safety Projects, Improvements OtherThan Building expenditure account (Requires five affirmative votes).2. Approve a Cooperative Agreement with Orange County Transportation Authority inan amount not to exceed $4,300,000, for the evaluation and preliminary design of theFirst Street Boulevard Study, effective upon full approval of the agreement throughDecember 31, 2027 (Agreement No. A­2025­XXX).3. Approve an amendment to the Fiscal Year 2024­25 Capital Improvement Programto include $4,300,000 in study and design funds for the First Street BoulevardMultimodal Study (Project No. 25­6042).16.Second Reading of Ordinance of the City Council of the City of Santa Ana AmendingChapter 2 of the Santa Ana Municipal Code by Adding Section 2­112 Prohibiting theAward of Agreements, Contracts, or Grants to Immediate Family Members of theMayor, City Council Members, or City Officials (Second Reading)First Reading at the February 4, 2025 City Council meeting and approved by anunanimous vote of 7­0. Legal notice was published in the OC Reporter on February10, 2025.Department(s): City Manager’s OfficeRecommended Action: Conduct a second reading and adopt an ordinanceamending Chapter 2 of the Santa Ana Municipal Code by adding Section 2­112,which prohibits awarding agreements, contracts, or grants to immediate familymembers of the Mayor, City Council Members, or City Officials.ORDINANCE NO. NS­3077 entitled AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANAMUNICIPAL CODE BY ADDING A NEW SECTION 2­112 CONCERNING THEPROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS ORGRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCILMEMBERS, OR CITY OFFICIALS**END OF CONSENT CALENDAR**PUBLIC HEARINGPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.17.Public Hearing for Five­Year Economic Development Subsidy Reports for TACenergyand THRIVE Santa Ana, LLCLegal notice published in the OC Reporter on February 5, 2025.Department(s): Community Development AgencyRecommended Action: 1. Conduct Public Hearing to consider any written or oralcomments on the information contained in the Five­Year Economic DevelopmentSubsidy reports for TACenergy and THRIVE Santa Ana, LLC.2. Receive and File Reports.COUNCILMEMBER REQUESTED ITEMS18.Discuss and consider directing the City Manager to direct city staff to bring back theattached Resolution for Council consideration that would OPPOSE South Coast AirQuality Management District’s (SCAQMD) proposed Amended Rules 1111 and 1121;Which will have a profound impact and impose significant costs on millions ofSouthern California homeowners, renters and businesses who are already strugglingto make ends meet while providing minimal air quality benefit. – CouncilmemberDavid Penaloza WORK STUDY SESSION19.Work Study Session for Parking Enterprise Fund 27Department(s): Community Development AgencyRecommended Action: Discuss and provide direction to staff for budget, rates, andhours of operation that relate to the Parking Enterprise Fund 27.CITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time formembers of the Council to provide a brief oral report on attendance of any regional board orcommission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Fiscal Year 2024/25 Mid­Year Budget Update 2. Transit Zoning Code Updates POSTING STATEMENT: On February 11, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 11 2/18/2025   CITY COUNCIL 1 FEBRUARY 04, 2025 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California February 4, 2025 CLOSED SESSION MEETING – 4 :30 P.M. REGULAR OPEN MEETING – 5:30 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:38 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Hernandez, Penaloza, Phan, Mayor Pro Tem Vazquez, and Mayor Amezcua were present. Councilmembers Bacerra and Lopez arrived during Closed Session.     City Council 5 – 1 2/18/2025 CITY COUNCIL 2 FEBRUARY 04, 2025 ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: None. PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. MINUTES: City Clerk Jennifer L. Hall stated there were no comments. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:39 P.M. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Santa Ana Police Officers Association and Gerry Serrano v. City of Santa Ana, et al. Orange County Superior Court Case No. 30-2021-01230129 B. Santa Ana Police Officers Association and Doe Officers v. City of Santa Ana, Orange County Superior Court Case No. 30-2021-01230134 C. City of Santa Ana v. Hashtagpinpoint Corporation, Orange County Superior Court Case No. 30-2022-01296331 2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) or (3) of the Government Code: Thirty-seven (37) matters: 1. Government Tort Claim: Jorge Arroyo 2. Government Tort Claim: Luis Barragan 3. Government Tort Claim: Ryan Bell 4. Government Tort Claim: Isaac Buan 5. Government Tort Claim: Axel Calles 6. Government Tort Claim: Nick Cavendish 7. Government Tort Claim: Jonathan Chavez 8. Government Tort Claim: Craig Cofer 9. Government Tort Claim: Justin Collins 10. Government Tort Claim: Gerardo Corona 11. Government Tort Claim: Manlio Cuevas 12. Government Tort Claim: Blake Duarte 13. Government Tort Claim: Leo Gonzalez 14. Government Tort Claim: Michael Griffith 15. Government Tort Claim: Steven Guerrero     City Council 5 – 2 2/18/2025 CITY COUNCIL 3 FEBRUARY 04, 2025 16. Government Tort Claim: Gabriel Gutierrez 17. Government Tort Claim: Isaac Ibarra 18. Government Tort Claim: Zack Jezulin 19. Government Tort Claim: Jonathan Kien 20. Government Tort Claim: Tyler Liggett 21. Government Tort Claim: James Marquez 22. Government Tort Claim: Scott Meyer 23. Government Tort Claim: Matthew Nunez 24. Government Tort Claim: Dania Osorio (Gray) 25. Government Tort Claim: Daniel Padron 26. Government Tort Claim: Joshua Park 27. Government Tort Claim: Nicholas Provencio 28. Government Tort Claim: Nicole Quijas 29. Government Tort Claim: Collin Reedy 30. Government Tort Claim: Gavin Roelofs 31. Government Tort Claim: Sonia Rojo 32. Government Tort Claim: Michael Smith 33. Government Tort Claim: Britain Speakman 34. Government Tort Claim: Judith Valdez 35. Government Tort Claim: Monica Velasco 36. Government Tort Claim: Robert Velasco 37. Government Tort Claim: Robert Santaella CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. RECONVENE – City Council will reconvene to continue regular City business.     City Council 5 – 3 2/18/2025 CITY COUNCIL 4 FEBRUARY 04, 2025 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 5:41 P.M. ATTENDANCE Councilmembers Mayor Pro Tem Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor Valerie Amezcua City Manager City Attorney City Clerk Alvaro Nuñez Sonia R. Carvalho Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez, Lopez, Penaloza, and Phan, Mayor Pro Tem Vazquez, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Commander Julian Rodriguez WORDS OF INSPIRATION Police Chaplain Bob Barnett ADDITIONS\DELETIONS TO THE AGENDA MINUTES: None. CEREMONIAL PRESENTATIONS 1. Certificates of Recognition presented by Mayor Amezcua to Mater Dei High School Girls Volleyball Team for Exceptional Sportsmanship MINUTES: Mayor Amezcua announced this item would be rescheduled to a later date. 2. Proclamation presented by Councilmember Bacerra to the Orange County Fire Authority Proclaiming February 2-8, 2025 National Burn Awareness Week 2025     City Council 5 – 4 2/18/2025 CITY COUNCIL 5 FEBRUARY 04, 2025 MINUTES: Councilmember Bacerra presented a proclamation to the Orange County Fire Authority proclaiming February 2-8, 2025 as National Burn Awareness Week 2025. 3. Certificate of Recognition presented by Councilmember Lopez to the Lightning Youth Academy for Outstanding Contributions to the Community MINUTES: Councilmember Lopez presented a certificate of recognition to the Lightning Youth Academy for Outstanding Contributions to the Community. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. MINUTES: City Attorney Sonia Carvalho announced there was no reportable action. CITY MANAGER COMMENTS MINUTES: City Manager Alvaro Nuñez announced the appointments of Assistant City Manager Minh Thai and Assistant City Manager Kat Downs. He announced key resources “Know Your Rights” on the City website and the availability of City calendars. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items. MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: (26) Agenda Item No. 21 and (104) non-agenda comments. The following speakers addressed City Council in-person: 1. Orquidea Soriano spoke regarding the protest movement and requested Council support its residents. 2. Bulldog Jesse expressed concern regarding junk cars parking on public streets. 3. Tonali Leon and Carla Valencia requested Council support its residents and spoke regarding Agenda Item No. 21. 4. Maria Gonzalez (translation: Spanish) spoke regarding the culture and traditions of Quiroga Michoacán and requested the City of Santa Ana be an ambassador for culinary exports. 5. Nadia Jaramillo spoke regarding Santa Ana being a Sanctuary City. 6. Claudia Morales (translation: Spanish) spoke in support of Agenda Item No. 21. 7. Maria Orozco spoke in support of Agenda Item No. 21.     City Council 5 – 5 2/18/2025 CITY COUNCIL 6 FEBRUARY 04, 2025 8. Ana Charco spoke in support of Agenda Item No. 21. 9. Mai Do spoke in support of Agenda Item No. 21. 10. Carlo spoke in support of Agenda Item No. 21. 11. Kayla Asato spoke in support of Agenda Item No. 21. 12. Roberto Herrera spoke in support of Agenda Item No. 21. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 17 and waive reading of all resolutions and ordinances. MINUTES: At 6:39 P.M., the Consent Calendar was considered. Councilmember Bacerra pulled Agenda Item No. 9 and 12 for separate discussion and consideration. Councilmember Penaloza pulled Agenda Item No. 11 for separate discussion and consideration. Councilmember Lopez requested to comment on Agenda Item No. 8. MOTION: Councilmember Penaloza moved to approve Consent Calendar Item Nos. 4 through 17 with the exception of Agenda Item Nos. 9, 11 and 12 pulled for separate discussion and consideration, seconded by Councilmember Bacerra. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 4. Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. CONSENT CALENDAR     City Council 5 – 6 2/18/2025 CITY COUNCIL 7 FEBRUARY 04, 2025 5. Minutes from the Regular Meeting of January 21, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6. Re-appoint Various Boards and Commissions Members Nominated by Councilmember Phan as the Ward 1 Representative to a Full Term Expiring December 12, 2028 Department(s): City Clerk’s Office Recommended Action: Appoint the following members and administer the Oaths of Office. 1. Indigo Vu – Arts and Culture Commission 2. Ignacio Rincon – Historic Resources Commission (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes.) 3. Joshua Jogwe – Parks, Recreation, and Community Services Commission (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes.) 4. Bao Pham – Planning Commission 5. Keith Carpenter – Police Oversight Commission 6. Cat Pham – Youth Commission MINUTES: City Clerk Jennifer L. Hall administered the Oaths of Office to the commissioners who were present. 7. Appoint Tracy La Nominated by Councilmember Phan as a Tenant Representative to the Rental Housing Board for a Full Term Expiring in 2027 Department(s): City Clerk’s Office Recommended Action: Appoint Tracy La to the Rental Housing Board as a tenant representative and administer the Oath of Office. MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Tracy La. 8. Agreement Amendment to Add Lobbyist Registration Forms and Reports to Online Electronic Filing System (General Fund) Department(s): City Clerk’s Office Recommended Action: Authorize the City Manager to execute a first amendment to agreement with NetFile to add a Lobbyist E-Filing and Administration System to the existing online subscription services for FPPC filing, increasing the compensation by $25,584 for a total amount not-to-exceed $120,584, and exerting the two-year extension expiring July 31, 2027 (Agreement No. A-2025-010). MINUTES: Councilmember Lopez spoke in support of the item.     City Council 5 – 7 2/18/2025 CITY COUNCIL 8 FEBRUARY 04, 2025 AGENDA ITEM NO. 9 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 9. California Environmental Quality Act Environmental Determination for the Fairview Street Improvements Project from 17th Street to Trask Avenue (Project No. 23-6701) Department(s): Public Works Agency Recommended Action: Approve the Environmental Determination for the Fairview Street Improvements Project from 17th Street to Trask Avenue as a Categorical Exemption pursuant to the California Environmental Quality Act (CEQA). Categorical Exemption number ER-2025-4 was filed for this Project pursuant to California Code of Regulations Title 14, Section 15301(c). MINUTES: Councilmember Bacerra asked for clarification regarding potentially purchasing property, property acquisition and remnant properties, and questioned why the six foot dedicated bike lane would not have a buffer and what improvements would happen at the intersection of Fairview and Westminster. Public Works Director Nabil Saba stated the City’s intent is to fully acquire all four properties, spoke regarding remnant properties, explained the width of right-of-way existing, and stated staff can look into having a protected bike lane. He spoke regarding Santa Ana’s Vision Zero Plan and stated there are plans to have truck aprons, harden center lines, and dual wheelchair ramps. MOTION: Councilmember Bacerra moved to approve the recommended action for Agenda Item No. 9, as amended to explore protected bike lanes, seconded by Mayor Amezcua. Mayor Amezcua asked for clarification regarding protected bike lanes. Director Saba spoke regarding protected bike lanes. Councilmember Hernandez spoke in support of protected bike lanes. Councilmember Lopez expressed concern regarding the lack of design and traffic, and stated she is not in support of Vision Zero framework. Mayor Amezcua requested a traffic study by Samueli Academy. Councilmember Penaloza expressed concern regarding the lack of design. Discussion ensued regarding the design of the project. Councilmember Phan spoke in support of the item     City Council 5 – 8 2/18/2025 CITY COUNCIL 9 FEBRUARY 04, 2025 MOTION: Councilmember Bacerra moved to approve the recommended action for Agenda Item No. 9, as amended to explore protected bike lanes and conduct a traffic study by Samueli Academy, seconded by Mayor Amezcua. The motion carried, 4-3, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA NONE NONE Status: 4 – 3 – Pass 10. Purchase Order to Western Truck Exchange for One Ford F-550 Stakebed Truck (Specification No. 24-143) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Western Truck Exchange for one, new/unused 2024 Ford F-550 Stakebed Truck in an amount of $127,818 plus a contingency amount of $5,000, for a total amount not to exceed $132,818. AGENDA ITEM NO. 11 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 11. First Amendment to Agreement with Focus Media Group, Inc., for the Placing of Advertisements and Maintenance of Bus Shelters Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the first amendment to agreement with Focus Media Group, Inc., for the placing of advertisements and maintenance of bus shelters (Agreement No. A-2025-011). MINUTES: Councilmember Penaloza asked why it took three years to identify that the restrictions were overly vague and not workable. He expressed concern regarding Public Work’s contract oversight. Public Works Director Nabil Saba stated the contract was too restrictive and spoke regarding how the issue came to light. City Attorney Sonia Carvalho explained the issue was initiated by a complaint that was received years after the contract was put into play and the City was responding to a threat of litigation letter that was sent. She spoke regarding the original contract.     City Council 5 – 9 2/18/2025 CITY COUNCIL 10 FEBRUARY 04, 2025 City Manager Alvaro Nuñez stated staff is working on fulfilling their responsibility with contract management. MOTION: Councilmember Lopez moved to approve the recommended action for Agenda Item No. 11, seconded by Mayor Amezcua. The motion carried, 6-0-0-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE NONE COUNCILMEMBER HERNANDEZ Status: 6 – 0 – 0 – 1 – Pass AGENDA ITEM NO. 12 WAS PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 12. First Amendment to Agreement with Outfront Media LLC for the Provision of Digital Billboards and Digital Banners on City Owned Properties (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the first amendment to an agreement with Outfront Media LLC, for the provision of Digital Billboards and Digital Banners on City owned properties amending the termination clause (Agreement No. A-2025-012). MINUTES: Councilmember Bacerra asked why the City wants to amend the contract from three to five years, expressed concern regarding the lack of assurances, and requested Outfront Media look at the Downtown parking structures as potential sites for digital billboards Public Works Director Nabil Saba stated the request is from Outfront Media and spoke regarding the process of complying with CalTrans and permitting. City Manager Alvaro Nuñez stated staff is confident the project will be completed in two years.     City Council 5 – 10 2/18/2025 CITY COUNCIL 11 FEBRUARY 04, 2025 MOTION: Councilmember Bacerra moved to approve the recommended action for Agenda Item No. 12, seconded by Councilmember Lopez. The motion carried, 6-0-0-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE NONE COUNCILMEMBER HERNANDEZ Status: 6 – 0 – 0 – 1 – Pass 13. Amendments to Agreements with AKM Consulting Engineers, Anser Advisory Management, LLC, Ardurra Group, Inc., Cannon, and Willdan Engineering for On-Call Construction Management and Inspection Services Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the first amendment to the standard agreements with AKM Consulting Engineers, Anser Advisory Management, LLC, Ardurra Group, Inc., Cannon, and Willdan Engineering to provide on-call construction management and inspection services and increase the contract amount by $3,000,000 for a total amount not to exceed $6,000,000, for the remaining term (Core Agreement No. A-2025-013). 14. Agreement with Elite Command Training to Provide Training Services for the Urban Area Security Initiative Grant Program FY2021 - FY2025 (Specification No. 24-131A) (Non-General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a three-year agreement, with two, one-year renewal options, with Elite Command Training to provide on-going training deliverables to the Anaheim/Santa Ana Urban Area on an as-needed basis, for the period of February 4, 2025 through February 3, 2028 in an aggregate amount not to exceed $498,672 (Agreement No. A-2025-014). 15. Agreement with California Forensic Phlebotomy Incorporated for Blood Technician Services (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a one-year agreement with California Forensic Phlebotomy Incorporated to perform blood technician services for the Police Department in an amount not to exceed $64,520, for the period of March 5, 2025 through March 4, 2026 (Agreement No. A-2025- 015).     City Council 5 – 11 2/18/2025 CITY COUNCIL 12 FEBRUARY 04, 2025 16. Second Amendment to Agreement with Data Ticket, Inc. (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with Data Ticket, Inc. for automated parking citation and processing services in the additional amount of $840,000, for a total aggregate amount not to exceed $2,840,000, and exercise the first one-year extension option through February 14, 2026 (Agreement No. A-2025-016). 17. Second Reading of Zoning Ordinance Amendment No. 2024-03 – An Ordinance of the City Council of the City of Santa Ana Amending Article II (Use Districts) of Chapter 41 (Zoning) of the Santa Ana Municipal Code relating to Accessory Dwelling Units (ADUs) First Reading January 21, 2025 City Council meeting and approved by a vote of 7- 0. Published in the OC Reporter on January 23, 2025. Department(s): Planning and Building Agency Recommended Action: Conduct a second reading and adopt Zoning Ordinance Amendment No. 2024-03 amending Article II (Use Districts) of Chapter 41 (Zoning) of the Santa Ana Municipal Code related to accessory dwelling units to be in compliance with changes to state law enacted under Senate Bill 1211 and make other minor clarifying changes. ORDINANCE NO. NS-3076 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE II (USE DISTRICTS) OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS TO BE IN COMPLIANCE WITH CHANGES TO STATE LAW ENACTED UNDER SENATE BILL 1211 AND MAKE OTHER MINOR CLARIFYING CHANGES *END OF CONSENT CALENDAR** MINUTES: Mayor Amezcua moved and considered Councilmember Requested Items prior to the business calendar. COUNCILMEMBER REQUESTED ITEMS 21. Discuss and consider directing the City Manager to complete the following: (1) Reconvene the Sanctuary Policy Advisory Group within the next 30 days and provide a written update to the City Council within this same time frame; and (2) provide on-going written updates, at least once every 30 days, relating to activities undertaken by the Sanctuary Policy Advisory Group and actions taken by the City Manager or their designee in response to recommendations by the Sanctuary Policy Advisory Group – Councilmember Lopez     City Council 5 – 12 2/18/2025 CITY COUNCIL 13 FEBRUARY 04, 2025 MINUTES: Councilmember Lopez spoke regarding the City of Santa Ana’s Sanctuary status and ordinance. She requested the Sanctuary Policy Advisory Group reconvene and be provided with updates at least every 30 days. Police Chief Robert Rodriguez shared a video regarding the Police Department’s stance on public safety. Councilmember Hernandez spoke regarding the importance of public safety and the RFP related to Immigration Legal Services, in opposition to ICE collaboration, and in support of the item. Mayor Amezcua spoke in support of the item, stated Santa Ana is a Sanctuary City, spoke in opposition to ICE collaboration, and asked the Chief of Police whether there have been any raids in the City. City Manager Alvaro Nuñez confirmed that anytime there is any type of whisper or indication that ICE is in the City staff checks with Police Chief Rodriguez in order to notify residents. Police Chief Rodriguez stated the Police Department has received various reports but there have not been raids in the City. Mayor Amezcua asked whether an Advisory Group was created. Brief discussion ensued regarding the formation of a formal Advisory Group Mayor Pro Tem Vazquez spoke in support of the item and the formation of the Advisory Group. Councilmember Lopez spoke regarding the sensitive nature of the information. Councilmember Phan spoke regarding providing resources, public safety, the City’s Sanctuary ordinance and policies, and standing in solidarity with the community and not fear. Councilmember Penaloza stated he is not aware of any sanctuary advisory policy group , spoke in support of Santa Ana being a Sanctuary City, and spoke regarding public safety, providing resources, and working with the community. Councilmember Bacerra spoke regarding public safety and the Police Oversight Commission’s role and responsibility, and stated the Police Department is not working with ICE. City Manager Nuñez reaffirmed Council’s direction to comply with the City’s Sanctuary Ordinance and have staff develop an approach that meets the laws and the spirit of the ordinance. Brief discussion ensued regarding the Immigration Legal Services RFP.     City Council 5 – 13 2/18/2025 CITY COUNCIL 14 FEBRUARY 04, 2025 MINUTES: At 8:23 P.M., the Business Calendar was considered. 18. Appoint Members to the Joint School Collaboration City Council Standing Subcommittee and Disband the Legislative City Council Standing Subcommittee and the Public Safety and Homelessness City Council Standing Subcommittee Department(s): City Clerk’s Office Recommended Action: 1. Appoint members to serve as representatives through December 2026 to the Joint School Collaboration City Council Standing Subcommittee 2. Disband the Legislative City Council Standing Subcommittee and the Public Safety and Homelessness City Council Standing Subcommittee RESOLUTION NO. 2025-005 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING RESOLUTION NO. 2021-089 ESTABLISHING THE PUBLIC SAFETY AND HOMELESSNESS CITY COUNCIL STANDING SUBCOMMITTEE AND THE LEGISLATIVE CITY COUNCIL STANDING SUBCOMMITTEE AND REPEALING RESOLUTION NO. 2022-082 ESTABLISHING THE JOINT SCHOOL COLLABORATION STANDING SUBCOMMITTEE BETWEEN THE CITY OF SANTA ANA AND THE SANTA ANA UNIFIED SCHOOL DISTRICT MINUTES: City Clerk Jennifer L. Hall provided a brief summary of the item. Mayor Amezcua inquired regarding the number of meetings held by the Public Safety Subcommittee. City Manager Alvaro Nuñez stated that since he has been at the City Manager’s Office, the Legislative and Public Safety Sub Committees have not met. City Clerk Hall clarified that the Legislative Subcommittee last met on September 26, 2023 and held two meeting in 2022 and the Public Safety and Homelessness Subcommittee has only held one meeting on May 10, 2022. Councilmember Bacerra spoke in support of disbanding the Public Safety and Homelessness Subcommittee, the Legislative Subcommittee, and the Joint School Collaboration Subcommittee. MOTION: Councilmember Bacerra moved to approve the resolution as amended, to disband the Public Safety and Homelessness Subcommittee, the Legislative Subcommittee, and the Joint School Collaboration Subcommittee, seconded by Mayor Amezcua. BUSINESS CALENDAR     City Council 5 – 14 2/18/2025 CITY COUNCIL 15 FEBRUARY 04, 2025 Mayor Pro Tem Vazquez spoke regarding the Joint School Collaboration Subcommittee and the benefits of having the subcommittee. Councilmember Hernandez spoke in support of disbanding the Public Safety and Homelessness Subcommittee and the Legislative Subcommittee but not the Joint School Collaboration Subcommittee. SUBSTITUTE MOTION: Councilmember Hernandez moved to approve the resolution as presented to disband the Legislative City Council Standing Subcommittee and the Public Safety and Homelessness City Council Standing Subcommittee, seconded by Mayor Pro Tem Vazquez. Mayor Amezcua stated she has not received an update on the Joint School Collaboration Subcommittee, and spoke regarding the City Manager’s and Superintendent’s relationship. She spoke in support of disbanding all three subcommittees. Councilmember Lopez spoke in support of disbanding the Public Safety and Homelessness Subcommittee and the Legislative Subcommittee but not the Joint School Collaboration Subcommittee. Councilmember Phan spoke in support of disbanding the Public Safety and Homelessness Subcommittee, the Legislative Subcommittee, and the Joint School Collaboration Subcommittee. Councilmember Penaloza spoke in support of disbanding the Public Safety and Homelessness Subcommittee, the Legislative Subcommittee, and the Joint School Collaboration Subcommittee. Brief discussion ensued regarding the City’s relationship with the Santa Ana Unified School District. SUBSTITUTE MOTION: Councilmember Hernandez moved to approve the resolution as presented to disband the Legislative City Council Standing Subcommittee and the Public Safety and Homelessness City Council Standing Subcommittee, seconded by Mayor Pro Tem Vazquez. The substitute motion failed, 3-4, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, MAYOR PRO TEM VAZQUEZ COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR AMEZCUA NONE NONE Status: 3 – 4 – Fail     City Council 5 – 15 2/18/2025 CITY COUNCIL 16 FEBRUARY 04, 2025 MOTION: Councilmember Bacerra moved to approve the resolution as amended, to disband the Public Safety and Homelessness Subcommittee, the Legislative Subcommittee, and the Joint School Collaboration Subcommittee, seconded by Mayor Amezcua. The original motion carried, 4-3, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR AMEZCUA COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, MAYOR PRO TEM VAZQUEZ NONE NONE Status: 4 – 3 – Pass 19. Resolution Repealing Resolution No. 2019-107 Regarding 2019 Environmental Approvals for Project Located at 2525 North Main Street Department(s): Planning and Building Agency Recommended Action: Adopt a Resolution repealing Resolution No. 2019-107 (1) adopting environmental findings of fact pursuant to the California Environmental Quality Act; (2) certifying the final environmental impact report (SCH #2018021031), (3) adopting a statement of overriding considerations for the proposed project, (4) adopting the mitigation monitoring and reporting program, and (5) approving the proposed Addington multifamily residential project located within the City of Santa Ana at 2525 North Main Street. RESOLUTION NO. 2025-006 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA RESCINDING RESOLUTION NO. 2019-107 (1) ADOPTING ENVIRONMENTAL FINDINGS OF FACT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (2) CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT (SCH #2018021031), (3) ADOPTING A STATEMENT OF OVERRIDING CONSIDERATIONS FOR THE PROPOSED PROJECT, (4) ADOPTING THE MITIGATION MONITORING AND REPORTING PROGRAM, AND (5) APPROVING THE PROPOSED ADDINGTON MULTI- FAMILY RESIDENTIAL PROJECT LOCATED WITHIN THE CITY OF SANTA ANA AT 2525 NORTH MAIN STREET MINUTES: Councilmember Phan recused herself from Agenda Item No. 19 as the listed entity, Vineyard Development, is a client of her employer, Rutan and Tucker. She left the dais at 8:56 P.M. Councilmember Bacerra spoke in support of the item.     City Council 5 – 16 2/18/2025 CITY COUNCIL 17 FEBRUARY 04, 2025 MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 19, seconded by Mayor Amezcua. The motion carried, 6-0-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ COUNCILMEMBER PENALOZA, COUNCILMEMBER LOPEZ, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE COUNCILMEMBER PHAN (recusal) NONE Status: 6-0-1– Pass MINUTES: Councilmember Phan returned to the dais at 8:59 P.M. 20. Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2-112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials Department(s): City Manager’s Office Recommended Action: Conduct a first reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2-112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS-3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2-112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS MINUTES: Councilmember Lopez thanked staff for their hard work in ensuring the item was brought back to Council in a timely manner.     City Council 5 – 17 2/18/2025 CITY COUNCIL 18 FEBRUARY 04, 2025 MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 20, seconded by Councilmember Lopez. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, , MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7-0– Pass **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21. AGENDA ITEM NO. 21 WAS MOVED PRIOR TO THE BUSINESS CALENDAR.(See page 12) CITY MANAGER COMMENTS CITY MANAGER COMMENTS WERE HEARD AFTER THE CLOSED SESSION REPORT. (See page 5) COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Mayor Amezcua disclosed AB1234 travel to the League of California Cities Policy Committee Meeting in Sacramento, CA on January 23, 2025. Councilmember Hernandez thanked the public for their participation, spoke of the importance of sharing only factual information, protecting children affected by family separation, the importance of good mental health, thanked the City Manager’s Office and Councilmember Lopez for ensuring that a “Know Your Rights” page was added to the City website, and highlighted positive City events. He expressed concern regarding the increase in officer involved shootings, spoke regarding the importance of utilizing de-escalation practices, and requested staff research Assembly Bill 118. Councilmember Lopez stated she hosted a clean-up event of Santiago Creek in partnership with the California Department of Transportation, OC Habitat, and Public Works, and thanked all the participants whose hard work helped remove over 200 pounds of trash and invasive plants. She announced her community office hours on February 8, 2024 from 10:00 A.M. to 11:00 A.M. at Mabury Park and thanked the City Manager’s Office for adding the “Know Your Rights” page to the City website.     City Council 5 – 18 2/18/2025 CITY COUNCIL 19 FEBRUARY 04, 2025 Councilmember Penaloza thanked City Manager Alvaro Nuñez for his hard work during his tenure as City Manager, congratulated Councilmember Bacerra on his appointment as Chair of the Orange County Fire Authority (OCFA) Board of Directors, and thanked City staff for their hard work. Councilmember Phan thanked City staff for their hard work related to the Santa Ana Tết Festival, announced the new general manager of the Metropolitan Water District, Deven Upadhyay, reassured residents that water will still be readily available, and wished everyone a safe week. Mayor Pro Tem Vazquez thanked City Manager Alvaro Nuñez and Parks, Recreation, and Community Services Director Hawk Scott for all their hard work, reminded those who participate in marches and protests the importance of doing so, safely, announced that the Santa Ana Unified School District (SAUSD) would be offering immigration information and the disenrollment of over of 6,000, and the importance continuing rent stabilization workshops. Councilmember Bacerra disclosed his travel to on January 24, 2025 to Sacramento for the League of California Cities Transportation Policy Committee, announced his community office hours on February 8, 2025 at 10:00 A.M. at Sandpointe Park, requested staff extend an invitation to neighboring cities for future Fiestas Patrias, and reported his appointment as chair of the Orange County Fire Authority (OCFA) Board of Directors. He thanked City Manager Alvaro Nuñez and Public Works for all of their hard work. Mayor Amezcua announced her participation in the Housing, Community, and Economic Development, Public Safety, and Revenue and Taxation Committee and the committee’s discussion of Proposition 36, addressed the spreading of misinformation and the fear it invokes in residents, spoke regarding the layoff of 300 SAUSD employees, thanked Assemblymember Avelino Valencia for his assistance, and addressed homelessness is the City. She spoke regarding the budget process, the increase in violent crimes in the City, and invited everyone to attend Coffee with the Mayor on February 22, 2025 at 10:00 A.M. at Historic French Park. ADJOURNMENT – Adjourn the City Council meeting. MINUTES: Mayor Amezcua adjourned the City Council Meeting at 9:37 P.M. Respectfully submitted: ___________________________ Jennifer L. Hall, CMC City Clerk     City Council 5 – 19 2/18/2025 Arts and Culture Commission 4 11/21/2024 Arts and Culture Commission Regular Meeting Minutes November 21, 2024 CALL TO ORDER Chairperson Commission members present: Hernandez, Lopez-Guerra, Russell, Vu Staff members present: Marc Morley, Economic Development Manager Tram Le, Arts and Culture Specialist Bianca Zurita, Recording Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS 1.Excused absences Recommended Action: Excuse absent commission member(s). 2.Regular meeting minutes of July 18, 2024 Recommended Action: Approve minutes. Moved by Commissioner Hernandez, seconded by Commissioner Russell to Approve Consent Calendar items. YES: 4 – Debra Russell, Indigo Vu, Susie Lopez-Guerra, Joese Hernandez NO: 0 – ABSTAIN: 0 – ABSENT: 0 Status: 4 – 0 – 0 – 0 – Pass ***END OF CONSENT CALENDAR*** 2-1     City Council 6 – 1 2/18/2025 Arts and Culture Commission 4 11/21/2024 BUSINESS CALENDAR 3. Investing in the Artist Grant Recommendations for Fiscal Year 2024-2025 Recommended Action: It is recommended that the Commission ratify the Fiscal Year 2024-2025 Investing in the Artist Grant Opportunity funding recommendations. Minutes: Tram Le provided information on the Artist Grant funding noting that more organizations received grants, though the amount awarded was lower. Commission engaged in Q & A. Moved by Commissioner Lopez-Guerra, seconded by Commissioner Russell to Approve. YES: 4 – Debra Russell, Indigo Vu, Susie Lopez-Guerra, Joese Hernandez NO: 0 – ABSTAIN: 0 – ABSENT: 0 Status: 4 – 0 – 0 – 0 – Pass ***END OF BUSINESS CALENDAR*** WORK STUDY SESSION 4. Investing in the Artist Grant 2023-2024 – Grantee Presentations Minutes: Alex Moscarro of Mariachi Los Santaneros presented a musical piece and discussed how Mariachi is engaging with the community. Dance Arts Academy – Sakina Ibrahim presented a PowerPoint presentation and performed a dance piece. 5. Mural Guidelines Discussion Minutes: Chair Vu provided a summary of the Mural Guidelines, which will be posted on the City Website for feedback. ***END OF WORK STUDY SESSION*** COMMENTS 6. Staff member comments - None 2-2     City Council 6 – 2 2/18/2025 Arts and Culture Commission 4 11/21/2024 7.Commission member comments Minutes: Commissioner Russell – discussed the mural restoration guidelines and requested a response. Commissioner Hernandez – addressed the missed meetings. ADJOURNMENT The next regular meeting of the Arts and Culture Commission is scheduled for January 21, 2025 at 5:30 PM. 2-3 Recording Secretary Bianca L. Zurita Digitally signed by Bianca L. Zurita Date: 2025.01.21 16:45:12 -08'00'     City Council 6 – 3 2/18/2025 Workforce Development Board 1 7/18/2024 Workforce Development Board Regular Meeting Minutes July 18, 2024 CAL L TO ORDER Chairperson Campos ATTENDANCE Board members present: Campos, Elliott, Garcia, Haley, Hernandez, Korthuis, Lopez, Milatovich, Miller, Perez, Rivera, Sams, Tso­Lui, Varnum Board members absent: Araujo, Beasley, Hubbard, Knitter, Loubet, Ruiz, Tucker Staff members present: Deborah Sanchez, Econ Dev Specialist III Carlos De La Riva, Econ Dev Specialist III Sandy Barba, Workforce Specialist IV Bianca Zurita, Recording Secretary PUBLIC COMMENTS ­ None CONSENT CALENDAR 1.Regular meeting minutes of January 18, 2024 Recommended Action: Approve minutes. 2.Excuse the absent Board Member(s) Recommended Action: Excuse the absent Board Member(s). 3.Employment Development Department – Labor Market Information Recommended Action: Receive and file. Moved by Board Member Elliott, seconded by Board Member Miller to Approve Consent Calendar items. YES: 14 – David Elliott, Jack Haley, Patrick Korthuis, Maria Rosa Lopez, Enrique Perez, Johanna Rivera, Daisy Campos, Dennis Varnum, Mat Garcia, Veronica Hernandez, Rhonda 2-1     City Council 6 – 4 2/18/2025 Workforce Development Board 2 7/18/2024 Miller, Natasha Milatovich, Patty Tso­Lui, Sams NO: 0 – ABSTAIN: 0 – ABSENT: 7 – Brent Beasley, Vaniethia Hubbard, Marjorie Knitter, Robert Ruiz, Robert Tucker, Gail Araujo, Pierre Loubet Status: 14 – 0 – 0 – 7 – Pass ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 4.Adopt an Apprenticeship and Incentives Policy Recommended Action: 1.Adopt an Apprenticeship Policy to provide guidance on the development of Registered Apprenticeships and implementation at the local level. 2.Adopt an Incentives Policy that provides guidance and establishment of procedures for incentive payments to participants enrolled in eligible federal and state workforce grants. Moved by Board Member Lopez, seconded by Board Member Rivera to Approve. YES: 14 – David Elliott, Jack Haley, Patrick Korthuis, Maria Rosa Lopez, Enrique Perez, Johanna Rivera, Daisy Campos, Dennis Varnum, Mat Garcia, Veronica Hernandez, Rhonda Miller, Natasha Milatovich, Patty Tso­Lui, Sams NO: 0 – ABSTAIN: 0 – ABSENT: 7 – Brent Beasley, Vaniethia Hubbard, Marjorie Knitter, Robert Ruiz, Robert Tucker, Gail Araujo, Pierre Loubet Status: 14 – 0 – 0 – 7 – Pass 5.Agreement with the Orange County Children’s Therapeutic Arts Center for Youth Workforce Services for Program Year 2024­2025 Recommended Action: Recommend City Council authorize the Acting City Manager to execute an agreement with Orange County Children’s Therapeutic Arts Center in the amount not to exceed $300,000 for a one year term beginning August 1, 2024 subject to non­substantive changes approved by the City Manager and City Attorney. Moved by Board Member Elliott, seconded by Board Member Miller to Approve. YES: 14 – David Elliott, Jack Haley, Patrick Korthuis, Maria Rosa Lopez, Enrique Perez, Johanna Rivera, Daisy Campos, Dennis Varnum, Mat Garcia, Veronica Hernandez, Rhonda Miller, Natasha Milatovich, Patty Tso­Lui, Sams NO: 0 – ABSTAIN: 0 – ABSENT: 7 – Brent Beasley, Vaniethia Hubbard, Marjorie Knitter, 2-2     City Council 6 – 5 2/18/2025 Workforce Development Board 3 7/18/2024 Robert Ruiz, Robert Tucker, Gail Araujo, Pierre Loubet Status: 14 – 0 – 0 – 7 – Pass 6.Election of Officers for the Santa Ana Workforce Development Board for the 2024­ 2025 Term Recommended Action: Elect a Chair and a Vice Chairperson for the Santa Ana Workforce Development Board from the private sector membership to serve for the PY 2024­2025 term Minutes: Board Member Campos self-nominated for the Chair position, and Board Member Garcia seconded the nomination. Board Member Elliot nominated Board Member Haley for the Vice-Chair position, and Board Member Lopez seconded the nomination. Moved by Board Members Campos and Elliot, seconded by Board Members Garcia and Lopez to Approve. YES: 14 – David Elliott, Jack Haley, Patrick Korthuis, Maria Rosa Lopez, Enrique Perez, Johanna Rivera, Daisy Campos, Dennis Varnum, Mat Garcia, Veronica Hernandez, Rhonda Miller, Natasha Milatovich, Patty Tso­Lui, Sams NO: 0 – ABSTAIN: 0 – ABSENT: 7 – Brent Beasley, Vaniethia Hubbard, Marjorie Knitter, Robert Ruiz, Robert Tucker, Gail Araujo, Pierre Loubet Status: 14 – 0 – 0 – 7 – Pass ***END OF BUSINESS CALENDAR*** COMMITTEE REPORTS 7.Youth Council Committee Update Minutes: The Youth Council Committed met on June 13. COMMENTS 8.Staff member(s) comments Minutes: Carlos De La Riva – Thanked the Board for approving the apprenticeship program. They will approach it with full commitment, as it provides valuable opportunities for job seekers to learn while they work. The training policy will enhance opportunities for participants. They had a successful job fair yesterday, where recruiters from the retail sector extended some job offers. Over the past five years, they’ve experienced staff turnover with about five members retiring, but they hired replacements. Both Jeanene 2-3     City Council 6 – 6 2/18/2025 Workforce Development Board 4 7/18/2024 Salgado and David Gonzalez started their careers with the WORK Center through the Youth Program. 9.Board member(s) comments: None ADJOURNMENT The next meeting of the Workforce Development Board ­ Regular Meeting is scheduled for September 19, 2024 at 8:00 AM. 2-4 Recording Secretary Bianca L. Zurita Digitally signed by Bianca L. Zurita Date: 2025.01.21 16:47:00 -08'00'     City Council 6 – 7 2/18/2025 Youth Commission Regular Meeting Minutes November 18, 2024 Ross Annex Room 1600, 20 Civic Center Plaza, Santa Ana, CA 92701 6:00 PM CALL TO ORDER Chairperson Wyatt Malfavon ATTENDANCE Youth Commission Members: Edith Hernandez Neylen Murioz Emily Parra-Diaz Cat Pham Adrian Ramirez Mercy Benitez, Vice-Chairperson Wyatt Malfavon, Chairperson Staff: Hawk Scott, Executive Director Jennifer L. Hall, Recording Secretary Minutes: Chairperson Wyatt Malfavon called the Youth Commission Regular Meeting to order at 6:13 P.M. ROLL CALL Jennifer L. Hall, Recording Secretary Minutes: Recording Secretary Jennifer L. Hall conducted roll call. Commissioners Hernandez, Parra-Diaz, Pham, and Ramirez, Vice Chairperson Benitez, and Chairperson Malfavon were present. Commissioner Murioz was absent. PLEDGE OF ALLEGIANCE Chairperson Wyatt Malfavon Minutes: Chairperson Wyatt Malfavon led the Pledge of Allegiance. Youth Commission 1 11 /1 8/2024    City Council 6 – 8 2/18/2025 PUBLIC COMMENTS Minutes: No public comments received. CONSENT CALENDAR ITEIVIS Minutes: At 6:15 P.M., the Consent Calendar was considered. MOTION: Commissioner Parra-Diaz moved to approve Consent Calendar Item Nos. I through 4, seconded by Vice Chairperson Benitez The motion carried, 6-0-1, by the following roll call vote: AYES: COMMISSIONER HERNANDEZ, COMMISSIONER PARRA- DIAZ, COMMISSIONER PHAM, COMMISSIONER RAMIREZ, VICE CHAIRPERSON BENITEZ, CHAIRPERSON MALFAVON NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER MUNOZ Status: 6 - 0-1- Pass 1. Minutes from the Special Meeting of September 16, 2024. Recommended Action: Approve minutes. 2. Minutes from the Regular Meeting of October 21, 2024. Recommended Action: Approve minutes. 3. Excuse Absences Recommended Action: Approve excused absences. 4. 2025 Youth Commission Meeting Schedule and Locations. Recommended Action: Receive and File. ""END OF CONSENT CALENDAR"" INFORMATIONAL ITEMS s. Public Works Agency Park Services Report Minutes: Park Services Superintendent Jorge Acevedo presented the Public Works Agency Park Services Report for Park Maintenance. Youth Commission 2 11 /1 8/2024    City Council 6 – 9 2/18/2025 In response to various questions from the Commission, Superintendent Acevedo stated that resident comments about parks and maintenance issues had become more positive and there was more use of park facilities, explained ARPA funding resulting from the C0VID-19 pandemic but noted that most services had been incorporated into other funding sources, described recent renovations at the community center at Rosita Park, provided background on aquatics racilities and pmjects, addressed security and park patrols at park sites, and encouraged anyone to call 714-454-1687 to report concerns. Vice Chairperson Benitez requested additional open swim times at the aquatics facilities. Superintendent Acevedo confirmed that the pools at Jerome, EI Salvador, and Salgado were currently operational, with Santa Anita planned to re-open in Spring 2025, and Memorial Park in two to three years. Executive Director of Parks, Recreation, and Community Services Hawk Scott explained that pools are typically open for seasonal use and staff is working on facility and equipment upgrades to keep the pools functioning and hopefully available for some open time in the off-season. Director Scott presented the Public Works Agency Parks Services Report for Park Planning Updates. Commissioner Hernandez thought it was smart planning to have two separate pools at Memorial Park. In response to Commissioner Ramirez, Director Scott noted there were no current plans for a community center at Gerardo Mouet Park due to a lack of available land in a dense neighborhood and the proximity of the Roosevelt-Walker Community Center. 6. Parks, Recreation, and Community Services Staff Report Minutes: Executive Director Hawk Scott presented the Parks, Recreation, and Community Services Staff Report and highlighted department activities and accomplishments as listed in the staff report. In response to Commissioner Parra-Diaz, Director Scott stated he would check regarding the need for volunteers at the Plaza Navideria event and confirmed the Commission could participate in the Youth Empowerment Initiative. In response to Commissioner Ramirez, Director Scott noted that information about the VolunTEENS program and activities could be found on the website or by calling the Garfield Center. EXECUTIVE DIRECTOR COMMENTS Minutes: Executive Director Hawk Scott welcomed Commissioner Ramirez to the Commission, invited them to the grand opening of Gerardo Mouet Park on December 4 and to Plaza Navideria on November 23, highlighted the installation of nets for the primate forest at the Zoo, and reminded the Commission about their presentation at the City Council meeting on December 3 wearing their Youth Commission polo shirts. Youth Commission 3 11 Il 8/2024    City Council 6 – 10 2/18/2025 COMMISSIONER COMMENTS Minutes: Commissioner Hernandez thanked everyone for a great meeting. Commissioner Parra-Diaz requested an agenda item for the next meeting to address how to get the Youth Commission more involved in City activities and introduced to the community. CommissionerPham reported on a clothing/food drive planned at herschool that they would like to open up to the entire City upon approval by school administration and asked if the City could help promote the event. Commissioner Ramirez thanked everyone for a great first meeting for him, expressed his excitement about working together, and asked for an agenda item at the next meeting to considerhow the Commission may be able to highlight organizations impacting youth in the City. Vice Chairperson Benitez welcomed CommissionerRamirez and expressed excitement for the projects and park updates. Chairperson Malfavon welcomed Commissioner Ramirez, looked forward to working together, thanked staff for the presentations, and wished everyone a good and safe Thanksgiving with their loved ones. ADJOURNMENT Minutes: Chairperson Malfavon adjourned the Youth Commission meeting at 7:18 P.M. Respectfully submitted: enn II, CMC tary Youth Commission 4 11 /1 8/2024    City Council 6 – 11 2/18/2025 Community Development Agency www.santa-ana.org/community-development Item # 8 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Workforce Development Board Bylaws AGENDA TITLE Workforce Development Board Bylaws RECOMMENDED ACTION Receive and file. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION At its regularly scheduled meeting held on January 16, 2025, the Workforce Development Board (WDB) approved revisions to its bylaws by a vote of 13:0:7 (Araujo, Hernandez, Lopez, Milatovich, Miller, Perez, Sams absent). The City’s Workforce Innovation and Opportunity Act grant undergoes an annual compliance review conducted by the Employment Development Department, Compliance Review Office (CRO). On January 11, 2024, the CRO issued a Corrective Action citing the WDB bylaws were not consistent with recently updated federal guidance. The CRO requested the bylaws be amended to include the following: •Process to notify the chief elected official of a WDB member vacancy to ensure a prompt nominee. •The proxy and alternative designee process followed when a WDB member is unable to attend a meeting and assigns a designee. •The use of technology, such as phone and Web-based meetings, used to promote WDB member participation. •The process to ensure WDB members actively participate in convening the workforce development system’s stakeholders. Should this not be addressed, the state Workforce Development Board could recommend the Governor withdraw the City’s designation as a WDB and funding. Staff worked with the City Attorney’s office to draft revisions to the bylaws, which were approved by the WDB at their January 16, 2025 meeting (Exhibit 1).     City Council 8 – 1 2/18/2025 Workforce Development Board Bylaws February 18, 2025 Page 2 4 8 4 2 FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Revised Bylaws 2. Bylaws with Redline Changes Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager     City Council 8 – 2 2/18/2025 Page 1 of 8 BYLAWS SANTA ANA WORKFORCE DEVELOPMENT BOARD Article I. Creation of the Workforce Development Board The Governor of the State of California, pursuant to the Workforce Innovation and Opportunity Act of 2014, hereinafter called the ACT or WIOA, Public Law H.R. 803, has designated the City of Santa Ana as a local Workforce Development Area for the operation of comprehensive workforce development system activities, and provides funding thereto. The federal and state rules and regulations promulgated pursuant to the Act require the establishment by the chief elected official, and certification by the Governor, of a local Workforce Development Board, to set policy for that portion of the statewide workforce development system within the local workforce development area, the City of Santa Ana (Workforce Development System). Having been duly established by Resolution No. 2016-031 and certified by the Governor, the Santa Ana Workforce Development Board, hereinafter known as the “WDB” or “Board”, does hereby establish and ordain these Bylaws, for the purpose of providing operational authority for the WDB. Article II. Purpose Section l. The functions of the WDB shall be performed in partnership with the Santa Ana Mayor and City Council for providing planning and oversight for the comprehensive workforce development programs throughout the local Workforce Development Area. The WDB shall act as the strategic convener to promote, broker, actively participate in and lead efforts to engage a diverse range of employers, businesses, labor, educators, community organizations and local officials, and advance and improve support for the utilization of the local workforce system and to ensure that the workforce activities meet the needs of employers and employees that will promote economic growth in the area in accordance with the Act, Section 107(d)(4). Section 2. The purpose of the WDB shall also be to oversee a local cooperative relationship with the City that will most effectively satisfy the labor demand needs of the business community and enhance the economic well-being of individuals in need of workforce services. Section 3 Serve as the community voice by advocating for the importance of workforce policy, and providing perspective about the need for, and availability of skilled workers. EXHIBIT 1     City Council 8 – 3 2/18/2025 Page 2 of 8 Article III. Functions of the WDB Section l. The WDB, in partnership with the City, shall provide policy guidance for and exercise oversight with respect to activities contained in the local Workforce Development Plan and work cooperatively with the Workforce Region in the development and implementation of the Regional Workforce plan. Section 2. The WDB shall approve, and refer to the Santa Ana City Council for concurrent approval, an effective local and regional Workforce Plan that will provide a coordinated mix of services that best meet the workforce needs of the local labor market. The WDB and the City shall jointly submit the Local and Regional Plan to the Governor of the State of California. Section 3. The WDB shall establish performance criteria and provide oversight of the activities conducted to ensure their efficient and effective operation. Section 4. The WDB will direct activities designed to actively solicit public and private support for, and participation in, WIOA programs. Section 5. The WDB shall perform other functions and duties as required by WIOA, the State of California, or the U.S. Department of Laborin implementing legislation and/or Executive Orders and shall act in accordance with the Act. Article IV. WDB Membership Section l. The WDB members shall be appointed by the Mayor and Santa Ana City Council. Each WDB member shall have one vote, and such voting may not be done by proxy. Section 2 In the event of a vacancy, the Chairperson for the WDB will notify the Santa Ana City Clerk within ten (10) days when a vacancy occurs and will forward nominations to the City Clerk for consideration and appointment by the Mayor and City Council. Section 3. The WDB shall have up to twenty-five (25) members, with members in the various categories as required by law, as amended from time to time (WIOA Section 107 (b)(2)(A)). Additional members representing the business community may be added to the Board at the discretion of the WDB and approval by City Council. A majority of the members shall be representatives of business who are owners of businesses, chief executives or operating officers of businesses or other business executives or employees with optimum policy making or hiring authority. At a minimum, the membership shall include thirteen (13) business representatives and twelve (12) at large representatives from the following groups: Adult Education & Literacy WIOA Title II . (1 member) Institution of higher education (1 member) Organized Labor (4=19%) (4 members) EXHIBIT 1     City Council 8 – 4 2/18/2025 Page 3 of 8 Community-Based Organizations (1 member) Title I Rehabilitation Act (1 member) Wagner-Peyser Act (1 member) County Welfare Agency/Cal Works (1 member) Local Education Agency/School Board (1 member) Economic & Community Development (1 member) Section 4 The constituent membership of the WDB may be changed through additional appointments by the Santa Ana City Council if ratified by a 2/3 vote of the WDB. Section 5. Membership shall be for four (4) years with the exception that original membership shall be staggered with one-third of the members serving for two, three or four year terms. The length of term shall be determined by lot. Section 6. Appointment to unexpired terms shall be made by the Santa Ana City Council and the successor shall serve out the remainder of the term of the original appointment. Section7. An excused absence shall be recorded in the WDB minutes when a WDB member or his designee notifies the WDB secretary at least 24 hours in advance of the scheduled WDB meeting. Section 8. If a member absents himself from two (2) regular meetings, consecutively, unless by permission of such board expressed in its official minutes or fails to attend at least one-half (1/2) of the regular meetings of such board or commission within a calendar year or is convicted of a crime involving moral turpitude, the office may become vacant and may be declared by the City Council. Also see Article IX for Removal of Members. Article V. WDB Officers Section l. The WDB shall have a Chairperson, a Vice-Chairperson and a Secretary-Treasurer. The Chairperson and Vice-Chairperson shall be elected annually for a one-year term, said term to be on a fiscal year basis. The WDB shall conduct an election for, and select persons for said positions during the last quarter (April, May, June) of each fiscal year. These positions shall be filled by membership among the representatives of business and industry. The Vice-Chairperson shall act on behalf of the Chairperson during the Chairperson's absence. In the event a WDB officer resigns from the Board during their term of office, the full Board, at its next regularly scheduled meeting shall elect a qualified WDB member to serve the remaining term of the office. The Administrator of the Workforce Development System shall serve as Secretary-Treasurer of the WDB. The Secretary-Treasurer shall have the authority to sign all documents previously approved by the WDB on behalf of the WDB. The Secretary-Treasurer shall not be a member of the WDB and shall have no voting privileges on the WDB. EXHIBIT 1     City Council 8 – 5 2/18/2025 Page 4 of 8 Section 2. The Chairperson shall appoint all standing committee chairpersons, subject to ratification by the WDB or the Chairperson may be elected by the committee. The Chairperson, in concert with the Executive Committee, shall appoint all members to standing committees. Section 3. The Chairperson shall set the agenda for WDB meetings, preside at all meetings of the WDB and in general perform all duties incident to the office as directed by the WDB. In the absence of both the Chairperson and Vice-Chairperson, the Secretary- Treasurer or designee shall open the meeting and call for nominations of a Chairperson for that specific meeting. Article VI. Executive Committee Section l. There shall be an Executive Committee comprised of the Chairperson; Vice-Chairperson, the immediate past-Chairperson, if a current WDB member; and the Chairpersons and Vice-Chairpersons of both the standing and ad hoc committees as specified in Article VII. The Secretary/ Treasurer shall serve as an ex-officio, non-voting member of the Executive Committee. Section 2. The Chairperson of the WDB shall serve as the Chairperson of the Executive Committee. Section 3. The Executive Committee shall meet as deemed necessary by the Chairperson and the WDB. Section 4. The purpose of the Executive Committee shall be to: a) Provide recommendations regarding regular agenda items of the WDB as deemed necessary by the Executive Committee or WDB; b) consult with WDB support staff; c) formulate policy recommendations concerning all aspects of the Board's responsibilities and the Workforce Development System’s operation for consideration and action by the WDB; maintain the Bylaws and develop/submit necessary modifications of the Bylaws to the WDB for approval; and, d) complete activities contained in the WDB local Plan and act as a clearinghouse for all of the committees of the WDB by reviewing and making recommendations on all items to be presented to the full WDB; develop a communication plan to provide continuous communication with local, state and federal elected officials and the press to promote successes and encourage WDB members to communicate regularly with local elected officials. Section 5. Whenever appropriate, due to time constraints or other factors, the Executive Committee shall have decision-making authority on behalf of EXHIBIT 1     City Council 8 – 6 2/18/2025 Page 5 of 8 the WDB. Such actions taken by the Executive Committee shall be ratified by the WDB at its next regularly scheduled meeting. Such actions shall be noticed to all WDB members within seven (7) working days. In the event a WDB member takes exception to said action of the Executive Committee, the Chairperson shall convene a special meeting of the WDB to resolve the issue. Article VII. Standing Committees of the WDB Section l. The standing committees of the WDB are: the Youth Council Committee, the Business Resources Committee and the Program Oversight and Performance Committee. The Chair shall appoint the chair of each standing committee from amongst members of the WDB in good standing. The chair of each standing committee shall, with the concurrence of the WDB Chair, appoint the members of each standing committee. Every member of the WDB is encouraged to participate as a member of at least one standing committee. WDB members may volunteer for committee participation or are assigned by the WDB Chair. Non-WDB members may actively participate on standing committees per WIOA Section 107(b)(4) at the invitation of the WDB Chair or Committee Chair, including voting privileges at the committee level, but shall have no voting privileges on the WDB Section 2. Standing committees shall meet as established by the committee or as deemed necessary by the Committee Chairperson to conduct the business of the committee Section 3. The Chairperson of each standing committee shall be a member of the WDB, and be elected by the members of the individual committee. (“Committee Chairperson”). The Executive Committee shall oversee seating of all members of standing committees toward a goal of a mix of public and private members and avoidance of a real or perceived conflict of interest. Section 4. The Committee Chairperson shall select a Vice-Chairperson from among the WDB members assigned to the committee. The Committee Chairperson and Vice-Chairperson shall each be members of the Executive Committee. The Vice-Chairperson shall chair the committee, and perform other duties as necessary, in the absence of the Chairperson. Section 5. Every member of the WDB is encouraged to actively participate as a member of at least one (1) standing committee. WDB members may select committee participation, or are assigned by the Executive Committee. Non-WDB members may actively participate on standing committees at the invitation of the Committee Chairperson, including voting privileges at committee level, but shall have no voting privileges on WDB. Section 6. Other ad-hoc committees may be created by the WDB Chairperson for such particular purposes as may be deemed necessary or EXHIBIT 1     City Council 8 – 7 2/18/2025 Page 6 of 8 desirable to enhance or assist the WDB in carrying out its functions and furthering the purposes of WDB. Article VIII. Meeting Procedures a. he WDB shall hold at least four regular meetings each fiscal year. The dates upon which and the hour and place at which any regular meeting shall be held and set annually and a copy of the yearly meeting schedule shall be filed with the City. WDB members may participate in WDB or committee meetings through teleconferencing or videoconferencing to the extent such participation is allowable by state law. b. All meetings of the WDB including without limitation, regular, adjourned regular, and special meetings shall be called, noticed, held and conducted in accordance with the Ralph M. Brown Act, Chapter 9, Division 2, Title 5 of the California Government Code commencing with Section 54950 . c. Chairperson of the WDB shall cause to be kept minutes of the regular, adjourned regular and special meetings excepting closed sessions and once minutes are approved cause a copy of the minutes to be posted on the website and made available to any interested party making a special request therefore. d. The majority of the WDB members must be present in person to effect a quorum (11 of 21 seats). e. Special meetings of the WDB may be called by the Chairperson or by the signed petition of one-third of the members of the WDB. f. The WDB will conduct its meetings according to Robert's Rules of Order, except where Robert's Rules of Order conflict with these Bylaws, in which case these Bylaws shall apply. Section 2. Voting Privileges a. Each member shall be entitled to cast one vote, and such voting may not be done by proxy. b. The presiding Chairperson shall cast a vote only if it is required to resolve a tied vote. c. No member of the WDB or voting member of a WDB committee appointed by the Board shall cast a vote on any matter in which it has direct bearing on services to be provided by that member or any organization, which such member represents or that would provide direct financial benefit to such member or the immediate family of such member. EXHIBIT 1     City Council 8 – 8 2/18/2025 Page 7 of 8 d. WDB members and voting members of a WDB committee appointed by the Board shall comply with all requirements of State and Federal Law representing conflict of interest and financial disclosure, as applicable and as specified in the State Plan. Article IX. Removal of Members WDB members may be removed by the City Council for cause upon the initiative of the City Council or upon consideration of removal recommendations from the WDB: a. For the member's violation of the Conflict of Interest Code or conviction of a crime involving moral turpitude, or failure to complete or declare applicable financial disclosure. b. When the member ceases to be representative of the category for which appointment was made. c. For the member's failure to meet attendance requirements (Article IV., Sec. 7). d. For the member's refusal to report to or consult with the member's appointing authority. Article X. Reimbursement WDB members shall be reimbursed for their necessary and actual expenses incurred in the performance of their duties connected with the activities or responsibilities under the Act, State of California implementing legislation and/or Executive Orders in accordance with the approved travel and expense policy of the City of Santa Ana. Article XI. WDB Bylaw Adoption and Amendments to Bylaws According to Robert’s Rules of Order, the Bylaws may be amended as follows: a) Previous notice, then a 2/3 vote of approval by those present and voting at the meeting; “Previous notice” means that notice of the proposal to be brought up, at least briefly describing its substance, must be announced at the preceding meeting or must be included in the agenda that is distributed to all members of the organization a reasonable time in advance of the meeting. Article XII. Severability Should any part, term, portion or provision of these Bylaws be decided to be in conflict with any law or otherwise unenforceable or ineffectual, the EXHIBIT 1     City Council 8 – 9 2/18/2025 Page 8 of 8 remaining parts, terms, portions or provisions shall be deemed severable and their validity shall not be affected thereby, provided such remaining portions or provisions can be construed in substance to constitute the provisions that the members intended to enact in the first instance. Article XIII. General Provision Nothing in these Bylaws shall be construed to take precedence over Federal, State or local laws, or regulations, or to constrain the rights, or obligations of the City. WDB Adopted 10/27/2016 Approved by City Council: 11/15/2016 Revised By-Laws Adopted by the WDB 01/16/2025 Revised By-Laws Approved by City Council xx/xx/xxxx EXHIBIT 1     City Council 8 – 10 2/18/2025 Page 1 of 8 BYLAWS SANTA ANA WORKFORCE DEVELOPMENT BOARD Article I. Creation of the Workforce Development Board The Governor of the State of California, pursuant to the Workforce Innovation and Opportunity Act of 2014, hereinafter called the ACT or WIOA, Public Law H.R. 803, has designated the City of Santa Ana as a local Workforce Development Area for the operation of comprehensive workforce development system activities, and provides funding thereto. The federal and state rules and regulations promulgated pursuant to the Act require the establishment by the chief elected official, and certification by the Governor, of a local Workforce Development Board, to set policty for that portion of the statewide workforce development system within the local workforce development area, the City of Santa Ana (Workforce Development System). Having been duly established by Resolution No. 2016-031 and certified by the Governor, the Santa Ana Workforce Development Board, hereinafter known as the “WDB” or “Board”, does hereby establish and ordain these Bylaws, for the purpose of providing operational authority for the WDB. Article II. Purpose Section l. The functions of the WDB shall be performed in partnership with the Santa Ana Mayor and City Council for providing planning and oversight for the comprehensive workforce development programs throughout the local Workforce Development Area. The WDB shall act as the strategic convener to promote, broker, actively participate in and lead efforts to engage a diverse range of employers, businesses, labor, educators, community organizations and local officials, and advance and improve and entities in the area to support for the utilization of the local workforce system and to ensure that the workforce activities meet the needs of employers and employees that will promote support economic growth in the area in accordance with the Act, Section 107(d)(4). Section 2. The purpose of the WDB shall also be to oversee a local cooperative relationship with the City that will most effectively satisfy the labor demand needs of the business community and enhance the economic well-being of individuals in need of workforce services. Section 3 Serve as the community voice by advocating for the importance of workforce policy, and providing perspective about the need for, and availability of skilled workers. Article III. Functions of the WDB Formatted: Indent: Left: 1.5" EXHIBIT 1     City Council 8 – 11 2/18/2025 Page 2 of 8 Section l. The WDB, in partnership with the City, shall provide policy guidance for and exercise oversight with respect to activities contained in the local Workforce Development Plan and work cooperatively with the Workforce Region in the development and implementation of the Regional Workforce plan. Section 2. The WDB shall approve, and refer to the Santa Ana City Council for concurrent approval, an effective local and regional Workforce Plan that will provide a coordinated mix of services that best meet the workforce needs of the local labor market. The WDB and the City shall jointly submit the Local and Regional Plan to the Governor of the State of California. Section 3. The WDB shall establish performance criteria and provide oversight of the activities conducted to ensure their efficient and effective operation. Section 4. The WDB will direct activities designed to actively solicit public and private support for, and participation in, WIOA programs. Section 5. The WDB shall perform other functions and duties as required by WIOA, or the State of California, or the U.S. Department of Labor in implementing legislation and/or Executive Orders and shall act in accordance with the Act. Article IV. WDB Membership Section l. The WDB members shall be nominated by representing organizations from their respective categories and appointed by the Mayor and Santa Ana City Council. Each WDB member shall have one vote, and such voting may not be done by proxy. Section 2 In the event of a vacancy, the Chairperson for the WDB will notify the Santa Ana City Clerk within ten (10) days when a vacancy occurs and will forward nominations to the City Clerk for consideration and appointment by the Mayor and City Council. Section 3 2. The WDB shall have up to twenty-fiveonefive (2515) members, with members in the various categories as required by law, as amended from time to time (WIOA Section 107 (b)(2)(A)). Additional members representing the business community may be added to the Board at the discretion of the WDB and approval by City Council. A majority of the members shall be representatives of business who are owners of businesses, chief executives or operating officers of businesses or other business executives or employees with optimum policy making or hiring authority. At a minimum, the membership shall include thirteenb thirteen eleven (1313) business representatives and twelvetenwelve (1202) at large representatives from the following groups: Adult Education & Literacy WIOA Title II . (1 member) Institution of higher education (1 member) EXHIBIT 1     City Council 8 – 12 2/18/2025 Page 3 of 8 Organized Labor (4=196%) (4 members) Community-Based Organizations (1 member) Title I Rehabilitation Act (1 member) Wagner-Peyser Act (1 member) County Welfare Agency/Cal Works (1 member) Local Education Agency/School Board (1 member) Economic & Community Development (1 member) Section 3.4 The constituent membership of the WDB may be changed through additional appointments by the Santa Ana City Council if ratified by a 2/3 vote of the WDB. Section 45. Membership shall be for four (4) years with the exception that original membership shall be staggered with one-third of the members serving for two, three or four year terms. The length of term shall be determined by lot. Section 65. Appointment to unexpired terms shall be made by the Santa Ana City Council and the successor shall serve out the remainder of the term of the original appointment. Section 76. An excused absence shall be recorded in the WDB minutes when a WDB member or his designee notifies the WDB secretary at least 24 hours in advance of the scheduled WDB meeting. Section 78. If a member absents himself from two (2) regular meetings, consecutively, unless by permission of such board expressed in its official minutes or fails to attend at least one-half (1/2) of the regular meetings of such board or commission within a calendar year or is convicted of a crime involving moral turpitude, the office may become vacant and may be declared by the Ccity cCouncil. Also see Article IX for Removal of Members. Article V. WDB Officers Section l. The WDB shall have a Chairperson, a Vice-Chairperson and a Secretary-Treasurer. The Chairperson and Vice-Chairperson shall be elected annually for a one-year term, said term to be on a fiscal year basis. The WDB shall conduct an election for, and select persons for said positions during the last quarter (April, May, June) of each fiscal year. These positions shall be filled by membership among the representatives of business and industry. The Vice-Chairperson shall act on behalf of the Chairperson during the Chairperson's absence. In the event a WDB officer resigns from the Board during their term of office, the full Board, at its next regularly scheduled meeting shall elect a qualified WDB member to serve the remaining term of the office. The Administrator of the Workforce Development System shall serve as Secretary-Treasurer of the WDB. The Secretary-Treasurer shall have the authority to sign all documents previously approved by the WDB on behalf of the WDB. The Secretary-Treasurer shall not be a member of the WDB and shall have no voting privileges on the WDB. EXHIBIT 1     City Council 8 – 13 2/18/2025 Page 4 of 8 Section 2. The Chairperson shall appoint all standing committee chairpersons, subject to ratification by the WDB or the Chairperson may be elected by the committee. The Chairperson, in concert with the Executive Committee, shall appoint all members to standing committees. Section 3. The Chairperson shall set the agenda for WDB meetings, preside at all meetings of the WDB and in general perform all duties incident to the office as directed by the WDB. In the absence of both the Chairperson and Vice-Chairperson, the Secretary- Treasurer or designee shall open the meeting and call for nominations of a Chairperson for that specific meeting. Article VI. Executive Committee Section l. There shall be an Executive Committee comprised of the Chairperson; Vice-Chairperson, the immediate past-Chairperson, if a current WDB member; and the Chairpersons and Vice-Chairpersons of both the standing and ad hoc committees as specified in Article VII. The Secretary/ Treasurer shall serve as an ex-officio, non-voting member of the Executive Committee. Section 2. The Chairperson of the WDB shall serve as the Chairperson of the Executive Committee. Section 3. The Executive Committee shall meet as deemed necessary by the Chairperson and the WDB. Section 4. The purpose of the Executive Committee shall be to: a) Provide recommendations regarding regular agenda items of the WDB as deemed necessary by the Executive Committee or WDB; b) consult with WDB support staff; c) formulate policy recommendations concerning all aspects of the Board's responsibilities and the Workforce Development System’s operation for consideration and action by the WDB; maintain the Bylaws and develop/submit necessary modifications of the Bylaws to the WDB for approval; and, d) complete activities contained in the WDB local Plan and act as a clearinghouse for all of the committees of the WDB by reviewing and making recommendations on all items to be presented to the full WDB; develop a communication plan to provide continuous communication with local, state and federal elected officials and the press to promote successes and encourage WDB members to communicate regularly with local elected officials. EXHIBIT 1     City Council 8 – 14 2/18/2025 Page 5 of 8 Section 5. Whenever appropriate, due to time constraints or other factors, the Executive Committee shall have decision-making authority on behalf of the WDB. Such actions taken by the Executive Committee shall be ratified by the WDB at its next regularly scheduled meeting. Such actions shall be noticed to all WDB members within seven (7) working days. In the event a WDB member takes exception to said action of the Executive Committee, the Chairperson shall convene a special meeting of the WDB to resolve the issue. Article VII. Standing Committees of the WDB Section l. The standing committees of the WDB are: the Youth Council Committee, the Business Resources Committee and the Program Oversight and Performance Committee. The Chair shall appoint the chair of each standing committee from amongst members of the WDB in good standing. The chair of each standing committee shall, with the concurrence of the WDB Chair, appoint the members of each standing committee. Every member of the WDB is encouraged to participate as a member of at least one standing committee. WDB members may volunteer for committee participation or are assigned by the WDB Chair. Non-WDB members may actively participate on standing committees per WIOA Section 107(b)(4) at the invitation of the WDB Chair or Committee Chair, including voting privileges at the committee level, but shall have no voting privileges on the WDB Section 2. Standing committees shall meet as established by the committee or as deemed necessary by the Committee Chairperson to conduct the business of the committee Section 3. The Chairperson of each standing committee shall be a member of the WDB, and be elected by the members of the individual committee. (“Committee Chairperson”). The Executive Committee shall oversee seating of all members of standing committees toward a goal of a mix of public and private members and avoidance of a real or perceived conflict of interest. Section 4. The Committee Chairperson shall select a Vice-Chairperson from among the WDB members assigned to the committee. The Committee Chairperson and Vice-Chairperson shall each be members of the Executive Committee. The Vice-Chairperson shall chair the committee, and perform other duties as necessary, in the absence of the Chairperson. Section 5. Every member of the WDB is encouraged to actively participate as a member of at least one (1) standing committee. WDB members may select committee participation, or are assigned by the Executive Committee. Non-WDB members may actively participate on standing committees at the invitation of the Committee Chairperson, including voting privileges at committee level, but shall have no voting privileges on WDB. EXHIBIT 1     City Council 8 – 15 2/18/2025 Page 6 of 8 Section 6. Other ad-hoc committees may be created by the WDB Chairperson for such particular purposes as may be deemed necessary or desirable to enhance or assist the WDB in carrying out its functions and furthering the purposes of WDB. Article VIII. Meeting Procedures a. a. The WDB shall hold at least four regular meetings each fiscal year. The dates upon which and the hour and place at which any regular meeting shall be held and set annually and a copy of the yearly meeting schedule shall be filed with the City. WDB members may participate in WDB or committee meetings through teleconferencing or videoconferencing to the extent such participation is allowable by state law. b. All meetings of the WDB including without limitation, regular, adjourned regular, and special meetings shall be called, noticed, held and conducted in accordance with the Ralph M. Brown Act, Chapter 9, Division 23, Title 5 of the California Government Code commencing with Section 54950 . c. Chairperson of the WDB shall cause to be kept minutes of the regular, adjourned regular and special meetings excepting closed sessions and once minutes are approved cause a copy of the minutes to be posted on the website and made available to any interested party making a special request therefore. d. The majority of the WDB members must be present in person to effect a quorum (13 11 of 25 21 seats). shall constitute a quorum for the transaction of business. e. Special meetings of the WDB may be called by the Chairperson or by the signed petition of one-third of the members of the WDB. f. The WDB will conduct its meetings according to Robert's Rules of Order, except where Robert's Rules of Order conflict with these Bylaws, in which case these Bylaws shall apply. Section 2. Voting Privileges a. Each member shall be entitled to cast one vote, and such voting may not be done by proxy. b. The presiding Chairperson shall cast a vote only if it is required to resolve a tied vote. c. No member of the WDB or voting member of a WDB committee appointed by the Board shall cast a vote on any matter in which it has direct bearing on services to be provided by that member or any organization, which such member represents or that would provide Formatted: Condensed by 0.1 pt Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 1.5" + Indent at: 1.75" Formatted: Condensed by 0.1 pt Formatted: Condensed by 0.1 pt Formatted: Condensed by 0.1 pt Formatted: Indent: Left: 0", First line: 0", Space After: 10 pt, Line spacing: Multiple 1.15 li EXHIBIT 1     City Council 8 – 16 2/18/2025 Page 7 of 8 direct financial benefit to such member or the immediate family of such member. d. WDB members and voting members of a WDB committee appointed by the Board shall comply with all requirements of State and Federal Law representing conflict of interest and financial disclosure, as applicable and as specified in the State Plan. Article IX. Removal of Members WDB members may be removed by the City Council for cause upon the initiative of the City Council or upon consideration of removal recommendations from the WDB: a. For the member's violation of the Conflict of Interest Code or conviction of a crime involving moral turpitude, or failure to complete or declare applicable financial disclosure. b. When the member ceases to be representative of the category for which appointment was made. c. For the member's failure to meet attendance requirements (Article IV., Sec. 7). d. For the member's refusal to report to or consult with the member's appointing authority. Article X. Reimbursement WDB members shall be reimbursed for their necessary and actual expenses incurred in the performance of their duties connected with the activities or responsibilities under the Act, State of California implementing legislation and/or Executive Orders in accordance with the approved travel and expense policy of the City of Santa Ana. Article XI. WDB Bylaw Adoption and Amendments to Bylaws According to Robert’s Rules of Order, the Bylaws may be amended as follows: a) Previous notice, then a 2/3 vote of approval by those present and voting at the meeting; “Previous notice” means that notice of the proposal to be brought up, at least briefly describing its substance, must be announced at the preceding meeting or must be included in the agenda that is distributed to all members of the organization a reasonable time in advance of the meeting. Article XII. Severability EXHIBIT 1     City Council 8 – 17 2/18/2025 Page 8 of 8 Should any part, term, portion or provision of these Bylaws be decided to be in conflict with any law or otherwise unenforceable or ineffectual, the remaining parts, terms, portions or provisions shall be deemed severable and their validity shall not be affected thereby, provided such remaining portions or provisions can be construed in substance to constitute the provisions that the members intended to enact in the first instance. Article XIII. General Provision Nothing in these Bylaws shall be construed to take precedence over Federal, State or local laws, or regulations, or to constrain the rights, or obligations of the City. WDB Adopted 10/27/2016 Approved by City Council: 11/15/2016 Revised By-Laws Adopted by the WDB xx/xx/xxxx Revised By-Laws Approved by City Council xx/xx/xxxx EXHIBIT 1     City Council 8 – 18 2/18/2025 Community Development Agency www.santa-ana.org/community-development Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Application to the California Workforce Development Board to request Governor approval to continue as a Career Services Provider for the Workforce Innovation and Opportunity Act Title I Grant AGENDA TITLE Application to the California Workforce Development Board to Request Governor Approval to Continue as a Career Services Provider for the Workforce Innovation and Opportunity Act Title I Grant RECOMMENDED ACTION Authorize application submission requesting Governor approval to continue as a Career Services Provider and an Adult Dislocated Worker service provider within a Local Workforce Development Area under the Workforce Innovation and Opportunity Act. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Workforce Innovation and Opportunity Act (WIOA) was signed into law July 2014 and took effect July 1, 2015. Since then, the City of Santa Ana (City) has served as the administrative entity responsible for receiving an annual allocation of federal funds under Title I of the WIOA. The allocation of these formula funds is based on the allotments provided to the State by the U.S. Department of Labor. WIOA funds are intended to assist job seekers in accessing employment, education, training, and support services to thrive in the labor market, while also helping employers connect with skilled workers. Resolution No. 2024-046, approved at the City Council meeting on August 6, 2024, authorizes the City to receive all WIOA funds for a four-year period from July 1, 2024 to June 30, 2028 through Agreement No. A-2024-139. The Santa Ana Workforce Development Board (WDB) is responsible for overseeing the implementation of WIOA and making policy recommendations related to workforce issues. WIOA permits local Workforce Development Boards to serve as Adult and Dislocated Worker Career Services Provider with the approval of the Governor. Since 1987, WORK Center staff have been delivering Career Services that consistently meet or exceed State performance goals. Under WIOA, these services include eligibility determination, enrollment, and case management for Adult and Dislocated Workers. WORK Center staff have successfully met or surpassed WIOA performance goals as well as financial and program reviews.    City Council 9 – 1 2/18/2025 Application to continue as a Career Services Provider under WIOA Title I grant February 18, 2025 Page 2 4 8 4 3 At its regularly scheduled meeting on January 16, 2025, the WDB recommended the above action by a vote of 13 in favor, 0 against, and 7 absent (Araujo, Hernandez, Lopez, Milatovich, Miller, Perez, Sams absent). Approval of the application will ensure that the Santa Ana WORK Center maintains its WIOA eligibility and supports the timely implementation of monthly reports that track expenses, payments, and the awarding of contracts and activities with service providers that work with eligible participants that must be entered into CalJOBS. Failure to approve the application could jeopardize the City's compliance with State-mandated performance metrics and may lead to a loss of WIOA funding. The application to continue as a Career Services Provider is due to the California Workforce Development Board by March 1, 2025 (Exhibit 1). FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Career Services Application – America’s Job Center of California Adult and Dislocated Worker Career Services Provider Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager     City Council 9 – 2 2/18/2025     City Council 9 – 3 2/18/2025     City Council 9 – 4 2/18/2025     City Council 9 – 5 2/18/2025     City Council 9 – 6 2/18/2025     City Council 9 – 7 2/18/2025     City Council 9 – 8 2/18/2025     City Council 9 – 9 2/18/2025 Police Department www.santa-ana.org/pd Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Digital Forensic Annual License Subscription AGENDA TITLE Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 25-018) (Non-General Fund) RECOMMENDED ACTION Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license subscription for a one-year term beginning February 18, 2025 and expiring February 17, 2026, in an amount not to exceed $57,110. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Santa Ana Police Department strives to provide effective police services with integrity, respect, and compassion while fostering strong partnerships with the community it serves. Recent studies show over 98% of Americans own a cellphone of some kind and 91% of those own a smartphone. With the proliferation of digital device usage, the Police Department needs the tools to be able to unlock iOS and Android devices to obtain and extract evidence efficiently to solve and prosecute criminal cases. The use of this software can and will only be utilized under specific situations. The accessing of digital evidence requires either consent from the owner of the device or judicial processes such as a search warrant. In Orange County, the issuance of a search warrant requires the review and approval of the District Attorney or City Attorney’s Office, and the approval of the sitting Judge from the Orange County Superior Courts. Santa Ana Ordinance No. NS-3041 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the digital forensic annual subscription offered by Magnet Forensics, LLC was responsive to the specifications and met the Police Department’s requirements. At this time, the vendor has requested a     City Council 10 – 1 2/18/2025 Digital Forensic Annual License Subscription February 18, 2025 Page 2 4 8 3 3 one-year contract. Over the next year, staff will assess whether to recommend a multi- year contract in the future if the vendor is able to accommodate. Therefore, staff recommends authorizing a purchase order to Magnet Forensics, LLC for use of their proprietary digital forensic license to allow the extraction of data from personal devices of Santa Ana Police Department suspects who may have caused harm to the community and/or community members of Santa Ana. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are available in the current year budget in the following account: Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit – Account No. Description Amount FY 24-25 01214010-66511 Cannabis Public Benefit Fund Police Enforcement Services, Computer Software Subscriptions $57,110 EXHIBIT(S) N/A Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nuñez, City Manager     City Council 10 – 2 2/18/2025 Public Works Agency www.santa-ana.org/pw Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Copper Tubing for Water and Sewer System Repairs AGENDA TITLE Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24-095) (Non-General Fund) RECOMMENDED ACTION Award aggregate Purchase Order Contracts to vendors listed below for copper tubing on an as-needed basis, in an annual aggregate amount not to exceed $100,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one-year renewal options for a not to exceed total of $500,000. Vendor Action Plumbing Supply, LLC Location Mira Loma, CA Famcon Pipe & Supply, Inc.Oxnard, CA Ferguson Enterprises, LLC Santa Ana, CA GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA) oversees and maintains the daily operations of the water system. The City’s water system is composed of approximately 478 miles of water mains, supplying the City’s drinking water, serving 333,000 residents and businesses of Santa Ana. The Water Resources Division maintains water service connections and uses industry standard Type K copper tubing when repairing service leaks. Historically, copper fittings have been stocked at the City Yard in order to address service leaks quickly, avoid disruption to the public, and used as needed by the Water Resources Division. Prior to publishing bids, the City’s Finance and Management Services Agency (Finance) Purchasing Division works with end user to determine department needs for supplies and materials. The availability of raw materials and lead times are also factored when establishing contract terms. In the case of purchasing copper tubing, Finance and PWA staff determined the contract term of one-year and four, one-year renewal options as the most responsive term for potential market fluctuation.     City Council 11 – 1 2/18/2025 Copper Tubing for Water and Sewer System Repairs February 18, 2025 Page 2 4 8 3 5 The previous aggregate contract lasted five years, utilizing four vendors, and expired on January 31, 2025. In response to the expiration and in an effort to keep contracts competitive, Invitation for Bids (IFB) No. 24-095 was issued on October 2, 2024, on the City’s online bid management and publication system. A summary of vendor participation and results is as follows: 92 Vendors notified 12 Santa Ana vendors notified 21 Vendors downloaded the bid packet 4 Bids received 1 Bid received from Santa Ana vendors Bids were solicited, opened on October 30, 2024, and evaluated (Exhibit 1). Four bids were submitted by the IFB deadline and all were determined to be responsive to the specifications and met the City’s requirements. To ensure sufficient resources are available at all times, staff recommends establishing a list consisting of the three lowest responsive vendors by awarding aggregate Purchase Order Contracts to Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available for expenditure in the Fiscal Year 2024-2025 budget and subsequent fiscal years will be included in the proposed budgets for City Council consideration. The funds will be budgeted and available for this item in the accounts below. Fiscal Year Accounting Unit – Account# Fund Description Account Unit, Account Description Amount FY 24-25 (Feb – June) 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $41,666 FY 25-26 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $100,000 Optional 1-Year Extension FY 26-27 06017641- 63001 Water Water System Maintenance, $100,000     City Council 11 – 2 2/18/2025 Copper Tubing for Water and Sewer System Repairs February 18, 2025 Page 3 4 8 3 5 Fiscal Year Accounting Unit – Account# Fund Description Account Unit, Account Description Amount Miscellaneous Operating Expenses FY 27-28 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $100,000 FY 28-29 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $100,000 FY 29-30 (July – Jan) 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $58,334 Total $500,000 EXHIBIT(S) 1. Abstract of Bids (24-095) Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 11 – 3 2/18/2025 BIDDER LOCATION TOTAL Action Plumbing Supply, LLC Mira Loma, CA 30,687$ Consumer Pipe and Suppy Fontana, CA 31,640$ Famcon Pipe & Supply, Inc.Oxnard, CA 30,151$ Ferguson Enterprises, LLC Santa Ana, CA 27,922$ Copper Tubing (Bid No. 24-095) ABSTRACT OF BIDS EXHIBIT 1 EXHIBIT 1     City Council 11 – 4 2/18/2025 Public Works Agency www.santa-ana.org/pw Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Cartridge Filters and Chlorine Filters AGENDA TITLE Purchase Order Contracts with Fil-Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies-West for Cartridge Filters and Chlorine Filters (Specification No. 24-128) (Non-General Fund) RECOMMENDED ACTION Award aggregate purchase order contracts to the vendors listed below for cartridge filters and chlorine filters on as-needed basis, for an aggregate amount not to exceed $3,000,000, for a term beginning February 18, 2025 and expiring February 17, 2026, with provisions for four, one-year renewal options. Vendor Fil-Trek Corporation Location Cambridge, Ontario (Canada) Pure Process Filtration Inc.Garden Grove, CA Vytal Filtration Technologies-West Visalia, CA GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA) Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,150 metered service connections. On April 10, 2024, the Environmental Protection Agency (EPA) released new regulations regarding per- and polyfluoroalkyl substances (PFAS), which set the maximum contamination levels (MCLs) for perfluorooctanoic acid (PFOA) and perfluorooctane sulfonic acid (PFOS) at four parts per trillion. All community water providers are required to meet this threshold for water supplied. If water providers cannot meet these thresholds and do not install water treatment to remove PFAS from the water, the water provider must remove the supply from its distribution system.     City Council 12 – 1 2/18/2025 Cartridge Filters and Chlorine Filters February 18, 2025 Page 2 4 8 3 9 In response, PFAS treatment facilities are being constructed at affected City water production sites. These treatment facilities utilize ion exchange (IX) treatment to remove PFAS from the water to levels below the MCL, allowing the treated water to be supplied to the distribution system. The IX treatment facilities require specialized pre-treatment cartridge filters in order to remove small solids and sediments, five micron or greater, in the water prior to the water entering the IX vessels. The cartridge filters are critical to the PFAS treatment facilities’ operation because they prevent solids and sediment from damaging the IX vessel’s ability to remove PFAS from water. Prior to publishing bids, the City’s Finance & Management Services Agency (Finance) Purchasing Division works with the end use to determine department needs for supplies and materials. The availability of raw materials and lead times are also factored when establishing contract terms. In the case of cartridge filters, Finance and PWA staff determined the contract term of one-year and four, one-year renewal options as the most responsive term for potential market fluctuation. These pre-treatment cartridge filters typically last one to three months on average, and each replacement requires a minimum of 24 to 36 filters for one facility. The City plans to have eight PFAS treatment facilities online within the next five years. Consequently, the City will require multiple means of purchasing filters in order for the PFAS treatment facilities to operate effectively and efficiently long term. It is imperative the City has multiple avenues of purchasing these critical filters due to the PFAS treatment facilities being unable to operate without them. As a result, the City’s Water Resources Division posted Invitation for Bids (IFB) No. 24-128 on October 28, 2024 on the City’s online bid management and publication system to procure such services. A summary of vendor participation and results is as follows: 28 Vendors notified 4 Santa Ana vendors notified 16 Vendors downloaded the bid packet 5 Bids received 0 Bids received from Santa Ana vendors Bids were solicited, opened on November 21, 2024, and evaluated (Exhibit 1). Five bids were submitted by the IFB deadline, and three were determined to be responsive to the specifications and met the City’s requirements. The bids submitted by BRW Corporation and Ryan Herco Flow Solutions were deemed non-responsive as they did not meet IFB specifications. To ensure sufficient resources for cartridge filters are available at all times, staff recommends awarding aggregate purchase order contracts to Fil-Trek Corporation, Pure Process Filtration Inc., and Vytal Filtration Technologies- West. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action.     City Council 12 – 2 2/18/2025 Cartridge Filters and Chlorine Filters February 18, 2025 Page 3 4 8 3 9 FISCAL IMPACT Funds are budgeted and available for expenditure in the Fiscal Year 2024-2025 budget and subsequent fiscal years will be included in the proposed budgets for City Council consideration. The funds will be budgeted and available for this item in the accounts below. Fiscal Year Accounting Unit - Account # Fund Description Accounting Unit, Account Description Amount 2024-25 (Feb – June) 06017640- 63001 Water Water Utility, Production & Supply, Miscellaneous Operating Expenses $200,000 2025-26 06017640- 63001 Water Water Utility, Production & Supply, Miscellaneous Operating Expenses $650,000 Optional 1-Year Extension 2026-27 06017640- 63001 Water Water Utility, Production & Supply, Miscellaneous Operating Expenses $650,000 2027-28 06017640- 63001 Water Water Utility, Production & Supply, Miscellaneous Operating Expenses $650,000 2028-29 06017640- 63001 Water Water Utility, Production & Supply, Miscellaneous Operating Expenses $650,000 2029-30 (July – Jan) 06017640- 63001 Water Water Utility, Production & Supply, Miscellaneous Operating Expenses $200,000 Total:$3,000,000 EXHIBIT(S) 1. Abstract of Bids (24-128) Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 12 – 3 2/18/2025 BIDDER LOCATION TOTAL Fil-Trek Corporation Cambridge, Ontario (Canada)1,754,319$ Pure Process Filtration Inc.Garden Grove, CA 3,186,518$ Vytal Filtration Technologies- West Visalia, CA 2,390,055$ Cartridge Filters and Chlorine Filters (Bid No. 24-128) ABSTRACT OF BIDS EXHIBIT 1     City Council 12 – 4 2/18/2025 Public Works Agency www.santa-ana.org/pw Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Architectural Design Services for Santa Ana Downtown Parking Structures Improvements AGENDA TITLE Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25-9004) (Non-General Fund) RECOMMENDED ACTION Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two-year extension without additional funds (Agreement No. A-2025-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION In 2022, the City applied to District 46 Congressman Luis Correa’s Office to request an earmark grant from the Department of Housing and Urban Development’s (HUD) Economic Development Initiative Community Project Funding & Miscellaneous Grants to fund the Downtown Business Improvement Initiative for the City of Santa Ana. The City was awarded $2,500,000 in grant funding for its Downtown Business Improvements Initiative. On August 6, 2024, Council approved an agreement with HUD to accept the grant funds and execute the projects focused specifically for parking structure improvements. The Public Works Agency, in collaboration with the Community Development Agency, released a Request for Proposal (RFP) No. 24-100A on September 26, 2024, by which it sought a qualified Consultant having special skills and knowledge in the field of engineering, architecture, and administrative services to develop and provide design plans for the city-owned Parking Structures Improvements. The City owns and operates three public parking structures in Downtown Santa Ana. These parking Structures were built between 1960 and the 1990’s. The City-owned parking structures; Fiesta Parking Structure (300 E. 5th Street), Garage C Parking Structure (310 Birch Street), and Garage D Parking Structure (420 N Main Street)     City Council 13 – 1 2/18/2025 Architectural Design Services for Santa Ana Downtown Parking Structure Improvements February 18, 2025 Page 2 4 8 3 4 (Exhibit 1), continue to operate in their original conditions. In an effort to enhance the use, appearance, and safety of these structures, this agreement aims to modernize the facilities by upgrading signage, lighting, parking stalls, and structural deficiencies. Preparation of engineered plans, specifications, and cost estimates for the improvements are scheduled to be completed and ready for construction by December 2025. Once the design phase is complete, staff will proceed to the construction phase and present a construction contract for City Council consideration. The proposed design services contract term allows for an optional two-year extension for unforeseen or unexpected needs that requires the consultant’s support during the future construction phase. The RFP was advertised on the City’s online procurement management and publication system, with proposals due on October 28, 2024. A summary of vendor participation is as follows: 1,812 Vendors notified 4 Santa Ana vendors notified 85 Vendors downloaded the bid packet 4 Bids received 0 Bid received from Santa Ana vendors Four proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the four responding firms and their ranking: Firm City Rank IDS Group Irvine, California 1 Walker Consultants Irvine, California 2 Pcubed Associates Inc.Buena Park, California 3 DKY Associated Irvine, California 4 Staff recommends awarding an agreement to IDS Group to provide full concept design services (Exhibit 2) based upon the scope of work and selection criteria outlined in RFP 24-100A. Their proposal demonstrated the firm has the necessary capacity and expertise to complete the required services. The firm’s rates are reasonable and within industry standards, the team qualifications are appropriate for this project, and the proposal was determined to provide the best value for the City. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action     City Council 13 – 2 2/18/2025 Architectural Design Services for Santa Ana Downtown Parking Structure Improvements February 18, 2025 Page 3 4 8 3 4 FISCAL IMPACT All funds are available for expenditure in Fiscal Year 2024-2025. Any unspent budget in Fiscal Year 2024-2025 will be included in future year Carry Forward request for City Council consideration. Fiscal Year Accounting Unit – Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount 2024-25 41818834-62300 (25-9004) CDA Capital Projects Downtown Business Improvements, Contract Services- Professional $173,346 Total: $173,346 EXHIBIT(S) 1. Location Map 2. Agreement Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 13 – 3 2/18/2025 PWA SANTA ANA PUBLIC WORKS AGENCY RFP 24-100A Downtown Parking Structures (3rd & Birch St, 5th & Main St, N Spurgeon & 5th St) Project Locations EXHIBIT 1     City Council 13 – 4 2/18/2025 AGREEMENT WITH IDS GROUP TO PROVIDE ARCHITECTURAL SERVICES FOR DOWNTOWN PARKING STRUCTURES IMPROVEMENTS THIS AGREEMENT is made and entered into on this 18th day of February, 2025 by and between IDS Group, (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On September 26, 2024, City released a Request for Proposals (RFP) No. 24-100A, by which it sought qualified contractors having special skill and knowledge in the field of architectural and engineering services to develop and provide design plans for City-owned Parking Structures Improvements. B.Contractor submitted a responsive proposal which was selected by City. Contractor represents that it is able and willing to provide the services described in the scope of work included in RFP No. 24-100A. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the scope of work attached to RFP No. 24-100A, attached as Exhibit A and incorporated by reference. 2.COMPENSATION a.City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Contractor’s Fee Proposal, attached hereto as Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $173,346. This sum is comprised of (a) a base amount of $157,587, and (b) a contingency in the amount of $15,759 for additional services at the City’s sole discretion. b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the EXHIBIT 2     City Council 13 – 5 2/18/2025 City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and continue for a two- year term, expiring February 17, 2027, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for an additional two (2) year term upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and     City Council 13 – 6 2/18/2025 perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation (W/C): as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Contractor has no employees and signs request to waive such insurance. 4. Professional Liability Insurance (PL): with limits no less than $2,000,000 per occurrence or claim, and $4,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Where the policy limits are greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference in to the Agreement. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions:     City Council 13 – 7 2/18/2025 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Contractor’s CGL, PL, and AL policies, with respect to any liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Contractor and its Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of the CGL, AL, PL, and W/C policies, arising from work performed by Contractor under this Agreement. 3. For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Nadia Orozco, Public Works Agency, 20 Civic Center Plaza, M-11, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.     City Council 13 – 8 2/18/2025 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such     City Council 13 – 9 2/18/2025 information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CERTIFICATIONS The funds used to pay for this Agreement will be partly comprised of federal grant funds. Contractor agrees and understands that it will comply with the terms attached hereto as Exhibit C, incorporated by reference into this Agreement. Contractor shall keep itself informed of all City, State and Federal laws and regulations which may, in any manner, affect the performance of it services pursuant to this Agreement. Contractor shall at all times, observe and comply with all such laws and regulations. City and its officers and employees shall not be liable at law or in equity by reason of the failure of the Contractor to comply with this paragraph. 13. CONFLICT OF INTEREST CLAUSE 1. Contractor must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts. No employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the Federal award. A conflict of interest includes when the employee, officer, agent, or board member, any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for a contract. An employee, officer, agent, and board member of the Contractor may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors. However, the Contractor may set standards for situations where the financial interest is not substantial or a gift is an unsolicited item of nominal value. The Contractor's standards of conduct must also provide for disciplinary actions to be applied for violations by its employees, officers, agents, or board members. 2. If the Contractor has a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian Tribe, the Contractor must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest mean that because of relationships with a parent company, affiliate, or     City Council 13 – 10 2/18/2025 subsidiary organization, the Contractor is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. 14. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 16. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.     City Council 13 – 11 2/18/2025 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 19. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. FEDERAL REGULATIONS Contractor shall comply with all applicable contractual provisions contained in federal statutes, federal regulations, federally promulgated materials and state statutes, shall control in determining any obligations under federal law in the event of a conflict with any terms, language or provisions contained in this Agreement. Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests, which would cause City to be in violation of the federal terms and conditions. a. Federal Regulations – Contractor must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 180 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 200, Contractor must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings     City Council 13 – 12 2/18/2025 with the Federal government. c. Audit Records – With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Contractor shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Contractor shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Contractor, upon request during usual working hours. d. Reports – Contractor shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) – All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Contractor agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 – (ADA) Contractor must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity – None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying – Contractor will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Contractor to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity – Contractor will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as     City Council 13 – 13 2/18/2025 amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Contractor makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Contractor will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, Contractor will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity – Contractor will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code – Contractor will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Copeland “Anti-Kickback” Act – Contractor will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland “Anti-Kickback” Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. Davis-Bacon Act – Contractor will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety – Contractor will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act – 1. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. 2. The contractor agrees to report each violation to CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection     City Council 13 – 14 2/18/2025 Agency Regional Office. 3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. p. Energy and Conservation – Contractor will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal – Contractor will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights – Contractor agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. s. Copyright – Contractor may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and City’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts – Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.     City Council 13 – 15 2/18/2025 (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.     City Council 13 – 16 2/18/2025 u.Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment – Contractor will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.216. Contractor will comply with FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: (1)Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2)For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3)Telecommunications or video surveillance services produced by such entities or using such equipment. (4)Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.v.Domestic Preferences for Procurements/Subcontracts – Contractor will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322. Contractor shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Contractor shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The Contractor shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The Contractor shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1)Recovered Materials     City Council 13 – 17 2/18/2025 Contractor shall make maximum use of products containing recovered materials that are EPA- designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price. Information about this requirement, along with the list of EPA-designated items, is available at EPA’s Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Contractor should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. w. Termination for Cause and Convenience – Should Contractor fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. x. Contractual/Legal Remedies for Breach of Contract – Should Contractor fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect. 22. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City:     City Council 13 – 18 2/18/2025 City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: IDS Group 1 Peters Canyon Rd., Suite 130 Irvine, CA 92606 Attn: Dr. Said Hilmy A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 23. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signatures on following page]     City Council 13 – 19 2/18/2025 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO NUÑEZ City Clerk City Manager APPROVED AS TO FORM: CONTRACTOR: SONIA R. CARVALHO City Attorney B y: KYLE NELLESEN By: Said Hilmy Assistant City Attorney Title: Principal RECOMMENDED FOR APPROVAL: NABIL SABA Executive Director, Public Works Agency Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:43:17 -08'00'     City Council 13 – 20 2/18/2025 City of Santa Ana RFP 24-100A Page A1-1 CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR Santa Ana Downtown Parking Structure Improvements RFP NO. 24-100A INTRODUCTION/BACKGROUND The City of Santa Ana is accepting proposals from qualified firms to provide design services for three Downtown Santa Ana Structures. Since being built in the 1980s, three of the city’s parking structures continue to operate in their original conditions. Therefore, a strong desire exists to modernize the facilities by upgrading signage, lighting, parking and structural deficiencies. Scope of work shall include, but is not limited to, preparation of construction plans and specifications, preparation of cost estimate, support during bid advertisement, and assistance during construction. Scope will also include coordination, reviews, permitting, and approvals from internal CSA agencies. Proposers must attend mandatory job walk, which shall be held at all three locations. • Fiesta Parking Structure (300 E. 5th Street, Santa Ana, CA 92701) • Garage C Parking Structure (310 Birch Street, Santa Ana, CA 92701) • Garage D Parking Structure (420 N Main Street, Santa Ana, Ca 92701) All of the parking structures need several modernization improvements, a generalized description for consideration are as follows: • As-built plans of all the parking structures. • Lighting Improvements – assess current lighting fixtures and their efficiency. Add lighting to some signs and/or improve existing timers. • Signage Upgrades – evaluate existing signage for clarity, visibility and compliance with local regulations. • Parking Stall Enhancements – repaint parking stall lines and numbers. Replace missing or damaged wheel stops. • Remove unused fire hose boxes. • Re-stripe parking lanes and add “compact” sign for small parking spaces. • Painting and patching improvements to exterior and interior areas of need • Remove or repair pedestrian doors. • CASP report • Low cost landscape recommendations/improvements Appendix ATTACHMENT 1 SCOPE OF WORK EXHIBIT A - SCOPE OF WORK     City Council 13 – 21 2/18/2025 City of Santa Ana RFP 24-100A Page A1-2 Alongside with the general improvements listed above, Fiesta Parking Structure requires: • Improve neon light fixture ‘Downtown Santa Ana” • Exterior and interior concrete patch work where needed • Option to color parking structure pillars to its’ corresponding floor • Stair improvements (add reflective grip and paint where needed) • Removal of unused planters, cabling and fencing • Design and install lighting along NE wall on Bush St for future murals • Elevator Modernization - evaluate condition and performance of an existing elevator in need of repair. Alongside with the general improvements listed above, 5th and Main Parking Structure requires: • Install of missing tension cables outside of exterior rails • Add lighting alongside N Main St below ‘DTSA’ sign for future murals • Elevator Modernization - evaluate condition and performance of an existing elevator in need of repair. Alongside with the general improvements listed above, 3rd and Birch Parking Structure requires: • Public parking sign replacement     City Council 13 – 22 2/18/2025 City of Santa Ana RFP 24-100A Page A1-3 CONSULTANT SERVICES Consultant shall be responsible for the preparation and submittal of the PS&E package through completion with the approval from City to release for construction. This shall include, but not limited to, survey, geotechnical investigation, civil engineering, landscape, hardscape and irrigation design and electrical engineering. Any additional tasks deemed necessary by the Consultant shall be clearly identified in the proposal. A. PROJECT COORDINATION. The consultant shall be fully responsible for overall management and coordination of the project, which may include but is not limited to, project development team meetings, liaison with affected agencies, community outreach and utility companies. In addition, Consultant shall also prepare progress reports, schedule, secure permits for all field studies and any other required permits from other agencies. B. RECORDS RESEARCH. The consultant shall research all information pertinent to the project including, but not limited to, existing field condition, as-built plans and record drawings, right-of-way data and all future improvement plans adjacent to or affecting the project site. The selected consultant shall identify all existing and proposed facilities within the projects limits and note any potential conflicts. C. PRELIMINARY DESIGN. The consultant shall organize a kick-off meeting with City staff to discuss the conceptual design plan, project goals and objectives, potential elements and issues, project schedule, review of existing information, and conduction of a site investigation. City staff shall be provided with final rendered conceptual site plan of the proposed park, final 3-D rendered conceptual exhibits, and a final schedule prior to the consultant beginning work on the PS&E package. D. SITE PLAN REVIEW. For large projects, the consultant shall be prepared to submit the project to the Planning Department for Site Plan Review by the Design Review Committee at the 30% stage. Site Plan Review submittal requirements can be found on the City of Santa Ana website at https://www.santa- ana.org/documents/development- project-review-package/ E. UTILITY COORDINATION. The Consultant shall be responsible for all utility coordination efforts, including but not limited to; coordination with Edison for any electrical service connections, and water service connections for irrigation and water fountains.     City Council 13 – 23 2/18/2025 City of Santa Ana RFP 24-100A Page A1-4 F. CIVIL ENGINEERING PLANS. The consultant shall be responsible for the preparation of any civil engineering plans required for this project including, but not limited to, the following; Horizontal and Vertical Control plan, On-site Grading and Drainage plan, Site Utility Plan, and plans to include improvements in the public right-of-way, as applicable. G. LANDSCAPE AND IRRIGATION PLANS. The consultant shall be responsible for the preparation of any landscape architectural plans required for this project including, but not limited to, the following; Site Layout/Construction Plans and Details including all architectural feature components identified in the introduction portion of this RFP, Site Sections (as applicable), and Planting and Irrigation (plans, Details, Notes, Calculations). H. ARCHITECTURAL PLANS. The consultant shall be responsible for the preparation of any architectural plans required for this project including, but not limited to, Foundation Plan, Floor Plan, Framing Plan, Reflected Ceiling Plan, Door/Window/Hardware/Finish Schedules, Building Sections, Interior and Exterior Elevations, Architectural Detailing, Structural Engineering, ADA Compliance. I. MECHANICAL/ELECTRICAL/PLUMBING (MEP) PLANS. The consultant shall be responsible for the preparation of any MEP electrical plans required for this project including HVAC system, electrical site & floor plans, location of panels, switchgear, meters, schedules, details, photometric analyses, and general notes. J. PERMITTING. The consultant shall be responsible for identifying and applying for any necessary permits. All permit requirements shall be included in the bid package for the project, as applicable. K. PLANS, SPECIFICATIONS AND ESTIMATES (PS&E) o Development of Plans, Specifications and Estimate (PS&E): a) All reports, plans, specifications and quantity calculations shall conform to criteria, policies, procedures and standards of the City. The Consultant shall use the boilerplate for cut sheets, specifications and estimates provided by the City. b) The plan development shall include three (3) milestone deliverables—30%, 60%, 90% (pre-final) and 100% (final). All plan sheets shall be prepared at a reasonable standard scale to be noted on plans. The necessary plans for each PS&E package shall include, but are not be limited to: Task 1: Pre-Design Preliminary design phase shall include Kick-off meeting with City Staff to discuss scope of work, project goals and objectives, potential elements and issues, schedule. Task 2: Design Development (60% plans) Design development phase will involve development of plans based upon Task 1 information and analysis.     City Council 13 – 24 2/18/2025 City of Santa Ana RFP 24-100A Page A1-5  Deliverables from this task shall include a 60% set of plans, draft outline specification and “Opinion of Probable Cost’. Task 3: Construction Documents (90% and 100% plans) Construction Documents phase (CDs) shall include finalizing plans and specifications from the Design Development phase. This includes the provision of detailed engineering and construction drawings that will serve as the basis for both bidding and construction by a general contractor.  Deliverables from this task shall include 90% and 100% plans, final technical specifications, and a finalized “Opinion of Probable Cost”. Plans shall include, but are not limited to the following: • Title Sheet • Civil Engineering o Site Utility Plan • Landscape Architectural o Site Layout/Construction Plans And Details (including plumbing) o Site Sections, as applicable o Planting Plans/Details/Notes o Irrigation Plans/Details/Calculations/Notes • Architectural o Construction Plans o Signage Plans o Reflected Ceiling Plans o Mechanical and Plumbing Plans/T-24 o Electrical Plans, as applicable o Entire Building Floor Plan o Interior Elevations, as required o Building Sections, as required o Architectural Details, as required ADA Path of Travel design and/or signage Plan • Mechanical Engineering & Plumbing • Electrical Engineering o Single line diagram o Location of panels, switchgear, meters o Schedules o General Notes o Details Plans shall be submitted at 90% completion for City staff review, and revised per City comments to produce a 100% complete construction drawing package. It is imperative that the consultant exercise care and completeness when implementing plan check comments, to keep project moving more as expeditiously as possible. The City will then conduct one more cursory review prior to obtaining all final approvals and signatures. Technical Specifications Technical specifications for all components listed above shall be provided by Consultant, or their Subconsultants, to the City in CSI (Construction Specifications Institute) format. City Staff will combine these specifications with the City Boiler Plate which together, will become the Project Manual.     City Council 13 – 25 2/18/2025 City of Santa Ana RFP 24-100A Page A1-6 Plan Check & Permits: Construction drawings shall be in accordance with the 2019 California Building Code and will require review/approval by the City Planning and Building Agency. As a condition of plan check approval, plans, specifications and structural calculations must be signed by a California licensed architect / landscape architect /civil engineer/structural engineer as appropriate. Additionally, the architect will be encouraged to identify their historic consultant to address questions and concerns related to the historical preservation of the building. Plans shall be organized so that they can be segregated cleanly for distribution to the various plan checking entities. The Public Works Agency Project Manager will coordinate the submittal and review process. Once complete, the consultant will revise the Contract Documents Final Opinion of Probable Cost Consultant shall provide updated opinion of probable construction cost which shall reflect finalized plans, materials, systems, details of construction, and known or anticipated changes in the bidding market relative to the project. Should project scope exceed available budget, project plans/specifications will be phased as appropriate. Task 3: Bid Advertisement, Construction Administration, Record Drawings: Bid Advertisement Bidding procedures will be the responsibility of the City. While the PS&E construction package is advertising for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any item requiring interpretation in the drawings or specifications is discovered during the bidding period, said items shall be analyzed by the Consultant for decision by the City. Consultant shall provide support to the City during the Bidding phase by assisting with questions, requests for information/clarification, or conflicts arising out of the bidding process. Consultant shall also attend pre-bid meeting, if scheduled. Construction Administration Consultant shall provide support to the City during the Construction Administration phase by assisting with questions, requests for information/clarification, and/or reviewing submittals. Consultant shall review and approve all submittals and shop plan drawings required to support the construction contract. Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe. Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so. Record Drawings / As-built Plans: Upon construction completion, consultant shall incorporate as-built information, as provided by the General Contractor, into the drawing files to provide record drawings for City archives. The Consultant shall prepare and deliver to the City the final as-built plans incorporating field marked prints supplied by the City. Upon completion of construction, the City will submit field-marked prints to Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations and submit to the City.     City Council 13 – 26 2/18/2025 City of Santa Ana RFP 24-100A Page A1-7 Fee Proposal: In addition to (Submittal Requirements: Fee Proposal) fee schedule shall be structured to correspond to the above mentioned tasks as follows: Task 1: Design Development Task 2: Construction Documents Task 3: Bid Advertisement, Construction Administration, Record Drawings Total Fee: _____________ Fee schedule for each task should include an hourly breakdown that corresponds to the task total Project Files: Consultant shall provide review sets in .pdf format. Final plans shall be provided in AutoCAD or Microstation format CITY RESPONSIBILITIES: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Provision of available plans and existing documentation on file. • Provision of electronic design file with City title block and title sheet (24" x 36") • Provision of standard City boilerplate specifications. • Provide access to existing building, as requested by consultant. • Furnish scope of work and provide general direction as needed for the assigned project. • All plan check coordination within the City • Facilitate meeting space and coordination and City facilities CONSULTANT RESPONSIBILITIES: • All work as described under Consultant Services (Section A-K), General Requirements and Payment & Invoicing. • Provide Bonds and Insurance as outlined in Attachment of this RFP. • Submit renewal of Certificate of Insurance 30 days before expiring. • Ensure Certificate of Insurance is current when submitting invoice     City Council 13 – 27 2/18/2025 City of Santa Ana Santa Ana Downtown Parking Structure Improvements RFP NO. 24-100A Submitted by: 1 Peters Canyon Road, Suite 130, Irvine, CA 92606 T: 949.387.8500 www.idsgi.com Fee Proposal October 28, 2024 EXHIBIT B - FEE PROPOSAL     City Council 13 – 28 2/18/2025 CITY OF SANTA ANA DOWNTOWN PARKING STRUCTURE IMPROVEMENTS RFP NO. 24-100A Staff Allocations per Discipline:Cost Estimate Consultants Role/Classifications:Hours Fees Principal Overall PM Senior Arch Job Captain CAD Principal Senior Arch Job Captain CAD Principal Senior Eng Proj. Eng CAD Principal Senior Eng Proj. Eng CAD Elevator Consultant Hourly Rate:220$ 211$ 185$ 132$ 118$ Hrs Fees 220$ 185$ 132$ 118$ Hrs Fees 220$ 185$ 175$ 118$ Hrs Fees 220$ 185$ 175$ 118$ Hrs Fees Task 1: Design Development 259 $60,710 Kick-off Meeting / Site Investigation 14 $2,764 2 4 2 8 $1,654 2 2 $370 2 2 $370 2 2 $370 Pre-Design / Research 21 $4,128 8 2 10 $2,058 1 2 3 $590 4 4 $740 4 4 $740 Site & Engineering Design 55 $8,289 4 4 8 16 $2,640 1 2 4 7 $921 2 8 4 14 $2,242 2 4 12 18 $2,486 Site Plan Review 16 $3,064 4 2 6 $1,214 2 2 $370 4 4 $740 4 4 $740 Outline Specifications 4 $792 2 2 $422 0 $0 1 1 $185 1 1 $185 Preliminary ROM Cost Estimate 1 $211 1 1 $211 0 $0 0 $0 0 $0 Design Development (60% plans)148 $41,462 2 8 16 24 16 66 $10,144 2 8 4 14 $1,898 8 16 8 32 $5,224 8 16 12 36 $5,696 $12,500 $6,000 Task 2: Construction Documents 264 $69,944 90% Construction Documents 137 $30,845 8 16 24 24 72 $10,648 1 4 4 9 $1,185 4 12 8 24 $3,784 4 12 16 32 $4,728 $10,500 100% Construction Documents 73 $21,275 4 4 8 8 24 $3,584 1 2 4 7 $921 2 8 8 18 $2,714 4 8 12 24 $3,556 $10,500 Construction Cost Estimate 2 $422 2 2 $422 0 $0 0 $0 0 $0 Technical Specifications 6 $1,162 2 2 $422 0 $0 2 2 $370 2 2 $370 Final Construction Documents Submission 46 $16,240 8 2 4 14 $2,586 2 2 4 $634 4 8 12 $2,140 8 8 16 $2,880 $8,000 Task 3: Bid Advertisement, Construction Administration, and Record Drawings 145 $26,933 Plan Check & Permits 14 $2,778 8 4 12 $2,428 0 $0 1 1 $175 1 1 $175 Final Construction Cost Estimate 2 $422 2 2 $422 0 $0 0 $0 0 $0 Bid Advertisement 4 $844 4 4 $844 0 $0 0 $0 0 $0 Construction Administration 76 $13,046 8 16 12 36 $6,232 2 4 2 8 $1,134 4 12 16 $2,840 4 12 16 $2,840 Record Drawings / As-built Plans 49 $9,843 2 4 4 8 18 $2,634 1 2 4 7 $921 4 8 12 $1,644 4 8 12 $1,644 $3,000 TOTAL - Hours 4 79 72 84 56 295 1 16 24 22 63 0 37 69 36 142 0 43 65 60 168 Fee Proposal Total $157,587 Subtotal TOTAL Landscape Arch Electrical Civil Architecture Subtotal Subtotal Subtotal 668 12/13/2024 1     City Council 13 – 29 2/18/2025 DOWNTOWN PARKING STRUCTURE IMPROVEMENTS RFP NO. 24-100A CITY OF SANTA ANA 1 2024 RATES IDS GROUP, INC. 2024 Rates Professional Classification Hourly Rate Principal $234 Associate Principal $220 Senior Project Manager | Associate $211 Senior Planner $211 QA/QC Manager $211 Registered Architect | Engineer $197 Project Manager $197 Senior Architect | Engineer $185 Senior Cost Estimator $175 Project Architect | Engineer $175 Senior Designer $170 Design Architect | Engineer $160 Specifications Writer $160 Engineering Designer (BIM)$139 Architectural Job Captain | Designer $132 CAD Drafting Engineer | Architect $118 Office Administration $73 Survey Manager $250 Project Surveyor $190 2-Man Survey Crew $350 1-Man Survey Crew $225 Expenses such as, but not limited to plan check fees, permits inspections, testing services, title company fees, special delivery charges, plotting/presentation boards, maps, aerial photographs, and reprographics / illustrations that may be required for community or other stakeholder presentations, shall be billed to the owner at Consultant’s direct cost plus 5%.     City Council 13 – 30 2/18/2025 1 Peters Canyon Road, Suite 130, Irvine, CA 92606 T: 949.387.8500 www.idsgi.com     City Council 13 – 31 2/18/2025 EXHIBIT C - FEDERAL REGULATIONS     City Council 13 – 32 2/18/2025     City Council 13 – 33 2/18/2025     City Council 13 – 34 2/18/2025     City Council 13 – 35 2/18/2025     City Council 13 – 36 2/18/2025     City Council 13 – 37 2/18/2025     City Council 13 – 38 2/18/2025     City Council 13 – 39 2/18/2025     City Council 13 – 40 2/18/2025     City Council 13 – 41 2/18/2025     City Council 13 – 42 2/18/2025 Public Works Agency www.santa-ana.org/pw Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: On-Call Water Resources Engineering Services AGENDA TITLE Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt-Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On-Call Engineering Services (No. 24-083) (Non-General Fund) RECOMMENDED ACTION Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt-Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on-call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three-year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one-year extensions (Core Agreement No. A-2025-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency Water (PWA) Water Resources Division (Water Division) oversees and maintains the daily operations of the City’s water and sanitary systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District. On June 25, 2024, PWA released a Request for Proposals (RFP) by which it sought the services of qualified consulting firms to provide on-call engineering services. The chosen consultants will supplement City staff by providing professional engineering design and cost estimating for civil works projects related to water, sewer, recycled water systems, and other projects related to PWA Water Division’s operations. The RFP was advertised on the City’s online bid management and publication system (PlanetBids) and proposals were received electronically via PlanetBids on July 23, 2024.     City Council 14 – 1 2/18/2025 On-Call Water Resources Engineering Services February 18, 2025 Page 2 4 8 3 6 The following table summarizes the participation of firms for RFP 24-083: 848 Vendors notified 39 Santa Ana vendors notified 61 Vendors downloaded the RFP Packet 15 Proposals received 2 Proposals received from Santa Ana Vendors Proposals were solicited, opened on August 12, 2024, and evaluated. Fifteen proposals were submitted by the RFP deadline and all were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP, and the following summarizes the top nine responding firms and their rankings: Firm City Rank Tetra Tech EC, Inc.Irvine, CA 1 Huitt-Zollars, Inc.Irvine, CA 2 Psomas Santa Ana, CA 3 Cannon Corporation Los Angeles, CA 4 Kleinfelder, Inc.Laguna Hills, CA 5 EEC Environmental Orange, CA 6 Water Works Engineers, LLC Torrance, CA 7 JIG Consultants Orange, CA 8 Akel Engineering Group, Inc.Fresno, CA 9 Each of the proposals demonstrated the firms have the necessary capacity and expertise to complete the required services. Therefore, staff recommends awarding agreements to Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt-Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC (Exhibits 1-9), to ensure sufficient resources are available to meet the needs of the PWA Water Division. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds in the amount of $61,623 are budgeted and available for expenditure in the current fiscal year. Funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. The available budgeted account balance in this fund is $61,623; however, staff requests contract authority for $100,000 to allow for emergencies and unforeseen work. If it     City Council 14 – 2 2/18/2025 On-Call Water Resources Engineering Services February 18, 2025 Page 3 4 8 3 6 becomes necessary to use the full contract authority, staff would reallocate budget within the department and fund in compliance with the City’s budgetary controls. Fiscal Year Accounti ng Unit - Account # Fund Description Accounting Unit, Account Description Budget Available / Projected Requested Contract Authority Contract (3-Year Term) 2024-25 (Feb – June) 06017645 -62300 Water Water Admin & Engineering, Contract Services- Professional $61,623 $100,000 2025-26 06017645 -62300 Water Water Admin & Engineering, Contract Services- Professional $300,000 $300,000 2026-27 06017645 -62300 Water Water Admin & Engineering, Contract Services- Professional $400,000 $400,000 2027-28 (July – Jan) 06017645 -62300 Water Water Admin & Engineering, Contract Services- Professional $200,000 $200,000 Optional Two, 1-Year Extensions 2027-28 (Feb – June) 06017645 -62300 Water Water Admin & Engineering, Contract Services- Professional $250,000 $250,000 2028-29 06017645 -62300 Water Water Admin & Engineering, Contract Services- Professional $500,000 $500,000 2029-30 (July – Jan) 06017645 -62300 Water Water Admin & Engineering, Contract Services- Professional $250,000 $250,000 Total:$1,961,623 $2,000,000     City Council 14 – 3 2/18/2025 On-Call Water Resources Engineering Services February 18, 2025 Page 4 4 8 3 6 EXHIBIT(S) 1. Agreement with Akel Engineering Group, Inc. 2. Agreement with Cannon Corporation 3. Agreement with EEC Environmental 4. Agreement with Huitt-Zollars, Inc. 5. Agreement with JIG Consultants 6. Agreement with Kleinfelder, Inc. 7. Agreement with Psomas 8. Agreement with Tetra Tech EC, Inc. 9. Agreement with Water Works Engineers, LLC Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 14 – 4 2/18/2025 Page 1 of 9 #2010281v1 AGREEMENT WITH AKEL ENGINEERING GROUP, INC. TO PROVIDE ON-CALL WATER RESOURCES ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 18TH day of February, 2025 by and between Akel Engineering Group, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On June 25, 2024, the City issued Request for Proposals No. 24-083, by which it sought Consultants to provide on-call water resources engineering services on behalf of the City of Santa Ana’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-083 and attached as Exhibit A. Consultant’s proposal shall be incorporated by reference as though fully attached here to this Agreement. C.Consultant was selected as one of nine (9) vendors which qualified for this engagement. Only those consultants approved by the City Council on February 18, 2025 shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and the City’s sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected under RFP 24-083. The total compensation for these services provided by all such consultants selected under RFP 24-083 shall not exceed the shared aggregate amount of Two Million Dollars ($2,000,000) during the term of the Agreement, EXHIBIT 1     City Council 14 – 5 2/18/2025 Page 2 of 9 #2010281v1 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 14 – 6 2/18/2025 Page 3 of 9 #2010281v1 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid     City Council 14 – 7 2/18/2025 Page 4 of 9 #2010281v1 under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the     City Council 14 – 8 2/18/2025 Page 5 of 9 #2010281v1 negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential     City Council 14 – 9 2/18/2025 Page 6 of 9 #2010281v1 information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.     City Council 14 – 10 2/18/2025 Page 7 of 9 #2010281v1 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:     City Council 14 – 11 2/18/2025 Page 8 of 9 #2010281v1 To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days aft er it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Akel Engineering Group, Inc. Attn: Tony Akel, President 7433 N. First St., Ste. 103 Fresno, CA 93720     City Council 14 – 12 2/18/2025 Page 9 of 9 #2010281v1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Kyle Nellesen Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba, P.E. Executive Director Public Works Agency Tony Akel, P.E., PACP, D.WRE President Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:25:20 -08'00'     City Council 14 – 13 2/18/2025 #2010281v1 EXHIBIT A SCOPE OF SERVICES     City Council 14 – 14 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 1 Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana intends (City) to select several qualified firms to provide professional services for a variety of projects and programs on an as-needed or “on-call” basis. Each firm selected will enter into a Professional Services Agreement to provide such services. Throughout the term of the Professional Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. The task order proposal fee shall be based on the hourly rates provided by the firm in response to this RFP. If a task order proposal is selected, a Notice-to-Proceed will be issued based on an agreed-upon specific scope of services and fee for that task order. The firm may utilize in-house staff and/or sub-consultants to complete each task order. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant, and include these administrative costs in their proposed project management fees. Prime consultant mark-ups for sub-consultant work will not be allowed. SCOPE OF SERVICES Provide professional engineering services for planning, design, and construction support for domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. In general, each task order shall include, at minimum, the following project management services:  Project Schedule Create schedules with the critical milestones for the major tasks involved in a project. Update the schedule monthly, or more often, as required by the City. Schedules shall be submitted in PDF format unless other format is requested by the City.  Meetings Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and meeting minutes. EXHIBIT I SCOPE OF SERVICES     City Council 14 – 15 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 2  Monthly Project Status Report Prepare Monthly Project Status Reports that show an accurate accountability of work effort rendered and a continuous appraising and monitoring of both work progress and financial conditions on a project. The fee for project management services, including time and related expenses, shall be included in each task order proposal. Firms may propose on any category listed below (1-5). The services to be performed may include, but shall not be limited to, the following: 1. PLANNING, RESOURCES, AND DESIGN Provide water engineering services to conduct water capital improvement projects, which may involve one or multiple disciplines, including planning studies, hydraulic modeling, feasibility studies, design of pipelines, wells, pump stations, pressure regulating stations, reservoirs, water quality and water treatment, waste and recycled water quality and treatment, hydrogeology, engineering support during construction, and encompassing associated services such as Architecture, Structural, Civil, Mechanical, HVAC, Landscape Architecture, Geotechnical, Environmental, Electrical, Instrumentation, and Control. a. Planning Studies and Feasibility Studies Provide engineering, financial, and planning services to perform pipeline alignment and facility siting studies, water system planning studies, recycled water system planning and feasibility studies, water demand and supply studies, rate studies, asset management, and other studies that may be required in water system planning. Provide consulting services related to water resources and conservation. Studies may include water supply assessments, water supply verifications, urban water management plans, water use surveys and others studies that may be required for water resources and conservation programs b. Hydraulic Modeling Perform Water System Master Planning including Comprehensive Studies, Hydraulic Analysis, Transient Analysis, Fire Flow Analysis, and Flow Optimization. c. Condition Assessment Provide comprehensive condition assessment of the City’s water system, including seismic, structural, security and vulnerability. Assessment of the structural integrity of the pipe shall include identifying leaks, pipe damage, pipe defect, loss of pipe wall thickness due to corrosion or erosion, etc., along the length of the pipe. Provide reports and memorandums with maps and exhibits as required to detail results of the study including likelihood of failure, risk and consequence of failure. Reports and/or technical memorandums shall also include detailed explanation of data collected and used for the study, any assumptions made as well as recommendations for short-term and long-term risk mitigation strategies.     City Council 14 – 16 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 3 d. Design Services Provide consulting services for the design of water facilities, including water wells, pump stations, pressure regulating stations, reservoirs, water quality and treatment, water mains, recycled water supply and distribution facilities, associated appurtenances, as well as other related components of the facilities such as buildings, landscape, grading, drainage, etc. for a complete and operative project. e. Other Related Services Provide other related services including, but not limited to, the following: i. Architecture Provide consulting services for architectural design, architectural renderings, line- of-sight analyses, building sections, code interpretation issues and other architectural related issue. ii. Structural Provide consulting services for structural investigations of the City’s existing facilities, seismic analysis, miscellaneous structural calculations, and design on the City’s existing and proposed systems and structures. iii. Civil Provide consulting services for general engineering services as required for the project. Scope of work may include but is not limited to site design, street improvements, grading, drainage, preparation of Water Quality Management, Erosion Control, and Stormwater Pollution Prevention Plans, and related calculations and reports as necessary. iv. Mechanical, HVAC Provide consultation, engineering, and design services on modification, upgrade, and replacement of existing mechanical and HVAC systems, including piping, plumbing, support systems, controls, code interpretation, and related calculations as necessary. v. Landscape Architecture Provide consulting services for landscape architecture design, including landscape planting plans, renderings and views of proposed landscape plantings, and landscape installation inspection services. Provide consultation for irrigation system design and inspection.     City Council 14 – 17 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 4 vi. Geotechnical Engineering Services Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. vii. Hydrogeology Provide consulting services on groundwater issues related to and including rehabilitation of existing potable water production wells, siting and design of new potable water production wells, destruction of inactive wells, evaluation of contamination plumes, and groundwater modeling. Evaluate the hydrogeology of proposed potable water production well sites and investigate proposed wells. Determine design parameters and requirements necessary to drill, operate, and maintain proposed wells; proposed well construction (casing diameter, locations of perforated intervals); and proposed operation of wells. Prepare Drinking Water Source Assessment and Protection (DWSAP) plans for proposed potable water production wells. Provide inspection, hydrogeologic analysis and recommendations during new potable water production well drilling and existing well destruction activities, including, but not limited to, on site consulting geologists, geological sampling and formation analysis, geophysical logging and interpretation, sieve analyses, final well construction recommendations, and quality assurance and assistance in achieving conformance with the construction specifications and applicable codes and standards. viii. Environmental Compliance Services Provide consulting services for the preparation of environmental documents and support studies to comply with California Environmental Quality Act (CEQA), which may include an Initial Study, Negative Declaration, Mitigated Negative Declaration, Addendum, or Environmental Impact Report, or Supplement or Subsequent EIR, National Environmental Policy Act (NEPA) when complying with federal grants, permit applications with support studies, aesthetic simulations, and other environmental compliance tasks that may be needed.     City Council 14 – 18 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 5 ix. Recycled Water Compliance Provide assistance with compliance requirements for recycled water treatment and distribution system monitoring and reporting. x. Electrical, Instrumentation & Control Services Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems. xi. Engineering Support During Bidding and Construction Review and respond to RFI’s and review and approve shop drawings submitted by contractor for conformance with the contract documents. Review progress reports and payments as required. Prepare supplementary sketches and details, as required, to resolve field construction problems that may be encountered. Provide project inspection as needed. Provide assistance in ensuring regulatory compliance, as needed. Prepare the “as constructed” corrections to the original drawings and specifications. Attend meetings on behalf of the City and assist in Public Relations, as needed. xii. Plan Check Services Provide consulting services for plan checking improvement plans to determine compliance with applicable standards, guidelines, policies, rules, ordinances, and codes. 2. CONSTRUCTION MANAGEMENT Provide construction management and inspection services during construction. The tasks of construction management and inspection shall include, but not be limited to: a. Construction Management and Coordination with Contractor Provide construction management and coordinate as needed for the project. Review and coordinate construction schedule and activities; conduct and attend meetings on behalf of the City. Provide permit compliance documentation, follow up, and support for all permits and clearances required on a project. The construction management team may also be asked to attend meetings and assist in maintaining public relations as needed. b. Project Administration Provide review of, recommend, and prepare change order(s) and/or extra work order(s) as needed on construction project. Coordinate and process RFI’s and shop drawings submittals, and ensure construction conformance with the contract documents. Review and adjust progress pay estimates prepared and submitted by the contractor for conformance with the contract documents.     City Council 14 – 19 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 6 c. Construction Inspection Provide construction inspection by qualified inspectors and maintain daily inspection reports, construction progress reports, and project logs, etc., of the progress of the construction work. Secure record drawing information from the construction contractor. Provide start-up support for a Project, including final acceptance testing, support, and final completion sign off. Prepare the Final Construction Report. 3. PIPELINE DESIGN Provide consulting services for the design of water mains, transmission mains, siphons and associated appurtenances. Provide preliminary and final design services including the preparation of plans, specifications, and cost estimates. Provide bidding assistance, construction support, and final as-builts as needed for projects. 4. ELECTRICAL, INSTRUMENTATION & CONTROL SERVICES Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems components, instrumentation, communication system components, security cameras, door/gate access controls, information technology for SCADA system and cybersecurity support for PLC/HMI/OIT software and custom applications for the City Water System. 5. GEOTECHNICAL ENGINEERING SERVICES Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. Proposals shall explicitly state which category listed above (1-5) is being proposing on. If there are any exceptions to the core of requested services above, proposers shall list said exceptions in their proposal (matrix form). GENERAL REQUIREMENTS AND PROJECT DELIVERABLES The Consultant’s services for plans specifications and estimates (PS&E) for engineering projects and special studies/investigations shall be in conformance, if applicable, with the following: Title 24 of the California Code of Regulations (California Building Standards Code), American Water     City Council 14 – 20 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 7 Works Association, California Department of Transportation, Americans with Disabilities Act, City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and any other federal, state, or local guidelines required in the project. As part of the PS&E package, the Consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana DO NOT include detailed review or checking of design for the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked and dated, and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:  Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed  Deliverables  Quality Control/Quality Assurance (QA/QC) Plan  Project Schedule/Invoicing  Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.  Furnish scope of work and provide general direction as needed for the assigned project  All plan check coordination within the City     City Council 14 – 21 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 8  Advertise, award, and administer of construction contract  Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards)  Electronic files for title sheets and sheet borders  Facilitate meeting space and coordination and City facilities FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 14 – 22 2/18/2025 #2010281v1 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable     City Council 14 – 23 2/18/2025 RATE SCHEDULE PERSONNEL Support Staff Hourly Rate Administrative $116 Technical Staff Hourly Rate GIS Technician $146 Senior GIS Technician $176 Professional Services Hourly Rate Engineering Assistant $135 Assistant Engineer $170 Associate Engineer $199 Senior Engineer $221 Principal Engineer $269 Senior Principal Engineer $298 EXPENSES Category Subconsultant / Other Direct Costs Cost plus 5% Notes: 1. Software usage costs are included in hourly rates shown. 2. AKEL Billing Rates are subject to an annual increase at the end of the fiscal year, to reflect labor rates and related cost adjustments.     City Council 14 – 24 2/18/2025 EXHIBIT 2 AGREEMENT WITH CANNON CORPORATION TO PROVIDE ON-CALL WATER RESOURCES ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 18TH day of February, 2025 by and between Cannon Corporation, a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. B. On June 25, 2024, the City issued Request for Proposals No. 24-083, by which it sought Consultants to provide on-call water resources engineering services on behalf of the City of Santa Ana’s Public Works Agency. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-083 and attached as Exhibit A. Consultant’s proposal shall be incorporated by reference as though fully attached here to this Agreement. C. D. Consultant was selected as one of nine (9) vendors which qualified for this engagement. Only those consultants approved by the City Council on February 18, 2025 shall be eligible to be engaged by the City for these services. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and the City’s sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected under RFP 24-083. The total compensation for these services provided by all such consultants selected under RFP 24-083 shall not exceed the shared aggregate amount of Two Million Dollars ($2,000,000) during the term of the Agreement, Page 1 of 9 #2010292v1     City Council 14 – 25 2/18/2025 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4.INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. Page 2 of 9 #2010292v1     City Council 14 – 26 2/18/2025 6.INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid Page 3 of 9 #2010292v1     City Council 14 – 27 2/18/2025 under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7.INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the Page 4 of 9 #2010292v1     City Council 14 – 28 2/18/2025 negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8.INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9.RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10.CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential Page 5 of 9 #2010292v1     City Council 14 – 29 2/18/2025 information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11.CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12.NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. Page 6 of 9 #2010292v1     City Council 14 – 30 2/18/2025 15.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. b. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17.JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18.PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 7 of 9 #2010292v1     City Council 14 – 31 2/18/2025 To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: Cannon Corporation Attn: J. Eric Porkert, Project Manager 11900 W. Olympic Blvd., Ste 530 Los Angeles, CA 90064 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Page 8 of 9 #2010292v1     City Council 14 – 32 2/18/2025 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST:CITY OF SANTA ANA Jennifer L. Hall City Clerk Alvaro Nuñez City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney CANNON CORPORATION By: Kyle Assistant City Attorney Director, Water Resources Division RECOMMENDED FOR APPROVAL: Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:26:55 -08'00' Nabil Saba, P.E. Executive Director Public Works Agency Page 9 of 9 #2010292v1     City Council 14 – 33 2/18/2025 EXHIBIT A SCOPE OF SERVICES #2010292v1     City Council 14 – 34 2/18/2025 CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana intends (City) to select several qualified firms to provide professional services for a variety of projects and programs on an as-needed or “on-call” basis. Each firm selected will enter into a Professional Services Agreement to provide such services. Throughout the term of the Professional Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. The task order proposal fee shall be based on the hourly rates provided by the firm in response to this RFP. If a task order proposal is selected, a Notice-to-Proceed will be issued based on an agreed-upon specific scope of services and fee for that task order. The firm may utilize in-house staff and/or sub-consultants to complete each task order. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant, and include these administrative costs in their proposed project management fees. Prime consultant mark-ups for sub-consultant work will not be allowed. SCOPE OF SERVICES Provide professional engineering services for planning, design, and construction support for domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. In general, each task order shall include, at minimum, the following project management services:  Project Schedule Create schedules with the critical milestones for the major tasks involved in a project. Update the schedule monthly, or more often, as required by the City. Schedules shall be submitted in PDF format unless other format is requested by the City.  Meetings Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and meeting minutes. EXHIBIT I - 1     City Council 14 – 35 2/18/2025 CITY OF SANTA ANA  Monthly Project Status Report Prepare Monthly Project Status Reports that show an accurate accountability of work effort rendered and a continuous appraising and monitoring of both work progress and financial conditions on a project. The fee for project management services, including time and related expenses, shall be included in each task order proposal. Firms may propose on any category listed below (1-5). The services to be performed may include, but shall not be limited to, the following: 1. PLANNING, RESOURCES, AND DESIGN Provide water engineering services to conduct water capital improvement projects, which may involve one or multiple disciplines, including planning studies, hydraulic modeling, feasibility studies, design of pipelines, wells, pump stations, pressure regulating stations, reservoirs, water quality and water treatment, waste and recycled water quality and treatment, hydrogeology, engineering support during construction, and encompassing associated services such as Architecture, Structural, Civil, Mechanical, HVAC, Landscape Architecture, Geotechnical, Environmental, Electrical, Instrumentation, and Control. a. Planning Studies and Feasibility Studies Provide engineering, financial, and planning services to perform pipeline alignment and facility siting studies, water system planning studies, recycled water system planning and feasibility studies, water demand and supply studies, rate studies, asset management, and other studies that may be required in water system planning. Provide consulting services related to water resources and conservation. Studies may include water supply assessments, water supply verifications, urban water management plans, water use surveys and others studies that may be required for water resources and conservation programs b. Hydraulic Modeling Perform Water System Master Planning including Comprehensive Studies, Hydraulic Analysis, Transient Analysis, Fire Flow Analysis, and Flow Optimization. c. Condition Assessment Provide comprehensive condition assessment of the City’s water system, including seismic, structural, security and vulnerability. Assessment of the structural integrity of the pipe shall include identifying leaks, pipe damage, pipe defect, loss of pipe wall thickness due to corrosion or erosion, etc., along the length of the pipe. Provide reports and memorandums with maps and exhibits as required to detail results of the study including likelihood of failure, risk and consequence of failure. Reports and/or technical memorandums shall also include detailed explanation of data collected and used for the study, any assumptions made as well as recommendations for short-term and long-term risk mitigation strategies. EXHIBIT I - 2     City Council 14 – 36 2/18/2025 CITY OF SANTA ANA d. Design Services Provide consulting services for the design of water facilities, including water wells, pump stations, pressure regulating stations, reservoirs, water quality and treatment, water mains, recycled water supply and distribution facilities, associated appurtenances, as well as other related components of the facilities such as buildings, landscape, grading, drainage, etc. for a complete and operative project. e. Other Related Services Provide other related services including, but not limited to, the following: i. Architecture Provide consulting services for architectural design, architectural renderings, line- of-sight analyses, building sections, code interpretation issues and other architectural related issue. ii. Structural Provide consulting services for structural investigations of the City’s existing facilities, seismic analysis, miscellaneous structural calculations, and design on the City’s existing and proposed systems and structures. iii. Civil Provide consulting services for general engineering services as required for the project. Scope of work may include but is not limited to site design, street improvements, grading, drainage, preparation of Water Quality Management, Erosion Control, and Stormwater Pollution Prevention Plans, and related calculations and reports as necessary. iv. Mechanical, HVAC Provide consultation, engineering, and design services on modification, upgrade, and replacement of existing mechanical and HVAC systems, including piping, plumbing, support systems, controls, code interpretation, and related calculations as necessary. v. Landscape Architecture Provide consulting services for landscape architecture design, including landscape planting plans, renderings and views of proposed landscape plantings, and landscape installation inspection services. Provide consultation for irrigation system design and inspection. EXHIBIT I - 3     City Council 14 – 37 2/18/2025 CITY OF SANTA ANA vi. Geotechnical Engineering Services Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. vii. Hydrogeology Provide consulting services on groundwater issues related to and including rehabilitation of existing potable water production wells, siting and design of new potable water production wells, destruction of inactive wells, evaluation of contamination plumes, and groundwater modeling. Evaluate the hydrogeology of proposed potable water production well sites and investigate proposed wells. Determine design parameters and requirements necessary to drill, operate, and maintain proposed wells; proposed well construction (casing diameter, locations of perforated intervals); and proposed operation of wells. Prepare Drinking Water Source Assessment and Protection (DWSAP) plans for proposed potable water production wells. Provide inspection, hydrogeologic analysis and recommendations during new potable water production well drilling and existing well destruction activities, including, but not limited to, on site consulting geologists, geological sampling and formation analysis, geophysical logging and interpretation, sieve analyses, final well construction recommendations, and quality assurance and assistance in achieving conformance with the construction specifications and applicable codes and standards. viii. Environmental Compliance Services Provide consulting services for the preparation of environmental documents and support studies to comply with California Environmental Quality Act (CEQA), which may include an Initial Study, Negative Declaration, Mitigated Negative Declaration, Addendum, or Environmental Impact Report, or Supplement or Subsequent EIR, National Environmental Policy Act (NEPA) when complying with federal grants, permit applications with support studies, aesthetic simulations, and other environmental compliance tasks that may be needed. EXHIBIT I - 4     City Council 14 – 38 2/18/2025 CITY OF SANTA ANA ix. Recycled Water Compliance Provide assistance with compliance requirements for recycled water treatment and distribution system monitoring and reporting. x. Electrical, Instrumentation & Control Services Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems. xi. Engineering Support During Bidding and Construction Review and respond to RFI’s and review and approve shop drawings submitted by contractor for conformance with the contract documents. Review progress reports and payments as required. Prepare supplementary sketches and details, as required, to resolve field construction problems that may be encountered. Provide project inspection as needed. Provide assistance in ensuring regulatory compliance, as needed. Prepare the “as constructed” corrections to the original drawings and specifications. Attend meetings on behalf of the City and assist in Public Relations, as needed. xii. Plan Check Services Provide consulting services for plan checking improvement plans to determine compliance with applicable standards, guidelines, policies, rules, ordinances, and codes. 2. CONSTRUCTION MANAGEMENT Provide construction management and inspection services during construction. The tasks of construction management and inspection shall include, but not be limited to: a. Construction Management and Coordination with Contractor Provide construction management and coordinate as needed for the project. Review and coordinate construction schedule and activities; conduct and attend meetings on behalf of the City. Provide permit compliance documentation, follow up, and support for all permits and clearances required on a project. The construction management team may also be asked to attend meetings and assist in maintaining public relations as needed. b. Project Administration Provide review of, recommend, and prepare change order(s) and/or extra work order(s) as needed on construction project. Coordinate and process RFI’s and shop drawings submittals, and ensure construction conformance with the contract documents. Review and adjust progress pay estimates prepared and submitted by the contractor for conformance with the contract documents. EXHIBIT I - 5     City Council 14 – 39 2/18/2025 CITY OF SANTA ANA c. Construction Inspection Provide construction inspection by qualified inspectors and maintain daily inspection reports, construction progress reports, and project logs, etc., of the progress of the construction work. Secure record drawing information from the construction contractor. Provide start-up support for a Project, including final acceptance testing, support, and final completion sign off. Prepare the Final Construction Report. 3. PIPELINE DESIGN Provide consulting services for the design of water mains, transmission mains, siphons and associated appurtenances. Provide preliminary and final design services including the preparation of plans, specifications, and cost estimates. Provide bidding assistance, construction support, and final as-builts as needed for projects. 4. ELECTRICAL, INSTRUMENTATION & CONTROL SERVICES Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems components, instrumentation, communication system components, security cameras, door/gate access controls, information technology for SCADA system and cybersecurity support for PLC/HMI/OIT software and custom applications for the City Water System. 5. GEOTECHNICAL ENGINEERING SERVICES Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. Proposals shall explicitly state which category listed above (1-5) is being proposing on. If there are any exceptions to the core of requested services above, proposers shall list said exceptions in their proposal (matrix form). GENERAL REQUIREMENTS AND PROJECT DELIVERABLES The Consultant’s services for plans specifications and estimates (PS&E) for engineering projects and special studies/investigations shall be in conformance, if applicable, with the following: Title 24 of the California Code of Regulations (California Building Standards Code), American Water EXHIBIT I - 6     City Council 14 – 40 2/18/2025 CITY OF SANTA ANA Works Association, California Department of Transportation, Americans with Disabilities Act, City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and any other federal, state, or local guidelines required in the project. As part of the PS&E package, the Consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana DO NOT include detailed review or checking of design for the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked and dated, and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:  Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed  Deliverables  Quality Control/Quality Assurance (QA/QC) Plan  Project Schedule/Invoicing  Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.  Furnish scope of work and provide general direction as needed for the assigned project  All plan check coordination within the City EXHIBIT I - 7     City Council 14 – 41 2/18/2025 CITY OF SANTA ANA  Advertise, award, and administer of construction contract  Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards)  Electronic files for title sheets and sheet borders  Facilitate meeting space and coordination and City facilities FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team. EXHIBIT I - 8     City Council 14 – 42 2/18/2025 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable #2010292v1     City Council 14 – 43 2/18/2025 2024-2027 Fee Schedule Rates will remain firm for the entire initial Agreement term Architect Senior Associate Assistant Resident Engineer Assistant Resident Engineer I Assistant Resident Engineer II Associate Land Surveyor Associate Landscape Architect Automation Associate Engineer Automation Design Engineer Automation Project Engineer Automation Specialist $ 226 $ 178 $ 168 $ 178 $ 222 $ 189 $ 195 $ 157 $ 173 $ 173 $ 135 $ 173 $ 260 $ 346 $ 124 $ 141 $ 216 $ 157 $ 173 $ 254 $ 151 $ 182 $ 211 $ 230 $ 130 $ 268 $ 277 $ 168 $ 200 $ 227 $ 243 $ 365 $ 487 $ 243 $ 365 $ 487 $ 135 $ 130 $ 151 $ 157 $ 197 $ 243 $ 168 $ 281 $ 238 $ 249 $ 184 Land Surveyor $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 211 141 124 130 189 146 178 146 189 157 124 130 157 173 216 135 168 206 130 233 178 130 141 151 276 146 178 130 141 151 124 206 227 292 124 119 124 130 195 162 222 309 238 206 195 200 193 Landscape Architect Landscape Designer I Landscape Designer II Lead Automation Specialist Lead Automation Technician Mechanical Senior Principal Designer Mechanical Senior Project Designer Mechanical Associate Engineer Mechanical Design Engineer Mechanical Engineering Assistant I Mechanical Engineering Assistant II Mechanical Lead Designer Mechanical Principal Designer Mechanical Principal Engineer Mechanical Project Designer Mechanical Project Engineer Mechanical Senior Associate Engineer Mechanical Senior CAD Technician Mechanical Senior Principal Engineer Mechanical Senior Project Engineer Office Engineer/Doc Control I Office Engineer/Doc Control II Office Engineer/Doc Control III One-Man Field Crew Automation Technician I BCI Construction Inspector BCI Construction Inspector (PW OT) BCI Construction Inspector (PW DT) CAD Tech CADD Manager Civil Associate Engineer Civil Lead Designer Civil Principal Designer Civil Principal Engineer Civil Project Designer Civil Project Engineer Civil Resident Engineer Civil Senior Associate Engineer Civil Senior CAD Technician Civil Senior Principal Engineer Civil Senior Principal Engineer II Civil Senior Project Designer Civil Senior Project Engineer Civil Senior Resident Engineer Comm & System Installer Comm & System Installer (PW OT) Comm & System Installer (PW DT) Comm & System Tech Plan Check Engineer I Plan Check Engineer II Planner I Planner II Planner III Planning Assistant I Principal Automation Specialist Principal Construction Engineer Principal-in-Charge Comm & System Tech (PW OT) Comm & System Tech (PW DT) Construction Coordinator II Construction Inspector I Construction Inspector II Construction Inspector III Department Manager, CM Department Manager, Energy Design Engineer Project Designer I Project Designer II Project Designer III Project Designer IV Senior Automation Specialist Senior Automation Technician Senior Construction Manager Senior Consultant Senior Land Surveyor Director, Automation & Electrical Director, Construction Management Director, Survey Senior Landscape Architect Senior Principal Designer Senior Consultant, Public Admin/Finance Senior Plan Check EngineerDry Utility Coordinator I     City Council 14 – 44 2/18/2025 2024-2027 Fee Schedule Rates will remain firm for the entire initial Agreement term Electrical Associate Engineer Electrical Design Engineer Electrical Principal Designer Electrical Sr. Principal Designer Engineer Tech $ 195 $ 157 $ 157 $ 173 $ 130 $ 124 $ 124 $ 341 $ 428 $ 281 $ 308 $ 308 $ 430 $ 552 $ 184 $ 368 $ 282 $ 307 $ 344 $ 168 $ 184 $ 238 $ 173 $ 216 $ 265 $ 146 $ 178 $ 124 $ 243 $ 365 $ 487 Structural Senior Project Engineer Structural Associate Engineer Structural Design Engineer Structural Principal Designer Structural Principal Engineer Structural Project Engineer Structural Senior Associate Engineer Structural Senior CAD Technician Structural Senior Principal Engineer Structural Senior Project Designer Structural Sr Principal Designer Survey Assistant $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 184 195 155 141 216 173 206 130 238 135 157 124 146 157 168 178 189 243 365 487 566 849 Engineering Assistant I Engineering Assistant II Forensics Engineer III Forensics Two-Man Survey Crew Forensics Engineer I Forensics Engineer II Forensics Expert Witness I Forensics Expert Witness II Forensics Expert Witness III Forensics Office Administrator Forensics Research & Investigation Forensics Survey Tech I Forensics Survey Tech II Forensics Survey Tech III Grant Funding Manager Grant Funding Manager II I&E Principal Engineer Survey Technician I Survey Technician II Survey Technician III Survey Technician IV Survey Technician V Telecommunications Technician Telecommunications Technician (PW OT) Telecommunications Technician (PW DT) Three-Man Field Crew Three-Man Field Crew (PW OT) Three-Man Field Crew (PW DT) Two-Man Field Crew I&E Project Engineer $ 1,131 I&E Senior Associate Engineer I&E Senior Principal Engineer I&E Senior Project Designer I&E Senior Project Engineer I&E Services Coordinator Inside Wireman $ $ $ $ $ $ 411 617 822 362 544 725 Two-Man Field Crew (PW OT) Two-Man Field Crew (PW DT) Two-Man HDS Crew Two-Man HDS Crew (PW OT) Two-Man HDS Crew (PW DT) Inside Wireman (PW OT) Inside Wireman (PW DT) If the client requests, or the client’s schedule requires work to be done on an overtime basis, a multiplier of 1.5 will be applied to the stated rates for weekdays for daily hours in excess of 8 as well as weekends, and a multiplier of 2.0 for daily hours in excess of 12 and holidays. If the client requests field services to be provided outside of normal working hours, a multiplier of 1.5 will be applied to the stated rates. For prevailing wage projects, if the client requests field services to be provided on any given Sunday, a multiplier of 2.0 will be applied to the stated rates; on or around an observed holiday, other rates may be applied. Survey Crews and Automation Field staff are billed portal to portal. A minimum charge of four hours will be charged for any Automation Field Service calls outside of normal working hours. Rates will remain firm for the entire initial Agreement term. (effective 07/23/2024)     City Council 14 – 45 2/18/2025 AIRX Utility Surveyors, Inc. PREVAILING WAGE RATE SHEET July 22, 2024 Pricing on this document is valid for 90 days from the date above. Prepared For: Company Name Attn: Contact Name, Phone Number Project Name: Project Name, City of Project Project Location: Example: 16061 Avenida Venusto @ 18" RCP SD Tie-In Total Number of Estimated Potholes:0 Project Management & Report Preparation Project Management (USA Mark-Out / Standby Coord. / Pothole Layout) Report drafting Prevailing Wage Processing (Apprentice Reporting and Certified Payroll) Specialty Training No.: No.: No.: No.: 0 hours @ 0 hours @ 0 hours @ 0 hours @ $165 per hour= $125 per hour= $125 per hour= $140 per hour= Sub-total $0 $0 $0 $0 $0 Potholing Potholing Daily Rate (2-man crew) ^^includes shoulder closure or narrow lane closure, backfill and AC cold patch Third Laborer for Hot Patch Cap Mobilization (portal-to-portal) Potholing 1-Man / 1-Vacuum Truck Hourly Rate No.:0 @ $4,000 per day=$0 No.: No.: No.: No.: No.: 0 0 0 0 0 @ @ @ @ @ $1,600 per day= $400 per hour= $275 per hour= $0 $0 $0 $0 $0 $0 Manhole Dips Haulage and Dump Fee (Non-Hazardous only) $100 each= $350 per load= Sub-total Wet & Dry Utility Locating Locating - 1 Man & Equipment (Elec, Mag, Sonic, GPR) Locating - CCTV Truck and 2 Crew No.: No.: 0 hours @ 0 hours @ $205 per man hour= $410 per man hour= Sub-total $0 $0 $0 Traffic Control Traffic Control/ROW plans - 11"X17" Permit processing Minimal Traffic Control Equipment (w/CCTV only) Bike Lane, Shoulder or Narrow Lane Closure (Excludes Arrow Board) Small Intersections/Standard Lane Closures (Up to 500' + tapers) No.: No.: No.: No.: No.: No.: No.: No.: 0 0 @ $175 p/sheet= $120 per hour= $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 hours @ 0 each @ 0 each @ 0 each @ 0 each @ 0 days @ 0 nights @ $145 per hour for $150 $350 $550 $750 each= each= each= each=Large Intersections/Multiple Lane Closures Additional Arrow Board Night Work Premium $150 per day= $350 per night= Certified Flagman / Addt'l Laborer No. Flagmen 0 hours= Sub-total Concrete and Asphalt Patching Aquaphalt Permanent Patch w/Saw Cut AC Hot Mix Patch w/Saw Cut (Crew of 2) AC Hot Mix Patch Grind and Overlay (Crew of 4) Coring - 12" Diameter No.: No.: No.: No.: No.: 0 0 0 0 0 @ @ @ @ $150 $3,500 per day= $6,500 per day= each=$0 $0 $0 $0 $0 $130 Call for Quote each= Sidewalk Panel Replacement Sub-total $0 Estimate Total:$0.00 XBD2024 Initials Page 1 of 2     City Council 14 – 46 2/18/2025 Additional Notes, Fees & Exclusions: (*) All mobilization is charged portal to portal. This estimate is valid for 90 days. ● This estimate includes the provision for prevailing wage. Prevailing Wage rates are set by the California Department of Industrial Relations (DIR) and subject to change annually per DIR regulations. Federal prevailing wage rates will also apply if applicable. ● DIR Determination: SC-102-1184-1 Craft: Horizontal Directional Drilling (Laborer) was used for the purpose of estimating Potholing and Locating Services ● DIR Determination: SC-23-102-2 Craft: Laborer and Related Classifications was used for the purpose of estimating Traffic Control Services ● If the Determinations used for the purposes of this estimate are not correct for your project, you must notify AirX Utility Surveyors Immediately so we can revise the estimate. ● This is an estimate only based on limited information provided. Adjustments, changes and response to actual field conditions may incur added costs. Final invoicing will reflect actual work hours performed, materials utilized and services provided. ● Utility Locating: Minimum charge of 2 man hours for Locating. AirX makes our best effort to find all utilities, but cannot guarantee that all utilities will be located. Utilities must be potholed to guarantee location. It is requested that the Client provide to AIRX any documentation and map research of indexes and databases that are available for additional research and information and to facilitate the locating process. AirX uses the latest in Electro-Magnetic, Sonic and Ground Penetrating Radar Technologies to pinpoint underground utilities. Our staff are experts in and employ more traditional methods as well such as dipping manholes, visual explorations, fish-tape, duct rods, and CCTV. AIRX locators will review all information, identify and mark out utilities as they exist in the field, making note of changes, inconsistencies or unverified data. Any conflicts within the proposed project, inconsistencies or missing data in mapping are then targeted for additional research, usually by potholing. AIRX will mark and utilize surface features or appurtenances that are directly associated with any marked utilities in question. It is recommended that all utility mark out and associated surface features be recorded by way of survey and incorporated into maps for the most comprehensive base mapping available. ● Utility Locating Limitations: AirX will make every effort to locate and mark-out the utilities in the requested area in the time allowed. However, AirX cannot guarantee that all utilities can be located. Some limitations exist with locating methods based on the type of soil conditions encountered: Heavy cobble, groundwater, rock or dense clay soil conditions and buried debris that may render locating useless. Closely aligned but unrelated facilities may distort the surface field manifestations and yield phantoms or null fields. If adverse conditions are encountered AirX will cease the current operation and attempt to contact the client for further directions. AirX requires access to as many as-built drawings, architectural site and building plans as can be acquired. Utility mark out will reflect the alignment and horizontal positioning of the utility only. Estimated depth determinations for this project can be provided but are not considered reliable due to the number of interfaces penetrated and actual depths should only be determined through potholing or submarine visual measurement. State law dictates that any excavations near buried utilities are researched thoroughly to confirm location and depth with the use of soft dig technology (vacuum excavation) prior to actual excavation taking place. ● Client to facilitate access to site and utility cabinets or facilities in the area. AirX also requests copies of available as-built maps relating to the project. ● Potholing and Excavation rate applies to typical conditions of asphalt or concrete surface material 6" - 8" in depth and digable soil conditions. Excessive surface material, concrete beneath asphalt, cobble, dense clay, CTB base, slurry, caliche or other medium will be charged at the hourly rate listed on this estimate. ● Utility Locating: Minimum charge of 2 man hours for Locating. AirX makes our best effort to find all utilities, but cannot guarantee that all utilities will be located. Utilities must be potholed to guarantee location. Please Note: AIRX was contacted to locate all facilities on the site for mapping purposes to aid the client for design. However, AIRX is not a representative of any stake holder in this geographic location, so this mark out does not qualify as a substitute for One Call or Dig Alert; which is a requirement prior to any excavation by law. The only recourse is to positively identify the facility by potholing which would allow for the precise measurement of an outside diameter. AIRX makes every effort to try and determine all attributes of the facilities involved but some data can only be determined through potholing. ● Utility Re-Marking: Utilities previously marked and subsequently lost due to conditions beyond our control shall not be the responsibility of AIRX. Re-marking will be charged at the utility locating rate indicated on this estimate. ● Traffic control and Right of Way plan drawing is on 11"x17" sheets. If D Sheets are required, additional fees will apply. ● Permit fees for right of way or traffic control permit review and deposits, are in addition to the Estimate Total. These fees will be paid by AirX and charged back to the Client at cost plus 10%. This includes any deposits, bonds, or other associated fees that may be required. AirX cannot guarantee turn-around times for permit process. ● Standard traffic control includes all signs, cones, barricades, sign stands and caution tape and 1 arrow-board unless otherwise specified. Specialty equipment such as non-typical signage, crash barrels, message boards or K-Rail are additional. ● AirX can provide certified flagman or additional laborers as needed at a rate of $175 per man/hour. ● Patching: Pricing allows for AC Cold Patch, Quick Set Concrete or a quality permanent patch with Aquaphalt only. Use of Aquaphalt product is dependent upon agency acceptance and guaranteed for 3 years. Please request quote if other patching material or AC Hot Mix/Grinding is required. ● Railroad Right of Way: Railroad Protective Liability Insurance will be required for all work within railroad right of way and may require Railroad-designated flagging and utility mark-out personnel. Coordination of personnel may affect schedule of work. Final fees will be paid for by AIRX and charged back to the Client at cost plus 10%. ● Hazardous Spoils: Testing, Storage, and Disposal of any material, hazardous or otherwise, will incur additional charge and based on project requirements. If required, fees will be paid for by AirX and charged back to the Client at cost plus 10%. ● If air excavation is used, pricing assumes that spoils will be placed back into the hole onsite as backfill. If offsite disposal is required, an additional fee will incur. ● Specialty training due to project requirements may incur added time and cost and affect schedule of work. ● Work within Caltrans, railroad, environmentally sensitive or contaminated areas may incur additional costs. ● Night work, if required, will incur additional cost for balloon lighting, generators and barricade lights. ● All rates are based on a standard 40-hour work week. Overtime, doubletime or holiday rates will apply if applicable. ● TERMS: All invoices are due and payable NET 30 days from date of invoice, plus 1.5% per month thereafter Authorization: Invoice Contact: (Please include all persons that will be receiving invoicing correspondence.) Invoice Address: (Please include all persons that will be receiving invoicing correspondence.) Invoice Email(s): (Please include all persons that will be receiving invoicing correspondence.) Page 2 of 2     City Council 14 – 47 2/18/2025 RATE SCHEDULE PERSONNEL Support Staff Hourly Rate Administrative $116 Technical Staff Hourly Rate GIS Technician Senior GIS Technician $146 $176 Professional Services Hourly Rate Engineering Assistant Assistant Engineer Associate Engineer Senior Engineer Principal Engineer Senior Principal Engineer $135 $170 $199 $221 $269 $298 EXPENSES Category Subconsultant / Other Direct Costs Cost plus 5% Notes: 1. Software usage costs are included in hourly rates shown. 2. AKEL Billing Rates are subject to an annual increase at the end of the fiscal year, to reflect labor rates and related cost adjustments.     City Council 14 – 48 2/18/2025 FEE SCHEDULE – BGB DESIGN GROUP The following rates shall be in force for a minimum period of (3) calendar years. Standard Hourly Rates Principal / Senior Project Manager - Art Guy Senior Principal – Bob Borthwick Job Captain / Project Manager – Nicole Nguyen Senior Landscape Designer – Cele Villa, Tony Escario Administrative / Clerical – Stephanie Satterlee $180.00/hr. $180.00/hr. $140.00/hr. $115.00/hr. $ 75.00/hr. The City would not be billed overtime rates for BGB staff time. City review meetings and public presentations will be billed at standard hourly rates. Reproduction and other approved reimbursable expenses will be billed at cost plus 15% overhead. No mileage reimbursement is requested as a part of this proposal. 3185-C1 Airway Avenue Costa Mesa, CA USA 92626 +1 714 545 2898 www.bgb-inc.com    City Council 14 – 49 2/18/2025 CONVERSE CONSULTANTS Prevailing Wage Schedule of Fees Geotechnical Personnel Introduction It is the objective of Converse Consultants to provide its clients with quality professional and technical services and a continuing source of professional advice and opinions. Services will be performed in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. This fee schedule is valid through December 31, 2024. Hourly Charges for Personnel Staff assignments will depend on personnel availability, job complexity, project site location, and experience level required to satisfy the technical requirements of the project and to meet the prevailing standard of professional care. Field Technical Services (hourly rate including vehicle and equipment) Construction Inspector – ACI/ICC and/or AWS/CWI certified (concrete, post-tension, masonry, structural steel, fireproofing; includes concrete batch plant and local steel fabrication inspections) ...............................$145 DSA Masonry Inspector ...........................................................................................................................................................145 Non-Destructive Testing Inspector (ultrasonic, magnetic particle, dye penetrant, skidmore, pull testing, torque testing, Schmidt hammer, and pachometer) ..........................................................................................................150 Coating Inspector/Coring Technician .......................................................................................................................................150 Soils Technician (soil, base, asphalt concrete, and moisture emission testing) .......................................................................145 Sample Pick-Up .........................................................................................................................................................................60 Professional Services (consultation for field and office, if requested) Staff Professional...................................................................................................................................................................$145 Senior Staff Professional..........................................................................................................................................................155 Project Professional .................................................................................................................................................................165 Project Manager.......................................................................................................................................................................175 Senior Professional..................................................................................................................................................................175 Principal Professional...............................................................................................................................................................225 Principal Consultant .................................................................................................................................................................235 Laboratory Testing Laboratory Technician...................................................................................................................................................... Per Test (see Geotechnical Laboratory Testing and Materials Testing Services fee schedules.) Laboratory Supervisor............................................................................................................................................................$100 Office Support Clerical/Word Processing.........................................................................................................................................................$90 Drafting.......................................................................................................................................................................................90 CAD Operator/Drafting Manager................................................................................................................................................95 Overtime and special shift rates for Field Services personnel are determined in accordance with Prevailing Wage law. Travel time to and from the job site will be charged at the hourly rates for the appropriate personnel. Expenses 1. Exploration expenses (drilling, trenching, etc.) are charged at cost plus fifteen percent. 2. Travel and subsistence expenses (transportation, room and board, etc.) for individuals on projects requiring travel and/or living 50 miles away from the project site are charged at cost plus fifteen percent. 3. Automobile and truck expenses are charged at cost plus fifteen percent (rentals) or at the current IRS milage rate per mile for company-owned vehicles traveling between principal office and project. 4. Other out-of-pocket direct project expenses (aerial photos, long-distance telephone calls, permits, bonds, outside printing services, tests, etc.) are charged at cost plus fifteen percent. Invoices 1. Invoices will be submitted to the Client on a monthly basis, and a final bill will be submitted upon completion of services. 2. Payment is due upon presentation of invoice and is past-due thirty days from invoice date. In the event Client fails to make any payment to Converse when due, Converse may immediately cease work hereunder until said payment, together with a service charge at the rate of eighteen percent per annum (but not exceeding the maximum allowed by law) from the due date, has been received. Further, Converse may at its sole option and discretion refuse to perform any further work irrespective of payment from Client in the event Client fails to pay Converse for services when said payments are due. 3. Client shall pay attorneys’ fees or other costs incurred in collecting any delinquent amount. General Conditions The terms and provisions of the Converse General Conditions are incorporated into this fee schedule as though set forth in full. If a copy of the General Conditions does not accompany this fee schedule, Client should request a copy from this office. Converse Consultants PW2024 Geotech     City Council 14 – 50 2/18/2025 Curesh Engineering Mechanical Consultant (Air Conditioning & Plumbing) July 21, 2024 Mr. Eric Porkert Cannon Engineering Consultants 11900 W. Olympic Blvd., Suite #530 Los Angeles, CA 90064 Subject: Santa Ana Pump Station # RFP 24-083 Santa Ana, CA 92703 Dear Mr. Porkert: We are pleased to confirm our proposal for Ventilation engineering design and working drawings for the Pump Station at above site. We will design the Ventilation system base on heating loads of the internal loads of the equipment and building exterior structure. We will join conference calls, review submittals and respond to RFI’s and E-Mails. Our fee for the above exclusive of plan check fees, plotting/bond copies and messenger services will be $7,000.00. Any extra work beyond the noted scope of work will be billed separately at the rate of $250.00 per hour for principals and $80.00 for drafting. Any site visits if required the minimum charge will be for 4-hours ($800.00). We will bill you based on the progress of the project. If the above meets with your approval, please sign where indicated and return one copy to us. Respectfully; Curesh Dallalzadeh, PE Approved………………………... Date……………………………… 1659 Wellesley Ave., Los Angeles CA 90025 Tel (310)826-7345 Cell (310)775-7662 E-mail: curesh_engineering@msn.com     City Council 14 – 51 2/18/2025 Geoscience Support Services, Inc. – STANDARD FEE SCHEDULE Schedule of Hourly Rates Professional Services Hourly Rates ($US) Dennis Williams/Principal Hydrologist Principal Modeler $383 $335 $317 $284 $272 $306 $283 $247 $243 $227 $197 $180 $171 $180 $123 Principal Geohydrologist Principal Engineer Senior Geohydrologist Senior Modeler Project Modeler Project Geohydrologist Senior Associate Modeler Associate Modeler Senior Associate Geohydrologist Associate Geohydrologist Research Analyst CAD/GIS Illustrator Clerical Reimbursable Expenses Reimbursable Project Expenses Cost + 5% (Telephone, Outside Reproducꢀon, Presentaꢀon Supplies, Postage, etc.) Computer Services Project Dependent $0.10/pageInternal Photocopying - B&W Internal Photocopying - Color Subconsultant Services $0.70/page Cost + 10% Automobile Transportaꢀon Commercial Travel/Subsistence Local Per Diem Current IRS Allowable Rates Cost + 3% $145/day Non-Local Per Diem $250/day GEOSCIENCE is aware of the requirements of California Labor Code Secꢀons 1720 et seq. and 1770 et seq, which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. The work GEOSCIENCE performs does not fall under prevailing wage rate categories. Note: Fees valid from January 1, 2025. All fees are subject to change on January 1, 2028.     City Council 14 – 52 2/18/2025 July 22, 2024 Cannon 16842 Von Karman Ave. Irvine, CA 92606 Subject: Proposal for Professional Geohydrologic Services Related to On-Call Engineering Services for Water Resource Engineering for the City of Santa Ana To whom it may concern: Geoscience Support Services, Inc. (Geoscience) has read the City of Santa Ana’s Request for Proposal to provide On-Call Engineering Services for Water Resource Engineering and is joining Cannon as a subcontractor for this contract. As such, Geoscience agrees to fulfill the Hydrogeological Scope of Services presented in the proposal and requested tasks, if needed. Sincerely, Logan Wicks, P.G. Senior Geohydrologist PO Box 220 Claremont, CA 91711 t. 909.451.6650 | f. 909.451.6638 www.gssiwater.com     City Council 14 – 53 2/18/2025 Rincon Consultants, Inc. Standard Fee Schedule for Environmental Sciences and Planning Services Hourly Rate January 1 – January 1 – and Support Personnel* December 31, 2024 December 31, 2025 December 31, 2026 December 31, 2027 Professional, Technical January 1 –January 1 – Senior Principal Principal $319 $307 $307 $292 $272 $255 $238 $211 $196 $174 $155 $130 $117 $109 $94 $330 $318 $318 $302 $282 $264 $246 $218 $203 $180 $160 $135 $121 $113 $97 $342 $329 $329 $313 $292 $273 $255 $226 $210 $186 $166 $140 $125 $117 $100 $210 $201 $179 $160 $157 $134 $115 $128 $115 $366 $353 $353 $335 $313 $293 $273 $242 $225 $200 $178 $150 $134 $125 $108 $225 $215 $191 $172 $168 $144 $123 $137 $123 Director Senior Supervisor II Supervisor I Senior Professional II Senior Professional I Professional IV Professional III Professional II Professional I Associate III Associate II Associate I Field Technician Data Solutions Architect Senior GIS Specialist GIS/CADD Specialist II GIS/CADD Specialist I Technical Editor Project Accountant Billing Specialist Publishing Specialist Clerical $196 $187 $167 $150 $147 $125 $107 $120 $107 $203 $194 $173 $155 $152 $129 $111 $124 $111 * Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $400. Reimbursable Expenses Direct Cost Rates Photocopies – B/W $0.25 (single-sided), $0.45 (double-sided) $1.55 (single-sided), $3.10 (double-sided) $0.55 (B/W), $3.40 (color) $8.50/square foot Photocopies – Color Photocopies – 11” by 17” Oversized Maps Digital Production $15/CD, $20/flash drive $90/dayLight-Duty and Passenger Vehicles* 4WD and Off-Road Vehicles*$150/day *Current IRS mileage rate for mileage over 50 and for all miles incurred in employee-owned vehicles. Other Direct Costs. Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 16%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges. Annual Escalation. Standard rates subject to 3.5% annual escalation, on January 1. Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within 10 days from receipt or per the contractually required payment terms. Effective January 1, 2024     City Council 14 – 54 2/18/2025 Rincon Consultants, Inc. Equipment Rate Environmental Site Assessment Soil Vapor Extraction Monitoring Equipment Four Gas Monitor $160 $137 $110 $82 Flame Ionization Detector Photo Ionization Detector Hand Auger Sampler $62 Water Level Indicator, DC Purge Pump CAPDash $46 $7,500 Natural Resources Field Equipment UAS Drone $300 $170Spotting or Fiberoptic Scope Petterson Bat Ultrasound Detector/Recording Equipment Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) GPS (Sub‐meter Accuracy) $170 $113 $67 Infrared Sensor Digital Camera or Computer Field Equipment Scent Station $57 $23 Laser Rangefinder/Altitude $11 Pit‐fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar Mammal Trap, Large/Small $9 $1.55/$0.55 Water and Marine Resources Equipment Boat (20 ft. Boston Whaler or Similar) Multi Parameter Sonde (Temp, Cond, Turbidity, DO, pH) with GPS Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) Refractometer (Salinity) or Turbidity Meter Large Block Nets $800 $170 $62 $38 $114 $98Minnow Trap Net, Hand/Large Seine $57 Field Equipment Packages Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment) $114 $144 $170 Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24‐Hour Safety Phone) Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope) Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets)$57 Underwater and Marine Sampling Gear (U/W Photo/Video Camera, Scuba Equipment (Tanks, BCD, Regulators, Wetsuits, etc.) $57/diver Marine Field Package (PFDs – Personal Flotation Devices, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides) $100 Insurance, Hazard and Fees Historic Research Fees L&H Dive Insurance $55 $57/diver Level C Health and Safety $70/person Effective January 1, 2024     City Council 14 – 55 2/18/2025 John Robinson Consulting, Inc. 1055 East Colorado Blvd., Suite 500 Pasadena, CA 91106 Telephone: (626) 375-9389 E-mail: jrobinson@johnrobinsonconsulting.com www.johnrobinsonconsulting.com January 1, 2024 through December 31, 2026 Hourly Charge Rate and Expense Reimbursement Schedule (1)(2) John Robinson, Principal $165/hour (1) Subcontractors are at cost and no markup will be applied (2) Reimbursable In-House Costs (photo copies, blueprints, vehicle mileage) are within the hourly rate. NOTE: All rates listed above are effective until December 31, 2026     City Council 14 – 56 2/18/2025 Right of Way Inc ‐ Traffic Control Plan Rate Sheet (For 2024 ‐ 2025) Item Qty Per Page Price $325.00Traffic Control Plan - Standard (Non-Scaled) Traffic Control Plan - Scaled (excluding Eng. Stamp) Traffic Control Plan - Scaled / Engineer Stamp (Short Term) Traffic Control Plan - Scaled / Engineer Stamp (Long Term - Over 6 Months) Civil or Traffic Engineer Stamp - Additional Per Page Per Page Per Page Each Stamp - Per Page $1,150.00 $1,500.00 $3,000.00 $385.00     City Council 14 – 57 2/18/2025 STATEMENT OF STANDARD CHARGES Technical / Engineering Services Calendar Year 2025 LABOR RATES: Labor Rate (Technical/Engineering)Classification President $295/hr $250/hr $200/hr $175/hr $150/hr $100/hr Principal Engineer / Scientist Senior Engineer / Scientist Engineer / Scientist Associate Engineer / Scientist Administrative Assistant PROJECT-RELATED EXPENSES: All project-specific non-labor costs and expenses are billed at cost plus 10% Administrative Cost. Example project-specific non-labor costs are subcontractors, outside printing services, equipment, and supplies. No travel costs will be billed to the District. General business costs, such as postage, computer, and telecommunications are part of the business overhead cost and not billed separately. WATER QUALITY & TREATMENT SOLUTIONS, INC. Issam Najm, Ph.D., P.E. President 21018 Osborne Street, Ste. 1; Canoga Park, CA 91304; T: 818-435-4500; F: 818-484-3100 ; www.WQTS.com     City Council 14 – 58 2/18/2025 Page 1 of 9 #2010293v1 AGREEMENT WITH EEC ENVIRONMENTAL TO PROVIDE ON-CALL WATER RESOURCES ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 18TH day of February, 2025 by and between EEC Environmental, a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On June 25, 2024, the City issued Request for Proposals No. 24-083, by which it sought Consultants to provide on-call water resources engineering services on behalf of the City of Santa Ana’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-083 and attached as Exhibit A. Consultant’s proposal shall be incorporated by reference as though fully attached here to this Agreement. C.Consultant was selected as one of nine (9) vendors which qualified for this engagement. Only those consultants approved by the City Council on February 18, 2025 shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and the City’s sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected under RFP 24-083. The total compensation for these services provided by all such consultants selected under RFP 24-083 shall not exceed the shared aggregate amount of Two Million Dollars ($2,000,000) during the term of the Agreement, EXHIBIT 3     City Council 14 – 59 2/18/2025 Page 2 of 9 #2010293v1 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 14 – 60 2/18/2025 Page 3 of 9 #2010293v1 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event C onsultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid     City Council 14 – 61 2/18/2025 Page 4 of 9 #2010293v1 under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the     City Council 14 – 62 2/18/2025 Page 5 of 9 #2010293v1 negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential     City Council 14 – 63 2/18/2025 Page 6 of 9 #2010293v1 information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.     City Council 14 – 64 2/18/2025 Page 7 of 9 #2010293v1 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:     City Council 14 – 65 2/18/2025 Page 8 of 9 #2010293v1 To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] EEC Environmental Attn: Jim Kolk, Principal-In-Charge One City Blvd. West, Ste. 1800 Orange, CA 92868     City Council 14 – 66 2/18/2025 Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:29:34 -08'00'     City Council 14 – 67 2/18/2025 #2010293v1 EXHIBIT A SCOPE OF SERVICES     City Council 14 – 68 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 1 Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana intends (City) to select several qualified firms to provide professional services for a variety of projects and programs on an as-needed or “on-call” basis. Each firm selected will enter into a Professional Services Agreement to provide such services. Throughout the term of the Professional Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. The task order proposal fee shall be based on the hourly rates provided by the firm in response to this RFP. If a task order proposal is selected, a Notice-to-Proceed will be issued based on an agreed-upon specific scope of services and fee for that task order. The firm may utilize in-house staff and/or sub-consultants to complete each task order. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant, and include these administrative costs in their proposed project management fees. Prime consultant mark-ups for sub-consultant work will not be allowed. SCOPE OF SERVICES Provide professional engineering services for planning, design, and construction support for domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. In general, each task order shall include, at minimum, the following project management services:  Project Schedule Create schedules with the critical milestones for the major tasks involved in a project. Update the schedule monthly, or more often, as required by the City. Schedules shall be submitted in PDF format unless other format is requested by the City.  Meetings Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and meeting minutes. EXHIBIT I SCOPE OF SERVICES     City Council 14 – 69 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 2  Monthly Project Status Report Prepare Monthly Project Status Reports that show an accurate accountability of work effort rendered and a continuous appraising and monitoring of both work progress and financial conditions on a project. The fee for project management services, including time and related expenses, shall be included in each task order proposal. Firms may propose on any category listed below (1-5). The services to be performed may include, but shall not be limited to, the following: 1. PLANNING, RESOURCES, AND DESIGN Provide water engineering services to conduct water capital improvement projects, which may involve one or multiple disciplines, including planning studies, hydraulic modeling, feasibility studies, design of pipelines, wells, pump stations, pressure regulating stations, reservoirs, water quality and water treatment, waste and recycled water quality and treatment, hydrogeology, engineering support during construction, and encompassing associated services such as Architecture, Structural, Civil, Mechanical, HVAC, Landscape Architecture, Geotechnical, Environmental, Electrical, Instrumentation, and Control. a. Planning Studies and Feasibility Studies Provide engineering, financial, and planning services to perform pipeline alignment and facility siting studies, water system planning studies, recycled water system planning and feasibility studies, water demand and supply studies, rate studies, asset management, and other studies that may be required in water system planning. Provide consulting services related to water resources and conservation. Studies may include water supply assessments, water supply verifications, urban water management plans, water use surveys and others studies that may be required for water resources and conservation programs b. Hydraulic Modeling Perform Water System Master Planning including Comprehensive Studies, Hydraulic Analysis, Transient Analysis, Fire Flow Analysis, and Flow Optimization. c. Condition Assessment Provide comprehensive condition assessment of the City’s water system, including seismic, structural, security and vulnerability. Assessment of the structural integrity of the pipe shall include identifying leaks, pipe damage, pipe defect, loss of pipe wall thickness due to corrosion or erosion, etc., along the length of the pipe. Provide reports and memorandums with maps and exhibits as required to detail results of the study including likelihood of failure, risk and consequence of failure. Reports and/or technical memorandums shall also include detailed explanation of data collected and used for the study, any assumptions made as well as recommendations for short-term and long-term risk mitigation strategies.     City Council 14 – 70 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 3 d. Design Services Provide consulting services for the design of water facilities, including water wells, pump stations, pressure regulating stations, reservoirs, water quality and treatment, water mains, recycled water supply and distribution facilities, associated appurtenances, as well as other related components of the facilities such as buildings, landscape, grading, drainage, etc. for a complete and operative project. e. Other Related Services Provide other related services including, but not limited to, the following: i. Architecture Provide consulting services for architectural design, architectural renderings, line- of-sight analyses, building sections, code interpretation issues and other architectural related issue. ii. Structural Provide consulting services for structural investigations of the City’s existing facilities, seismic analysis, miscellaneous structural calculations, and design on the City’s existing and proposed systems and structures. iii. Civil Provide consulting services for general engineering services as required for the project. Scope of work may include but is not limited to site design, street improvements, grading, drainage, preparation of Water Quality Management, Erosion Control, and Stormwater Pollution Prevention Plans, and related calculations and reports as necessary. iv. Mechanical, HVAC Provide consultation, engineering, and design services on modification, upgrade, and replacement of existing mechanical and HVAC systems, including piping, plumbing, support systems, controls, code interpretation, and related calculations as necessary. v. Landscape Architecture Provide consulting services for landscape architecture design, including landscape planting plans, renderings and views of proposed landscape plantings, and landscape installation inspection services. Provide consultation for irrigation system design and inspection.     City Council 14 – 71 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 4 vi. Geotechnical Engineering Services Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. vii. Hydrogeology Provide consulting services on groundwater issues related to and including rehabilitation of existing potable water production wells, siting and design of new potable water production wells, destruction of inactive wells, evaluation of contamination plumes, and groundwater modeling. Evaluate the hydrogeology of proposed potable water production well sites and investigate proposed wells. Determine design parameters and requirements necessary to drill, operate, and maintain proposed wells; proposed well construction (casing diameter, locations of perforated intervals); and proposed operation of wells. Prepare Drinking Water Source Assessment and Protection (DWSAP) plans for proposed potable water production wells. Provide inspection, hydrogeologic analysis and recommendations during new potable water production well drilling and existing well destruction activities, including, but not limited to, on site consulting geologists, geological sampling and formation analysis, geophysical logging and interpretation, sieve analyses, final well construction recommendations, and quality assurance and assistance in achieving conformance with the construction specifications and applicable codes and standards. viii. Environmental Compliance Services Provide consulting services for the preparation of environmental documents and support studies to comply with California Environmental Quality Act (CEQA), which may include an Initial Study, Negative Declaration, Mitigated Negative Declaration, Addendum, or Environmental Impact Report, or Supplement or Subsequent EIR, National Environmental Policy Act (NEPA) when complying with federal grants, permit applications with support studies, aesthetic simulations, and other environmental compliance tasks that may be needed.     City Council 14 – 72 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 5 ix. Recycled Water Compliance Provide assistance with compliance requirements for recycled water treatment and distribution system monitoring and reporting. x. Electrical, Instrumentation & Control Services Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems. xi. Engineering Support During Bidding and Construction Review and respond to RFI’s and review and approve shop drawings submitted by contractor for conformance with the contract documents. Review progress reports and payments as required. Prepare supplementary sketches and details, as required, to resolve field construction problems that may be encountered. Provide project inspection as needed. Provide assistance in ensuring regulatory compliance, as needed. Prepare the “as constructed” corrections to the original drawings and specifications. Attend meetings on behalf of the City and assist in Public Relations, as needed. xii. Plan Check Services Provide consulting services for plan checking improvement plans to determine compliance with applicable standards, guidelines, policies, rules, ordinances, and codes. 2. CONSTRUCTION MANAGEMENT Provide construction management and inspection services during construction. The tasks of construction management and inspection shall include, but not be limited to: a. Construction Management and Coordination with Contractor Provide construction management and coordinate as needed for the project. Review and coordinate construction schedule and activities; conduct and attend meetings on behalf of the City. Provide permit compliance documentation, follow up, and support for all permits and clearances required on a project. The construction management team may also be asked to attend meetings and assist in maintaining public relations as needed. b. Project Administration Provide review of, recommend, and prepare change order(s) and/or extra work order(s) as needed on construction project. Coordinate and process RFI’s and shop drawings submittals, and ensure construction conformance with the contract documents. Review and adjust progress pay estimates prepared and submitted by the contractor for conformance with the contract documents.     City Council 14 – 73 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 6 c. Construction Inspection Provide construction inspection by qualified inspectors and maintain daily inspection reports, construction progress reports, and project logs, etc., of the progress of the construction work. Secure record drawing information from the construction contractor. Provide start-up support for a Project, including final acceptance testing, support, and final completion sign off. Prepare the Final Construction Report. 3. PIPELINE DESIGN Provide consulting services for the design of water mains, transmission mains, siphons and associated appurtenances. Provide preliminary and final design services including the preparation of plans, specifications, and cost estimates. Provide bidding assistance, construction support, and final as-builts as needed for projects. 4. ELECTRICAL, INSTRUMENTATION & CONTROL SERVICES Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems components, instrumentation, communication system components, security cameras, door/gate access controls, information technology for SCADA system and cybersecurity support for PLC/HMI/OIT software and custom applications for the City Water System. 5. GEOTECHNICAL ENGINEERING SERVICES Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. Proposals shall explicitly state which category listed above (1-5) is being proposing on. If there are any exceptions to the core of requested services above, proposers shall list said exceptions in their proposal (matrix form). GENERAL REQUIREMENTS AND PROJECT DELIVERABLES The Consultant’s services for plans specifications and estimates (PS&E) for engineering projects and special studies/investigations shall be in conformance, if applicable, with the following: Title 24 of the California Code of Regulations (California Building Standards Code), American Water     City Council 14 – 74 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 7 Works Association, California Department of Transportation, Americans with Disabilities Act, City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and any other federal, state, or local guidelines required in the project. As part of the PS&E package, the Consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana DO NOT include detailed review or checking of design for the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked and dated, and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:  Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed  Deliverables  Quality Control/Quality Assurance (QA/QC) Plan  Project Schedule/Invoicing  Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.  Furnish scope of work and provide general direction as needed for the assigned project  All plan check coordination within the City     City Council 14 – 75 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 8  Advertise, award, and administer of construction contract  Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards)  Electronic files for title sheets and sheet borders  Facilitate meeting space and coordination and City facilities FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 14 – 76 2/18/2025 #2010293v1 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable     City Council 14 – 77 2/18/2025 PERSONNEL CHARGES Travel Labor Classification Hourly Rate Jr. Staff Engineer/Geologist/Scientist 165$ Staff Engineer/Geologist/Scientist 200$ Field Equipment Sr Staff Engineer/Geologist/Scientist 220$ Project Engineer/Geologist/Scientist - I 255$ Project Engineer/Geologist/Scientist - II 265$ Sr Project Engineer/Geologist/Scientist - I 290$ Subcontractors and Reimbursables Sr Project Engineer/Geologist/Scientist - II 310$ Principal Engineer/Geologist 340$ Principal 340$ Project Assistant 155$ Technician 160$ Other Project Charges Drafter 175$ Sr Technician 180$ Compliance Inspector 180$ Technician GIS/Technology 155$ Analyst GIS/Technology 175$ Sr Analyst GIS/Technology 190$ Specialist GIS/Technology 200$ Shipping and Postage Sr Specialist GIS/Technology 220$ Supervisor GIS/Technology 240$ Director/GIS Technology 255$ Construction Technician 140$ Interest Charges Construction Field Supervisor 160$ Construction Manager 175$ Sr Construction Manager 215$ Technical Editor 155$ Payment Terms Communication/Administration Fee: A communication/administration fee of 4% will be added to all invoices. This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year. The new schedule will apply to existing and new assignments. 2024-2027 Fee Schedule When EEC Staff appear as expert witnesses at court trials, mediation, arbitration hearings and depositions, their time will be charged at 2.0 times the standard rate. All time spent preparing for such trials, hearings, and depositions, will be charged at the standard hourly rate. Vehicles used on project assignments will be charged at $125 per day. Mileage is billed at the current rate established by the Internal Revenue Service plus mark up. Per Diem is billed at a cost of $95 per day (except in high cost markets, which will adhere to GSA rates). Airfare, lodging, rental cars and associated expenses are billed at cost plus 15%. The costs of subcontractors, materials, equipment rental and costs incurred will be charged at cost plus 15%. The cost of additional report reproduction and special project accounting will be billed as appropriate. Plotting plans are charged by size, black and white or color, and by the number of Shipping charges include couriers and the postage necessary will be charged at cost plus 15%. Interest on late payments will be charged at the rate of 1.5% per month. Net 30 days applies to all work performed and invoiced unless superseded by a specific executed contract. An administration fee of 3.5% will be added to any invoice wherepayment is made by credit card. Emergency response will be charged at a rate of 1.5 times the standard hourly rate. The charge for all time required for the performance of the Scope of Work, including office, field and travel time, will be billed at the hourly rate according to the labor classifications set forth below: Field Equipment is billed at standard unit costs. Rate schedules are available upon request.     City Council 14 – 78 2/18/2025 Page 1 of 9 #2010299v1 AGREEMENT WITH HUITT-ZOLLARS, INC. TO PROVIDE ON-CALL WATER RESOURCES ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 18TH day of February, 2025 by and between Huitt-Zollars, Inc., a Texas corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On June 25, 2024, the City issued Request for Proposals No. 24-083, by which it sought Consultants to provide on-call water resources engineering services on behalf of the City of Santa Ana’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-083 and attached as Exhibit A. Consultant’s proposal shall be incorporated by reference as though fully attached here to this Agreement. C.Consultant was selected as one of nine (9) vendors which qualified for this engagement. Only those consultants approved by the City Council on February 18, 2025 shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and the City’s sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected under RFP 24-083. The total compensation for these services provided by all such consultants selected under RFP 24-083 shall not exceed the shared aggregate amount of Two Million Dollars ($2,000,000) during the term of the Agreement, EXHIBIT 4     City Council 14 – 79 2/18/2025 Page 2 of 9 #2010299v1 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 14 – 80 2/18/2025 Page 3 of 9 #2010299v1 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event C onsultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid     City Council 14 – 81 2/18/2025 Page 4 of 9 #2010299v1 under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the     City Council 14 – 82 2/18/2025 Page 5 of 9 #2010299v1 negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential     City Council 14 – 83 2/18/2025 Page 6 of 9 #2010299v1 information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.     City Council 14 – 84 2/18/2025 Page 7 of 9 #2010299v1 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:     City Council 14 – 85 2/18/2025 Page 8 of 9 #2010299v1 To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Huitt-Zollars, Inc. Attn: Miguel Hernandez, Vice President/Project Manager 2603 Main St., Ste. 400 Irvine, CA 92614     City Council 14 – 86 2/18/2025 Page 9 of 9 #2010299v1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO HUITT-ZOLLARS, INC. City Attorney By: Kyle Nellesen Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba, P.E. Executive Director Public Works Agency Miguel Hernandez, PE, PLS, QSD/P Vice President/Project Manager Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:30:55 -08'00'     City Council 14 – 87 2/18/2025 #2010299v1 EXHIBIT A SCOPE OF SERVICES     City Council 14 – 88 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 1 Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana intends (City) to select several qualified firms to provide professional services for a variety of projects and programs on an as-needed or “on-call” basis. Each firm selected will enter into a Professional Services Agreement to provide such services. Throughout the term of the Professional Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. The task order proposal fee shall be based on the hourly rates provided by the firm in response to this RFP. If a task order proposal is selected, a Notice-to-Proceed will be issued based on an agreed-upon specific scope of services and fee for that task order. The firm may utilize in-house staff and/or sub-consultants to complete each task order. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant, and include these administrative costs in their proposed project management fees. Prime consultant mark-ups for sub-consultant work will not be allowed. SCOPE OF SERVICES Provide professional engineering services for planning, design, and construction support for domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. In general, each task order shall include, at minimum, the following project management services:  Project Schedule Create schedules with the critical milestones for the major tasks involved in a project. Update the schedule monthly, or more often, as required by the City. Schedules shall be submitted in PDF format unless other format is requested by the City.  Meetings Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and meeting minutes. EXHIBIT I SCOPE OF SERVICES     City Council 14 – 89 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 2  Monthly Project Status Report Prepare Monthly Project Status Reports that show an accurate accountability of work effort rendered and a continuous appraising and monitoring of both work progress and financial conditions on a project. The fee for project management services, including time and related expenses, shall be included in each task order proposal. Firms may propose on any category listed below (1-5). The services to be performed may include, but shall not be limited to, the following: 1. PLANNING, RESOURCES, AND DESIGN Provide water engineering services to conduct water capital improvement projects, which may involve one or multiple disciplines, including planning studies, hydraulic modeling, feasibility studies, design of pipelines, wells, pump stations, pressure regulating stations, reservoirs, water quality and water treatment, waste and recycled water quality and treatment, hydrogeology, engineering support during construction, and encompassing associated services such as Architecture, Structural, Civil, Mechanical, HVAC, Landscape Architecture, Geotechnical, Environmental, Electrical, Instrumentation, and Control. a. Planning Studies and Feasibility Studies Provide engineering, financial, and planning services to perform pipeline alignment and facility siting studies, water system planning studies, recycled water system planning and feasibility studies, water demand and supply studies, rate studies, asset management, and other studies that may be required in water system planning. Provide consulting services related to water resources and conservation. Studies may include water supply assessments, water supply verifications, urban water management plans, water use surveys and others studies that may be required for water resources and conservation programs b. Hydraulic Modeling Perform Water System Master Planning including Comprehensive Studies, Hydraulic Analysis, Transient Analysis, Fire Flow Analysis, and Flow Optimization. c. Condition Assessment Provide comprehensive condition assessment of the City’s water system, including seismic, structural, security and vulnerability. Assessment of the structural integrity of the pipe shall include identifying leaks, pipe damage, pipe defect, loss of pipe wall thickness due to corrosion or erosion, etc., along the length of the pipe. Provide reports and memorandums with maps and exhibits as required to detail results of the study including likelihood of failure, risk and consequence of failure. Reports and/or technical memorandums shall also include detailed explanation of data collected and used for the study, any assumptions made as well as recommendations for short-term and long-term risk mitigation strategies.     City Council 14 – 90 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 3 d. Design Services Provide consulting services for the design of water facilities, including water wells, pump stations, pressure regulating stations, reservoirs, water quality and treatment, water mains, recycled water supply and distribution facilities, associated appurtenances, as well as other related components of the facilities such as buildings, landscape, grading, drainage, etc. for a complete and operative project. e. Other Related Services Provide other related services including, but not limited to, the following: i. Architecture Provide consulting services for architectural design, architectural renderings, line- of-sight analyses, building sections, code interpretation issues and other architectural related issue. ii. Structural Provide consulting services for structural investigations of the City’s existing facilities, seismic analysis, miscellaneous structural calculations, and design on the City’s existing and proposed systems and structures. iii. Civil Provide consulting services for general engineering services as required for the project. Scope of work may include but is not limited to site design, street improvements, grading, drainage, preparation of Water Quality Management, Erosion Control, and Stormwater Pollution Prevention Plans, and related calculations and reports as necessary. iv. Mechanical, HVAC Provide consultation, engineering, and design services on modification, upgrade, and replacement of existing mechanical and HVAC systems, including piping, plumbing, support systems, controls, code interpretation, and related calculations as necessary. v. Landscape Architecture Provide consulting services for landscape architecture design, including landscape planting plans, renderings and views of proposed landscape plantings, and landscape installation inspection services. Provide consultation for irrigation system design and inspection.     City Council 14 – 91 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 4 vi. Geotechnical Engineering Services Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. vii. Hydrogeology Provide consulting services on groundwater issues related to and including rehabilitation of existing potable water production wells, siting and design of new potable water production wells, destruction of inactive wells, evaluation of contamination plumes, and groundwater modeling. Evaluate the hydrogeology of proposed potable water production well sites and investigate proposed wells. Determine design parameters and requirements necessary to drill, operate, and maintain proposed wells; proposed well construction (casing diameter, locations of perforated intervals); and proposed operation of wells. Prepare Drinking Water Source Assessment and Protection (DWSAP) plans for proposed potable water production wells. Provide inspection, hydrogeologic analysis and recommendations during new potable water production well drilling and existing well destruction activities, including, but not limited to, on site consulting geologists, geological sampling and formation analysis, geophysical logging and interpretation, sieve analyses, final well construction recommendations, and quality assurance and assistance in achieving conformance with the construction specifications and applicable codes and standards. viii. Environmental Compliance Services Provide consulting services for the preparation of environmental documents and support studies to comply with California Environmental Quality Act (CEQA), which may include an Initial Study, Negative Declaration, Mitigated Negative Declaration, Addendum, or Environmental Impact Report, or Supplement or Subsequent EIR, National Environmental Policy Act (NEPA) when complying with federal grants, permit applications with support studies, aesthetic simulations, and other environmental compliance tasks that may be needed.     City Council 14 – 92 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 5 ix. Recycled Water Compliance Provide assistance with compliance requirements for recycled water treatment and distribution system monitoring and reporting. x. Electrical, Instrumentation & Control Services Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems. xi. Engineering Support During Bidding and Construction Review and respond to RFI’s and review and approve shop drawings submitted by contractor for conformance with the contract documents. Review progress reports and payments as required. Prepare supplementary sketches and details, as required, to resolve field construction problems that may be encountered. Provide project inspection as needed. Provide assistance in ensuring regulatory compliance, as needed. Prepare the “as constructed” corrections to the original drawings and specifications. Attend meetings on behalf of the City and assist in Public Relations, as needed. xii. Plan Check Services Provide consulting services for plan checking improvement plans to determine compliance with applicable standards, guidelines, policies, rules, ordinances, and codes. 2. CONSTRUCTION MANAGEMENT Provide construction management and inspection services during construction. The tasks of construction management and inspection shall include, but not be limited to: a. Construction Management and Coordination with Contractor Provide construction management and coordinate as needed for the project. Review and coordinate construction schedule and activities; conduct and attend meetings on behalf of the City. Provide permit compliance documentation, follow up, and support for all permits and clearances required on a project. The construction management team may also be asked to attend meetings and assist in maintaining public relations as needed. b. Project Administration Provide review of, recommend, and prepare change order(s) and/or extra work order(s) as needed on construction project. Coordinate and process RFI’s and shop drawings submittals, and ensure construction conformance with the contract documents. Review and adjust progress pay estimates prepared and submitted by the contractor for conformance with the contract documents.     City Council 14 – 93 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 6 c. Construction Inspection Provide construction inspection by qualified inspectors and maintain daily inspection reports, construction progress reports, and project logs, etc., of the progress of the construction work. Secure record drawing information from the construction contractor. Provide start-up support for a Project, including final acceptance testing, support, and final completion sign off. Prepare the Final Construction Report. 3. PIPELINE DESIGN Provide consulting services for the design of water mains, transmission mains, siphons and associated appurtenances. Provide preliminary and final design services including the preparation of plans, specifications, and cost estimates. Provide bidding assistance, construction support, and final as-builts as needed for projects. 4. ELECTRICAL, INSTRUMENTATION & CONTROL SERVICES Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems components, instrumentation, communication system components, security cameras, door/gate access controls, information technology for SCADA system and cybersecurity support for PLC/HMI/OIT software and custom applications for the City Water System. 5. GEOTECHNICAL ENGINEERING SERVICES Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. Proposals shall explicitly state which category listed above (1-5) is being proposing on. If there are any exceptions to the core of requested services above, proposers shall list said exceptions in their proposal (matrix form). GENERAL REQUIREMENTS AND PROJECT DELIVERABLES The Consultant’s services for plans specifications and estimates (PS&E) for engineering projects and special studies/investigations shall be in conformance, if applicable, with the following: Title 24 of the California Code of Regulations (California Building Standards Code), American Water     City Council 14 – 94 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 7 Works Association, California Department of Transportation, Americans with Disabilities Act, City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and any other federal, state, or local guidelines required in the project. As part of the PS&E package, the Consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana DO NOT include detailed review or checking of design for the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked and dated, and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:  Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed  Deliverables  Quality Control/Quality Assurance (QA/QC) Plan  Project Schedule/Invoicing  Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.  Furnish scope of work and provide general direction as needed for the assigned project  All plan check coordination within the City     City Council 14 – 95 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 8  Advertise, award, and administer of construction contract  Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards)  Electronic files for title sheets and sheet borders  Facilitate meeting space and coordination and City facilities FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 14 – 96 2/18/2025 #2010299v1 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable     City Council 14 – 97 2/18/2025 34 HUITT-ZOLLARS CITY OF SANTA ANA | RFP NO. 24-083 ON-CALL WATER RESOURCES ENGINEERING SERVICES On-Call Water Resources Engineering Services STATEMENT OF QUALIFICATIONS FOR THE CITY OF SANTA ANA FEE SCHEDULE No. 24-083     City Council 14 – 98 2/18/2025 35 HUITT-ZOLLARS CITY OF SANTA ANA | RFP NO. 24-083 ON-CALL WATER RESOURCES ENGINEERING SERVICES M I S S I O N Delivering innovative solutions that enhance the built environment C O R E V A L U E S Innovative Solutions Consummate Integrity Uncompromised Service V I S I O N To improve the environment in which we live, work, and play C O R P O R A T E I D E O L O G Y Huitt-Zollars is a national 100% employee-owned firm that provides solutions for the built environment. With offices that span east to west coast, we have the team and breadth of expertise to handle any project. We listen to our Clients’ needs. All projects require a collaborative, focused approach to achieve innovative solutions for our Clients and the communities they serve. From residential developments, to bridges and roads, to world-class theme parks or the local bike trail, Huitt-Zollars delivers. As a result, we share in your success. When you want national expertise with a focused perspective, Huitt-Zollars puts you and your communities at the heart of our work. Inclusive & Respectful Mindset Prosperous & Productive Workplace Entrepreneurial Employee-Ownership L I S T E N + C O L L A B O R A T E + D E L I V E R = S H A R E D S U C C E S S     City Council 14 – 99 2/18/2025 36 HUITT-ZOLLARS CITY OF SANTA ANA | RFP NO. 24-083 ON-CALL WATER RESOURCES ENGINEERING SERVICES Engineering/Architecture Survey Principal 340.00$ Survey Manager 290.00$ Sr. Project Manager 315.00$ Sr. Project Surveyor 230.00$ Design Principal 260.00$ Project Surveyor 160.00$ QA Manager 250.00$ Survey Technician 125.00$ Project Manager 280.00$ Sr. Civil Engineer 250.00$ Sr. Structural Engineer 270.00$ Survey Crews Sr. Mechanical Engineer 250.00$ Sr. Electrical Engineer 250.00$ 1-Person Survey Crew 220.00$ Civil Engineer 225.00$ 2-Person Survey Crew 315.00$ Structural Engineer 200.00$ 3-Person Survey Crew 405.00$ Mechanical Engineer 200.00$ Electrical Engineer 200.00$ Plumbing Engineer 200.00$ Construction EIT 165.00$ Sr. Architect 215.00$ Construction Manager 180.00$ Sr. NL Architectural Staff 200.00$ Resident Engineer 165.00$ Architect 200.00$ Inspector/Owner's Representative 130.00$ Architect Intern 3 175.00$ Sr. Project Representative 125.00$ Architect Intern 2 135.00$ Resident Project Representative 100.00$ Architect Intern 1 120.00$ Sr. Landscape Architect 225.00$ Landscape Architect 160.00$ Landscape Architect Intern 120.00$ Administrative Sr. Designer 195.00$ Sr. Project Support 125.00$ Designer 160.00$ Project Support 115.00$ Sr. CADD Technician 145.00$ CADD Technician 120.00$ Interior Design Reimbursable Expenses Sr. Interior Designer 170.00$ Consultants Cost + 10% Interior Designer 120.00$ Other Direct Costs Cost + 10% Interior Designer Intern 105.00$ **Subject to Annual Escalation Mileage IRS Standard Business Mileage Rate Southern California 2024 HOURLY RATE SHEET     City Council 14 – 100 2/18/2025 37 HUITT-ZOLLARS CITY OF SANTA ANA | RFP NO. 24-083 ON-CALL WATER RESOURCES ENGINEERING SERVICES “Delivering innovative solutions that enhance the built environment.” HUITT-ZOLLARS.COM 2603 MAIN STREET, SUITE 400 IRVINE, CA 92614     City Council 14 – 101 2/18/2025 Page 1 of 9 #2010313v1 AGREEMENT WITH JIG CONSULTANTS TO PROVIDE ON-CALL WATER RESOURCES ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 18TH day of February, 2025 by and between JIG Consultants, a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On June 25, 2024, the City issued Request for Proposals No. 24-083, by which it sought Consultants to provide on-call water resources engineering services on behalf of the City of Santa Ana’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-083 and attached as Exhibit A. Consultant’s proposal shall be incorporated by reference as though fully attached here to this Agreement. C.Consultant was selected as one of nine (9) vendors which qualified for this engagement. Only those consultants approved by the City Council on February 18, 2025 shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and the City’s sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected under RFP 24-083. The total compensation for these services provided by all such consultants selected under RFP 24-083 shall not exceed the shared aggregate amount of Two Million Dollars ($2,000,000) during the term of the Agreement, EXHIBIT 5     City Council 14 – 102 2/18/2025 Page 2 of 9 #2010313v1 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 14 – 103 2/18/2025 Page 3 of 9 #2010313v1 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event C onsultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid     City Council 14 – 104 2/18/2025 Page 4 of 9 #2010313v1 under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the     City Council 14 – 105 2/18/2025 Page 5 of 9 #2010313v1 negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential     City Council 14 – 106 2/18/2025 Page 6 of 9 #2010313v1 information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.     City Council 14 – 107 2/18/2025 Page 7 of 9 #2010313v1 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:     City Council 14 – 108 2/18/2025 Page 8 of 9 #2010313v1 To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] JIG Consultants Attn: Joseph Gutierrez, President/ Project Manager 318 W. Katella Ave., Ste. A Orange, CA 92867     City Council 14 – 109 2/18/2025 Page 9 of 9 #2010313v1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO JIG CONSULTANTS City Attorney By: Kyle Nellesen Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba, P.E. Executive Director Public Works Agency Joseph Gutierrez, PE, PMP President/Project Manager Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:32:33 -08'00'     City Council 14 – 110 2/18/2025 #2010313v1 EXHIBIT A SCOPE OF SERVICES     City Council 14 – 111 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 1 Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana intends (City) to select several qualified firms to provide professional services for a variety of projects and programs on an as-needed or “on-call” basis. Each firm selected will enter into a Professional Services Agreement to provide such services. Throughout the term of the Professional Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. The task order proposal fee shall be based on the hourly rates provided by the firm in response to this RFP. If a task order proposal is selected, a Notice-to-Proceed will be issued based on an agreed-upon specific scope of services and fee for that task order. The firm may utilize in-house staff and/or sub-consultants to complete each task order. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant, and include these administrative costs in their proposed project management fees. Prime consultant mark-ups for sub-consultant work will not be allowed. SCOPE OF SERVICES Provide professional engineering services for planning, design, and construction support for domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. In general, each task order shall include, at minimum, the following project management services:  Project Schedule Create schedules with the critical milestones for the major tasks involved in a project. Update the schedule monthly, or more often, as required by the City. Schedules shall be submitted in PDF format unless other format is requested by the City.  Meetings Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and meeting minutes. EXHIBIT I SCOPE OF SERVICES     City Council 14 – 112 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 2  Monthly Project Status Report Prepare Monthly Project Status Reports that show an accurate accountability of work effort rendered and a continuous appraising and monitoring of both work progress and financial conditions on a project. The fee for project management services, including time and related expenses, shall be included in each task order proposal. Firms may propose on any category listed below (1-5). The services to be performed may include, but shall not be limited to, the following: 1. PLANNING, RESOURCES, AND DESIGN Provide water engineering services to conduct water capital improvement projects, which may involve one or multiple disciplines, including planning studies, hydraulic modeling, feasibility studies, design of pipelines, wells, pump stations, pressure regulating stations, reservoirs, water quality and water treatment, waste and recycled water quality and treatment, hydrogeology, engineering support during construction, and encompassing associated services such as Architecture, Structural, Civil, Mechanical, HVAC, Landscape Architecture, Geotechnical, Environmental, Electrical, Instrumentation, and Control. a. Planning Studies and Feasibility Studies Provide engineering, financial, and planning services to perform pipeline alignment and facility siting studies, water system planning studies, recycled water system planning and feasibility studies, water demand and supply studies, rate studies, asset management, and other studies that may be required in water system planning. Provide consulting services related to water resources and conservation. Studies may include water supply assessments, water supply verifications, urban water management plans, water use surveys and others studies that may be required for water resources and conservation programs b. Hydraulic Modeling Perform Water System Master Planning including Comprehensive Studies, Hydraulic Analysis, Transient Analysis, Fire Flow Analysis, and Flow Optimization. c. Condition Assessment Provide comprehensive condition assessment of the City’s water system, including seismic, structural, security and vulnerability. Assessment of the structural integrity of the pipe shall include identifying leaks, pipe damage, pipe defect, loss of pipe wall thickness due to corrosion or erosion, etc., along the length of the pipe. Provide reports and memorandums with maps and exhibits as required to detail results of the study including likelihood of failure, risk and consequence of failure. Reports and/or technical memorandums shall also include detailed explanation of data collected and used for the study, any assumptions made as well as recommendations for short-term and long-term risk mitigation strategies.     City Council 14 – 113 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 3 d. Design Services Provide consulting services for the design of water facilities, including water wells, pump stations, pressure regulating stations, reservoirs, water quality and treatment, water mains, recycled water supply and distribution facilities, associated appurtenances, as well as other related components of the facilities such as buildings, landscape, grading, drainage, etc. for a complete and operative project. e. Other Related Services Provide other related services including, but not limited to, the following: i. Architecture Provide consulting services for architectural design, architectural renderings, line- of-sight analyses, building sections, code interpretation issues and other architectural related issue. ii. Structural Provide consulting services for structural investigations of the City’s existing facilities, seismic analysis, miscellaneous structural calculations, and design on the City’s existing and proposed systems and structures. iii. Civil Provide consulting services for general engineering services as required for the project. Scope of work may include but is not limited to site design, street improvements, grading, drainage, preparation of Water Quality Management, Erosion Control, and Stormwater Pollution Prevention Plans, and related calculations and reports as necessary. iv. Mechanical, HVAC Provide consultation, engineering, and design services on modification, upgrade, and replacement of existing mechanical and HVAC systems, including piping, plumbing, support systems, controls, code interpretation, and related calculations as necessary. v. Landscape Architecture Provide consulting services for landscape architecture design, including landscape planting plans, renderings and views of proposed landscape plantings, and landscape installation inspection services. Provide consultation for irrigation system design and inspection.     City Council 14 – 114 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 4 vi. Geotechnical Engineering Services Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. vii. Hydrogeology Provide consulting services on groundwater issues related to and including rehabilitation of existing potable water production wells, siting and design of new potable water production wells, destruction of inactive wells, evaluation of contamination plumes, and groundwater modeling. Evaluate the hydrogeology of proposed potable water production well sites and investigate proposed wells. Determine design parameters and requirements necessary to drill, operate, and maintain proposed wells; proposed well construction (casing diameter, locations of perforated intervals); and proposed operation of wells. Prepare Drinking Water Source Assessment and Protection (DWSAP) plans for proposed potable water production wells. Provide inspection, hydrogeologic analysis and recommendations during new potable water production well drilling and existing well destruction activities, including, but not limited to, on site consulting geologists, geological sampling and formation analysis, geophysical logging and interpretation, sieve analyses, final well construction recommendations, and quality assurance and assistance in achieving conformance with the construction specifications and applicable codes and standards. viii. Environmental Compliance Services Provide consulting services for the preparation of environmental documents and support studies to comply with California Environmental Quality Act (CEQA), which may include an Initial Study, Negative Declaration, Mitigated Negative Declaration, Addendum, or Environmental Impact Report, or Supplement or Subsequent EIR, National Environmental Policy Act (NEPA) when complying with federal grants, permit applications with support studies, aesthetic simulations, and other environmental compliance tasks that may be needed.     City Council 14 – 115 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 5 ix. Recycled Water Compliance Provide assistance with compliance requirements for recycled water treatment and distribution system monitoring and reporting. x. Electrical, Instrumentation & Control Services Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems. xi. Engineering Support During Bidding and Construction Review and respond to RFI’s and review and approve shop drawings submitted by contractor for conformance with the contract documents. Review progress reports and payments as required. Prepare supplementary sketches and details, as required, to resolve field construction problems that may be encountered. Provide project inspection as needed. Provide assistance in ensuring regulatory compliance, as needed. Prepare the “as constructed” corrections to the original drawings and specifications. Attend meetings on behalf of the City and assist in Public Relations, as needed. xii. Plan Check Services Provide consulting services for plan checking improvement plans to determine compliance with applicable standards, guidelines, policies, rules, ordinances, and codes. 2. CONSTRUCTION MANAGEMENT Provide construction management and inspection services during construction. The tasks of construction management and inspection shall include, but not be limited to: a. Construction Management and Coordination with Contractor Provide construction management and coordinate as needed for the project. Review and coordinate construction schedule and activities; conduct and attend meetings on behalf of the City. Provide permit compliance documentation, follow up, and support for all permits and clearances required on a project. The construction management team may also be asked to attend meetings and assist in maintaining public relations as needed. b. Project Administration Provide review of, recommend, and prepare change order(s) and/or extra work order(s) as needed on construction project. Coordinate and process RFI’s and shop drawings submittals, and ensure construction conformance with the contract documents. Review and adjust progress pay estimates prepared and submitted by the contractor for conformance with the contract documents.     City Council 14 – 116 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 6 c. Construction Inspection Provide construction inspection by qualified inspectors and maintain daily inspection reports, construction progress reports, and project logs, etc., of the progress of the construction work. Secure record drawing information from the construction contractor. Provide start-up support for a Project, including final acceptance testing, support, and final completion sign off. Prepare the Final Construction Report. 3. PIPELINE DESIGN Provide consulting services for the design of water mains, transmission mains, siphons and associated appurtenances. Provide preliminary and final design services including the preparation of plans, specifications, and cost estimates. Provide bidding assistance, construction support, and final as-builts as needed for projects. 4. ELECTRICAL, INSTRUMENTATION & CONTROL SERVICES Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems components, instrumentation, communication system components, security cameras, door/gate access controls, information technology for SCADA system and cybersecurity support for PLC/HMI/OIT software and custom applications for the City Water System. 5. GEOTECHNICAL ENGINEERING SERVICES Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. Proposals shall explicitly state which category listed above (1-5) is being proposing on. If there are any exceptions to the core of requested services above, proposers shall list said exceptions in their proposal (matrix form). GENERAL REQUIREMENTS AND PROJECT DELIVERABLES The Consultant’s services for plans specifications and estimates (PS&E) for engineering projects and special studies/investigations shall be in conformance, if applicable, with the following: Title 24 of the California Code of Regulations (California Building Standards Code), American Water     City Council 14 – 117 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 7 Works Association, California Department of Transportation, Americans with Disabilities Act, City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and any other federal, state, or local guidelines required in the project. As part of the PS&E package, the Consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana DO NOT include detailed review or checking of design for the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked and dated, and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:  Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed  Deliverables  Quality Control/Quality Assurance (QA/QC) Plan  Project Schedule/Invoicing  Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.  Furnish scope of work and provide general direction as needed for the assigned project  All plan check coordination within the City     City Council 14 – 118 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 8  Advertise, award, and administer of construction contract  Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards)  Electronic files for title sheets and sheet borders  Facilitate meeting space and coordination and City facilities FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 14 – 119 2/18/2025 #2010313v1 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable     City Council 14 – 120 2/18/2025 JIG CONSULTANTS City of Santa Ana | Statement of Qualifications for On-Call Water Resources Engineering Services 20 The following hourly rates will be utilized when preparing Task Orders under this On-Call Water Resources Engineering Services contract. The hourly rates will remain effective until the end of the initial 3-year term of the agreement. JIG Consultants Team Member and Position Hourly Rates Principal $225 Senior Project Managers $225 Project Managers $210 Project Engineers $185 Senior Civil Designers / Civil Engineer $155 Civil Designers / Civil Engineer $135 Utilities and Permitting $110 Administrative Assistant $90 Reimbursables and Expenses: 1. Standard computer and technology costs are incorporated into these hourly rates as well as direct labor, overhead, fringe benefits and fee. 2. Prints, plots, messenger service, subsistence, air travel, and other direct expenses will be charged at cost. 3. The services of outside consultants will be charged at cost plus 10%. Outside consultants include the following Subconsultants Team Member and Position Hourly Rates Arcon Structural Engineers, Inc. Hernan Montoya, SE, PE – Structural Richard Flemming, AIA - Architectural $230 $190 Aspen Environmental Lisa Blewitt – Environmental Compliance $250 ENGEO James Thurber, PE, CHg $350 Gerry Green, Inc. Gerry Green, EE – Electrical $230 KDM Meridian Richard Maher, PLS – Surveyor 2-man Survey Crew (Prevailing Wage) $225 $370 LandStudio360 Alex Polen, RLA – Landscape Architect $185 PICA Scott Popovic – Pipeline Condition Assessment Variable Terracon Consultants Fred Buhamdan, PE – Geotechnical $312 T2 Utilities Engineer Matthew Tomanek – Utility Potholing $215 Section 2 – Cost Proposal     City Council 14 – 121 2/18/2025 Page 1 of 9 #2010344v1 AGREEMENT WITH KLEINFELDER, INC. TO PROVIDE ON-CALL WATER RESOURCES ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 18TH day of February, 2025 by and between Kleinfelder, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On June 25, 2024, the City issued Request for Proposals No. 24-083, by which it sought Consultants to provide on-call water resources engineering services on behalf of the City of Santa Ana’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-083 and attached as Exhibit A. Consultant’s proposal shall be incorporated by reference as though fully attached here to this Agreement. C.Consultant was selected as one of nine (9) vendors which qualified for this engagement. Only those consultants approved by the City Council on February 18, 2025 shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and the City’s sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected under RFP 24-083. The total compensation for these services provided by all such consultants selected under RFP 24-083 shall not exceed the shared aggregate amount of Two Million Dollars ($2,000,000) during the term of the Agreement, EXHIBIT 6     City Council 14 – 122 2/18/2025 Page 2 of 9 #2010344v1 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 14 – 123 2/18/2025 Page 3 of 9 #2010344v1 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event C onsultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid     City Council 14 – 124 2/18/2025 Page 4 of 9 #2010344v1 under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the     City Council 14 – 125 2/18/2025 Page 5 of 9 #2010344v1 negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential     City Council 14 – 126 2/18/2025 Page 6 of 9 #2010344v1 information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.     City Council 14 – 127 2/18/2025 Page 7 of 9 #2010344v1 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:     City Council 14 – 128 2/18/2025 Page 8 of 9 #2010344v1 To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Kleinfelder, Inc. Attn: Danny Hanna, Project Manager/Principal Agent 21515 Hawthorne Blvd., Ste. 590 Torrance, CA 90503     City Council 14 – 129 2/18/2025 Page 9 of 9 #2010344v1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO KLEINFELDER, INC. City Attorney By: Kyle Nellesen Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba, P.E. Executive Director Public Works Agency Danny Hanna, PE Project Manager/Principal Agent Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:33:59 -08'00'     City Council 14 – 130 2/18/2025 #2010344v1 EXHIBIT A SCOPE OF SERVICES     City Council 14 – 131 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 1 Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana intends (City) to select several qualified firms to provide professional services for a variety of projects and programs on an as-needed or “on-call” basis. Each firm selected will enter into a Professional Services Agreement to provide such services. Throughout the term of the Professional Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. The task order proposal fee shall be based on the hourly rates provided by the firm in response to this RFP. If a task order proposal is selected, a Notice-to-Proceed will be issued based on an agreed-upon specific scope of services and fee for that task order. The firm may utilize in-house staff and/or sub-consultants to complete each task order. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant, and include these administrative costs in their proposed project management fees. Prime consultant mark-ups for sub-consultant work will not be allowed. SCOPE OF SERVICES Provide professional engineering services for planning, design, and construction support for domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. In general, each task order shall include, at minimum, the following project management services:  Project Schedule Create schedules with the critical milestones for the major tasks involved in a project. Update the schedule monthly, or more often, as required by the City. Schedules shall be submitted in PDF format unless other format is requested by the City.  Meetings Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and meeting minutes. EXHIBIT I SCOPE OF SERVICES     City Council 14 – 132 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 2  Monthly Project Status Report Prepare Monthly Project Status Reports that show an accurate accountability of work effort rendered and a continuous appraising and monitoring of both work progress and financial conditions on a project. The fee for project management services, including time and related expenses, shall be included in each task order proposal. Firms may propose on any category listed below (1-5). The services to be performed may include, but shall not be limited to, the following: 1. PLANNING, RESOURCES, AND DESIGN Provide water engineering services to conduct water capital improvement projects, which may involve one or multiple disciplines, including planning studies, hydraulic modeling, feasibility studies, design of pipelines, wells, pump stations, pressure regulating stations, reservoirs, water quality and water treatment, waste and recycled water quality and treatment, hydrogeology, engineering support during construction, and encompassing associated services such as Architecture, Structural, Civil, Mechanical, HVAC, Landscape Architecture, Geotechnical, Environmental, Electrical, Instrumentation, and Control. a. Planning Studies and Feasibility Studies Provide engineering, financial, and planning services to perform pipeline alignment and facility siting studies, water system planning studies, recycled water system planning and feasibility studies, water demand and supply studies, rate studies, asset management, and other studies that may be required in water system planning. Provide consulting services related to water resources and conservation. Studies may include water supply assessments, water supply verifications, urban water management plans, water use surveys and others studies that may be required for water resources and conservation programs b. Hydraulic Modeling Perform Water System Master Planning including Comprehensive Studies, Hydraulic Analysis, Transient Analysis, Fire Flow Analysis, and Flow Optimization. c. Condition Assessment Provide comprehensive condition assessment of the City’s water system, including seismic, structural, security and vulnerability. Assessment of the structural integrity of the pipe shall include identifying leaks, pipe damage, pipe defect, loss of pipe wall thickness due to corrosion or erosion, etc., along the length of the pipe. Provide reports and memorandums with maps and exhibits as required to detail results of the study including likelihood of failure, risk and consequence of failure. Reports and/or technical memorandums shall also include detailed explanation of data collected and used for the study, any assumptions made as well as recommendations for short-term and long-term risk mitigation strategies.     City Council 14 – 133 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 3 d. Design Services Provide consulting services for the design of water facilities, including water wells, pump stations, pressure regulating stations, reservoirs, water quality and treatment, water mains, recycled water supply and distribution facilities, associated appurtenances, as well as other related components of the facilities such as buildings, landscape, grading, drainage, etc. for a complete and operative project. e. Other Related Services Provide other related services including, but not limited to, the following: i. Architecture Provide consulting services for architectural design, architectural renderings, line- of-sight analyses, building sections, code interpretation issues and other architectural related issue. ii. Structural Provide consulting services for structural investigations of the City’s existing facilities, seismic analysis, miscellaneous structural calculations, and design on the City’s existing and proposed systems and structures. iii. Civil Provide consulting services for general engineering services as required for the project. Scope of work may include but is not limited to site design, street improvements, grading, drainage, preparation of Water Quality Management, Erosion Control, and Stormwater Pollution Prevention Plans, and related calculations and reports as necessary. iv. Mechanical, HVAC Provide consultation, engineering, and design services on modification, upgrade, and replacement of existing mechanical and HVAC systems, including piping, plumbing, support systems, controls, code interpretation, and related calculations as necessary. v. Landscape Architecture Provide consulting services for landscape architecture design, including landscape planting plans, renderings and views of proposed landscape plantings, and landscape installation inspection services. Provide consultation for irrigation system design and inspection.     City Council 14 – 134 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 4 vi. Geotechnical Engineering Services Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. vii. Hydrogeology Provide consulting services on groundwater issues related to and including rehabilitation of existing potable water production wells, siting and design of new potable water production wells, destruction of inactive wells, evaluation of contamination plumes, and groundwater modeling. Evaluate the hydrogeology of proposed potable water production well sites and investigate proposed wells. Determine design parameters and requirements necessary to drill, operate, and maintain proposed wells; proposed well construction (casing diameter, locations of perforated intervals); and proposed operation of wells. Prepare Drinking Water Source Assessment and Protection (DWSAP) plans for proposed potable water production wells. Provide inspection, hydrogeologic analysis and recommendations during new potable water production well drilling and existing well destruction activities, including, but not limited to, on site consulting geologists, geological sampling and formation analysis, geophysical logging and interpretation, sieve analyses, final well construction recommendations, and quality assurance and assistance in achieving conformance with the construction specifications and applicable codes and standards. viii. Environmental Compliance Services Provide consulting services for the preparation of environmental documents and support studies to comply with California Environmental Quality Act (CEQA), which may include an Initial Study, Negative Declaration, Mitigated Negative Declaration, Addendum, or Environmental Impact Report, or Supplement or Subsequent EIR, National Environmental Policy Act (NEPA) when complying with federal grants, permit applications with support studies, aesthetic simulations, and other environmental compliance tasks that may be needed.     City Council 14 – 135 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 5 ix. Recycled Water Compliance Provide assistance with compliance requirements for recycled water treatment and distribution system monitoring and reporting. x. Electrical, Instrumentation & Control Services Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems. xi. Engineering Support During Bidding and Construction Review and respond to RFI’s and review and approve shop drawings submitted by contractor for conformance with the contract documents. Review progress reports and payments as required. Prepare supplementary sketches and details, as required, to resolve field construction problems that may be encountered. Provide project inspection as needed. Provide assistance in ensuring regulatory compliance, as needed. Prepare the “as constructed” corrections to the original drawings and specifications. Attend meetings on behalf of the City and assist in Public Relations, as needed. xii. Plan Check Services Provide consulting services for plan checking improvement plans to determine compliance with applicable standards, guidelines, policies, rules, ordinances, and codes. 2. CONSTRUCTION MANAGEMENT Provide construction management and inspection services during construction. The tasks of construction management and inspection shall include, but not be limited to: a. Construction Management and Coordination with Contractor Provide construction management and coordinate as needed for the project. Review and coordinate construction schedule and activities; conduct and attend meetings on behalf of the City. Provide permit compliance documentation, follow up, and support for all permits and clearances required on a project. The construction management team may also be asked to attend meetings and assist in maintaining public relations as needed. b. Project Administration Provide review of, recommend, and prepare change order(s) and/or extra work order(s) as needed on construction project. Coordinate and process RFI’s and shop drawings submittals, and ensure construction conformance with the contract documents. Review and adjust progress pay estimates prepared and submitted by the contractor for conformance with the contract documents.     City Council 14 – 136 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 6 c. Construction Inspection Provide construction inspection by qualified inspectors and maintain daily inspection reports, construction progress reports, and project logs, etc., of the progress of the construction work. Secure record drawing information from the construction contractor. Provide start-up support for a Project, including final acceptance testing, support, and final completion sign off. Prepare the Final Construction Report. 3. PIPELINE DESIGN Provide consulting services for the design of water mains, transmission mains, siphons and associated appurtenances. Provide preliminary and final design services including the preparation of plans, specifications, and cost estimates. Provide bidding assistance, construction support, and final as-builts as needed for projects. 4. ELECTRICAL, INSTRUMENTATION & CONTROL SERVICES Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems components, instrumentation, communication system components, security cameras, door/gate access controls, information technology for SCADA system and cybersecurity support for PLC/HMI/OIT software and custom applications for the City Water System. 5. GEOTECHNICAL ENGINEERING SERVICES Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. Proposals shall explicitly state which category listed above (1-5) is being proposing on. If there are any exceptions to the core of requested services above, proposers shall list said exceptions in their proposal (matrix form). GENERAL REQUIREMENTS AND PROJECT DELIVERABLES The Consultant’s services for plans specifications and estimates (PS&E) for engineering projects and special studies/investigations shall be in conformance, if applicable, with the following: Title 24 of the California Code of Regulations (California Building Standards Code), American Water     City Council 14 – 137 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 7 Works Association, California Department of Transportation, Americans with Disabilities Act, City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and any other federal, state, or local guidelines required in the project. As part of the PS&E package, the Consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana DO NOT include detailed review or checking of design for the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked and dated, and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:  Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed  Deliverables  Quality Control/Quality Assurance (QA/QC) Plan  Project Schedule/Invoicing  Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.  Furnish scope of work and provide general direction as needed for the assigned project  All plan check coordination within the City     City Council 14 – 138 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 8  Advertise, award, and administer of construction contract  Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards)  Electronic files for title sheets and sheet borders  Facilitate meeting space and coordination and City facilities FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 14 – 139 2/18/2025 #2010344v1 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable     City Council 14 – 140 2/18/2025 July 23, 2024 ON-CALL WATER RESOURCES ENGINEERING SERVICES REQUEST FOR PROPOSAL NO. 24-083 Category 1. Planning, Resources, and Design Category 3. Pipeline Design Category 5. Geotechnical Engineering Services Cost Proposal prepared for: CITY OF SANTA ANA Public Works Agency 220 S. Daisy Ave., M-85, Santa Ana, CA 92703 Photo: Kleinfelder was the prime engineering consultant for many improvements at the City of San Diego’s Miramar Treatment Plant, including Clearwells replacement, disinfection planning study and recommendations, chemical trench replacement, low lift high flow pump station, and chlorine contact tanks     City Council 14 – 141 2/18/2025 1 of 3 City of Santa Ana - RATE/ FEE SCHEDULE KLEINFELDER, INC. LABOR CLASSIFICATION (Categories 1 & 3) RATE Senior Technical Expert $340.00 Principal Engineer / Senior Project Manager $317.00 Technical Expert / Task Order Manager $280.00 Senior Engineer $260.00 Associate Engineer I $210.00 Associate Engineer II $199.00 Assistant Engineer I $170.00 Assistant Engineer II $160.00 Sr. Technician $220.00 CADD Technician I $192.00 CADD Technician II $180.00 Technical Writer $163.00 Project Controls Specialist $145.00 Administrative $120.00 LABOR CLASSIFICATION (Category 5)RATE Professional $131.00 Staff Professional $164.00 Staff Professional (Prevailing Wage Field Services)$208.00 Project Professional $191.00 Senior Professional $219.00 Prinicipal Professional $246.00 Sernior Principal Professional $300.00 Project Manager $240.00 Senior Project Manager $284.00 CAD Technician $137.00 GIS Techniican $164.00 Project Controls Specialist $145.00 Administrative $120.00 Project Administrator $125.00 SUBCONSULTANTS LABOR CLASSIFICATION RATE Senior PE / CCM $297.00 PE / CCM $227.00 Non-PE / CCM $190.00 Fleet Vehicle Cost (Travel per hour)$9.00 Princpial $275.00 Kleinfelder Construction Services MBN Group     City Council 14 – 142 2/18/2025 2 of 3 Project Manager / Project Architect $197.00 Designer $145.00 Technical Staff $104.00 Intermediate Drafter $93.00 Clerical Staff $72.00 Cost Estimating/Constructibility Review $240.00 Surveying & Basemapping Lincensed Surveyor/ Director $235.00 Senior Survey Project Manager $185.00 Senior Survey Analyst $160.00 Calculator $150.00 Survey Analyse $120.00 Three Person Survey / GPS Crew $285.00 Two Person Survey / GPS Crew $255.00 One Person Survey / GPS Crew $240.00 Three Person Prevailing Wage Crew $385.00 Two Person Prevailing Wage Crew $285.00 Landscape Architecture Lincense Lanscape Architect $180.00 Senior Landscape Designer $155.00 Associate Landscape Designer $130.00 Rig mob / demob (2-man crew)$250.00 CME 75 (2 man Crew)$425.00 CME 85 PW Truck Mounted $525.00 Geoprobe 7822 4 PW $450.00 Concrete Coring Rig $800/day + $175/hr Well Development Rig $2500/day + $175/hr Additional drillers helper $175/hr Daily Crew Travel $250/man/hr Per Diem $250/man/day Training $175/man/hr Asphalt Grinder $200/day Air Compressor $1000/day Bulldog Bit use $150/day CME Continuous Core Sampling System $250/day Drum Dolly $30/day Concrete Coring Machine $250/day Wireline Coring and Support Equipment $250/day Generator Grout pump use $250/day Hot Mix Asphalt Unit $400/day Jackhammer $200/day Mud Puppy Solids Control Trailer $500/day ODEX air rotary equipment $1000/day PUZZULLO CONSULTING CASC 2R Drilling     City Council 14 – 143 2/18/2025 3 of 3 Pitcher Barrel Sampler $250/day Rock Coring Equipment $40/ft $500 min Saw cut machine $250/day SPT Energy Test Calibration $2000/day Water Tank - External $100/day Work Lights $100/night Asphalt patch $25/ea Bentonite chips $25/bag Bits $50/ea Cement/bentonite grout $15/ft Drums $110/ea Gravel $15/bag Perf pipe - 3”$5/ft PVC - 2” screen $10/ft 2 Hr Min $700.00 2 Hr Min PW $975.00 4 Hr $1,050.00 4 Hr PW $1,225.00 8 Hr $2,100.00 8 Hr PW $2,450.00 One (1) tech Crew (1 truck) - ST, eight (8) hours on-site $1223 /day One (1) tech Crew - OT $143.50 One (1) tech Crew - DT $168.50 Two (2) tech Crew (1 truck) - ST, eight (8) hours on-site $2171 /day Two (2) tech Crew - OT $287.00 Two (2) tech Crew - DT $337.00 Additional Tech (Flagger) - ST $118.50 Additional Tech - OT $143.50 Additional Tech - DT $168.50 Additional Traffic Control Truck $275/day Flashing Arrow Sign (FAS)*$110/day Changeable Message Sign (CMS)*$262.5/day Fuel surcharge (for travel greater than 50 miles one-way)$125.00 Traffic Control Plan, 11"x17"$375/page Traffic Control Plan, 24"x36"$495/page Engineer's Stamp (all sizes)$400/page Permitting assistance $85.00 Refer to the attached Basis of Charges for additional fee schedule information Hourly rates assume that other direct costs will be billed and reimbursed by the client. Kleinfelder reserves the right to adjust the fee schedule on projects where other direct costs are not reimbursed. Public works projects or projects receiving public funds are subject to Prevailing Wage laws. The above rates for professional and administrative staff are for services not subject to prevailing wages. If during the term of this contract, these services are reclassified as qualifying for prevailing wages, then we will provide hourly prevailing wage rates at that time. *Applies to all professional rates including but not limited to civil, mechanical, chemical, electrical, geotechnical, and environmental engineers; industrial hygienists; geologists; hydrogeologists; hydrologists; and computer specialists. Alpha Traffic Services, INC. GPRS - GPR & EM     City Council 14 – 144 2/18/2025 2023 KLEINFELDER FEE SCHEDULE FOR GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES †Common ASTM, AASHTO and DOT test methods. • Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods. Page 1 of 8 Revised 1/2023 SOIL TESTS SOIL DENSITY TESTS Test Standard Test Method† Fee Standard Proctor D698, T99 $ 290 each Modified Proctor D1557, T180 $ 290 each Rapid Determination of Compaction* D5080 $ 250 each 1-Point Proctor, Check Point T272 $ 170 each Proctor Oversize Correction D4718 $ 90 each Treated Soil Proctor D558 $ 380 each Minimum and Maximum Relative Density D4254, D4253 $ 510 each Maximum Density by Vibratory Hammer D7382 $ 660 each Moisture/Density, TEX 113-E TEX113-E $ 330 each Moisture/Density, TEX 114-E TEX114-E $ 330 each California Impact, CT 216 CT216 $ 270 each *Field Test SOIL CLASSIFICATION AND INDEX TESTS Test Standard Test Method† Fee Visual Classification D2488 $ 35 each Sieve Analysis, % Finer than No. 200 Sieve D1140 $ 110 each Sieve Analysis, Fine D422, D6913, T88 $ 155 each Sieve Analysis, Coarse D422, D6913, T88 $ 155 each Sieve Analysis, Coarse and Fine D422, D6913, T88 $ 200 each Hydrometer Analysis (Requires a Sieve Analysis, not included) D422, D7928 $ 185 each Water Content D2216, D4363, T265 $ 30 each Water Content and Dry Unit Weight D2216, D2937, D7263 $ 55 each Atterberg Limits, Single Point D4318-B, T89, T90 $ 145 each Atterberg Limits, Multiple Point D4318-A, T89, T90 $ 220 each Soil Specific Gravity D854, T100 $ 270 each Soil Organic Content D2974-C $ 150 each Fiber Content of Peat Soils D1997 $ 320 each Pinhole Dispersion Classification D4647 $ 630 each Soil pH D4972, G51 $ 70 each Double Hydrometer for Dispersive Soils D4221 $ 330 each Crumb Test for Dispersive Soils D6572 $ 105 each Soil Resistivity G187 $ 190 each Chloride Content $ 85 each Sulfate Content $ 70 each Thermal Resistivity, Per Point D5334, IEEE 422 $ 390 each Thermal Resistivity, Dry-Out Curve D5334, IEEE 422 $ 1140 each     City Council 14 – 145 2/18/2025 2023 KLEINFELDER FEE SCHEDULE FOR GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES †Common ASTM, AASHTO and DOT test methods. • Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods. Page 2 of 8 Revised 1/2023 SOIL TESTS (continued) SOIL BEARING PRESSURE TESTS Test Standard Test Method† Fee California Bearing Ratio, Single Point (proctor not included) D1883, T193 $ 420 each California Bearing Ratio, 3 Points (proctor not included) D1883, T193 $ 780 each Resistance R-Value D2844 $ 390 each Resistance R-Value of Treated Material D2844 $ 450 each Rock Correction for R-Value D2844 $ 100 each Stabilized Soil UC Strength, 1 Point (proctor not included) D1633, D5102 $ 210 each Stabilized Soil UC Strength, Set of 3 D1633, D5102 $ 1140 each CT373, 1 Lime Content, w/o Opt. Moist. CT373 $ 210 each CT373, 1 Lime Content CT373 $ 440 each CT373, 3 Lime Contents CT373 $ 1,320 each Eades and Grim Test (Opt. Lime Content) C977 $ 235 each Resilient Modulus T307 $ 570 each CTB Strength, Individual Specimen $ 220 each CTB Strength, Set of 3, Without Design $ 500 each CTB Complete Mix Design $ 7,150 each SOIL STRENGTH AND PERMEABILITY TESTS Test Standard Test Method† Fee Pocket Penetration Value $ 35 each Unconfined Compressive Strength D2166, T208 $ 170 each Direct Shear, 1 Point D3080, T236 $ 180 each Direct Shear, 3 Points D3080, T236 $ 470 each Direct Shear, Residual Strength, Each Pt D3080-Modified $ 300 each Consolidation without Time Rate Plots D2435-Modified $ 410 each Consolidation with 2 Time Rate Plots D2435-A, T216-A $ 540 each Consolidation, All Loads with Time Rates D2435-B, T216-B $ 760 each Collapse Potential D5333 $ 310 each One Dimensional Swell – Wetting After Loading, Series D4546-A $ 360 each One Dimensional Swell – Wetting After Loading D4546-B $ 210 each One Dimensional Swell – Loading After Wetting D4546-C $ 570 each Expansion Index D4829 $ 235 each Denver Swell Test $ 210 each Permeability, Rigid Wall D2434 $ 540 each Permeability, Flexible Wall D5084-C $ 470 each Triaxial Compression, CU, 1 Point D4767, T297 $ 600 each Triaxial Compression, CU, 3 Points D4767, T297 $ 1,485 each Triaxial Compression, UU, 1 Point D2850, T296 $ 250 each Triaxial Compression, UU, 3 Points D2850, T296 $ 760 each Triaxial Compression, UU Saturated, 1 Point D2850-Modified $ 360 each Triaxial Test, TEX117E, Part I TEX117E $ 2,145 each Triaxial Test, TEX117E, Part II TEX117E $ 2,145 each     City Council 14 – 146 2/18/2025 2023 KLEINFELDER FEE SCHEDULE FOR GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES †Common ASTM, AASHTO and DOT test methods. • Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods. Page 3 of 8 Revised 1/2023 AGGREGATE TESTS Test Standard Test Method† Fee Acid Solubility $ 220 each ASR Reactivity, Long Method C227, C1293 $ 2,035 each ASR Reactivity, Short Method C1260, C1567 $ 1,140 each Cleanness Value CT227 $ 200 each Clay Lumps and Friable Particles, per size *(see note below) C142, T112 $ 125 each Coarse Specific Gravity & Absorption C127, T85 $ 100 each Fine Specific Gravity & Absorption C128, T84 $ 175 each Coarse Durability D3744, T210 $ 180 each Fine Durability D3744, T210 $ 190 each Flat and Elongated Particles, per size *(see note below) D4791 $ 115 each Fractured Faces, per size *(see note below) D5821, T335 $ 125 each Lightweight Pieces (Per specific gravity of heavy liquid) C123, T113 $ 350 each Los Angeles Abrasion, Large Aggregate C535 $ 240 each Los Angeles Abrasion, Small Aggregate C131, T96 $ 240 each Mortar Sand Strength C87, CT515 $ 780 each Organic Impurities C40, T21 $ 90 each Sand Equivalent D2419, T176 $ 180 each Sieve Analysis, % Finer than No. 200 Sieve C117, T11 $ 110 each Sieve Analysis, Fine C136, T27 $ 155 each Sieve Analysis, Coarse C136, T27 $ 155 each Sieve Analysis, Coarse and Fine C136, T27 $ 200 each Soundness of Aggregate, per size *(see note below) C88, T104 $ 180 each Unit Weight C29, T19 $ 80 each Water Content D2216, C566, T255 $ 30 each Texas Wet Ball Mill TEX116E $ 360 each Decantation Wash TEX406A $ 110 each Uncompacted Void Content of Fine Aggregate C1252, T304 $ 170 each *Tests are billed by each size fraction tested. The quantity of fractions tested is dependent on the sample gradation and test method. FILTER MEDIA TESTS Test Standard Test Method† Fee Filter Media, Sieve Analysis (includes d10, d60, es, cu) AWWA B100 $ 220 each Filter Media, Mohs Hardness AWWA B100 $ 220 each Filter Media, Percent Silica $ 240 each Acid Solubility AWWA B100 $ 220 each     City Council 14 – 147 2/18/2025 2023 KLEINFELDER FEE SCHEDULE FOR GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES †Common ASTM, AASHTO and DOT test methods. • Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods. Page 4 of 8 Revised 1/2023 CONCRETE TESTS Test Standard Test Method† Fee Concrete Compression C39 $ 40 each Concrete Core Compression C42 $ 100 each Concrete Flexural Strength C78 $ 125 each Hydraulic Cement Mortar Compression C109 (field cast) $ 40 each Concrete Drying Shrinkage, set of 3* C157 $ 610 Each Concrete Core Thickness C174 $ 55 each Concrete Laboratory Trial Batch** C192 $ 1,485 each Concrete Time of Set by Penetration Resistance C403, C191 $ 2,400 each Concrete Modulus of Elasticity C469 $ 500 each Concrete Splitting Tensile Strength C496 $ 125 each Concrete Absorption C497, C642 $ 190 each Concrete Cylinder Unit Weight C567 $ 190 each Non-Shrink Grout Compression C1107, C579 $ 40 each Shotcrete Compression C1140, C1604 $ 85 each Shotcrete Core Grading ACI 506.3 $ 85 each Concrete Paving Slab Modulus of Rupture C1782 $ 900 each Concrete Direct Tensile D2936, CRD C164 $ 500 each CLSM Compression D4832 $ 55 each *For sets greater than 3, add $100 per prism **Includes up to 9 cylinders (4x8 or 6x12) or 9 flex beams, additional cylinders, beams, or shrinkage prisms charged at individual unit rates .................... ROLLER COMPACTED CONCRETE TESTS Test Standard Test Method† Fee RCC Compression C1435/C39 $ 65 each RCC Air Content C1849 $ 50 each RCC Unit Weight C1849 $ 50 each RCC Consistency and Density (VeBe) C1170 $ 1,600 each RCC Accelerated Cure C1768 - modified $ 750 each RCC Trial Batch ACI 211.1 $ 4,800 each RCC Aggregate Mixing ACI 211.1 $ 2,000 each MASONRY TESTS Test Standard Test Method† Fee Masonry Grout Compression C1019, C942 $ 40 each Masonry Mortar Compression C270, C780 $ 40 each Masonry Core Compression and Shear CA DSA $ 200 each Masonry Prism Compression C1314 $ 150 each CMU Absorption and Received Moisture C140 $ 120 each CMU Compression C140 $ 125 each CMU Dimension Verification C140 $ 55 each CMU Lineal Shrinkage C426 $ 300 each     City Council 14 – 148 2/18/2025 2023 KLEINFELDER FEE SCHEDULE FOR GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES †Common ASTM, AASHTO and DOT test methods. • Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods. Page 5 of 8 Revised 1/2023 ROCK TESTS Test Standard Test Method† Fee Rock Sample Preparation D4543 $ 120 each Rock Direct Shear, 1 Point D5607 $ 350 each Rock Mohs Hardness IRSM $ 55 each Rock Point Load Index, per Point* D5731 $ 65 each Rock Slake Durability D4644 $ 240 each Rock Splitting Tensile/Brazilian, per Point* D3967 $ 120 each Rock Direct Tensile D2936 $ 250 each Rock Triaxial Compression D7012-A $ 420 each Rock Triaxial Compression w/Modulus of Rupture D7012-B $ 560 each Rock Unconfined Compression D7012-C $ 300 each Rock Unconfined Compression w/Modulus of Rupture D7012-D $ 500 each Above testing fees include routine sample preparation (end grinding) and sample photographs *Point load and splitting tensile test fees are per break, not per set of 10. EMULSION TESTS EMULSION TESTS Test Standard Test Method† Fee Emulsion Settlement D6930, T59 $ 280 each Emulsion Sieve Test D6933, T59 $ 125 each Emulsion Storage Stability D6930, T59 $ 220 each Emulsion Torsional Recovery CT332 $ 190 each Particle Charge D7402, T59 $ 125 each Residue by Evaporation D6934, T59 $ 140 each Saybolt Viscosity D7946, T59 $ 190 each Slurry Seal Wet Track Abrasion D3910, ISSA TB100 $ 420 each     City Council 14 – 149 2/18/2025 2023 KLEINFELDER FEE SCHEDULE FOR GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES †Common ASTM, AASHTO and DOT test methods. • Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods. Page 6 of 8 Revised 1/2023 ASPHALT TESTS MIX PROPERTY TESTS Test Standard Test Method† Fee Air Voids Determination (calculation only) D3203, AI-MS-2 $ 65 each VMA Determination (calculation only) AI-MS-2, CT-LP-2 $ 65 each VFA Determination (calculation only) AI-MS-2, CT-LP-2 $ 65 each Volumetric Properties (calculation only) AI-MS-2, CT-LP-2 $ 55 each AC Moisture Content T329 $ 70 each Gradation of Extracted Aggregate D5444 $ 150 each AC Content by Extraction D2172 $ 260 each AC Content by Ignition Oven D6307, T308 $ 190 each AC Ignition Oven Calibration (determination of mix correction) D6307 $ 420 each Hveem Stability D1560 $ 420 each Hveem Stability without Compaction D1560 $ 220 each Marshall Stability and Flow (does not include compaction) D6927 $ 210 each AC Swell CT305 $ 600 each DESIGN AND DENSITY TESTS Test Standard Test Method† Fee AC Core Thickness D3549 $ 20 each AC Core Unit Weight & Thickness D1188, D2726, D3549 $ 65 each Unit Weight, Gyratory Method D6925, T312 $ 390 each Unit Weight, Hveem Method D1561 $ 370 each Unit Weight, Marshall Method D6926 $ 270 each Maximum Theoretical Specific Gravity D2041 $ 200 each Moisture Induced Damage T283 $ 1,615 each Moisture Vapor Susceptibility CT307 $ 720 each Hamburg Wheel Track, Set of 2 T324 $ 1,210 each Index of Retained Strength D1075 $ 1,375 each Indirect Tensile Strength (does not include compaction) D6931 $ 1,050 set/3 Indirect Tensile Strength of Cored Specimen D6931 $ 420 each Caltrans Tensile Strength Ratio CT371 $ 2,200 each Caltrans Opt Bitumen Content OGFC CT368 $ 2,035 each Centrifuge Kerosene Equivalent CT303 $ 360 each Film Stripping CT302 $ 180 each Mix Design, Hveem Method w/RAP CT367 $ 8,580 each Mix Design, Hveem Method CT367 $ 6,600 each Mix Design, Marshall Method AI-MS-2 $ 3,575 each Mix Design, Superpave Method AI-MS-2 $ 8,250 each     City Council 14 – 150 2/18/2025 2023 KLEINFELDER FEE SCHEDULE FOR GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES †Common ASTM, AASHTO and DOT test methods. • Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods. Page 7 of 8 Revised 1/2023 METAL TESTS BOLT TESTS Test Standard Test Method† Fee Bolt Assembly Suite (Bolt, Nut, Washer) * F606 $ 285 each Bolt Hardness E18 $ 40 each Bolt Proof Load F606 $ 55 each Bolt Wedge Tensile F606 $ 55 each Nut Hardness E18 $ 40 each Nut Proof Load F606 $ 55 each Washer Hardness E18 $ 40 each *An 'assembly' is one bolt, one nut and one washer. The suite consists of a bolt wedge tensile test, bolt and nut proof load tests, and hardness tests on all three pieces. REINFORCING BAR TESTS Test Standard Test Method† Fee Bend A370, E290 $ 55 each Rebar Tensile, up to No. 11 A370, E8 $ 120 each Rebar Tensile, No. 14 and No. 18 A370, E8 $ 250 each Rebar Coupler Slip A370, A1034, CT670 $ 190 each Rebar Coupler Tensile, up to No. 11 A370, A1034, CT670 $ 120 each Rebar Coupler Tensile, No. 14 and No. 18 A370, A1034, CT670 $ 250 each CT670 Strain (Elongation) CT670 $ 25 each Headed Rebar Tensile, up to No. 11 A370, A970 $ 120 each Headed Rebar Tensile, No. 14 and No. 18 A370, A970 $ 250 each Modulus of Elasticity* A370 $ 155 Each Epoxy Coating Thickness A775, A934 $ 125 each Epoxy Coating Continuity – Holiday Test A775, A934 $ 125 each Epoxy Flexibility - Bending A775, A934 $ 125 each *In addition to the testing fee. METAL TESTS Test Standard Test Method† Fee PT Strand Tensile A370, A1061 $ 205 each Anchor Bolt Tensile, up to 1.5” dia. F1554 $ 190 each Anchor Bolt Tensile, greater than 1.5” dia. F1554 $ 310 each Reduced Section Tensile* A370 $ 155 each Rockwell Hardness E18 $ 40 each Macroetch E381 $ 310 each Charpy Impact, Set of 3 ** A370, A673 $ 470 each Galvanization Thickness B499, E376 $ 30 each Fireproofing Density E605 $ 95 each *Machining test specimens is not included. Additional fees for stress-strain diagram. **Machining test specimens is not included. Additional fees will be assessed for testing at temperatures other than 40°F.     City Council 14 – 151 2/18/2025 2023 KLEINFELDER FEE SCHEDULE FOR GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES †Common ASTM, AASHTO and DOT test methods. • Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods. Page 8 of 8 Revised 1/2023 DIMENSION STONE AND ROOFING MATERIAL TESTS DIMENSION STONE Test Standard Test Method† Fee Dimension Stone, Absorption/Specific Gravity C97 $ 280 set/5 Dimension Stone, Compressive Strength C170 $ 280 set/5 Dimension Stone, Flexural Strength C880 $ 280 set/5 Dimension Stone, Modulus of Rupture C99 $ 280 set/5 MISCELLANEOUS TESTS MISCELLANEOUS TESTS Test Standard Test Method† Fee Hydraulic Ram Verification E4 $ 390 each Tensile and Elastic Modulus Polymer Composite Materials D3039 $ 750 set/5 SAMPLE PREPARATION SAMPLE PREPARATION Test Standard Test Method† Fee Rock Sample Preparation D4543 $ 120 each Sample Crushing $ 180 each Sample Cutting and Trimming $ 40 each Sample Mixing and Processing $ 125 each Sample Preparation $ 65 each Sample Remolding $ 95 each Contamination Fee $ varies each Sample Disposal Fee $ 10 each     City Council 14 – 152 2/18/2025 SCHEDULE OF FEES LABORATORY TESTING SERVICES The following unit rates are for tests routinely performed at our geotechnical laboratory in Pomona, California. Normal turnaround time (TAT) is 5 business days for most tests. Rush basis is available for some tests with an additional charge of 60, 40, 30, 20 and 10% for same day, 1, 2, 3 and 4 business days TAT, respectively. Samples received after 12 PM will be considered as the next day morning delivery.  Call our office for the availability of rush testing. A.  Identification and Index Properties Test Unit Price Visual Classification‐ASTM D2488 $32.00 Moisture Content‐ASTM D2216 $15.00 Moisture Content & Density‐ASTM D2216 and D7263       Shelby Tube Sample $34.00       Ring Sample $25.00 Atterberg Limits‐ASTM D4318       Three Point $116.00       One Point $74.00       Non‐Plastic $48.00 Particle‐Size Analysis       Coarse and Fine Sieve Analyses for Soils (from No. 200 to 3 inch) ‐ASTM D6913 or C136, CT 202 $168.00       Fine Sieve Analysis for Soils (from #200 to No. 4 sieve) ‐ASTM D6913 or C136, CT 202 $111.00       Particle‐Size Analysis ( Hydrometer with Fine Sieve as above) ‐ASTM D6913 & D7928 $163.00       Particle‐Size Analysis (Hydrometer with Coarse+Fine Sieves as above) ‐ASTM D6913 & D7928 $210.00 Percent Passing #200 Sieve ‐ASTM D1140 $72.00 Specific Gravity       Fine (passing No. 4 sieve)‐ASTM D854 $74.00       Coarse (retained on No. 4 sieve)‐ASTM C127 $93.00 Porosity (Total, Air‐Filled & Water Filled) (Test includes density and specific gravity) $163.00 Sand Equivalent Value‐ASTM D2419 $76.00 Photograph of Specimen $5.00 B.  Soil Corrosivity and Organic Content Soil pH‐DOT CA Test 643 $25.00 Electrical Resistivity‐DOT CA Test 643 $58.00 Sulfate Content‐DOT CA Test 417‐B $58.00 Chloride Content‐DOT CA Test 422 $58.00 Corrosion Suite including all above $153.00 Organic Matter Content‐ASTM D2974 $79.00 C.  Compaction, CBR and R‐value Standard Proctor Compaction‐ASTM D698       Method A (4‐inch mold)$153.00       Method B or C (6‐inch mold)$168.00 Modified Proctor Compaction‐ASTM D1557 (including rock correction w/assumed Specific Gravity)        Procedures A and B (4‐inch mold) $168.00       Procedure C (6‐inch mold)$184.00 Caltrans CT 216 $210.00 California Bearing Ratio (CBR)‐ASTM D1883 (proctor compaction charged separately)        Three Points $447.00       One Point $210.00 R‐Value‐ASTM D2844 $268.00 Samples treated with Lime or Cement $63.00 Page 1 of 2     City Council 14 – 153 2/18/2025 D. Shear Strength Pocket Penetrometer $11.00 Torvane $11.00 Direct Shear‐ASTM D 3080 (Regular Shear Rate=0.025 in/min, otherwise noted below)       Single Point Direct Shear with stress‐strain curve (regular speed = 0.025 in/min) $100.00       3‐Point Direct Shear with stress‐strain curves (regular speed = 0.025 in/min)         $221.00       3‐Point Direct Shear with stress‐strain curves (slow speed = 0.005 in/min)           $300.00       Residual Shear Strength (5 passes of shearing, regular 0.025 in/min speed))                 $378.00       Shelby Tube Cutting, Trimming or Remolding of Specimens (per sample) $45.00 Static Uniaxial and Triaxial Strength Tests       Unconfined Compression (UC) ‐ ASTM D2166  $126.00       Unconsolidated Undrained (UU,Q) ‐ ASTM D2850 $153.00       Consolidated Undrained (CU,R) with Pore Pressure Measurement (per point) ‐ ASTM D4767  $357.00       Consolidated Drained (CD,S) with Volume Change on Sands (per point) ‐ ASTM D7181 $357.00       Three‐Staged CU Triaxial Tests (1sample, 3 confining pressures) $788.00       Shelby Tube Cutting, Trimming or Remolding of Specimens (per sample) $45.00 E.  Consolidation and Swell Tests Consolidation Test‐ASTM D2435       Double increment loading up to 12.8 or 16 ksf and unload (10 total loads) (no full time readings/plots) $189.00       Each additional load or unload without full time readings/plots  $16.00       Full time readings and plot of time curve per load $42.00       Shelby Tube Cutting, Trimming or Remolding of Specimens (per sample) $42.00 Expansion Index Test‐ASTM D4829 $105.00 Single Load Swell/Collapse Test‐ASTM D4546 $105.00 F. Permeability Tests       Constant Head Permeability of Granular Soils ‐ASTM D2434 $195.00       Triaxial Permeability in Flexible‐Wall Permeameter‐ ASTM D5084            ‐Measurement at One Effective Stress $195.00           ‐Each Additional Effective Stress $84.00       Shelby Tube Cutting, Trimming or Remolding of Specimens (per sample) $45.00 G. Rock Core Tests       Uniaxial Compressive Strength of Rock Core (no stress‐strain curve)$163.00           ‐Initial Tangent Modulus of Elasticity Call for Pricing         Rock Core Cutting (per specimen)$45.00       Slake Durability (ASTM D4644)$200.00       Point Load Index (ASTM D5731)  $111.00 H. Other Special Tests       Pin Hole Dispersion $273.00       Using pH to Estimate the Soil‐Lime Proportion Requirement for Soil Stabilization, ASTM D 6276 $179.00       LA Abrasion, ASTM C 131            ‐Method A $268.00           ‐Method B & C $200.00           ‐Method D $132.00 I. Sample Pickup, Disposal and Return Policy       Sample Pickup up to 150 lbs within 30 miles radius area (24‐hour notice is required) $125.00       Sample Disposal Policy:           The remaining portions of tested samples will be disposed of 30 days after project completion without notice .             A disposal fee of $15 per bag will be imposed on all untested bulk samples. J. Rings and Cans         Preparation of clean rings and cans (recycled 6 rings per can) $5.00/can For inquiries please call our office at (909) 869‐6316 or email to justin@aplaboratory.com Page 2 of 2     City Council 14 – 154 2/18/2025 FEE SCHEDULE City of Santa Ana RFP #24-083 CONE PENETRATION TESTING (CPT) SERVICES/PRICING (portal to portal*):       CPT Soundings w/ CPT, Direct Push, Limited or Track Rig 370.00 / hr       CPT Soundings w/ CPT, Direct Push, Limited or Track Rig (Overtime)410.00 / hr       CPT Soundings w/ CPT, Direct Push, Limited or Track Rig (Double time)450.00 / hr       Minimum Call Out for CPT Soundings w/ CPT, Direct Push, Limited or Track Rig (4 hrs or less)1,900.00 / day CPT SERVICES/PRICING INCL. PREVAILING WAGE (portal to portal*):       CPT Soundings w/ CPT, Direct Push, Limited or Track Rig 520.00 / hr       CPT Soundings w/ CPT, Direct Push, Limited or Track Rig (Overtime)580.00 / hr       CPT Soundings w/ CPT, Direct Push, Limited or Track Rig (Double time)640.00 / hr       Minimum Call Out for CPT Soundings w/ CPT, Direct Push, Limited or Track Rig (4 hrs or less)2,700.00 / day SOIL, GROUNDWATER, VAPOR SAMPLING SERVICES/PRICING (portal to portal*):       Direct Push, Limited or Track Rig 270.00 / hr       Direct Push, Limited or Track Rig (Overtime)310.00 / hr       Direct Push, Limited or Track Rig (Double time)350.00 / hr       Minimum Call Out for Direct Push, Limited or Track Rig (4 hrs or less)1,400.00 / day SOIL, GROUNDWATER, VAPOR SAMPLING INCL. PREVAILING WAGE (portal to portal*):       Direct Push, Limited or Track Rig 400.00 / hr       Direct Push, Limited or Track Rig (Overtime)460.00 / hr       Direct Push, Limited or Track Rig (Double time)520.00 / hr       Minimum Call Out for Direct Push, Limited or Track Rig (4 hrs or less)2,000.00 / day OTHER SERVICES/PRICING:       Seismic Shear Wave Measurements w/ CPT Rig 30.00 / ea       Pore Pressure Dissipation Testing w/ CPT Rig (no charge w/ daily rate)no charge       Pore Pressure Dissipation Testing w/ CPT Rig (no charge w/ daily rate, incl. Prevailing Wage)no charge       Concrete Coring (up to 8” thick)150.00 / core       Per Diem/Two Man 500.00 / nt       Fuel Surcharge 50.00 / day       Cancel Fee (if notified less than 4 business days before job start)900.00 / ea MATERIALS:       Acetate Liners (1” dia x 2’ length)3.00 / ea       Acetate Liners (1 ¾” dia x 4’ length) 4.50 / ea       PVC Blank (3/4” or 1” dia), Flush Threaded 3.50 / ft       PVC Screen (3/4” or 1” dia), Flush Threaded 4.00 / ft       PVC Caps 1.00 / ea       Bentonite Granules / Portland Cement / Concrete / Sand / Asphalt Patch 15.00 / ea       Aquaphalt (3.5 gal bucket)100.00 / ea       Bentonite Grout 30.00 / ea       Waste Drum (55 gallon) 75.00 / ea       Polyethylene Tubing for Groundwater (3/8” dia) & Vapor Sampling (1/4” dia)0.25 / ft       Nylon (NylaFlow) Tubing for Vapor Sampling (1/4” dia)0.75 / ft       Teflon Tubing for Vapor Sampling (1/4” dia)2.00 / ft       Vapor Valves 3.00 / ea       Vapor Filter/Implant (1/4” Polypropolene) 2.00 / ea       Disposable Steel Tips for Groundwater Sampling / Vapor Sampling 10.00 / ea * Portal to portal time includes travel time & loading/unloading equipment. It is also included in total hours estimated. (Rev.07/19/24) ** All unit prices are subject to change. Must call for an estimate based on a specific scope of work. *** If a Project Labor Agreement, Community Workforce Agreement, etc. is associated with this scope of work, this fee schedule will be null and void. A new fee schedule including union fees will need to be requested. KEHOE TESTING & ENGINEERING, INC. _____________________________________________________________________________________________________ 5415 Industrial Drive * Huntington Beach, CA 92649-1518 * (714) 901-7270 ofc * (714) 901-7289 fax * www.kehoetesting.com     City Council 14 – 155 2/18/2025 Total Number of Estimated Potholes: 0 Project Management & Report Preparation Project Management (USA Mark-Out / Standby Coord. / Pothole Layout)No.: 0 hours @ $165 per hour=$0 Report drafting No.: 0 hours @ $125 per hour=$0 Prevailing Wage Processing (Apprentice Reporting and Certified Payroll)No.: 0 hours @ $125 per hour=$0 Specialty Training No.: 0 hours @ $140 per hour=$0 Sub-total $0 Potholing Potholing Daily Rate (2-man crew)No.:0 @ $4,000 per day=$0 ^^includes shoulder closure or narrow lane closure, backfill and AC cold patch Third Laborer for Hot Patch Cap No.:0 @ $1,600 per day=$0 Mobilization (portal-to-portal)No.:0 @ $400 per hour=$0 Potholing 1-Man / 1-Vacuum Truck Hourly Rate No.:0 @ $275 per hour=$0 Manhole Dips No.:0 @ $100 each=$0 Haulage and Dump Fee (Non-Hazardous only)No.: 0 @ $350 per load=$0 Sub-total $0 Wet & Dry Utility Locating Locating - 1 Man & Equipment (Elec, Mag, Sonic, GPR)No.: 0 hours @ $205 per man hour=$0 Locating - CCTV Truck and 2 Crew No.: 0 hours @ $410 per man hour=$0 Sub-total $0 Traffic Control Traffic Control/ROW plans - 11"X17"No.:0 @ $175 p/sheet=$0 Permit processing No.:0 hours @ $120 per hour=$0 Minimal Traffic Control Equipment (w/CCTV only)No.:0 each @ $150 each=$0 Bike Lane, Shoulder or Narrow Lane Closure (Excludes Arrow Board)No.:0 each @ $350 each=$0 Small Intersections/Standard Lane Closures (Up to 500' + tapers) No.:0 each @ $550 each=$0 Large Intersections/Multiple Lane Closures No.:0 each @ $750 each=$0 Additional Arrow Board No.:0 days @ $150 per day=$0 Night Work Premium No.:0 nights @ $350 per night=$0 No. Flagmen 0 $145 per hour for 0 hours=$0 $0 Concrete and Asphalt Patching Aquaphalt Permanent Patch w/Saw Cut No.:0 @ $150 each=$0 AC Hot Mix Patch w/Saw Cut (Crew of 2)No.:0 @ $3,500 per day=$0 AC Hot Mix Patch Grind and Overlay (Crew of 4)No.:0 @ $6,500 per day=$0 Coring - 12" Diameter No.:0 @ $130 each=$0 Sidewalk Panel Replacement No.:0 $0 Sub-total $0 Estimate Total: $0.00 XBD2024 Initials Call for Quote Sub-total Certified Flagman / Addt'l Laborer AIRX Utility Surveyors, Inc. Pricing on this document is valid for 90 days from the date above. PREVAILING WAGE RATE SHEET July 22, 2024 Company Name Attn: Contact Name, Phone Number Project Name, City of Project Example: 16061 Avenida Venusto @ 18" RCP SD Tie-InProject Location: Project Name: Prepared For: Page 1 of 2     City Council 14 – 156 2/18/2025 Kleinfelder, Inc. | CITY OF SANTA ANA RFP NO. 24-083 Proposal for On-Call Water Resources Engineering Services KLEINFELDER, INC. 24411 Ridge Route Drive, Suite 225 Laguna Hills, CA 92653 949-727-4466 | KLEINFELDER.COM     City Council 14 – 157 2/18/2025 Page 1 of 9 #2010341v1 AGREEMENT WITH PSOMAS TO PROVIDE ON-CALL WATER RESOURCES ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 18TH day of February, 2025 by and between Psomas, a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On June 25, 2024, the City issued Request for Proposals No. 24-083, by which it sought Consultants to provide on-call water resources engineering services on behalf of the City of Santa Ana’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-083 and attached as Exhibit A. Consultant’s proposal shall be incorporated by reference as though fully attached here to this Agreement. C.Consultant was selected as one of nine (9) vendors which qualified for this engagement. Only those consultants approved by the City Council on February 18, 2025 shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and the City’s sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected under RFP 24-083. The total compensation for these services provided by all such consultants selected under RFP 24-083 shall not exceed the shared aggregate amount of Two Million Dollars ($2,000,000) during the term of the Agreement, EXHIBIT 7     City Council 14 – 158 2/18/2025 Page 2 of 9 #2010341v1 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 14 – 159 2/18/2025 Page 3 of 9 #2010341v1 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event C onsultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid     City Council 14 – 160 2/18/2025 Page 4 of 9 #2010341v1 under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the     City Council 14 – 161 2/18/2025 Page 5 of 9 #2010341v1 negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from the negligent performance of this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including reasonable fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also     City Council 14 – 162 2/18/2025 Page 6 of 9 #2010341v1 information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.     City Council 14 – 163 2/18/2025 Page 7 of 9 #2010341v1 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, ri ght or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in     City Council 14 – 164 2/18/2025 Page 8 of 9 #2010341v1 the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Psomas Attn: Maira Salcedo, Vice President 5 Hutton Centre Drive, Suite 300 Santa Ana, CA 92707     City Council 14 – 165 2/18/2025 Page 9 of 9 #2010341v1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO PSOMAS City Attorney By: Kyle Nellesen Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba, P.E. Executive Director Public Works Agency Maira Salcedo, PE, ENV SP Vice President Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:35:40 -08'00'     City Council 14 – 166 2/18/2025 #2010341v1 EXHIBIT A SCOPE OF SERVICES     City Council 14 – 167 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 1 Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana intends (City) to select several qualified firms to provide professional services for a variety of projects and programs on an as-needed or “on-call” basis. Each firm selected will enter into a Professional Services Agreement to provide such services. Throughout the term of the Professional Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. The task order proposal fee shall be based on the hourly rates provided by the firm in response to this RFP. If a task order proposal is selected, a Notice-to-Proceed will be issued based on an agreed-upon specific scope of services and fee for that task order. The firm may utilize in-house staff and/or sub-consultants to complete each task order. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant, and include these administrative costs in their proposed project management fees. Prime consultant mark-ups for sub-consultant work will not be allowed. SCOPE OF SERVICES Provide professional engineering services for planning, design, and construction support for domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. In general, each task order shall include, at minimum, the following project management services:  Project Schedule Create schedules with the critical milestones for the major tasks involved in a project. Update the schedule monthly, or more often, as required by the City. Schedules shall be submitted in PDF format unless other format is requested by the City.  Meetings Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and meeting minutes. EXHIBIT I SCOPE OF SERVICES     City Council 14 – 168 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 2  Monthly Project Status Report Prepare Monthly Project Status Reports that show an accurate accountability of work effort rendered and a continuous appraising and monitoring of both work progress and financial conditions on a project. The fee for project management services, including time and related expenses, shall be included in each task order proposal. Firms may propose on any category listed below (1-5). The services to be performed may include, but shall not be limited to, the following: 1. PLANNING, RESOURCES, AND DESIGN Provide water engineering services to conduct water capital improvement projects, which may involve one or multiple disciplines, including planning studies, hydraulic modeling, feasibility studies, design of pipelines, wells, pump stations, pressure regulating stations, reservoirs, water quality and water treatment, waste and recycled water quality and treatment, hydrogeology, engineering support during construction, and encompassing associated services such as Architecture, Structural, Civil, Mechanical, HVAC, Landscape Architecture, Geotechnical, Environmental, Electrical, Instrumentation, and Control. a. Planning Studies and Feasibility Studies Provide engineering, financial, and planning services to perform pipeline alignment and facility siting studies, water system planning studies, recycled water system planning and feasibility studies, water demand and supply studies, rate studies, asset management, and other studies that may be required in water system planning. Provide consulting services related to water resources and conservation. Studies may include water supply assessments, water supply verifications, urban water management plans, water use surveys and others studies that may be required for water resources and conservation programs b. Hydraulic Modeling Perform Water System Master Planning including Comprehensive Studies, Hydraulic Analysis, Transient Analysis, Fire Flow Analysis, and Flow Optimization. c. Condition Assessment Provide comprehensive condition assessment of the City’s water system, including seismic, structural, security and vulnerability. Assessment of the structural integrity of the pipe shall include identifying leaks, pipe damage, pipe defect, loss of pipe wall thickness due to corrosion or erosion, etc., along the length of the pipe. Provide reports and memorandums with maps and exhibits as required to detail results of the study including likelihood of failure, risk and consequence of failure. Reports and/or technical memorandums shall also include detailed explanation of data collected and used for the study, any assumptions made as well as recommendations for short-term and long-term risk mitigation strategies.     City Council 14 – 169 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 3 d. Design Services Provide consulting services for the design of water facilities, including water wells, pump stations, pressure regulating stations, reservoirs, water quality and treatment, water mains, recycled water supply and distribution facilities, associated appurtenances, as well as other related components of the facilities such as buildings, landscape, grading, drainage, etc. for a complete and operative project. e. Other Related Services Provide other related services including, but not limited to, the following: i. Architecture Provide consulting services for architectural design, architectural renderings, line- of-sight analyses, building sections, code interpretation issues and other architectural related issue. ii. Structural Provide consulting services for structural investigations of the City’s existing facilities, seismic analysis, miscellaneous structural calculations, and design on the City’s existing and proposed systems and structures. iii. Civil Provide consulting services for general engineering services as required for the project. Scope of work may include but is not limited to site design, street improvements, grading, drainage, preparation of Water Quality Management, Erosion Control, and Stormwater Pollution Prevention Plans, and related calculations and reports as necessary. iv. Mechanical, HVAC Provide consultation, engineering, and design services on modification, upgrade, and replacement of existing mechanical and HVAC systems, including piping, plumbing, support systems, controls, code interpretation, and related calculations as necessary. v. Landscape Architecture Provide consulting services for landscape architecture design, including landscape planting plans, renderings and views of proposed landscape plantings, and landscape installation inspection services. Provide consultation for irrigation system design and inspection.     City Council 14 – 170 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 4 vi. Geotechnical Engineering Services Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. vii. Hydrogeology Provide consulting services on groundwater issues related to and including rehabilitation of existing potable water production wells, siting and design of new potable water production wells, destruction of inactive wells, evaluation of contamination plumes, and groundwater modeling. Evaluate the hydrogeology of proposed potable water production well sites and investigate proposed wells. Determine design parameters and requirements necessary to drill, operate, and maintain proposed wells; proposed well construction (casing diameter, locations of perforated intervals); and proposed operation of wells. Prepare Drinking Water Source Assessment and Protection (DWSAP) plans for proposed potable water production wells. Provide inspection, hydrogeologic analysis and recommendations during new potable water production well drilling and existing well destruction activities, including, but not limited to, on site consulting geologists, geological sampling and formation analysis, geophysical logging and interpretation, sieve analyses, final well construction recommendations, and quality assurance and assistance in achieving conformance with the construction specifications and applicable codes and standards. viii. Environmental Compliance Services Provide consulting services for the preparation of environmental documents and support studies to comply with California Environmental Quality Act (CEQA), which may include an Initial Study, Negative Declaration, Mitigated Negative Declaration, Addendum, or Environmental Impact Report, or Supplement or Subsequent EIR, National Environmental Policy Act (NEPA) when complying with federal grants, permit applications with support studies, aesthetic simulations, and other environmental compliance tasks that may be needed.     City Council 14 – 171 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 5 ix. Recycled Water Compliance Provide assistance with compliance requirements for recycled water treatment and distribution system monitoring and reporting. x. Electrical, Instrumentation & Control Services Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems. xi. Engineering Support During Bidding and Construction Review and respond to RFI’s and review and approve shop drawings submitted by contractor for conformance with the contract documents. Review progress reports and payments as required. Prepare supplementary sketches and details, as required, to resolve field construction problems that may be encountered. Provide project inspection as needed. Provide assistance in ensuring regulatory compliance, as needed. Prepare the “as constructed” corrections to the original drawings and specifications. Attend meetings on behalf of the City and assist in Public Relations, as needed. xii. Plan Check Services Provide consulting services for plan checking improvement plans to determine compliance with applicable standards, guidelines, policies, rules, ordinances, and codes. 2. CONSTRUCTION MANAGEMENT Provide construction management and inspection services during construction. The tasks of construction management and inspection shall include, but not be limited to: a. Construction Management and Coordination with Contractor Provide construction management and coordinate as needed for the project. Review and coordinate construction schedule and activities; conduct and attend meetings on behalf of the City. Provide permit compliance documentation, follow up, and support for all permits and clearances required on a project. The construction management team may also be asked to attend meetings and assist in maintaining public relations as needed. b. Project Administration Provide review of, recommend, and prepare change order(s) and/or extra work order(s) as needed on construction project. Coordinate and process RFI’s and shop drawings submittals, and ensure construction conformance with the contract documents. Review and adjust progress pay estimates prepared and submitted by the contractor for conformance with the contract documents.     City Council 14 – 172 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 6 c. Construction Inspection Provide construction inspection by qualified inspectors and maintain daily inspection reports, construction progress reports, and project logs, etc., of the progress of the construction work. Secure record drawing information from the construction contractor. Provide start-up support for a Project, including final acceptance testing, support, and final completion sign off. Prepare the Final Construction Report. 3. PIPELINE DESIGN Provide consulting services for the design of water mains, transmission mains, siphons and associated appurtenances. Provide preliminary and final design services including the preparation of plans, specifications, and cost estimates. Provide bidding assistance, construction support, and final as-builts as needed for projects. 4. ELECTRICAL, INSTRUMENTATION & CONTROL SERVICES Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems components, instrumentation, communication system components, security cameras, door/gate access controls, information technology for SCADA system and cybersecurity support for PLC/HMI/OIT software and custom applications for the City Water System. 5. GEOTECHNICAL ENGINEERING SERVICES Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. Proposals shall explicitly state which category listed above (1-5) is being proposing on. If there are any exceptions to the core of requested services above, proposers shall list said exceptions in their proposal (matrix form). GENERAL REQUIREMENTS AND PROJECT DELIVERABLES The Consultant’s services for plans specifications and estimates (PS&E) for engineering projects and special studies/investigations shall be in conformance, if applicable, with the following: Title 24 of the California Code of Regulations (California Building Standards Code), American Water     City Council 14 – 173 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 7 Works Association, California Department of Transportation, Americans with Disabilities Act, City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and any other federal, state, or local guidelines required in the project. As part of the PS&E package, the Consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana DO NOT include detailed review or checking of design for the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked and dated, and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:  Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed  Deliverables  Quality Control/Quality Assurance (QA/QC) Plan  Project Schedule/Invoicing  Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.  Furnish scope of work and provide general direction as needed for the assigned project  All plan check coordination within the City     City Council 14 – 174 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 8  Advertise, award, and administer of construction contract  Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards)  Electronic files for title sheets and sheet borders  Facilitate meeting space and coordination and City facilities FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 14 – 175 2/18/2025 #2010341v1 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable     City Council 14 – 176 2/18/2025 Proposal | RFP No. 24-083 | July 23, 2024 COST PROPOSAL On-Call Water Resources Engineering Services CITY OF SANTA ANA     City Council 14 – 177 2/18/2025 5 Hutton Centre Drive Suite 300 Santa Ana, CA 92707 Tel 714.751.7373 www.Psomas.com July 23, 2024 Robert Aguirre, PE Project Manager 220 S. Daisy Avenue., M-85 Santa Ana, CA 92703 Subject: City of Santa Ana On-Call Water Resources Engineering Services (RFP No. 24-083) Dear Mr. Aguirre: Attached is Psomas’ Cost Proposal for the On-Call Water Resources Engineering Services contract (RFP No. 24-083). Should you have any questions, please contact me by phone at (714) 481-8008 or by email at Maira.Salcedo@Psomas.com. Sincerely, Maira Salcedo, PE Vice President Enclosure     City Council 14 – 178 2/18/2025 1 Cost Proposal2 Fee Schedule - Page 1 of 3 PSOMAS Rate Schedule 2024 to 2027 Annual rate increases thereafter will be consistent with the Consumer Price Index (CPI) Project Director/Principal-in Charge ..... $320 Contract Manager/Sr. Project Manager $290 Project Manager II ................................ $270 Project Manager I ................................. $250 Assistant Project Manager ................... $215 Senior Project Engineer ....................... $220 Project Engineer/Traffic Engineer......... $190 Civil Engineering Designer III ............... $170 Civil Engineering Designer II ................ $155 Civil Engineering Designer I ................. $150 CAD Designer ...................................... $135 Design Engineer II ............................... $130 Design Engineer I ................................ $105 Survey Senior Project Manager ........... $260 Survey Project Manager/Manager ........ $210 Survey Senior Project Surveyor, PLS ... $195 Project Surveyor, PLS .......................... $185 Surveyor, PLS or LSIT ......................... $175 Survey Technician ............................... $150 GIS Manager ....................................... $260 GIS Technician ...................................... $85 Senior CAD Technician ........................ $165 CAD Technician ................................... $140 Land Use Entitlement Manager ............ $275 Plan Reviewer ...................................... $190 Permit Tech I ....................................... $170 Permit Tech II ...................................... $150 ADA Compliance/Access Specialist ..... $190 Senior Environmental Project Manager $268 Environmental Project Manager ........... $191 Environmental Analyst ......................... $153 Cultural Resources Manager ................ $210 Cultural Resources Technician ............. $105 Biological Resources Manager ............. $240 Regulatory Permitting Manager ............ $240 Senior Restoration Ecologist ................ $193 Senior Biologist .................................... $170 Biologist ............................................... $135 Senior GIS Analyst ............................... $145 Technical Writer ................................... $109 Planner................................................. $170 Senior Resident Engineer .................... $225 Resident Engineer II ............................. $205 Resident Engineer I .............................. $185 Senior Structures Representative ......... $225 Structures Representative II ................. $205 Structures Representative I .................. $185 Senior Construction Manager ............... $220 Construction Manager II ....................... $200 Construction Manager I ........................ $180 Senior Inspector ................................... $200 Inspector .............................................. $185 Scheduler ............................................. $170 Office Engineer .................................... $160 Labor Compliance ................................ $125 Project Assistant/Administration ........... $135 Engineering Assistant, Intern ................ $110 Administrative Support ........................... $95 Psomas | City of Santa Ana - On-Call Water Resources Engineering Services | RFP NO. 24-083     City Council 14 – 179 2/18/2025 2 Fee Schedule - Page 2 of 3  Standard computer and technology costs are Contact 3rd party utilities (i.e. electrical, telecommunication, fiber optic, etc.).  Rates include miscellaneous related costs: vehicle, cell phone, digital camera, and standard tools and equipment. All other direct expenses will be billed at cost.  The above schedule is for straight time. Overtime for Construction Management/Inspection and Surveying services will be charged at 135 percent of the regular hourly rate. Sundays and holidays will be charged at 170 percent of the regular hourly rate.  Minimum of four (4) hours will be charged per field crew deployment. Prevailing wage will be paid on all projects where field staff are providing services.  A shift which commences after 2:00 pm or before 4:00 am, during any 24-hour period, commencing at 12:01 am is subject to a 12.5 percent differential.  Survey and other specialty equipment will be charged at a per unit per day rate.  Expert witness testimony is two times the normal rate.  Per Diem is calculated at current State Department of Transportation rates (or other appropriate agency rates). Reimbursables Mileage at $0.67 (or current IRS allowable rate) and parking expenses incurred by office employees are charged at cost. Prints, plots, messenger service, subsistence, air travel, and other direct expenses will be charged at cost plus five percent. The services of outside consultants will be charged at cost plus five percent. Surveying Services One-Person Survey Party .................... $250 Two-Person Survey Party .................... $350 Three-Person Survey Party .................. $420 Field Supervisor ................................... $190 Hourly rates for field survey parties include normal usage of field equipment and are fully equipped rates. Hourly rates for field services increase on October 1 of every year and are subject to prevailing wages per California Department of Industrial Relations Determination LA-2020-1, and include normal usage of electronic distance measuring equipment and survey vehicle expenses. Psomas | City of Santa Ana - On-Call Water Resources Engineering Services | RFP NO. 24-083     City Council 14 – 180 2/18/2025 3 Fee Schedule - Page 3 of 3 Per Diem is calculated at current State Department of Transportation rates (or other appropriate agency rate). Special Equipment and Other Costs  $250.00 per day – 3D Laser Scanner (Static).  $5,000.00 per day – 3D Laser Scanner (Mobile Mapping System).  Standard computer and technology costs are incorporated into the hourly rates shown above. Psomas | City of Santa Ana - On-Call Water Resources Engineering Services | RFP NO. 24-083     City Council 14 – 181 2/18/2025 4 RICHARD C. SLADE & ASSOCIATES LLC CONSULTING GROUNDWATER GEOLOGISTS 14051 BURBANK BLVD., SUITE 300, SHERMAN OAKS, CALIFORNIA 91401 SOUTHERN CALIFORNI (818) 506-0418 • NORTHERN CALIFORNIA (707) 963-3914 WWW.RCSLADE.COM SCHEDULE OF CHARGES Psomas for Santa Ana Contract August 2024 – December 2027 Professional Services Hourly Rates President $340.00 Principal Groundwater Geologist $291.00 Senior Groundwater Geologist $250.00 Staff Groundwater Geologist $216.00 Field Groundwater Geologist $144.00 Administrative/Clerical $111.00 Field Equipment Charges Pressure Transducers (water level & barometric $ 50.00/wk. pressure monitoring during pumping tests) Electric Tape Water Level Probe $ 25.00/day Field Water Quality Probe (T, pH, EC) $ 50.00/day Litigation, Depositions and Testimony Depositions and trial testimony are charged at twice the hourly rate (4-hour minimum/day). Travel Time and Mileage Travel time for meetings and/or to job sites will be charged at our standard hourly rates. Mileage is charged at the current IRS rate. Administrative Fee In-house costs for phone, e-mail, fax, regular postage, printing, copying, binding, and records retention, unless otherwise provided for in our project proposal Scope of Services, will be charged an Administrative Fee of total project labor charges multiplied by 2.5%. Outside Services Any services and materials not ordinarily furnished by RCS, including subcontracted services (i.e., water quality laboratory testing), delivery services, reproduction and printing, etc., are billed at cost + 15%. Reproduction costs for large format printing, and/or high volume reproduction and binding of hard copy reports performed in-house by RCS staff, will be billed at rates similar to comparable outside services. Conditions RCS reserves the right to update this Schedule of Charges on January 1 of each year (the beginning of our Fiscal Year). Invoices are issued at our option on a monthly basis or when the work is completed. A service charge of 1½% will be payable on any amount not paid within 30 days. Any attorney fees or other costs incurred in collecting delinquent charges shall be paid by the client. Client will furnish rights-of-way to land as required for field visits and field operations, such as sampling or testing of water wells. Psomas | City of Santa Ana - On-Call Water Resources Engineering Services | RFP NO. 24-083     City Council 14 – 182 2/18/2025 5 Rev. 23A Page 1 of 2 RATE SCHEDULE LABOR RATES: Design & Document Production Personnel Hourly Personnel Hourly Classification Billing Rate Classification Billing Rate Design Drafter 1 $84.00 Designer 4 $171.00 Design Drafter 2 $98.00 Designer 5 $186.00 Designer 1 $116.00 Designer 6 $198.00 Designer 2 $133.00 Project Administrative Assistant $98.00 Designer 3 $153.00 Project Accountant $108.00 Engineering & Project Management Personnel Hourly Personnel Hourly Classification Billing Rate Classification Billing Rate Engineer 1 $136.00 Procurement Agent 1 $108.00 Engineer 2 $167.00 Procurement Agent 2 $141.00 Engineer 3 $194.00 Procurement Agent 3 $175.00 Engineer 4 $222.00 Project Coordinator $168.00 Engineer 5 $248.00 Project Controls Specialist 1 $136.00 Project Manager 1 $194.00 Project Controls Specialist 2 $167.00 Project Manager 2 $222.00 Project Controls Specialist 3 $194.00 Project Manager 3 $248.00 Project Controls Specialist 4 $218.00 Survey & Field Services Personnel Hourly Personnel Hourly Classification Billing Rate Classification Billing Rate Survey Technician $110.00 1-Person Survey Crew* $182.00 Party Chief $157.00 2-Person Survey Crew* $292.00 Survey Manager $218.00 3-Person Survey Crew* $402.00 *Includes survey equipment rate A 30% premium on labor rates will be charged on labor for client authorized overtime, emergency or priority work. This premium will not be charged without prior approval of the client. Psomas | City of Santa Ana - On-Call Water Resources Engineering Services | RFP NO. 24-083     City Council 14 – 183 2/18/2025 6 Page 2 of 2 Rev. 23A EQUIPMENT RATES: Survey Equipment $ 25.00 per hour Laser Scanning Equipment $150.00 per hour Drone Equipment $300.00 per day In-House Aerial Imagery $500.00 Standard Access Fee Computer Assisted Design/Drafting System $ 10.00 per hour Caesar Piping Stress Analysis System $ 10.00 per hour PLC Programming Software $ 10.00 per hour SYNERGI Stoner Pipeline Hydraulic Simulation $ 30.00 per hour AspenTech Suite $ 30.00 per hour ETAP & SKM Electrical Analysis Software $ 10.00 per hour ArcGIS Mapping Software $ 20.00 per hour Pipeflo Hydraulic Simulation Software $ 30.00 per hour ArcFlash Label Software $ 10.00 per label Procore Software as quoted per project IN-HOUSE REPRODUCTION AND PLOTTING: Photo Copies B&W Plots Color Plots Size B&W Color Bond Bond High Gloss 8.5”x11” $ 0.08 $ 0.70 $ 0.30 $ 4.00 $ 8.00 11”x17” $ 0.08 $ 1.50 $ 0.60 $ 5.00 $ 10.00 24”x36” $ 3.50 $ 10.00 $ 20.00 36”x48” $ 6.50 $ 20.00 $ 35.00 OTHER EXPENSES: Automobile Expenses: Per Current IRS Rates All other direct project expenses, including but not limited to travel and living expenses, postage and freight, subcontract services and materials, will be charged at cost plus 10%. AGENCY PERSONNEL: Staffing agency personnel will be billed the same as direct employees in accordance with the Labor Rates contained herein. PAYMENT TERMS: Monthly invoices, net 30 days ANNUAL RATE ADJUSTMENTS: Labor Rates shall be adjusted on January 1st each year based upon the percentage change in the Employment Cost Index (ECI): Series Title: Total compensation for Private industry workers in West, 12-month percent change [Series:CIU2010000000240A-non seasonally adjusted]. Psomas | City of Santa Ana - On-Call Water Resources Engineering Services | RFP NO. 24-083     City Council 14 – 184 2/18/2025 7 A R C O N                   STRUCTURAL ENGINEERS, INC.  22391 Gilberto, Suite E • Rancho Santa Margarita, CA 92688 • (949) 766‐5102 • Fax (949) 766‐1761 2024 STANDARD SCHEDULE OF FEES Principal Structural Engineer: $ 230.00 per hour Structural/Bridge Engineer: $ 190.00 per hour Project Architect: $ 190.00 per hour Project Engineer: $ 180.00 per hour Design Engineer: $ 150.00 per hour Engineering Technician: $ 125.00 per hour CAD Designer/Drafter: $ 125.00 per hour Clerical: $ 65.00 per hour Reimbursable Expenses: Plotting: $ 15.00 per vellum $ 30.00 per mylar Large Format Printing: $ 3.00 each (additional bond prints) Photocopies: $ 0.10 each Other reproduction & Courier: At cost Travel: Private Vehicle Mileage: $ 0.58 per mile Per Diem: $ 70.00 per day Other Travel Reimbursables: At cost 2024 - 2027 Standard Schedule of Fees Principal Structural Engineer $ 248 per hour Structural/Bridge Engineer $ 205 per hour Project Architect $ 205 per hour Project Engineer $ 194 per hour Design Engineer $ 162 per hour Engineering Technician $ 135 per hour CAD Designer/Drafter $ 135 per hour Clerical $ 70 per hour Reimbursable Expenses Plotting $ 15.00 per vellum $ 30.00 per mylar Large Format Printing $ 3.00 each (additional bond prints) Photocopies $0.10 each Other reproduction & Courier At cost Travel Private Vehicle Mileage $0.58 per mile Per Diem $70.00 per day Other Travel Reimbursables At cost Psomas | City of Santa Ana - On-Call Water Resources Engineering Services | RFP NO. 24-083     City Council 14 – 185 2/18/2025 8 2024-2027 SCHEDULE OF CHARGES SANTA ANA ON-CALL WATER RESOURCES ENGINEERING PROFESSIONAL SERVICES Document Preparation and Project Services $ 110.00/hour CAD/GIS Design Engineer $ 128.00/hour Staff Engineer or Geologist $ 170.00/hour Senior Staff Engineer or Geologist $ 188.00/hour Project Engineer or Geologist $ 212.00/hour Senior Engineer or Geologist $ 248.00/hour Associate Engineer or Geologist $ 267.00/hour Principal/Director $ 290.00/hour FIELD INSPECTION & TESTING SERVICES Staff Engineering Technician $ 110.00/hour* •Services provided under direct supervision of a Senior Engineering Technician Senior Engineering Technician $ 128.00/hour* •Inspections for soils/grading, asphalt, concrete, batch plants, piles/caissons, etc. •Certifications by ACI, ICC, Caltrans, local jurisdictions, etc. Registered Special Inspector (No 4-hour minimum) $ 128.00/hour* •Certifications by ACI, ICC, Caltrans, local jurisdictions, etc. •Reinforced concrete, Post-Tension, Masonry, Welding, Bolting, Fireproofing Instrumentation Engineer $ 170.00/hour •Slope inclinometer and Piezometer monitoring •Manometer for floor-level surveys •Stormwater turbidity & pH meter •Groundwater monitoring - pressure transducer, datalogger, water chemistry meter, etc. •Pipeline video camera for drains, wells, etc. Engineering Seismological Technician (includes 3-channel seismograph) $ 170.00/hour •Blast vibration monitoring •Construction vibration & noise monitoring (pile driving, drilling, demolition, etc.) *Notes: (1) Rates include vehicle, nuclear density gauge, and equipment for testing, inspection, and sampling. (2) No 4-hour minimum charges apply, except for night work. (3) Overtime is charged at 1.5 times the base rate. Overtime is defined as time worked on the project in excess of 8 hours per day and all time on Saturdays, Sundays, and holidays. (4) Prevailing Wage projects, additional hourly surcharge for Field Personnel per CA Labor Code §1720, et seq. Add $ 36.00/hour LABORATORY TESTING SERVICES Laboratory Testing $ 138.00/hour (For special materials testing and laboratory costs on a per-test basis, see GMU’s Laboratory Fee Schedule) OTHER CHARGES Outside Services Cost + 15% Reimbursables & Reprographics Cost Psomas | City of Santa Ana - On-Call Water Resources Engineering Services | RFP NO. 24-083     City Council 14 – 186 2/18/2025 9 Classification Hourly Rate Principal 300.00$ Certified Irrigation Designer / Auditor 195.00$ Senior Project Manager / Landscape Architect 195.00$ Project Manager / Landscape Architect 185.00$ Design Staff II 135.00$ Design Staff I 110.00$ Admnistrative Staff 110.00$ • CAD plotting of check sets and presentation drawings • Outside service scanning, printing, copying of drawings and documents of any size. • In-house project related printing / copying (black/white and color), including draft and final reports, specifications, and drawings. • Postage, delivery, and messenger service (prior client approval) • Renderings, physical and digital scale models and animations. • Videos, web services, opinion surveys. • Travel expenses, including mileage, tolls, lodging and meals. • Presentation boards. • Software purchase and licensure on behalf of the client. Hourly Billing Rates will be updated no more than once a year from the date of executed agreement. 2024 through 2027 Attachment A Reimbursable expenses related to the project, whether for in-house, consultant or client use will be billed at 1.15 times direct cost. Such expenses include, but are not necessarily limited to: Psomas | City of Santa Ana - On-Call Water Resources Engineering Services | RFP NO. 24-083     City Council 14 – 187 2/18/2025 5 Hutton Centre Drive Suite 300 Santa Ana, CA 92707 Tel 714.751.7373 www.Psomas.com     City Council 14 – 188 2/18/2025 Page 1 of 9 #2010327v1 AGREEMENT WITH TETRA TECH TO PROVIDE ON-CALL WATER RESOURCES ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 18TH day of February, 2025 by and between Tetra Tech EC, Inc., a Delaware corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On June 25, 2024, the City issued Request for Proposals No. 24-083, by which it sought Consultants to provide on-call water resources engineering services on behalf of the City of Santa Ana’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-083 and attached as Exhibit A. Consultant’s proposal shall be incorporated by reference as though fully attached here to this Agreement. C.Consultant was selected as one of nine (9) vendors which qualified for this engagement. Only those consultants approved by the City Council on February 18, 2025 shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and the City’s sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected under RFP 24-083. The total compensation for these services provided by all such consultants selected under RFP 24-083 shall not exceed the shared aggregate amount of Two Million Dollars ($2,000,000) during the term of the Agreement, EXHIBIT 8     City Council 14 – 189 2/18/2025 Page 2 of 9 #2010327v1 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 14 – 190 2/18/2025 Page 3 of 9 #2010327v1 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event C onsultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid     City Council 14 – 191 2/18/2025 Page 4 of 9 #2010327v1 under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the     City Council 14 – 192 2/18/2025 Page 5 of 9 #2010327v1 negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential     City Council 14 – 193 2/18/2025 Page 6 of 9 #2010327v1 information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.     City Council 14 – 194 2/18/2025 Page 7 of 9 #2010327v1 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:     City Council 14 – 195 2/18/2025 Page 8 of 9 #2010327v1 To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Tetra Tech EC, Inc. Attn: Tom Epperson, Vice President 17885 Von Karman Ave., Ste. 500 Irvine, CA 92614-5227     City Council 14 – 196 2/18/2025 Page 9 of 9 #2010327v1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO TETRA TECH City Attorney By: Kyle Nellesen Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba, P.E. Executive Director Public Works Agency Tom Epperson, PE Vice President Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:37:30 -08'00'     City Council 14 – 197 2/18/2025 #2010327v1 EXHIBIT A SCOPE OF SERVICES     City Council 14 – 198 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 1 Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana intends (City) to select several qualified firms to provide professional services for a variety of projects and programs on an as-needed or “on-call” basis. Each firm selected will enter into a Professional Services Agreement to provide such services. Throughout the term of the Professional Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. The task order proposal fee shall be based on the hourly rates provided by the firm in response to this RFP. If a task order proposal is selected, a Notice-to-Proceed will be issued based on an agreed-upon specific scope of services and fee for that task order. The firm may utilize in-house staff and/or sub-consultants to complete each task order. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant, and include these administrative costs in their proposed project management fees. Prime consultant mark-ups for sub-consultant work will not be allowed. SCOPE OF SERVICES Provide professional engineering services for planning, design, and construction support for domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. In general, each task order shall include, at minimum, the following project management services:  Project Schedule Create schedules with the critical milestones for the major tasks involved in a project. Update the schedule monthly, or more often, as required by the City. Schedules shall be submitted in PDF format unless other format is requested by the City.  Meetings Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and meeting minutes. EXHIBIT I SCOPE OF SERVICES     City Council 14 – 199 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 2  Monthly Project Status Report Prepare Monthly Project Status Reports that show an accurate accountability of work effort rendered and a continuous appraising and monitoring of both work progress and financial conditions on a project. The fee for project management services, including time and related expenses, shall be included in each task order proposal. Firms may propose on any category listed below (1-5). The services to be performed may include, but shall not be limited to, the following: 1. PLANNING, RESOURCES, AND DESIGN Provide water engineering services to conduct water capital improvement projects, which may involve one or multiple disciplines, including planning studies, hydraulic modeling, feasibility studies, design of pipelines, wells, pump stations, pressure regulating stations, reservoirs, water quality and water treatment, waste and recycled water quality and treatment, hydrogeology, engineering support during construction, and encompassing associated services such as Architecture, Structural, Civil, Mechanical, HVAC, Landscape Architecture, Geotechnical, Environmental, Electrical, Instrumentation, and Control. a. Planning Studies and Feasibility Studies Provide engineering, financial, and planning services to perform pipeline alignment and facility siting studies, water system planning studies, recycled water system planning and feasibility studies, water demand and supply studies, rate studies, asset management, and other studies that may be required in water system planning. Provide consulting services related to water resources and conservation. Studies may include water supply assessments, water supply verifications, urban water management plans, water use surveys and others studies that may be required for water resources and conservation programs b. Hydraulic Modeling Perform Water System Master Planning including Comprehensive Studies, Hydraulic Analysis, Transient Analysis, Fire Flow Analysis, and Flow Optimization. c. Condition Assessment Provide comprehensive condition assessment of the City’s water system, including seismic, structural, security and vulnerability. Assessment of the structural integrity of the pipe shall include identifying leaks, pipe damage, pipe defect, loss of pipe wall thickness due to corrosion or erosion, etc., along the length of the pipe. Provide reports and memorandums with maps and exhibits as required to detail results of the study including likelihood of failure, risk and consequence of failure. Reports and/or technical memorandums shall also include detailed explanation of data collected and used for the study, any assumptions made as well as recommendations for short-term and long-term risk mitigation strategies.     City Council 14 – 200 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 3 d. Design Services Provide consulting services for the design of water facilities, including water wells, pump stations, pressure regulating stations, reservoirs, water quality and treatment, water mains, recycled water supply and distribution facilities, associated appurtenances, as well as other related components of the facilities such as buildings, landscape, grading, drainage, etc. for a complete and operative project. e. Other Related Services Provide other related services including, but not limited to, the following: i. Architecture Provide consulting services for architectural design, architectural renderings, line- of-sight analyses, building sections, code interpretation issues and other architectural related issue. ii. Structural Provide consulting services for structural investigations of the City’s existing facilities, seismic analysis, miscellaneous structural calculations, and design on the City’s existing and proposed systems and structures. iii. Civil Provide consulting services for general engineering services as required for the project. Scope of work may include but is not limited to site design, street improvements, grading, drainage, preparation of Water Quality Management, Erosion Control, and Stormwater Pollution Prevention Plans, and related calculations and reports as necessary. iv. Mechanical, HVAC Provide consultation, engineering, and design services on modification, upgrade, and replacement of existing mechanical and HVAC systems, including piping, plumbing, support systems, controls, code interpretation, and related calculations as necessary. v. Landscape Architecture Provide consulting services for landscape architecture design, including landscape planting plans, renderings and views of proposed landscape plantings, and landscape installation inspection services. Provide consultation for irrigation system design and inspection.     City Council 14 – 201 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 4 vi. Geotechnical Engineering Services Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. vii. Hydrogeology Provide consulting services on groundwater issues related to and including rehabilitation of existing potable water production wells, siting and design of new potable water production wells, destruction of inactive wells, evaluation of contamination plumes, and groundwater modeling. Evaluate the hydrogeology of proposed potable water production well sites and investigate proposed wells. Determine design parameters and requirements necessary to drill, operate, and maintain proposed wells; proposed well construction (casing diameter, locations of perforated intervals); and proposed operation of wells. Prepare Drinking Water Source Assessment and Protection (DWSAP) plans for proposed potable water production wells. Provide inspection, hydrogeologic analysis and recommendations during new potable water production well drilling and existing well destruction activities, including, but not limited to, on site consulting geologists, geological sampling and formation analysis, geophysical logging and interpretation, sieve analyses, final well construction recommendations, and quality assurance and assistance in achieving conformance with the construction specifications and applicable codes and standards. viii. Environmental Compliance Services Provide consulting services for the preparation of environmental documents and support studies to comply with California Environmental Quality Act (CEQA), which may include an Initial Study, Negative Declaration, Mitigated Negative Declaration, Addendum, or Environmental Impact Report, or Supplement or Subsequent EIR, National Environmental Policy Act (NEPA) when complying with federal grants, permit applications with support studies, aesthetic simulations, and other environmental compliance tasks that may be needed.     City Council 14 – 202 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 5 ix. Recycled Water Compliance Provide assistance with compliance requirements for recycled water treatment and distribution system monitoring and reporting. x. Electrical, Instrumentation & Control Services Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems. xi. Engineering Support During Bidding and Construction Review and respond to RFI’s and review and approve shop drawings submitted by contractor for conformance with the contract documents. Review progress reports and payments as required. Prepare supplementary sketches and details, as required, to resolve field construction problems that may be encountered. Provide project inspection as needed. Provide assistance in ensuring regulatory compliance, as needed. Prepare the “as constructed” corrections to the original drawings and specifications. Attend meetings on behalf of the City and assist in Public Relations, as needed. xii. Plan Check Services Provide consulting services for plan checking improvement plans to determine compliance with applicable standards, guidelines, policies, rules, ordinances, and codes. 2. CONSTRUCTION MANAGEMENT Provide construction management and inspection services during construction. The tasks of construction management and inspection shall include, but not be limited to: a. Construction Management and Coordination with Contractor Provide construction management and coordinate as needed for the project. Review and coordinate construction schedule and activities; conduct and attend meetings on behalf of the City. Provide permit compliance documentation, follow up, and support for all permits and clearances required on a project. The construction management team may also be asked to attend meetings and assist in maintaining public relations as needed. b. Project Administration Provide review of, recommend, and prepare change order(s) and/or extra work order(s) as needed on construction project. Coordinate and process RFI’s and shop drawings submittals, and ensure construction conformance with the contract documents. Review and adjust progress pay estimates prepared and submitted by the contractor for conformance with the contract documents.     City Council 14 – 203 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 6 c. Construction Inspection Provide construction inspection by qualified inspectors and maintain daily inspection reports, construction progress reports, and project logs, etc., of the progress of the construction work. Secure record drawing information from the construction contractor. Provide start-up support for a Project, including final acceptance testing, support, and final completion sign off. Prepare the Final Construction Report. 3. PIPELINE DESIGN Provide consulting services for the design of water mains, transmission mains, siphons and associated appurtenances. Provide preliminary and final design services including the preparation of plans, specifications, and cost estimates. Provide bidding assistance, construction support, and final as-builts as needed for projects. 4. ELECTRICAL, INSTRUMENTATION & CONTROL SERVICES Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems components, instrumentation, communication system components, security cameras, door/gate access controls, information technology for SCADA system and cybersecurity support for PLC/HMI/OIT software and custom applications for the City Water System. 5. GEOTECHNICAL ENGINEERING SERVICES Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. Proposals shall explicitly state which category listed above (1-5) is being proposing on. If there are any exceptions to the core of requested services above, proposers shall list said exceptions in their proposal (matrix form). GENERAL REQUIREMENTS AND PROJECT DELIVERABLES The Consultant’s services for plans specifications and estimates (PS&E) for engineering projects and special studies/investigations shall be in conformance, if applicable, with the following: Title 24 of the California Code of Regulations (California Building Standards Code), American Water     City Council 14 – 204 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 7 Works Association, California Department of Transportation, Americans with Disabilities Act, City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and any other federal, state, or local guidelines required in the project. As part of the PS&E package, the Consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana DO NOT include detailed review or checking of design for the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked and dated, and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:  Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed  Deliverables  Quality Control/Quality Assurance (QA/QC) Plan  Project Schedule/Invoicing  Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.  Furnish scope of work and provide general direction as needed for the assigned project  All plan check coordination within the City     City Council 14 – 205 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 8  Advertise, award, and administer of construction contract  Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards)  Electronic files for title sheets and sheet borders  Facilitate meeting space and coordination and City facilities FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 14 – 206 2/18/2025 #2010327v1 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable     City Council 14 – 207 2/18/2025 17885 Von Karman Avenue, Suite 500, Irvine, CA 92614-5227 Tel 949.809.5000 tetratech.com July 23, 2024 Robert Aguirre, PE Project Manager City of Santa Ana - Public Works Agency 220 S. Daisy Ave., M-85 Santa Ana, CA 92703 Reference: Hourly Rate Schedule for On-Call Water Resources Engineering Services – RFP No. 24-083 Dear Mr. Aguirre, For your consideration, Tetra Tech is pleased to submit our Hourly Rate Schedule to the City of Santa Ana for the On-Call Water Resources Engineering Services contract. Also included are Fee Schedules for our named Subconsultants as follows: •Hydrogeology: Richard C. Slade &Associates •Design Survey/Mapping: Metz Surveying •Condition Assessment: V&A Consultants •Geotechnical: Verdantas, Inc. All Hourly Rate Schedules will remain valid for a minimum of one hundred eighty (180) days from the date of submittal. Tetra Tech understands the importance of this contract and looks forward to the opportunity to bring the best possible service to the City and its residents. Should you require additional information or have any questions, please feel free to contact me at (949) 809-5156 or via email at tom.epperson@tetratech.com. Respectfully submitted, Tom Epperson, PE Vice President Attachments M:\Marketing\Proposals\FY 2024\SantaAna CA On-Call Water Resources     City Council 14 – 208 2/18/2025 Project Management Construction Project Manager 1 $220.00 Construction Project Rep 1 $85.00 Project Manager 2 $270.00 Construction Project Rep 2 $95.00 Sr Project Manager $315.00 Sr Constr Project Rep 1 $110.00 Program Manager $360.00 Sr Constr Project Rep 2 $125.00 Principal in Charge $360.00 Construction Manager 1 $175.00 Construction Manager 2 $190.00 Engineers Construction Director $240.00 Engineering Technician $40.00 Engineer 1 $115.00 General & Administrative Engineer 2 $130.00 Project Assistant 1 $70.00 Engineer 3 $150.00 Project Assistant 2 $80.00 Project Engineer 1 $160.00 Project Administrator $100.00 Project Coordinator $170.00 Sr Project Administrator $140.00 Project Engineer 2 $180.00 Sr Graphic Artist $150.00 Sr Engineer 1 $185.00 Technical Writer 1 $100.00 Sr Engineer 2 $195.00 Technical Writer 2 $130.00 Sr Engineer 3 $210.00 Sr Technical Writer $160.00 Principal Engineer $315.00 Planners Information Technology Planner 1 $110.00 Systems Analyst / Programmer 1 $80.00 Planner 2 $120.00 Systems Analyst / Programmer 2 $120.00 Sr Planner 1 $140.00 Sr Sys Analyst / Programmer 1 $130.00 Sr Planner 2 $160.00 Sr Systems Analyst / Programmer 2 $200.00 Sr Planner 3 $200.00 Project Accounting Designers & Technicians Project Analyst 1 $90.00 CAD Technician 1 $70.00 Project Analyst 2 $120.00 CAD Technician 2 $80.00 Sr Project Analyst $160.00 CAD Technician 3 $100.00 CAD Designer $110.00 Reimbursable In-House Costs Sr CAD Designer 1 $140.00 Photo Copies (B&W 8.5”x11”)$ 0.15/Each Sr CAD Designer 2 $160.00 Photo Copies (B&W 11”x17”)$ 0.40/Each CAD Director $165.00 Color Copies (up to 8.5"x11")$ 2.00/Each Survey Tech 1 $90.00 Color Copies (to 11"x17")$ 3.00/Each Compact Discs $10/each Health & Safety Large format copies $0.40 S.F. H&S Administrator $100.00 Sr H&S Administrator $125.00 Mileage-Company Vehicle $0.80/mile H&S Manager $150.00 Mileage-POV $0.55/mile* *current GSA POV mileage rate subject to change All other direct costs, such as production, special photography, postage, delivery services, overnight mail, printing and any other services performed by subconsultant will be billed at cost. 2024/2025 HOURLY CHARGE RATE AND EXPENSE REIMBURSEMENT SCHEDULE NOTE: Rates subject to change annually.     City Council 14 – 209 2/18/2025 RICHARD C. SLADE & ASSOCIATES LLC CONSULTING GROUNDWATER GEOLOGISTS 14051 BURBANK BLVD., SUITE 300, SHERMAN OAKS, CALIFORNIA 91401 SOUTHERN CALIFORNI (818) 506-0418 • NORTHERN CALIFORNIA (707) 963-3914 WWW.RCSLADE.COM SCHEDULE OF CHARGES Tetra Tech for Santa Ana Contract August 2024 – December 2027 Professional Services Hourly Rates President $340.00 Principal Groundwater Geologist $291.00 Senior Groundwater Geologist $250.00 Staff Groundwater Geologist $216.00 Field Groundwater Geologist $144.00 Administrative/Clerical $111.00 Field Equipment Charges Pressure Transducers (water level & barometric $ 50.00/wk. pressure monitoring during pumping tests) Electric Tape Water Level Probe $ 25.00/day Field Water Quality Probe (T, pH, EC) $ 50.00/day Litigation, Depositions and Testimony Depositions and trial testimony are charged at twice the hourly rate (4-hour minimum/day). Travel Time and Mileage Travel time for meetings and/or to job sites will be charged at our standard hourly rates. Mileage is charged at the current IRS rate. Administrative Fee In-house costs for phone, e-mail, fax, regular postage, printing, copying, binding, and records retention, unless otherwise provided for in our project proposal Scope of Services, will be charged an Administrative Fee of total project labor charges multiplied by 2.5%. Outside Services Any services and materials not ordinarily furnished by RCS, including subcontracted services (i.e., water quality laboratory testing), delivery services, reproduction and printing, etc., are billed at cost + 15%. Reproduction costs for large format printing, and/or high volume reproduction and binding of hard copy reports performed in-house by RCS staff, will be billed at rates similar to comparable outside services. Conditions RCS reserves the right to update this Schedule of Charges on January 1 of each year (the beginning of our Fiscal Year). Invoices are issued at our option on a monthly basis or when the work is completed. A service charge of 1½% will be payable on any amount not paid within 30 days. Any attorney fees or other costs incurred in collecting delinquent charges shall be paid by the client. Client will furnish rights-of-way to land as required for field visits and field operations, such as sampling or testing of water wells.     City Council 14 – 210 2/18/2025 METZ SURVEYING INC. 28422 CONSTELLATION RD, SUITE 118, SANTA CLARITA, CA TEL: 661-388-2003 WWW.METZSURVEYING.COM Effective January 1st, 2024 through December 30th, 2024 PERSONNEL RATE (PER HOUR) 1 PERSON SURVEY CREW $175.00 2 PERSON SURVEY CREW $225.00 SURVEY TECHNICIAN $75.00 CADD DRAFTER $95.00 PROJECT SURVEYOR $115.00 SENIOR SURVEYOR $150.00 Travel time to project site bills at personnel rate. Prevailing Wage Field Rates PERSONNEL RATE (PER HOUR) 1 PERSON SURVEY CREW $225.00 2 PERSON SURVEY CREW $270.00     City Council 14 – 211 2/18/2025 11011 Via Frontera 858.576.0226 Suite C vaengineering.com San Diego, CA 92127 V&A Consulting Engineers Fee Schedule 2024 - 2026 Rates include Overhead & Profit Position Hourly Rate 2024 2025 2026 Principal-in-Charge $333 $343 $353 Senior Project Manager $291 $300 $309 Project Manager $274 $282 $291 Senior Project Engineer $256 $264 $272 Project Engineer $228 $235 $242 Deputy Engineer $214 $220 $227 Associate Engineer $199 $205 $211 Graduate Engineer $166 $171 $176 CAD Designer $166 $171 $176 Corrosion Field Supervisor $166 $171 $176 Engineering Associate $154 $159 $163 Senior Technician $147 $151 $156 Technician $128 $132 $136 Project Administrator $102 $105 $108 Deposition/Court Appearance $598 $616 $634 Other Direct Costs Subcontractor/Subconsultant, Lab Analysis: Cost + 10% Travel (Air/Hotel/Per Diem/Car Rental), Printing, Shipping: @ Cost Auto/Truck Mileage: @ Federal Rate Field Truck: $100/Day Confined Space Entry Truck and Safety Equipment: $200/Day California Prevailing Wage Markup: Labor + 30%     City Council 14 – 212 2/18/2025 Fee 2024 www.verdantas.com Page 1 of 4 2024 PROFESSIONAL FEE SCHEDULE GEOTECHNICAL LABORATORY TESTING LABOR RATES METHOD $/TEST CLASSIFICATION & INDEX PROPERTIES Photograph of sample................................................................................15 Moisture content (ASTM D2216) ................................................................25 Moisture & density (ASTM D2937) ring samples ........................................37 Moisture & density (ASTM D2937) Shelby tube or cutting ........................45 Atterberg limits 3 points (ASTM D4318): ..................................................160 -Single point, non-plastic.......................................................................90 -Atterberg limits (organic ASTM D2487 / D4318) .................................195 -Visual classification as non-plastic (ASTM D2488) ...............................15 Particle size: .................................................................................................... -Sieve only 1½ inch to #200 (AASHTO T27/ASTM C136/ASTM D6913/CTM 202) 155 -Large sieve 6 inch to #200 (AASHTO T27/ASTM C136/ASTM D6913/CTM 202) 195 -Hydrometer only (ASTM D7928) .........................................................120 -Sieve + hydrometer ≤3 inch sieve, (ASTM D7928) ..............................200 -Percent passing #200 sieve, wash only (ASTM D1140) ........................75 Specific gravity and absorption of fine aggregate (AASHTO T84/ASTM C128/ASTM D854/CTM 207) ................................140 Specific gravity and absorption of coarse aggregate (AASHTO T85/ASTM C127/CTM 206) ....................................................110 -Total porosity - on Shelby tube sample (calculated) .........................180 -Total porosity - on other sample (calculated) ....................................165 Shrinkage limits wax method (ASTM D4943) ..........................................135 Pinhole dispersion (ASTM D4647) ............................................................225 Dispersive characteristics (double hydrometer ASTM D4221) ...............215 As-received moisture & density (chunk/carved samples) ........................65 Sand Equivalent (AASHTO T176/ASTM D2419/CTM 217) ........................115 SHEAR STRENGTH Pocket penetrometer .................................................................................20 Direct shear (ASTM D3080, mod., 3 points): Consolidated undrained - 0.05 inch/min (CU) ........................................320 Consolidated drained - <0.05 inch/min (CD) ...........................................385 Residual shear EM 1110-2-1906-IXA (price per each additional pass after shear) ..............................................................................................55 Remolding or hand trimming of specimens (3 points) .............................95 Oriented or block hand trimming (per hour) ............................................70 Single point shear ....................................................................................115 Torsional shear (ASTM D6467 / ASTM D7608) ..........................................880 METHOD $/TEST COMPACTION & PAVEMENT SUBGRADE TESTS Standard Proctor compaction, 4 points (ASTM D698) -4 inch diameter mold (Methods A & B) ...............................................170 -6 inch diameter mold (Method C) .......................................................230 Modified Proctor compaction 4 points (ASTM D1557): -4 inch diameter mold Methods A & B .................................................235 -6 inch diameter mold Method C .........................................................265 Check point (per point) ..............................................................................70 Relative compaction of untreated/treated soils/aggregates (CTM 216) 270 Relative density 0.1 ft mold (ASTM D4253, D4254) .................................250 California Bearing Ratio (ASTM D1883) -3 point ..................................................................................................535 -1 point ..................................................................................................200 R-Value untreated soils/aggregates (AASHTO T190/ASTM D2844/CTM 301) .......................................................................................................335 R-Value lime or cement treated soils/aggregates (AASHTO T190/ ASTM D2844/CTM 301) .........................................................................365 SOIL CHEMISTRY & CORROSIVITY pH Method A (ASTM D4972 or CTM 643) ....................................................50 Electrical resistivity – single point – as received moisture .......................50 Minimum resistivity 3 moisture content points (ASTM G187/CTM 643) ...95 pH + minimum resistivity (CTM 643) ........................................................140 Sulfate content - gravimetric (CTM 417 B Part 2) ......................................75 Sulfate content - by ion chromatograph (CTM 417 Part 2) .......................85 Sulfate screen (Hach®) ...............................................................................35 Chloride content (AASHTO T291/CTM 422) ...............................................75 Chloride content – by ion chromatograph (AASHTO T291/CTM 422) ......85 Corrosion suite: minimum resistivity, sulfate, chloride, pH (CTM 643) ..285 Organic matter content (ASTM D2974) ......................................................70 CONSOLIDATION & EXPANSION/SWELL TESTS Consolidation (ASTM D2435): ..................................................................210 Each additional time curve ........................................................................50 Each additional load/unload w/o time reading ........................................45 Expansion Index (ASTM D4829) ...............................................................140 Single load swell/collapse - Method B (ASTM D4546-B, seat, load & inundate only).........................................................................................115 Swell collapse Method A up to 10 load/unloads w/o time curves (ASTM D4546-A) ....................................................................................310 CLASSIFICATION $/HR Technician I ...............................................................................................105 Technician II / Special Inspector ..............................................................115 Senior Technician / Senior Special Inspector .........................................135 Prevailing Wage (field soils / materials tester) * .....................................180 Prevailing Wage (Special Inspector) * .....................................................185 Prevailing Wage (On site Source Inspector, NDT and soil remediation O&M)* ....................................................................................................190 System Operation & Maintenance (O&M) Specialist ...............................175 Non Destructive Testing (NDT) .................................................................185 Deputy Inspector ......................................................................................135 Field / Laboratory Supervisor ..................................................................175 Source Inspector ......................................................................................160 City of Los Angeles Deputy Building (including Grading) Inspector ......185 * See Prevailing Wages in Terms and Conditions CLASSIFICATION $/HR Project Administrator/Word Processor/Dispatcher ..................................95 Information Specialist ..............................................................................135 CAD Operator ............................................................................................160 GIS Specialist ............................................................................................160 GIS Analyst ...............................................................................................190 Staff Engineer / Geologist / Scientist .......................................................180 Senior Staff Engineer / Geologist / Scientist / ASMR ...............................195 Operations / Laboratory Manager ...........................................................215 Project Engineer / Geologist / Scientist ...................................................225 Senior Project Engineer / Geologist / Scientist / SMR .............................250 Associate ...................................................................................................275 Principal ....................................................................................................310 Senior Principal ........................................................................................365     City Council 14 – 213 2/18/2025 FEE SCHEDULE CONSTRUCTION MATERIALS LABORATORY TESTING METHOD $/TEST TRIAXIAL TESTS Unconfined compression strength of cohesive soil (with stress/strain plot, ASTM D2166) ................................................................................145 Unconsolidated undrained triaxial compression test on cohesive soils (UU, ASTM D2850, USACE Q test, per confining stress) .......................185 Consolidated undrained triaxial compression test for cohesive soils, (CU, ASTM D4767, USACE R-bar test) with back pressure saturation & pore water pressure measurement (per confining stress) .................400 Consolidated drained triaxial compression test (CD, USACE S), with volume change measurement. Price per soil type below EM 1110-2- 1906(X): Sand or silty sand soils (per confining stress) .....................................400 Silt or clayey sand soils (per confining stress) ....................................535 Clay soils (per confining stress) ...........................................................755 Three-stage triaxial (sand or silty sand soils)......................................700 Three-stage triaxial (silt or clayey sand soils) .....................................935 Three-stage triaxial (clay soils) .........................................................1,320 Remolding of test specimens ................................................................70 METHOD $/TEST HYDRAULIC CONDUCTIVITY TESTS Triaxial permeability in flexible-wall permeameter with backpressure saturation at one effective stress (EPA 9100/ASTM D5084, falling head Method C): ................................335 Each additional effective stress ...............................................................130 Hand trimming of soil samples for horizontal K .......................................65 Remolding of test specimens ....................................................................70 Permeability of granular soils (ASTM D2434) ..........................................145 Soil suction (filter paper method, ASTM D5298) .....................................430 SOIL-CEMENT Moisture-density curve for soil-cement mixtures (ASTM D558) .............260 Wet-dry durability of soil-cement mixtures (ASTM D559) ¹ .................1,290 Compressive strength of molded soil-cement cylinder (ASTM D1633)¹ ..65 Soil-cement remolded specimen (for shear strength, consolidation, etc.) ¹ .....................................................................................................250 ¹ Compaction (ASTM D558 maximum density) should also be performed – not included in above price METHOD $/TEST CONCRETE STRENGTH CHARACTERISTICS Concrete cylinders compression (ASTM C39) (6” x 12” and 4” x 8”) ........40 Compression, concrete or masonry cores (testing only) ≤6 inch (ASTM C42) ..............................................................................................45 Trimming concrete cores (per core) .........................................................25 Flexural strength of concrete (simple beam-3rd pt. loading, ASTM C78/CTM 523) ..........................................................................................90 Flexural strength of concrete (simple beam-center pt. loading, ASTM C293/CTM 523) .........................................................................................90 Non shrink grout cubes (2 inch, ASTM C109/C1107) .................................30 Drying shrinkage - four readings, up to 90 days, 3 bars (ASTM C157) ....430 Length of concrete cores (CTM 531) ..........................................................45 HOT MIX ASPHALT (HMA) Resistance of compacted HMA to moisture-induced damage (AASHTO T283/CTM 371) ...................................................................2,250 Hamburg Wheel, 4 briquettes (modified) (AASHTO T324) .....................965 Superpave gyratory compaction (AASHTO T312/ASTM D6925) .............375 Extraction by ignition oven, percent asphalt (AASHTO T308/ASTM D6307/CTM 382) ................................................160 Ignition oven correction/correlation values (AASHTO T308/ASTM D6307/CTM 382) .............................................1,445 Extraction by centrifuge, percent asphalt (ASTM D2172) .......................160 Gradation of extracted aggregate (AASHTO T30/ASTM D5444/CTM 202) 145 Stabilometer, S-Value (ASTM D1560/CTM 366) .......................................285 Bituminous mixture preparation (AASHTO R30/CTM 304) .......................85 Moisture content of HMA (AASHTO T329/ASTM D6037/CTM 370) ............65 Bulk specific gravity of compacted HMA, molded specimen or cores, uncoated (AASHTO T166/ASTM D2726/CTM 308)..................................55 Bulk specific gravity of compacted HMA, molded specimen or cores, paraffin-coated (AASHTO T275/ASTM D1188/CTM 308) ........................60 Maximum density - Hveem (CTM 308) .....................................................215 Theoretical maximum density and specific gravity of HMA (AASHTO T209/ASTM D2041/CTM 309) ................................................................140 Thickness or height of compacted bituminous paving mixture specimens (ASTM D3549) .......................................................................45 Wet track abrasion of slurry seal (ASTM D3910) .....................................160 Rubberized asphalt (add to above rates) .............................................+25% BRICK Compression - cost for each, 5 required (ASTM C67) ................................55 Absorption - cost for each, 5 required (ASTM C67) ...................................55 METHOD $/TEST AGGREGATE PROPERTIES Bulk density and voids in aggregates (AASHTO T19/ASTM C29/ CTM 212) 55 Organic impurities in fine aggregate sand (AASHTO T21/ASTM C40/ CTM 213) .................................................................................................65 LA Rattler-smaller coarse aggregate <1.5” (AASHTO T96/ASTM C131/ CTM 211) ........................................................................................................215 LA Rattler-larger coarse aggregate 1-3” (AASHTO T96/ASTM C535/CTM 211) .......................................................................................................270 Apparent specific gravity of fine aggregate (AASHTO T84/ASTM C128/ CTM 208) .................................................................................................140 Specific gravity and absorption of coarse aggregate (ASTM C127/CTM 206) >#4 retained ..................................................................................110 Clay lumps, friable particles (AASHTO T112/ASTM C142).......................190 Durability Index (AASHTO T210/ASTM D3744/CTM 229) .........................215 Moisture content of aggregates by oven drying (AASHTO T255/ASTM C566/CTM 226) ....................................................45 Uncompacted void content of fine aggregate (AASHTO T304/ ASTM C1252/ CTM 234) ..............................................140 Percent of crushed particles (AASHTO T335/ASTM D5821/CTM 205) .....145 Flat & elongated particles in coarse aggregate (ASTM D4791/CTM 235) 230 Cleanness value of coarse aggregate (CTM 227) .....................................225 Soundness, magnesium (AASHTO T104/ASTM C88/CTM 214) ...............240 Soundness, sodium (AASHTO T104/ASTM C88/CTM 214) .......................695 MASONRY Mortar cylinders 2” x 4” (ASTM C780) ........................................................35 Grout prisms 3” x 6” (ASTM C1019) ............................................................35 Masonry cores compression, ≤6” diameter - testing only (ASTM C42).....45 Masonry core shear testing (Title 24) ........................................................85 Veneer bond strength, cost for each - 5 required (ASTM C482) ................60 CMU compression to size 8” x 8” x 16” - 3 required (ASTM C140) .............60 CMU moisture content, absorption & unit weight - 6 required (ASTM C140) .......................................................................................................55 CMU linear drying shrinkage (ASTM C426) ..............................................190 CMU grouted prisms compression test ≤8” x 8” x 16” (ASTM C1314) .....215 CMU grouted prisms compression test > 8” x 8” x 16”(ASTM C1314) .....270 BEARING PADS/PLATES AND JOINT SEAL Elastomeric bearing pads (Caltrans SS 51-3) .......................................1,060 Elastomeric bearing pad with hardness and compression tests (Caltrans SS 51-3) ..............................................................................1,315 Type A Joint Seals (Caltrans SS 51-2) ...................................................1,735 Fee 2024 www.verdantas.com Page 2 of 4     City Council 14 – 214 2/18/2025 EQUIPMENT LIST METHOD $/TEST Type B Joint Seals (Caltrans SS 51-2) ...................................................1,640 Bearing plates (A536) ...............................................................................770 REINFORCING STEEL AND PRESTRESSING STRANDS Rebar tensile test, ≤ up to No. 11 (ASTM A370)..........................................70 Rebar tensile test, ≥ No. 14 & over (ASTM A370)......................................215 Rebar bend test, up to No. 11 (ASTM A370) ...............................................70 Rebar bend test, ≥ No. 14 & over (ASTM A370) ........................................215 Resistance butt-welded hoops/bars, tensile test, ≤ up to No. 10 (CTM 670) .........................................................................................................70 Resistance butt-welded hoops/bars, tensile test, ≥ No. 11 & over (CTM 670).....................................................................................................90 Mechanical rebar splice, tensile test, ≤ up to No. 11 (CTM 670) ...............70 Mechanical rebar splice, slip test, ≤ up to No. 11 (CTM 670) .....................45 Mechanical rebar splice, tensile test, ≥ No. 14 & over (CTM 670) ...........215 Mechanical rebar splice, slip test, ≥ No. 14 & over (CTM 670) .................215 Headed rebar splice, tensile test, ≤ up to No. 11 (CTM 670) .....................70 Headed rebar splice, tensile test, ≥ No. 14 & over (CTM 670) .................215 Epoxy coated rebar/dowel film thickness (coating) test (ASTM A775/ A934) .......................................................................................................50 Epoxy coated rebar/dowel continuity (Holiday) test (ASTM A775/A934) ...................................................................................70 Epoxy coated rebar flexibility/bend test, up to No. 11 (ASTM A775/A934) ....................................................................................50 Prestressing wire, tension (ASTM A416) ..................................................190 Sample preparation (cutting) ...................................................................55 METHOD $/TEST STREET LIGHTS/SIGNALS LED Luminaires / Signal Modules / Countdown Pedestrian Signal Face Modules (Caltrans RSS 86) ................................................................1,390 SPRAY APPLIED FIREPROOFING Unit weight (density, ASTM E605) ..............................................................65 FASTENERS / BOLTS / RODS F3125 GR A307, A325 Bolts, tensile test, ≤ up to 1-1/4” diameter, plain (ASTM A370) ............................................................................................70 F3125 GR A307, A325 Bolts, tensile test, ≤ up to 1-1/4” diameter, galvanized (ASTM A370) .........................................................................80 A490 Bolts, tensile test, ≤ up to 1-1/4” diameter, plain (ASTM A370) .......70 A490 Bolts, tensile test, ≤ up to 1-1/4” diameter, galvanized (ASTM A370) ................................................................................................80 A593 Bolts, tensile test, ≤ up to 1-1/4” diameter, stainless steel (ASTM A370) ........................................................................................................70 F1554 Bolts, tensile test, ≤ up to 1-1/4” diameter, plain (ASTM A370) ...110 F1554 Bolts, tensile test, ≤ up to 1-1/4” diameter, galvanized ( ASTM A370) ..........................................................................................130 SAMPLE TRANSPORT Pick-up and delivery (weekdays, per trip, <50 mile radius from our office) .......................................................110 ITEM $ UNIT 1/4 inch Grab plates ............................................................................5 each 1/4 inch Tubing (bonded) ..............................................................0.60 foot 1/4 inch Tubing (single) ..................................................................0.40 foot 3/8 inch Tubing, clear vinyl ...........................................................0.60 foot 4-Gas meter (RKI Eagle or similar)/GEM 2000 ................................140 day Air flow meter and purge pump (200 cc/min) ..................................55 day Box of 24 soil drive-sample rings ....................................................130 box Brass sample tubes ...........................................................................11 each Caution tape (1000-foot roll) ............................................................22 each Combination lock or padlock ...........................................................15 each Compressed air tank and regulator ..................................................55 day Concrete coring machine (≤6-inch-dia) ..........................................160 day Consumables (gloves, rope, soap, tape, etc.) ..................................40 day Core sample boxes ............................................................................30 each Crack monitor Two-Dimensional......................................................30 each Crack monitor Thee-Dimensional ....................................................40 each Cutoff saws, reciprocating, electric (Sawzall®) ................................80 day D-Meter Walking Floor Profiler .......................................................110 day Disposable bailers .............................................................................25 each Disposable bladders .........................................................................20 each Dissolved oxygen meter ....................................................................50 day DOT 55-gallon containment drum with lid ......................................85 drum Double-ring infiltrometer ................................................................135 day Dual-stage interface probe ...............................................................85 day Dynamic Cone Penetrometer .........................................................430 day Generator, portable gasoline fueled, 3,500 watts ............................90 day Global Positioning System/Laser Range Finder ...............................80 day Hand auger set ..................................................................................90 day HDPE safety fence (≤100 feet) ...........................................................40 roll Horiba U-51 water quality meter ....................................................135 day Light tower (towable vertical mast) ...............................................150 day Magnehelic gauge .............................................................................15 day Manometer ........................................................................................25 day Mileage (will adjust with IRS published rate) ................................0.67 mile ITEM $ UNIT Moisture test kit (excludes labor to perform test, ASTM E1907) .....65 test Nuclear moisture and density gauge ...............................................88 day Electrical moisture and density gauge ............................................88 Day Pachometer .......................................................................................50 day Particulate Monitor .........................................................................135 day pH/Conductivity/Temperature meter ..............................................60 day Photo-Ionization Detector (PID) .....................................................130 day Pump, Typhoon 2 or 4 stage .............................................................55 day QED bladder pump w/QED control box ..........................................175 day Quire fee – Phase I only ...................................................................250 each Resistivity field meter and pins ......................................................200 day Slip / threaded cap, 2-inch or 4-inch diameter, PVC Schedule 40 ...20 each Slope inclinometer ..........................................................................250 day Soil sampling T-handle (Encore).......................................................10 day Soil sampling tripod ..........................................................................40 day Speedy (R) moisture tester ...............................................................10 day Stainless steel bailer..........................................................................60 day Submersible pump with controller ................................................180 day Submersible pump/transfer pump, 10-25 gpm ...............................65 day Support service truck usage (well installation, etc.) .....................250 day Survey/fence stakes ..........................................................................10 each Tedlar® bags ......................................................................................25 each Traffic cones (≤25)/barricades (single lane) .....................................55 day Turbidity meter .................................................................................80 day Tyvek® suit (each) ..............................................................................25 each Vapor sampling box...........................................................................65 day Vehicle usage (carrying equipment).................................................20 hour VelociCalc ..........................................................................................40 day Visqueen (20 x 100 feet) ..................................................................130 roll Water level indicator (electronic well sounder) <300 feet deep well 100 day ZIPLEVEL®...........................................................................................40 day Other specialized geotechnical and environmental testing and monitoring equipment are available, and priced per site Fee 2024 www.verdantas.com Page 3 of 4 FEE SCHEDULE     City Council 14 – 215 2/18/2025 TERMS AND CONDITIONS Expiration: This fee schedule is effective through December 31, 2024 after which non-prevailing wage rates for remaining or additional services will increase by 4% on January 1st of each year. Proposal Expiration: Proposals are valid for at least 30 days, subject to change after 30 days; unless otherwise stated in an attached proposal. Prevailing Wages: Our fees for prevailing wage work are based upon California prevailing wage laws and wage determinations. Unless specifically indicated in our proposal, costs for apprentice are not included. If we are required to have an apprentice on your project, additional fees will be charged. Prevailing wage rates will increase by $8 on July 1st of each year. Overtime: Standard overtime rate is per California Labor Law and is billed at 1.5 or 2 times their hourly billing rate. Overtime rate for non-exempt field personnel working on a Verdantas observed holiday is billed at 2 times their hourly billing rate. Overtime rate for Prevailing wage work is per the California Department of Industrial Relations (DIR) determination and is multiplied at 1.5 to 2 times their hourly billing rate for overtime and double-time, respectively. Expert Witness Time: Expert witness deposition and testimony will be charged at 2 times hourly rates listed on the previous pages, with a minimum charge of four hours per day. Minimum Field Hourly Charges: For Field Technicians, Special Inspectors or any on-site (field) materials testing services: 4 hours: 4-hour minimum charge up to the first four hours of work. 8 hours: 8-hour minimum charge for over four hours of work, up to eight hours. Project time accrued includes portal to portal travel time. Insurance & Limitation of Liability: These rates are predicated on standard insurance coverage and a limit of Verdantas’ liability equal to our total fees for a given project. Outside Direct Costs: Heavy equipment, subcontractor fees and expenses, project-specific permits and/or licenses, project-specific supplemental insurance, travel, subsistence, project-specific parking charges, shipping, reproduction, and other reimbursable expenses will be invoiced at cost plus 20%, unless billed directly to and paid by client. Invoicing: Invoices are rendered monthly, payable upon receipt in United States dollars. A service charge of 1½-percent per month will be charged for late payment. Client Disclosures: Client agrees to provide all information in Client’s possession about actual or possible presence of buried utilities and hazardous materials on the project site, prior to fieldwork, and agrees to reimburse Verdantas for all costs related to unanticipated discovery of utilities and/or hazardous materials. Client is also responsible for providing safe and legal access to the project site for all Verdantas field personnel. Earth Material Samples: Quoted testing unit rates are for soil and/or rock (earth) samples free of hazardous materials. Additional costs will accrue beyond these standard testing unit rates for handling, testing and/ or disposing of soil and/or rock containing hazardous materials. Hazardous materials will be returned to the site or the site owner’s designated representative at additional cost not included in listed unit rates. Standard turn-around time for geotechnical-laboratory test results is 10 working days. Samples will be stored for 2 months following completion of assigned tests, after which they will be discarded. Prior documented notification is required if samples need to be stored for a longer time. A monthly storage fee of $15 per bag and $6 per sleeve or tube will be applied. Quoted unit rates are only for earth materials sampled in California. There may be additional cost for handling imported samples. Construction Material Samples: After all designated breaks for a given sample set meet specified compressive at design age or other client-designated strength, all “hold” cylinders or specimens will be automatically disposed of, unless specified in writing prior to the 28- day break. Unless specifically requested otherwise, all other construction materials will be disposed of after completion of testing and reporting. Fee 2024 www.verdantas.com Page 4 of 4 FEE SCHEDULE     City Council 14 – 216 2/18/2025 Page 1 of 9 #2010339v1 AGREEMENT WITH WATER WORKS ENGINEERS, LLC TO PROVIDE ON-CALL WATER RESOURCES ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 18TH day of February, 2025 by and between Water Works Engineers, LLC, an Arizona limited liability company (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On June 25, 2024, the City issued Request for Proposals No. 24-083, by which it sought Consultants to provide on-call water resources engineering services on behalf of the City of Santa Ana’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 24-083 and attached as Exhibit A. Consultant’s proposal shall be incorporated by reference as though fully attached here to this Agreement. C.Consultant was selected as one of nine (9) vendors which qualified for this engagement. Only those consultants approved by the City Council on February 18, 2025 shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and the City’s sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected under RFP 24-083. The total compensation for these services provided by all such consultants selected under RFP 24-083 shall not exceed the shared aggregate amount of Two Million Dollars ($2,000,000) during the term of the Agreement, EXHIBIT 9     City Council 14 – 217 2/18/2025 Page 2 of 9 #2010339v1 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1) year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 14 – 218 2/18/2025 Page 3 of 9 #2010339v1 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event C onsultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid     City Council 14 – 219 2/18/2025 Page 4 of 9 #2010339v1 under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the     City Council 14 – 220 2/18/2025 Page 5 of 9 #2010339v1 negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8.INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including cost s, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9.RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10.CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential     City Council 14 – 221 2/18/2025 Page 6 of 9 #2010339v1 information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.     City Council 14 – 222 2/18/2025 Page 7 of 9 #2010339v1 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:     City Council 14 – 223 2/18/2025 Page 8 of 9 #2010339v1 To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Water Works Engineers, LLC Attn: Andrew Borgic, Project Manager 21515 Hawthorne Blvd., Ste. 590 Torrance, CA 90503     City Council 14 – 224 2/18/2025 Page 9 of 9 #2010339v1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO WATER WORKS ENGINEERS, LLC City Attorney By: Kyle Nellesen Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba, P.E. Executive Director Public Works Agency Michael J. Fisher, PE Sr. Technical Lead / Managing Member Nabil Saba Digitally signed by Nabil Saba Date: 2025.01.29 13:38:58 -08'00'     City Council 14 – 225 2/18/2025 #2010339v1 EXHIBIT A SCOPE OF SERVICES     City Council 14 – 226 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 1 Contractor/Consultant shall perform services as set forth below. INTRODUCTION/BACKGROUND The City of Santa Ana intends (City) to select several qualified firms to provide professional services for a variety of projects and programs on an as-needed or “on-call” basis. Each firm selected will enter into a Professional Services Agreement to provide such services. Throughout the term of the Professional Services Agreement, the City may request task order proposals for individual projects and/or programs as the need for such services arises. The task order proposal fee shall be based on the hourly rates provided by the firm in response to this RFP. If a task order proposal is selected, a Notice-to-Proceed will be issued based on an agreed-upon specific scope of services and fee for that task order. The firm may utilize in-house staff and/or sub-consultants to complete each task order. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant, and include these administrative costs in their proposed project management fees. Prime consultant mark-ups for sub-consultant work will not be allowed. SCOPE OF SERVICES Provide professional engineering services for planning, design, and construction support for domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. In general, each task order shall include, at minimum, the following project management services: Project Schedule Create schedules with the critical milestones for the major tasks involved in a project. Update the schedule monthly, or more often, as required by the City. Schedules shall be submitted in PDF format unless other format is requested by the City. Meetings Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and meeting minutes. EXHIBIT I SCOPE OF SERVICES     City Council 14 – 227 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 2  Monthly Project Status Report Prepare Monthly Project Status Reports that show an accurate accountability of work effort rendered and a continuous appraising and monitoring of both work progress and financial conditions on a project. The fee for project management services, including time and related expenses, shall be included in each task order proposal. Firms may propose on any category listed below (1-5). The services to be performed may include, but shall not be limited to, the following: 1. PLANNING, RESOURCES, AND DESIGN Provide water engineering services to conduct water capital improvement projects, which may involve one or multiple disciplines, including planning studies, hydraulic modeling, feasibility studies, design of pipelines, wells, pump stations, pressure regulating stations, reservoirs, water quality and water treatment, waste and recycled water quality and treatment, hydrogeology, engineering support during construction, and encompassing associated services such as Architecture, Structural, Civil, Mechanical, HVAC, Landscape Architecture, Geotechnical, Environmental, Electrical, Instrumentation, and Control. a. Planning Studies and Feasibility Studies Provide engineering, financial, and planning services to perform pipeline alignment and facility siting studies, water system planning studies, recycled water system planning and feasibility studies, water demand and supply studies, rate studies, asset management, and other studies that may be required in water system planning. Provide consulting services related to water resources and conservation. Studies may include water supply assessments, water supply verifications, urban water management plans, water use surveys and others studies that may be required for water resources and conservation programs b. Hydraulic Modeling Perform Water System Master Planning including Comprehensive Studies, Hydraulic Analysis, Transient Analysis, Fire Flow Analysis, and Flow Optimization. c. Condition Assessment Provide comprehensive condition assessment of the City’s water system, including seismic, structural, security and vulnerability. Assessment of the structural integrity of the pipe shall include identifying leaks, pipe damage, pipe defect, loss of pipe wall thickness due to corrosion or erosion, etc., along the length of the pipe. Provide reports and memorandums with maps and exhibits as required to detail results of the study including likelihood of failure, risk and consequence of failure. Reports and/or technical memorandums shall also include detailed explanation of data collected and used for the study, any assumptions made as well as recommendations for short-term and long-term risk mitigation strategies.     City Council 14 – 228 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 3 d. Design Services Provide consulting services for the design of water facilities, including water wells, pump stations, pressure regulating stations, reservoirs, water quality and treatment, water mains, recycled water supply and distribution facilities, associated appurtenances, as well as other related components of the facilities such as buildings, landscape, grading, drainage, etc. for a complete and operative project. e. Other Related Services Provide other related services including, but not limited to, the following: i. Architecture Provide consulting services for architectural design, architectural renderings, line- of-sight analyses, building sections, code interpretation issues and other architectural related issue. ii. Structural Provide consulting services for structural investigations of the City’s existing facilities, seismic analysis, miscellaneous structural calculations, and design on the City’s existing and proposed systems and structures. iii.Civil Provide consulting services for general engineering services as required for the project. Scope of work may include but is not limited to site design, street improvements, grading, drainage, preparation of Water Quality Management, Erosion Control, and Stormwater Pollution Prevention Plans, and related calculations and reports as necessary. iv. Mechanical, HVAC Provide consultation, engineering, and design services on modification, upgrade, and replacement of existing mechanical and HVAC systems, including piping, plumbing, support systems, controls, code interpretation, and related calculations as necessary. v. Landscape Architecture Provide consulting services for landscape architecture design, including landscape planting plans, renderings and views of proposed landscape plantings, and landscape installation inspection services. Provide consultation for irrigation system design and inspection.     City Council 14 – 229 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 4 vi. Geotechnical Engineering Services Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. vii. Hydrogeology Provide consulting services on groundwater issues related to and including rehabilitation of existing potable water production wells, siting and design of new potable water production wells, destruction of inactive wells, evaluation of contamination plumes, and groundwater modeling. Evaluate the hydrogeology of proposed potable water production well sites and investigate proposed wells. Determine design parameters and requirements necessary to drill, operate, and maintain proposed wells; proposed well construction (casing diameter, locations of perforated intervals); and proposed operation of wells. Prepare Drinking Water Source Assessment and Protection (DWSAP) plans for proposed potable water production wells. Provide inspection, hydrogeologic analysis and recommendations during new potable water production well drilling and existing well destruction activities, including, but not limited to, on site consulting geologists, geological sampling and formation analysis, geophysical logging and interpretation, sieve analyses, final well construction recommendations, and quality assurance and assistance in achieving conformance with the construction specifications and applicable codes and standards. viii. Environmental Compliance Services Provide consulting services for the preparation of environmental documents and support studies to comply with California Environmental Quality Act (CEQA), which may include an Initial Study, Negative Declaration, Mitigated Negative Declaration, Addendum, or Environmental Impact Report, or Supplement or Subsequent EIR, National Environmental Policy Act (NEPA) when complying with federal grants, permit applications with support studies, aesthetic simulations, and other environmental compliance tasks that may be needed.     City Council 14 – 230 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 5 ix. Recycled Water Compliance Provide assistance with compliance requirements for recycled water treatment and distribution system monitoring and reporting. x. Electrical, Instrumentation & Control Services Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems. xi. Engineering Support During Bidding and Construction Review and respond to RFI’s and review and approve shop drawings submitted by contractor for conformance with the contract documents. Review progress reports and payments as required. Prepare supplementary sketches and details, as required, to resolve field construction problems that may be encountered. Provide project inspection as needed. Provide assistance in ensuring regulatory compliance, as needed. Prepare the “as constructed” corrections to the original drawings and specifications. Attend meetings on behalf of the City and assist in Public Relations, as needed. xii. Plan Check Services Provide consulting services for plan checking improvement plans to determine compliance with applicable standards, guidelines, policies, rules, ordinances, and codes. 2. CONSTRUCTION MANAGEMENT Provide construction management and inspection services during construction. The tasks of construction management and inspection shall include, but not be limited to: a. Construction Management and Coordination with Contractor Provide construction management and coordinate as needed for the project. Review and coordinate construction schedule and activities; conduct and attend meetings on behalf of the City. Provide permit compliance documentation, follow up, and support for all permits and clearances required on a project. The construction management team may also be asked to attend meetings and assist in maintaining public relations as needed. b. Project Administration Provide review of, recommend, and prepare change order(s) and/or extra work order(s) as needed on construction project. Coordinate and process RFI’s and shop drawings submittals, and ensure construction conformance with the contract documents. Review and adjust progress pay estimates prepared and submitted by the contractor for conformance with the contract documents.     City Council 14 – 231 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 6 c. Construction Inspection Provide construction inspection by qualified inspectors and maintain daily inspection reports, construction progress reports, and project logs, etc., of the progress of the construction work. Secure record drawing information from the construction contractor. Provide start-up support for a Project, including final acceptance testing, support, and final completion sign off. Prepare the Final Construction Report. 3. PIPELINE DESIGN Provide consulting services for the design of water mains, transmission mains, siphons and associated appurtenances. Provide preliminary and final design services including the preparation of plans, specifications, and cost estimates. Provide bidding assistance, construction support, and final as-builts as needed for projects. 4. ELECTRICAL, INSTRUMENTATION & CONTROL SERVICES Provide consultation, engineering, and design services on modification, upgrade, troubleshooting, restarting, adjusting control settings, and replacement of existing electrical systems, including motor control centers, motor starters, electrical panels, and instrumentation and control systems, including SCADA systems components, instrumentation, communication system components, security cameras, door/gate access controls, information technology for SCADA system and cybersecurity support for PLC/HMI/OIT software and custom applications for the City Water System. 5. GEOTECHNICAL ENGINEERING SERVICES Conduct geotechnical investigations, including field explorations and tests, laboratory tests, and seismic investigations, to assess the general conditions of a project site area and prepare geotechnical reports of final design and construction recommendations. Field explorations may require drilling plans and classification of underlying soils and must be done under the supervision of a licensed geotechnical engineer or registered geologist. Investigations may include slope stability analysis of reservoir embankments, foundations, retaining walls, and dams and earthen dam monitoring and inspection to comply with California Department of Water Resources, Division of Safety of Dams (DSOD) and other City requirements. Provide seismic hazard analyses and site-specific seismic criteria, as needed, for project design. Proposals shall explicitly state which category listed above (1-5) is being proposing on. If there are any exceptions to the core of requested services above, proposers shall list said exceptions in their proposal (matrix form). GENERAL REQUIREMENTS AND PROJECT DELIVERABLES The Consultant’s services for plans specifications and estimates (PS&E) for engineering projects and special studies/investigations shall be in conformance, if applicable, with the following: Title 24 of the California Code of Regulations (California Building Standards Code), American Water     City Council 14 – 232 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 7 Works Association, California Department of Transportation, Americans with Disabilities Act, City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and any other federal, state, or local guidelines required in the project. As part of the PS&E package, the Consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana DO NOT include detailed review or checking of design for the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked and dated, and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed Deliverables Quality Control/Quality Assurance (QA/QC) Plan Project Schedule/Invoicing Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. Furnish scope of work and provide general direction as needed for the assigned project All plan check coordination within the City     City Council 14 – 233 2/18/2025 CITY OF SANTA ANA EXHIBIT I - 8  Advertise, award, and administer of construction contract  Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards)  Electronic files for title sheets and sheet borders  Facilitate meeting space and coordination and City facilities FEE PROPOSAL In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. OTHER TERMS AND CONDITIONS 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non- Discrimination by Contractors” for each firm on their team.     City Council 14 – 234 2/18/2025 #2010339v1 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable     City Council 14 – 235 2/18/2025 P r o p o s a l N o . 2 4 - 0 8 3O n - C a l l W a t e r R e s o u r c e sE n g i n e e r i n g S e r v i c e sWater Works Engineers, LLC · 21515 Hawthorne Blvd., Suite 590, Torrance, CA 90503 Telephone 310 750-7921- www.wwengineers.com Michael J. Fisher, PE Sr. Technical Lead/Managing Member (PRINCIPAL IN CHARGE & AUTHORIZED SIGNATOR) July 23, 2024 Robert Aguirre, PE City of Santa Ana -Public Works Agency 220 S. Daisy Ave., M-85 Santa Ana, CA 92703 RE: Rate Sheet for On-Call Water Resources Engineering Services Water Works Engineers is pleased to submit the enclosed rate schedules to provide On-Call Water Resources Engineering Services for the City of Santa Ana. As requested, we have enclosed one (1) copy of our rate sheet. If you have any questions regarding this proposal, please contact Andrew Borgic at (310) 750-7921 or andrewb@wwengineers.com. Very Truly Yours, Andrew Borgic, PE Project Manager (PROPOSAL CONTACT)     City Council 14 – 236 2/18/2025 2024 Rate Sheet Water Works Engineers, LLC Classification Title Hourly Rate AA1 Administrative 83.00 AA2 Senior Administrative 117.00 E0 Jr Engineer / Jr Field Engineer 117.00 E1 Staff Engineer 147.00 E1A Staff Engineer II 165.00 E2 Associate Engineer 180.00 E2A Associate Engineer II 191.00 E3 Project Engineer 203.00 E3A Project Engineer II 217.00 E4 Senior Project Engineer 235.00 E4A Senior Project Engineer II 253.00 E5 Principal Engineer 272.00 E5A Principal Engineer II 293.00 I1 Field Inspector 158.00 I2 Senior Inspector 177.00 I3 Supervising Inspector 197.00 T1 Drafter/Jr. Technician 100.00 T2 Designer/Sr. Technician 134.00 T3 Senior Designer 163.00     City Council 14 – 237 2/18/2025 Public Works Agency www.santa-ana.org/pw Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: First Street Multimodal Boulevard Study AGENDA TITLE Cooperative Agreement with Orange County Transportation Authority for the First Street Multimodal Boulevard Study (Project No. 25-6042) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing Regional Early Action Planning 2.0 funding in the amount of $4,300,000 into the Public Services-Street Safety Projects, State Grant-Indirect revenue account and appropriate the same amount into the State Safety Projects, Improvements Other Than Building expenditure account (Requires five affirmative votes). 2. Approve a Cooperative Agreement with Orange County Transportation Authority in an amount not to exceed $4,300,000, for the evaluation and preliminary design of the First Street Boulevard Study, effective upon full approval of the agreement through December 31, 2027 (Agreement No. A-2025-XXX). 3. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $4,300,000 in study and design funds for the First Street Boulevard Multimodal Study (Project No. 25-6042). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION First Street between Bristol Street and Tustin Avenue is a highly used corridor for all modes of transportation. The Public Works Agency (PWA) recommends studying this corridor for potential improvements within the existing street right of way. The proposed study of the First Street segment has the ultimate goal of enhancing efficiency, access, and safety for motorists, users of public transportation, bicyclists, and pedestrians. On April 12, 2023, the Orange County Transportation Authority (OCTA), in cooperation with the City, submitted an application to Southern California Association of Governments (SCAG) for Regional Early Action Planning (REAP 2.0) grant funding which seeks to accelerate progress towards state housing goals and climate     City Council 15 – 1 2/18/2025 First Street Multimodal Boulevard Study February 18, 2025 Page 2 4 8 3 1 commitments through strengthened partnerships between the state, its regions, and local entities. REAP 2.0 seeks to accelerate infill housing developments, reduce Vehicle Miles Traveled, increase housing supply at all affordability levels, affirmatively further fair housing, and facilitate the implementation of adopted regional and local plans to achieve these goals. On July 6, 2023, SCAG awarded OCTA $11 million in state funding REAP 2.0 grant funds for 11 OCTA planning, outreach, transit, active transportation, and transit signal priority projects, which included funding for the First Street Boulevard Multimodal Study. The First Street Multimodal Boulevard Study will look at options to enhance transportation along First Street by assessing the feasibility of various infrastructure improvements through robust community outreach efforts, field data analyses, and computer modeling. The General Plan, Mobility Element classifies this segment of First Street as a Primary Arterial with a Class IV Cycle Track. A Primary Arterial is characterized as a street with four travel lanes and a center median. A Class IV Cycle Track is a bicycle lane separated and protected from vehicle travel lanes by barriers such as concrete medians. The study evaluates pedestrian, bicycle, and transit improvements that promote safety and transportation goals consistent with the City’s General Plan. These potential improvements will benefit the Santa Ana residents who utilize OCTA’s Route 64, one of the highest ridership bus routes in Orange County. Route 64 services Orange County bus riders from the Westminster Mall to the Larwin Square Shopping Mall in Tustin while traversing right through the heart of the City of Santa Ana on First Street. The deliverables and projected schedule under this planning grant are as follows: •Award Consultant Contract (April 2025) •Analyses and Assessment (April – December 2025) •Outreach and Engagement (June – October 2025) •Conceptual Planning (April – December 2025) •Engineered Plan Production (January – June 2026) Under the proposed cooperative agreement (Exhibit 1), the City agrees to complete the study per the scope and guidelines approved by SCAG (Exhibit 2). The study will include City in-house engineering project management and procurement of consultants with up to $430,000 set aside to reimburse the City for staff time spent on the study. Funds will be issued to the City on a reimbursement basis. An amendment to the FY 24/25 Capital Improvements Program (Exhibit 3) is necessary to properly document the additional project and funding in the current fiscal year. Staff will return to Council for approval of the recommended improvements prior to advancing to the final engineering plan production phase (December 2025). The study must be completed by June 30, 2026. There is no requirement to construct the     City Council 15 – 2 2/18/2025 First Street Multimodal Boulevard Study February 18, 2025 Page 3 4 8 3 1 recommended project. At the completion of this study, the City will be positioned to seek grant funds to carry out the infrastructure improvements as approved by City Council. Staff recommends the approval of the proposed Cooperative Agreement with OCTA in order to identify the roles and responsibilities of each agency including provisions from SCAG to ensure compliance with REAP 2.0 grant funding guidelines and identify OCTA’s responsibilities for reimbursement and reporting to SCAG. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT With the approval of the requested appropriation adjustment, $4,300,000 in REAP 2.0 grant funds will be recognized in the Public Services-Street Safety Projects, State Grant-Indirect revenue account (No. 14717002-52027) and appropriate it for spending in the Regional Early Action Planning Grant, Improvements Other Than Building expenditure account (No. 14717613-66220). The following table summarizes the funds budgeted for FY 2024-25. Any unspent budget in FY2024-25 will be included in future year Carry Forward for City Council consideration. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount APPROPRIATION ADJUSTMENT 2024-25 14717613-66220 (25-6042) Street Safety Programs Regional Early Action Plng Grt, Improvements Other Than Building $4,300,000 TOTAL $4,300,000 EXHIBIT(S) 1. Cooperative Agreement 2. SCAG Scope & Guidelines 3. FY 2024-25 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 15 – 3 2/18/2025 EXHIBIT 1 1 2 COOPERATIVE AGREEMENT NO. C-4-2053 BETWEEN 3 ORANGE COUNTY TRANSPORTATION AUTHORITY 4 AND CITY OF SANTA ANA5 6 FOR 7 FIRST STREET MULTIMODAL BOULEVARD STUDY 8 THIS COOPERATIVE AGREEMENT(Agreement) is effective this __ day of ________2025 9 (“Effective Date”), by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange California 92863-1584, a public corporation of the State of California (herein referred to as “AUTHORITY”) and the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702, a municipal corporation duly organized and existing under the constitution and laws of the State of California (herein referred to as “CITY”), each individually known as “PARTY”, and collectively referred 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 to as “PARTIES”. RECITALS: WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement to define the roles and responsibilities related to funding between AUTHORITY and CITY for final design and construction of the First Street Multimodal Boulevard Study Project as defined in the scope of work provided in Exhibit A, herein incorporated by reference; (hereinafter referred to as “PROJECT”); and WHEREAS, the PROJECT is funded with Regional Early Action Planning Grant Program of 2021 (hereinafter referred to as “REAP 2.0”) funds; and WHEREAS, REAP 2.0 is a program that seeks to accelerate progress towards state housing goals and climate commitments through a strengthened partnership between the state, its regions, and local entities. REAP 2.0 seeks to accelerate infill housing development, reduce Vehicle Miles Traveled, increase housing supply at all affordability levels, affirmatively further fair housing, and facilitate the implementation of adopted regional and local plans to achieve these goals; and Page 1 of 12     City Council 15 – 4 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 WHEREAS, the California Department of Housing and Community Development (HCD) administers REAP 2.0 in accordance with Health and Safety Code sections 50515.06 to 50515.10 (“Statues”) and REAP 2.0 guidelines for Metropolitan Planning Organizations (MPO) applicants released by HCD pursuant to the Statutes (herein referred to as “REAP 2.0 Guidelines”); and WHEREAS, the Southern California Association of Governments (herein referred to as “SCAG”) is the federally designated MPO for Southern California; and 3 4 5 6 7 WHEREAS, on April 12, 2023, SCAG released a Call for Applications for REAP 2.0; and WHEREAS, the AUTHORITY submitted on behalf of the CITY and was awarded REAP 2.0 funding through SCAG for the PROJECT; and 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 WHEREAS, the AUTHORITY’s Board of Directors, at its July 24, 2023, meeting, approved AUTHORITY’s financial commitment to the PROJECT of up to Four Million Three Hundred Thousand Dollars ($4,300,000); and WHEREAS, AUTHORITY will provide Four Million Three Hundred Thousand Dollars ($4,300,000) in REAP 2.0 funds to the CITY; and WHEREAS, CITY agrees to act as the lead agency for preliminary engineering, right-of-way, construction and construction management of PROJECT; and WHEREAS, this Agreement defines the specific terms and conditions and funding responsibilities between the PARTIES for completion of PROJECT; and WHEREAS, AUTHORITY and SCAG have entered into a Memorandum of Understanding (MOU) regarding the administration and delivery of projects awarded REAP 2.0 funds. The MOU requires certain flow-down provisions to be included in all agreements entered for this PROJECT. These provisions are contained in Exhibit B to this Agreement ; and WHEREAS, the AUTHORITY’s Board of Directors authorized this Agreement on January 27, 2025; and WHEREAS, CITY’s City Council approved this Agreement on _____ day of ______________________ 2025. Page 2 of 12     City Council 15 – 5 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as follows: ARTICLE 1. COMPLETE AGREEMENT 3 A.This Agreement, including any attachments incorporated herein and made applicable by 4 reference, constitutes the complete and exclusive statement of the term(s) and condition(s) of this Agreement between AUTHORITY and CITY concerning the PROJECT and it supersedes all prior representations, understandings, and communications. The invalidity in whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Cooperative Agreement. The above-referenced Recitals are true and correct and are incorporated by reference herein. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 B.AUTHORITY’s failure to insist on any instance(s) of CITY’s performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of AUTHORITY’s right to such performance or to future performance of such term(s) or condition(s), and CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. C.CITY’s failure to insist on any instance(s) of AUTHORITY’s performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of CITY’s right to such performance or to future performance of such term(s) or condition(s), and AUTHORITY’s obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon CITY except when specifically confirmed in writing by an authorized representative of CITY by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. ARTICLE 2. SCOPE OF AGREEMENT This Agreement specifies the terms and conditions, roles and responsibilities of the PARTIES as they pertain to the subjects and PROJECT addressed herein. Both PARTIES agree that each will Page 3 of 12     City Council 15 – 6 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 cooperate and coordinate with the other in all activities covered by this Agreement and any other supplemental agreements that may be required to facilitate purposes thereof. ARTICLE 3. RESPONSIBILITIES OF AUTHORITY3 4 AUTHORITY agrees to the following responsibilities for the PROJECT: 5 A. B. AUTHORITY shall provide assistance to CITY in securing the REAP funds. 6 AUTHORITY shall not be authorized to program any amount beyond what has been 7 identified in this Agreement as REAP and what is ultimately approved for PROJECT by SCAG. C. AUTHORITY shall review and approve CITY’s request for obligation of REAP funds prior to submittal to SCAG. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 D.AUTHORITY shall allocate the CITY’s share of the PROJECT in the amount not-to- exceed Four Million Three Hundred Thousand Dollars ($4,300,000) for the PROJECT using REAP funds. E.AUTHORITY shall process all required documents from the CITY and invoice SCAG on behalf of the CITY for the REAP funds. F. REAP funds. G. AUTHORITY shall submit all status reports as required by SCAG to maintain eligibility for AUTHORITY shall inform CITY in writing of any requested changes or delays to the reimbursement of the PROJECT. ARTICLE 4. RESPONSIBILITIES OF CITY CITY agrees to the following responsibilities for the PROJECT: A. construct the PROJECT consistent with REAP 2.0 Goals and Objectives. B. CITY shall act as the lead agency for the preliminary engineering, right-of-way, construction and construction management of PROJECT. CITY shall possess the legal authority to deliver this project and to finance, acquire, and C.CITY is responsible for completing PROJECT in accordance with the funding plan (Exhibit A), and to abide by all SCAG programming guidelines, flow-down provisions (Exhibit B), and any and all other State (California Department of Transportation) requirements. Page 4 of 12     City Council 15 – 7 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 D.CITY shall comply with all local and State project delivery requirements including, but not limited to, Disadvantaged Business Enterprise, American with Disabilities Act, and Buy America provisions.3 4 E.CITY shall submit applicable National Environmental Policy Act (NEPA) and the California 5 Environmental Quality Act (CEQA) environmental documentation to AUTHORITY. 6 F. regulations. G. CITY shall procure in compliance with all applicable federal, state, and local laws and CITY shall coordinate with AUTHORITY to provide information to the SCAG Project 7 8 9 Manager regarding any existing solicitation for the PROJECT. Information shall be provided and a written approval by the SCAG Project Manager shall be obtained. CITY will not advertise or award a contract before SCAG authorization to proceed. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 H.CITY shall invoice AUTHORITY and provide expenditure reports to AUTHORITY reflecting funds expended for PROJECT and consistent with flow-down provisions, as identified in Exhibit B. I.CITY shall prepare and submit a quarterly report per Exhibit B requirements to AUTHORITY within seven (7) days of the month following the end of each quarter (April, July, October, and January). J.CITY shall prepare and submit invoices and all required reports to AUTHORITY in a timely manner in order to avoid any penalties that could reduce funding to PROJECT. K. L. CITY agrees that any cost overruns shall be the responsibility of CITY. If CITY receives local, state, or federal funds from a non-AUTHORITY source, CITY will not invoice AUTHORITY for the amount received from the other non-AUTHORITY source(s). M. CITY will notify AUTHORITY regarding any non-AUTHORITY revenues received for the PROJECT and AUTHORITY funds may not pay for expenses already supported through these non-AUTHORITY revenues. N.CITY will notify AUTHORITY if REAP 2.0 funds are used for other than the intended Page 5 of 12     City Council 15 – 8 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 purposes as defined by federal or state guidelines. O. CITY agrees that AUTHORITY reserves the right to change the fund source programmed to the PROJECT and AUTHORITY would notify CITY of such a change. A. CITY shall maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the resultant facility(ies) or activity. 3 4 5 6 B.Failure of CITY to abide by conditions above may result in modification of funding, 7 termination of this Agreement, and repayment of the REAP 2.0 funds. ARTICLE 5. REQUEST FOR REIMBURSEMENT In order for CITY to be reimbursed for incurred costs relative to PROJECT, CITY agrees: 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 A. are required by the MOU between AUTHORITY and SCAG, and specifically those related to invoicing. B. If CITY uses CITY labor to accomplish PROJECT or services under PROJECT, CITY may utilize its current approved CITY fiscal year budget overhead rate when seeking reimbursement. C. To prepare and submit to AUTHORITY an invoice with supporting documentation within To comply with all flow-down provisions contained in Exhibit B to this Agreement, which 15 days of paying CITY’s consultant(s). CITY’s invoice shall include allowable PROJECT costs incurred and paid for by CITY. The invoice submitted by CITY shall be signed by an authorized agent who can duly certify the accuracy of the included information. D. E. The invoice shall be submitted on CITY’s letterhead. The invoice shall be submitted by CITY, and in duplicate, to AUTHORITY’s Accounts Payable Office. Each invoice shall include the following information: 1. Agreement Number C-4-2053 2. SCAG Project Number OWP No. 305-4926.01 3. The total of PROJECT expenditures shall specify the percent and amount of funds to be reimbursed, and include support documentation for all expenses invoiced. 4. Progress report with adequate detail describing all work completed. 5. The time period covered by the invoice; Page 6 of 12     City Council 15 – 9 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 6. Labor (staff name, hours charged, hourly billing rate, current charges, and cumulative charges) performed during the billing period; 7. Such other information as requested by AUTHORITY and SCAG as part of Exhibit B, or to reasonably substantiate the validity of an invoice. 3 4 5 F. expenses. G. To consult with AUTHORITY’s Project Manager for questions regarding non-reimbursable 6 7 That total payments shall not exceed the maximum obligation specified in Article 6. 8 Maximum Obligation. ARTICLE 6. MAXIMUM OBLIGATION9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Notwithstanding any provisions of this Agreement to the contrary, AUTHORITY and CITY mutually agree that AUTHORITY’s maximum cumulative payment obligation hereunder shall be Four Million Three Hundred Thousand Dollars ($4,300,000), unless agreed to and amended by both PARTIES. ARTICLE 7. DELEGATED AUTHORITY Any actions required to be taken by CITY in the implementation of this Agreement, including execution of amendments, are delegated to its Director of Public Works, or designee, and any actions required to be taken by AUTHORITY in the implementation of this Agreement, including execution of amendments, are delegated to AUTHORITY’s Chief Executive Officer, or designee. ARTICLE 8. AUDIT AND INSPECTION AUTHORITY and CITY shall maintain a complete set of records in accordance with generally accepted accounting principles. The original records shall be maintained within the CITY limits. Upon reasonable notice, CITY shall permit the authorized representatives of AUTHORITY to inspect and audit all work, materials, payroll, books, accounts and other data and records of CITY for a period of not less than four (4) years after final payment, or until any on-going audit is completed whichever is longer. For purposes of audit, the date of completion of this Agreement shall be the later date of AUTHORITY’s payment of CITY’s final billing (so noted on the invoice) or SCAG’s final payment of all REAP funds to AUTHORITY under this Agreement. AUTHORITY shall have the right to reproduce any such books, Page 7 of 12     City Council 15 – 10 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 records, and accounts. The above provision with respect to audits shall extend to and/or be included in construction contracts with CITY’s contractor. 3 ARTICLE 9. INDEMNIFICATION 4 A.CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors, 5 employees and agents from and against any and all claims (including attorney's fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker’s compensation subrogation claims, damage to or loss of use of property alleged to be caused by the negligent acts, omissions or willful misconduct by CITY, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 B.AUTHORITY shall indemnify, defend and hold harmless CITY, its officers, directors, employees and agents from and against any and all claims (including attorney’s fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker’s compensation subrogation claims, damage to or loss of use of property alleged to be caused by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. C.The indemnification and defense obligations of this Agreement shall survive its expiration or termination. ARTICLE 10. ADDITIONAL PROVISIONS The AUTHORITY and CITY agree to the following mutual responsibilities: A.Term of Agreement: This Agreement shall continue in full force and effect until December 31, 2027, or until all REAP funds have been expended, whichever is later. This Agreement may only be extended upon written mutual consent by both PARTIES. / / / / Page 8 of 12     City Council 15 – 11 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 B.Amendment: This Agreement may be amended in writing at any time by the mutual consent of both PARTIES. No amendment shall have any force or effect unless executed in writing by both PARTIES.3 4 C.Termination: In the event either PARTY defaults in the performance of any of their 5 obligations under this Agreement or breaches any of the provisions of this Agreement, the non-defaulting Party shall have the option to terminate this Agreement upon thirty (30) days' prior written notice to the other Party. 6 7 8 D.Termination for Convenience: Either PARTY may terminate this Agreement for 9 convenience by providing thirty (30) calendar days prior written notice of its intent to terminate for convenience to the other PARTY.10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 E.Compliance with All Laws: AUTHORITY and CITY shall comply with all applicable federal, state, and local laws, statues, ordinances and regulations of any governmental authority having jurisdiction over the PROJECT. F.Legal Authority: AUTHORITY and CITY hereto consent that they are authorized to execute this Agreement on behalf of said PARTIES and that, by so executing this agreement, the PARTIES hereto are formally bound to the provisions of this Agreement. G.Severability: If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. H.Counterparts of Agreement: This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same agreement. Electronic signatures will be permitted. I.Assignment: Neither this Agreement, nor any of the PARTIES rights, obligations, duties, or authority hereunder may be assigned in whole or in part by either PARTY without the prior written consent of the other PARTY in its sole and absolute discretion. Any such attempt of assignment shall be Page 9 of 12     City Council 15 – 12 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 deemed void and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment. 3 J.Obligations To Comply with Law: Nothing herein shall be deemed nor construed to 4 authorize or require any PARTY to issue bonds, notes or other evidence of indebtedness under the terms, in amounts, or for purposes other than as authorized by local, state or federal law.5 6 K. regulations and guidelines shall govern this Agreement. L. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney’s fees, to the prevailing PARTY. M. Notices: Any notices, requests, or demands made between the PARTIES pursuant to this Governing Law: The laws of the State of California and applicable local and federal laws, 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Agreement are to be directed as follows: To CITY:To AUTHORITY: City of Santa Ana Orange County Transportation Authority 550 South Main Street P.O. Box 14184 Traffic Engineering Section/M-43 20 Civic Center Plaza Santa Ana, CA 92701 Orange, CA 92863-1584 Attention: Megan Bornman Senior Contract Administrator Phone: (714) 560-5064 E-mail: mbornman@octa.net CC: Alicia Yang Attention: Nabil Saba Executive Director, Public Works Agency Phone: (714) 647-5654 Email: nsaba@santa-ana.org OCTA Project Manager Phone: (714) 560-5362 E-mail: ayang@octa.net / / Page 10 of 12     City Council 15 – 13 2/18/2025 COOPERATIVE AGREEMENT NO. C-4-2053 1 2 N.Successors and Assigns: The provisions of this Agreement shall bind and inure to the benefit of each of the PARTIES hereto, and all successors or assigns of the PARTIES hereto. O. Time is of the Essence: Time is of the essence for the work identified in Exhibit A. All work must be completed no later than December 31, 2027. 3 4 5 P.Force Majeure: Either PARTY shall be excused from performing its obligations under this 6 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable 7 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God; 8 commandeering of material, products, plants or facilities by the federal, state or local government; national 9 fuel shortage; or a material act or omission by the other PARTY; when satisfactory evidence of such 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 cause is presented to the other PARTY, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the PARTY not performing. / / / / / / / / / / / / / / / Page 11 of 12     City Council 15 – 14 2/18/2025 Nabil SabaDigitally signed by Nabil SabaDate: 2025.02.03 10:35:47 -08'00'     City Council 15 – 15 2/18/2025 Exhibit A ‐ Scope of Work and Schedule Cooperative Agreement No. C‐4‐2053 Southern California Association of Governments (SCAG) Regional Early Action Planning (REAP) 2.0 Program CTC Partnership Program SCOPE DESCRIPTION, APPROACH AND DELIVERABLES Project Name: Agency Name: Project Manager Name: Project Manager Contact Info: First Street Multimodal Boulevard Study Orange County Transportation Authority (OCTA) Alicia Yang ayang@octa.net or 714‐560‐5362 Describe each principle task identified in the Budget & Timeline, provide scope, approach, and list deliverable(s). Add or delete rows as needed. Task #Task Title PROJECT MANAGEMENT Scope Description and Approach Deliverable(s) 1 1.1 1.2 1.3 Administration and Project Management Project Development Team Meetings Agency Project Oversight Managing project budget and schedule, including invoices and progress reports Monthly meetings between City Staff, OCTA, and consultant team. Kick‐off meeting and subsequent PDT meetings. Ongoing coordination with project stakeholders. Follow‐up meetings, as needed Monthly invoices and progress reports Meeting Agendas and minutes. Meeting Agendas and minutes. The Consultant Team will report outcomes for the project and will work with the City of Santa Ana and OCTA staff to develop a methodology to report how the project works towards REAP goals.1.4 2 REAP Reporting Methodology and report outcomes EXISTING ANALYSIS AND ASSESSMENT Existing Conditions Gather existing condition information that includes transit facilities, description of land use and destinations, existing bicycle activity on the corridor, existing wayfinding, existing lane configurations, collisions, traffic volumes, ped and bikes counts, posted speed limits, lighting and existing non‐infrastructure programs Develop a map of existing pedestrian facilities and existing bicycle facilities within and adjacent to the corridor, including proximity and access to transit, schools, downtown, community 2.1 Existing Conditions Technical Memorandum A map of existing facilities for bicycle and pedestrian travelers2.2 2.3 Existing Multimodal Facilities Map Existing Corridor Model facilities, shopping, etc. Create a microsimulation model to generate existing conditions of the corridor and a model to identify impacts to the corridor when one lane in each direction is taken for improved bicycle and pedestrian travel. Conduct video‐based conflict analysis to determine the type of and quantity of near misses involving all roadway users along key intesections on the corridor. Existing Corridor Model and Video‐based Conflict Technical Memorandum Identify census tracts that are considered to be disadvantaged or low‐income and identify the transit, bicycle and pedestrian needs. Free and reduce meal or healthy places index may be used to supplement census tract information. Heatlh statistics along the corridor will be identified as well.2.4 3 Equity Data and Analysis Equity Analysis Technical Memorandum OUTREACH AND ENGAGEMENT City to form a stakeholder group that will provide appropriate feedback from the community along and around the corridor. Hold recurring meetings to share and disseminate information. 3.1 Targeted Stakeholder Meetings Stakeholders with vested interest will include but not be limted to local neighborhood associations, business associations, schools, local non‐profits including Latino Health Access and Santa Stakeholder meeting agendas and minutes. Ana Active Streets, Orange County Health Care Agency, elected officials, emergency services, etc. Stakeholder meeting will occur quarterly for the duration of the project. Create a website and social media page for plan announcements and documents to be posted. This task also include graphic design for these media outlets. Also include an advertisement 3.2 3.3 Website, Social Media Page, and Surveys Community Workshop campaign, online surveys and e‐newsletters. Survey will be conducted before conceptual planning. All media will be in English, Spanish and Vietnamese. Website and social media page update Website, Surveys, Advertisements will be maintained for the duration of the project. Host community workshops in various parts of the city and varying times to gain community input on new bicycle and pedestrian facilities. A first round of workshops will include community engagement to receive community input including pedestrian and bicycle traffic safety concerns, transit concerns, mobility challenges. Second round of community workshops will seek community input on alternative analysis. The community meetings will include a Spanish translator. Work shop meeting Agendas and minutes. Attendance at events and presentations Attend different community events to gather public input. Events will include community ride‐along on built portions, listening sessions, sharing project materials and information for their dissemination, "pop‐ups" at stakeholder events, presentations, and interacting with youth and caretakers at family events, cultural events, libraries, health fairs, interactive feedback mechanisms, demonstration projects, and farmers markets/swap meets.3.4 Attend Community Events Also involve schools and offer learning opportunities for kids through school, conduct listening sessions with parents at school and PTA events, appoint student advisors/liaisons, and create a public comment database. 4 CONCEPTUAL PLANNING "Low hanging fruit", consider institutional constraints on reasonability including OCTA's Master Plan of Highway and CIty of Santa Ana Mobility Element , develop Impact Avoidance and 4.1 Identify Constraints and Opportunities Minimization strategies, review disadvantaged community and geographical sharing of benefits and risks. Identify right of way constraints, traffic operational constraints, Caltrans' right of way Constraints and Opportunities Technical Memorandum requirements and constraints, Transit operation constraints, community support, elected official supportDevelop corridor alternatives. Create maps of the proposed pedestrian, bicycle, and transit facilities based on the community and stakeholder input. Description will include estimated mode Alternative conceptual layouts and alternative4.2 4.3 Proposed Alternatives Development shift from identified projects and programs.summary memo. Develop concept‐level programmatic cost estimates Prepare order of magnitude cost estimates including PS&E, Right of Way acquisition, Tenant Eviction costs, major utility relocation, construction engineering, and closeout.Programmatic cost estimates Develop a methodology for project evaluation and conduct alternative analysis, including any microsimulation alternatives available through the simulation tool. Alternatives may be screened based on pedestrian and bicyclist comfort level, transit impacts, level of service, travel time, cost, community support, traffic safety, right of impacts,etc. Develop cost estimate all for all alternatives. Recommend a locally prefered alternative. Enumerate risks and assign probability. Develop potential contingency plans to keep project construction on schedule. Based on concept‐level programmatic costs estimates developed in task 4.3 include the financial needs for future projects and programs by listing anticipated cost, revenue sources and Alternative/Feasibility Evaluation Technical Memorandum4.4 Alternative/Feasibility Evaluation 4.5 4.6 Risk Register Master Project Risk Register Identify Financial Needs Funding Strategies Technical Memorandumpotential grant funding.Description of steps necessary to implement the plan and the reporting process that will be used to keep the adopting agency and community informed of the progress being made in implementing the plan. The Implementation Strategy should include but not be limited to determination of pilot project before full project implementation, need for additional or future outreach, funding opportunities (from task 4.6), required coordination with other agencies (cost sharing or agreements), CEQA needs, maintenanace considerations, project update method, and a proposed timeline for implementation. 4.7 Implementation Strategy Implementation Strategy Technical Memorandum 4.8 5 5.1 5.2 Environmental Clearance PLAN PRODUCTION AND APPROVAL (optional) Draft Plan Identify and prepare appropriate level of CEQA needed for proposed project CEQA clearance.CEQA Documentation Prepare draft plan (PS&E package) based on recommended solution selected and approved by project stakeholders and receive comments. Prepare draft final plan and receive comments. Draft PS&E package for 30%, 60% and 90% Draft Final PS&E packageDraft Final Plan Final PS&E package and documentation to seek future funding to construct project N/A 5.3 6 Final Plan Prepare final plan. Prepare write‐up and description for funding needs to construction plans. CONTINGENCY 10% Project Management contingency for miscellaneous issues NOTE: This project will be lead by the City of Santa Ana through a cooperative agreement with OCTA. Page 1 of 2     City Council 15 – 16 2/18/2025 Exhibit A ‐ Scope of Work and Schedule Cooperative Agreement No. C‐4‐2053 Southern California Association of Governments (SCAG) Regional Early Action Planning (REAP) 2.0 Program CTC Partnership Program PROJECT BUDGET AND TIMELINE Project Name:First Street Multimodal Boulevard Study Agency Name: Project Manager Name: Project Manager Contact Info: Orange County Transportation Authority (OCTA) Alicia Yang ayang@octa.net or 714‐560‐5362 List each principle task and subtask, providing both the budget and timeline for each. Add or delete rows as needed. Fiscal Years Q4 Q1 Fund SourcesTask #Task Title 2023‐24 2024‐25 2025‐26 2026‐27 REAP Other Total Cost Q3 Q4 Q1 Q2 Q3 Q2 Q3 Q4 Q1 Q2 1 PROJECT MANAGEMENT $430,000 $0 $0 $0 $0 $430,000 1.1 1.2 1.3 1.4 2 Administration and Project Management Project Development Team Meetings Agency Project Oversight REAP Reporting EXISTING ANALYSIS AND ASSESSMENT Existing Conditions $440,000 $250,000 $650,000 $440,000 $250,000 $650,000 2.1 2.2 2.3 2.4 3 Existing Multimodal Facilities Map Existing Corridor Model Equity Data and Analysis OUTREACH AND ENGAGEMENT Targeted Stakeholder Meetings Website, Social Media Page, and Surveys Community Workshop 3.1 3.2 3.3 3.4 4 Attend Community Events CONCEPTUAL PLANNING 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 5 Identify Constraints and Opportunities Proposed Alternatives Development Develop concept‐level programmatic cost estimates Alternative/Feasibility Evaluation Risk Register Identify Financial Needs Implementation Strategy Environmental Clearance PLAN PRODUCTION AND APPROVAL (optional)$2,100,000 $0 $0 $2,100,000 $430,000 5.1 5.2 5.3 6 Draft Plan Draft Final Plan Final Plan CONTINGENCY Totals $430,000 $4,300,000 $0 $4,300,000 Project Duration: 21 months *‐‐Please note all projects must be completed by June 30, 2026. *‐‐All costs will be reimbursed based on actual costs incurred and will be subject to the REAP 2.0 and the CTC Partnership Program Guidelines. *‐‐Indirect costs and fringe benefits costs will be reimbursed using the currently approved rates indicated in the Negotiated Indirect Cost Rate Agreement between the Subrecipient and its federal cognizant agency, or the rates that are in compliance with the MOU Section ‐ Allowable Uses of Grant Funds. *‐‐Contingency budget is allocated as needed and amended to the appropriate tasks through an MOU amendment process. Page 2 of 2     City Council 15 – 17 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 As a recipient of funds from the California Department of Housing and Community Development (HCD), the Southern California Council of Governments (SCAG) through the Regional Early Action Planning Grant Program of 2021 (REAP 2.0) has awarded funding to projects meeting the goals and objectives of the program. The Orange County Transportation Authority (OCTA) has successfully secured funding from REAP 2.0 to deliver the awarded projects and seek reimbursement for qualifying work. Any implementing agency expected to receive funds from OCTA for projects awarded REAP 2.0 funds shall deliver the projects in compliance with the following flow-down provisions from the SCAG and OCTA Memorandum of Understanding (MOU) No. M-009-24: Section 3.c. (Scope of Work and Sub-Recipient’s Responsibilities – nexus to REAP 2.0) Section 3.e. – 3.g. (Scope of Work and Sub-Recipient’s Responsibilities – procurements) Section 3.k. (Scope of Work and Sub-Recipient’s Responsibilities – penalty of perjury) Section 5.e. (Funding – repayment of ineligible costs) Section 6 (Invoices) Section 7 (Reporting) Section 8 (Accounting) Section 9 (Allowable Uses of Grant Funds) Section 10 (Work Products) Section 13 (Insurance) Section 14 (Indemnification) Section 18 (Records Retention) Section 19 (Monitoring and Audits) Section 21 (Compliance with Laws, Rules, and Regulations) Section 22 (Public Works and Construction) Section 23 (Conflict of Interest) Section 24 (Independent Contractor) Section 25 (Assignment) Section 26 (Release of Information) The terms as it is presented in the MOU for each of the provisions above are included in the next section. Please note the following: • Sub-Recipient refers to the implementing agency (e.g. City of Santa Ana). • OCTA will be responsible for submitting all invoices and reports to SCAG; therefore, the sub-recipient (City of Santa Ana) will be required to provide the necessary invoices and reports in the format indicated to OCTA prior to the deadlines indicated in the provisions but will not need to submit invoices or reports to SCAG directly. • The period of performance is from January 27, 2025, to June 30, 2026. • It is the responsibility of the sub-recipient to flow-down the appropriate provisions if consultants or similar are used to assist in delivering the project. 1 | Page     City Council 15 – 18 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 3. Scope of Work and Sub-Recipient’s Responsibilities c. Sub-Recipient must demonstrate a clear and significant nexus to all the REAP 2.0 Goals and Objectives, as described in Section 9 of this MOU, and must carry out the Projects to meet the REAP 2.0 Goals and Objectives. Any lack of action or action inconsistent with REAP 2.0 Goals and Objectives may result in review and could be subject to modification of funding, termination of this MOU, and repayment of the Grant Funds. e. As a recipient of federal and state funds, SCAG has the responsibility for ensuring that its procurement process complies with all applicable federal, state and funding requirements. For all agreements entered into containing funds provided under this MOU or to perform work under this MOU, Sub-Recipient shall procure in compliance with all applicable federal, state, and local laws and regulations. f. The term “Consultant(s)” shall hereinafter refer to all entities that Sub-Recipient procures, manages, or otherwise enters into contracts or agreements with, in furtherance of the Projects or this MOU regardless of the timing, nature of service/work provided or type of organization, including but not limited to government entities, political subdivisions, subrecipients, consultants, contractors, service providers, suppliers, independent contractors, professionals, managers, architects, engineers, and subcontractors. g. Upon request, Sub-Recipient shall provide information to the SCAG Project Manager regarding any existing solicitation including but not limited to Requests for Proposals, Invitation for Bids, Request for Qualifications, and Requests for Quotation (collectively “RFP”). For new RFPs developed or finalized after the Effective Date of this MOU, Sub- Recipient shall provide information to the SCAG Project Manager and obtain SCAG Project Manager’s written approval on any final RFP prior to its issuance. SCAG may require documentation of RFPs and Notices to Proceed before approval of invoice reimbursement. k. Any and all notices, reports, or other communications required by this MOU, including but not limited to invoices, accounting reports, supporting documentation, and monitoring reports, shall be submitted under the penalty of perjury. 5. Funding e. Any costs for which Sub-Recipient receives reimbursement or credit that is determined by a subsequent audit or other review by either SCAG, HCD, other State authorities or federal cognizant agency to be ineligible or otherwise unallowable, are to be repaid by Sub-Recipient within thirty (30) calendar days of Sub-Recipient receiving notice or a written demand for reimbursement from SCAG. Such repayment may include interest, penalties or related fees, as determined by HCD or other State authorities. Should Sub-Recipient fail to reimburse unallowable costs due to SCAG within thirty (30) calendar days of demand, or within such other period as may be agreed between both parties hereto, SCAG is authorized to withhold and/or off-set future payments to Sub-Recipient. 2 | Page     City Council 15 – 19 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 6. Invoices a. This MOU is a Cost Reimbursement agreement. Amounts claimed must reflect the actual incurred and paid cost of completed work. The actual incurred and paid costs may not exceed the Project’s budget set forth in the most current fully executed SOW Approval Form. All invoices submitted to SCAG for payment shall be e-mailed to accountspayable@scag.ca.gov (file cannot exceed 10MB). All invoices submitted to SCAG for the Projects shall reference the OWP Project Number (OWP No. 305-4926.01). A separate invoice must be submitted for each individual Project. b. By the twenty-first following the start of a new quarter (i.e., January 21, April 21, July 21, October 21), Sub-Recipient shall submit an invoice for each Project to SCAG using the “Invoice Report” attached as Exhibit C. The Invoice Report must be submitted in both PDF format and the Excel file provided by SCAG. The Invoice Report shall also include, in narrative form, a progress report section with a description of services performed by Sub- Recipient’s staff and Consultant(s) as well as progress toward completion of tasks related to the Project for the prior quarter, a reporting of all costs incurred for that period, and progress achieved toward the REAP 2.0 Goals and Objectives. SCAG shall review the Invoice Report for compliance with this MOU. If SCAG determines that the Invoice Report is compliant with this MOU, SCAG shall approve the Invoice Report and issue payment to the Sub-Recipient. c. Incomplete or inaccurate invoices may be returned to Sub-Recipient for correction without payment until corrected and approved. SCAG may, at its discretion, disallow any unsupported costs and process the invoice. If Sub-Recipient corrects the error, the disallowed items can be included in the next set of invoices. d. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non-represented employees) unless written verification is supplied that government hotel rates were not then commercially available to Sub-Recipient, and its Consultant(s) at the time and location required as specified in the California Department of Transportation’s Travel Guide Exception Process,which can be found at the following link: http://www.dot.ca.gov/hq/asc/travel/ap_b/bu1.htm. Also see the link for a summary of travel reimbursement rules. e. The Parties acknowledge that SCAG’s fiscal year is from July 1 to June 30. Sub-Recipient agrees to submit all invoices to SCAG for eligible expenses incurred through June 30th, no later than July 21st during the Term of this MOU. SCAG shall not be obligated to pay Sub- Recipient for any invoice received after such date. f. Sub-Recipient shall submit its final invoice to SCAG within thirty (30) days of the completion of each individual Project, but no later than June 30, 2026, whichever is first. SCAG shall not be obligated to pay-Sub Recipient for any invoice received after such date. g. Sub-Recipient will require that its Consultant(s) pay any contractors and subcontractors for satisfactorily completed work no later than ten (10) days of receipt of each payment from Sub- 3 | Page     City Council 15 – 20 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 Recipient. The ten (10) calendar days period is applicable unless a shorter period is required by applicable law. 7. Reporting a. At any time during the term of this MOU, SCAG may request additional information, as needed, to demonstrate satisfaction of all requirements identified in the MOU. b. By February 10 of each year following receipt of funding pursuant to this MOU, Sub-Recipient shall submit an Annual Report using the “Sub-Recipient Report Template,” attached as Exhibit D (“Report Template”). Sub-Recipient shall submit a separate Annual Report for each Project. The Annual Report shall include, in narrative form, a description of services performed by Sub-Recipient’s staff and Consultant(s) as well as progress toward completion of tasks related to the Project for the prior year, a reporting of all costs incurred for that period, and progress achieved toward the REAP 2.0 Goals and Objectives. c. When a Project is finalized, and no later than June 30, 2026, Sub-Recipient shall submit a Close-Out Report for the Project. At the time of the execution of this MOU, HCD has not provided the requirements for the Close-Out Report due to HCD by all grantees at the conclusion of the grant performance period. Therefore, the Close-Out Report format required by SCAG of Sub-Recipient is not available at this time, but will be provided when it becomes available. d. All reports submitted to SCAG shall reference the OWP Project Number (OWP No. 305- 4926.01). 8. Accounting a. Sub-Recipient shall establish and maintain an accounting system and reports that properly accumulate incurred Project costs by line. The accounting system shall conform to Generally Accepted Accounting Principles (“GAAP”), enable the determination of incurred costs as interim points of completion, and provide support for payment vouchers and invoices. b. Sub-Recipient shall establish a separate ledger account for receipts and expenditures of Project Funds and Grant Funds and maintain expenditure details in accordance with the Scopes of Work, as outlined in the most current fully executed SOW Approval Form, for each Project. c. Sub-Recipient shall maintain documentation of its completed procurements (including the use of sole source purchasing), and financial records of expenditures incurred during the course of the Projects in accordance with GAAP. 9. Allowable Uses of Grant Funds a. SCAG shall not award or disburse funds unless it determines that the Project Funds and Grant Funds shall be expended in compliance with the REAP 2.0 Goals and Objectives. 4 | Page     City Council 15 – 21 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 i. REAP 2.0 Goals (“Goals”) are to invest in housing, planning, and infill housing-supportive infrastructure across the entire state in a manner that reduces Vehicle Miles Traveled (“VMT”), increases housing affordability, and advances equity. More detailed information on the Goals can be found in Section 201 of the REAP 2.0 Notice of Funding Availability (“NOFA”) and Final Guidelines for MPO Applicants and are made a part of the provisions of this MOU as if set forth in full. ii. REAP 2.0 Objectives (“Objectives”) include: (1) accelerating infill development that facilitates housing supply, choice, and affordability; (2) affirmatively furthering fair housing; (3) reducing vehicle miles traveled. More detailed information on the Objectives can be found in Section 202 of the REAP 2.0 NOFA and Final Guidelines for MPO Applicants and are made a part of the provisions of this MOU as if set forth in full. b. Project Funds and Grant Funds shall only be used by Sub-Recipient for activities approved by SCAG and included in the Scopes of Work, as outlined in the most current fully executed SOW Approval Form. c. Project Funds and Grant Funds may not be used for administrative costs of persons employed by Sub-Recipient for activities not directly related to eligible activities. d. Sub-Recipient shall use no more than five percent (5%) of the Project Funds for administrative costs related to a Project, or a maximum of Six Hundred Sixty-Four Thousand, Five Hundred Dollars ($664,500), whichever is lower. For purposes of this MOU, administrative costs are the costs incurred in direct support of grant administration that are not included in the organization’s indirect cost pool. Additional funds may be used from other sources solely contributed by Sub-Recipient to support Sub-Recipient’s administration of the Projects. i. Sub-Recipient must clearly indicate if funds will be used towards administrative costs on or before the Effective Date of this MOU. ii. If Sub-Recipient is seeking reimbursement for indirect costs and/or fringe benefits costs, they must annually submit an Indirect Cost Allocation Plan (“ICAP”) or an Indirect Cost Rate Proposal (“ICRP”) to its cognizant agency for indirect costs and/or fringe benefits costs in accordance with Title 2 Code of Federal Regulations Part 200 (2 CFR 200) Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards. The cognizant agency for indirect costs and/or fringe benefits costs means the federal agency responsible for reviewing, negotiating, and approving ICAPs or ICRPs. Sub-Recipient must provide their approved indirect cost rate and/or fringe benefit rate and provide a copy to SCAG Project Manager of the approved negotiated indirect cost rate agreement (“NICRA”) for the current fiscal year and subsequent years throughout the performance period. Indirect costs and/or fringe benefits costs may be sought for reimbursement only if Sub-Recipient has an approved NICRA from its cognizant agency on or before the Effective Date of this MOU. iii. If Sub-Recipient is seeking reimbursement for fringe benefits costs with absence of the approved NICRA and proposes to use a rate to allocate the fringe benefits costs on the basis 5 | Page     City Council 15 – 22 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 of entity-wide salaries and wages of the employees receiving the benefits, they must annually prepare the fringe benefits cost allocation plan in accordance with Title 2 Code of Federal Regulations Part 200 (2 CFR 200) Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards and provide a letter from the Sub- Recipient’s independent auditor confirming the compliance for the current fiscal year and subsequent years throughout the performance period. iv. If Sub-Recipient elects a de minimis indirect cost rate of 10%, they must annually complete a certification form provided by SCAG Project Manager to confirm the eligibility and compliance with Title 2 Code of Federal Regulations Part 200 (2 CFR 200) Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards and submit the signed form to SCAG Project Manager for the current fiscal year and subsequent years throughout the performance period. The de minimis rate of 10% is to be applied to modified total direct costs (MTDC) as defined by 2 CFR Part 200.1. e. There must be a strong implementation component for the funded activity through REAP 2.0, including, where appropriate, agreement by Sub-Recipient to submit the completed planning document to the applicable board, council, or other entity for adoption. If Sub-Recipient does not formally request adoption of the funded activity, it may be subject to repayment of the Grant Funds. 10. Work Products a. For purposes of this MOU, “Work Products” shall mean all deliverables created or produced under this MOU including, but not limited to, all deliverables conceived or made either solely or jointly with others during the term of this MOU and during a period of six months after the termination thereof, which relates to the Projects. Work Products shall not include real property or capital improvements. Work Products includes all deliverables, inventions, innovations, improvements, or other works of authorship Sub-Recipient or Consultant(s) may conceive of or develop in the course of this MOU, whether or not they are eligible for patent, copyright, trademark, trade secret or other legal protection. b. Sub-Recipient shall submit one (1) electronic copy of all Work Products associated with the Projects to the assigned SCAG Project Manager. c. SCAG shall own all Work Products. SCAG grants to Sub-Recipient a perpetual royalty-free, non-assignable, non-exclusive and irrevocable license to reproduce, publish or otherwise use Work Products related to the Projects and developed as part of this MOU; provided, however, that any reproduction, publishing, or reuse of the Work Products will be at Sub-Recipient’s sole risk and without liability or legal exposure to SCAG. d. Subject to any provisions of law, including but not limited to the California Public Records Act, all deliverables and related materials related to the Projects shall be held confidential by Sub-Recipient. Nothing furnished to SCAG which is otherwise known or is generally known, or has become known, to the related industry shall be deemed confidential. Sub-Recipient shall safeguard such confidential materials from unauthorized disclosure, using the same standard 6 | Page     City Council 15 – 23 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 of care to avoid disclosure as Sub-Recipient treats its confidential information, but in no case less than reasonable care. 13. Insurance a. Sub-Recipient, at their own expense, shall procure and maintain policies of insurance, or provide evidence of self-insurance, of the types and amounts below, for the duration of the MOU. The policies shall state they afford primary coverage. Insurance Type Requirements Limits General Liability Commercial General Liability Not less than $5,000,000 per occurrence, insurance with coverage at least $10,000,000 general aggregate, for bodily as broad as Insurance Services injury, personal injury, and property damage. Office form CG 00 01.The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. Automobile Liability Automobile insurance at least as Covering bodily injury and property damage broad as Insurance Services Office form CA 00 01. for all activities of the Sub-Recipient arising out of or in connection with work to be performed under this MOU, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. Workers’Workers’ Compensation insurance as required by the State of California and Including Occupational Diseases in accordance with California Law and Employers’ Liability Insurance with a limit Compensation/ Employer’s Liability Employer’s Liability Insurance. of not less than $1,000,000 each accident. Not required for sole proprietors or Sub-Recipients with no employees. Professional Liability Insurance Professional Liability (Errors and Omissions) insurance appropriate to the Sub- With limits of not less than $3,000,000 per occurrence. In addition, it shall be required that the professional liability insurance policy remain in effect for three (3) years after the Completion Date of this MOU. Recipient’s profession. Builders Risk Upon commencement of Sub-Recipient shall purchase and maintain construction and with approval property insurance written on a builder’s risk of SCAG, Sub-Recipient shall “Special Form Cause of Loss” or equivalent obtain and maintain builder’s policy form in an amount not to exceed risk (course of construction) for amount of the Contract, plus the cost of the entire duration of the Project. Not required for Projects without construction. materials supplied or installed by others on a full replacement cost basis. The Builder’s Risk policy shall include a soft cost endorsement that covers soft costs equal to 7 | Page     City Council 15 – 24 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 Insurance Type Requirements Limits twenty percent (20%) of the Contract’s full value. Soft costs are defined as certain expenses, in addition to labor and materials, required to complete the Project that has been delayed due to unexpected physical damage and include, but are not limited to, the following: legal/accounting fees, design or other professional fees, financing costs, taxes, general administration, lease expenses, permit fees and insurance premiums. This insurance shall include the interests of the Additional Insureds as named below, Sub- Recipient and the subcontractors of every tier on the Project as insureds. The insurance shall cover without limitation, loss or damage to the Work arising from the perils covered under “Special Form Cause of Loss” form coverage including, without duplication of coverage for theft, fire, lightning, explosion, or hail, smoke, aircraft or vehicles, riot or civil commotion, vandalism, malicious mischief, collapse, earthquake, flood, windstorm, false-work, testing and delay of startup, temporary buildings, property in transit and while stored at a temporary location, debris removal including demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for Sub-Recipient’s services and expenses required as a result of such loss. During the Project construction period, Sub-Recipient and its subcontractors shall mutually waive all rights of recovery against each other and against the Additional Insureds identified below for damages caused by fire or other perils covered by the Builders Risk “Special Form Cause of Loss” insurance. All applicable policies of insurance covering the Work or the property of the Sub-Recipient or subcontractor shall be endorsed to provide a waiver of subrogation in favor of the Additional Insureds identified below, Sub-Recipient and all subcontractors of every tier. Further, Sub-Recipient hereby releases, and shall cause its subcontractors to 8 | Page     City Council 15 – 25 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 Insurance Type Requirements Limits release, the Indemnitees identified in section 14 from any and all claims, losses and damages caused by fire or other perils covered by the Builders Risk “Special Form Cause of Loss” insurance. There shall be no deductible or self-insured retention exceeding $10,000.00 per loss, other than earthquake or flood which may have deductible or self- insured retentions not exceeding $50,000.00. The policy may have sublimits not less than the following: Earthquake $5,000,000.00 Flood $1,000,000.00 Pollution Liability Coverage shall provide for liability arising out of sudden, $1,000,000 per claim and in the aggregate. The policy limit shall be no less than accidental, and gradual All activities contemplated in this MOU shall pollution, and remediation. Not be specifically scheduled on the policy as required for Projects without construction. “covered operations.” The policy shall provide coverage for remediation of the site in the event of an environmental contamination event arising out of the materials, supplies, products, work, operations, or workmanship. Products/ Completed Operations Coverage Coverage shall extend a minimum of three (3) years after insured for covered claims arising out of the project completion. Not required actions of independent contractors. If the for Projects without construction. Coverage shall be included on behalf of the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. SCAG, its officials, officers, agents, and employees, shall be included as additional insureds under the Products and Completed Operations coverage. b. Higher Limits: no representation is made that the minimum insurance requirements of this agreement are sufficient to cover the indemnity or other obligations of the sub-recipient under this agreement. c. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 9 | Page     City Council 15 – 26 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 i. SCAG, its officials, employees, and volunteers are to be covered as additional insureds, as respects to liability arising out of the activities performed by or on behalf of Sub-Recipient; products and completed operations of Sub-Recipient; premises owned, occupied or used by Sub-Recipient; or automobiles owned leased, hired or borrowed by Sub-Recipient. The coverage shall contain no special limitations on the scope of protection afforded to SCAG, its officials and employees. ii. For any claims related to this Project, Sub-Recipient’s insurance coverage shall be primary insurance as respects SCAG, its officials and employees. Any insurance or self-insurance maintained by SCAG shall be excess of Sub-Recipient’s insurance and shall not contribute with it. iii. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to SCAG, its officials and employees. iv. Sub-Recipient’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. d. The Workers’ Compensation and Employer’s Liability policies shall include a waiver of subrogation endorsement in favor of SCAG, its, officials, employees, and volunteers. e. Any deductibles or self-insured retentions in amounts over $10,000 must be declared to and approved by SCAG. f. Insurance is to be placed with California admitted insurers with a current A.M. Best’s rating of no less than A and be admitted, unless otherwise approved by SCAG. g. Sub-Recipient shall furnish SCAG with original endorsements and certificates of insurance evidencing coverage required by this clause. All documents are to be signed by a person authorized by that insurer to bind coverage on its behalf. All documents are to be received and approved by SCAG before work commences. Upon request of SCAG at any time, Sub- Recipient shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. h. Sub-Recipient agrees to ensure that its Consultant(s) provide the same minimum insurance coverage and endorsements required of Sub-recipient. Sub-Recipient agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. However, in the event Sub- Recipient’s Consultant(s) cannot comply with this requirement, which proof must be submitted to SCAG, Sub-Recipient shall be required to ensure that its Consultant(s) provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Consultant(s) scope of work and services, with limits less than required of the Sub-Recipient, but in all other terms consistent with the Sub-Recipient’s requirements under this MOU. This provision does not relieve Sub-Recipient of its contractual obligations under the MOU and/or limit its liability to the amount of insurance coverage provided by its Consultant(s). This provision is intended solely to provide Sub-Recipient with the ability to utilize Consultant(s) 10 | Page     City Council 15 – 27 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of Sub-Recipient under this MOU given the limited scope of work or services provided by the Consultant(s). Sub-Recipient agrees that upon request, all agreements with Consultant(s) will be submitted to SCAG for review. 14. Indemnification Sub-Recipient shall fully defend, indemnify and hold harmless SCAG, its members, officers, employees, and agents from any and all claims, losses, liabilities, damages, expenses, suits or actions including attorneys’ fees, brought forth or arising under any theories or assertions of liability, occurring by or resulting from or otherwise related to the Projects or this MOU. Such obligations shall not, however, extend to any claims, losses, liabilities, damages, expenses, suits or actions that arise from SCAG’s willful misconduct. 18. Records Retention a. Sub-Recipient and its Consultant(s) shall maintain all source documents, books and records connected with the Projects, all procurements related to the Projects, all work performed under this MOU, and evidence demonstrating the funding was used for the appropriate purposes for a minimum of five (5) years after December 31, 2026. Wherever practicable, such records should be collected, transmitted, and stored in open and machine-readable formats. b. If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been started before the expiration of the required record retention period, all records shall be retained by Sub-Recipient and its Consultant(s) for five (5) years after: (a) the conclusion or resolution of the matter; (b) the date an audit resolution is achieved for each annual SCAG OWP; or (c) December 31, 2026, whichever is later. 19. Monitoring and Audits a. SCAG may monitor expenditures and activities of Sub-Recipient and its Consultant(s) as SCAG deems necessary to ensure compliance with the MOU, the Statutes, the REAP 2.0 Guidelines and the Program Guidelines. b. At any time during the term of this MOU, SCAG, HCD, the California Department of General Services, the California Bureau of State Audits, or their designated representatives may perform or cause to be performed a financial audit of any and all phases of the Projects. At their request, Sub-Recipient shall provide, at its own expense, a financial audit prepared by an independent certified public accountant. c. Sub-Recipient agrees that SCAG, HCD, the California Department of General Services, the California Bureau of State Audits, or their designated representatives shall have the right to review, obtain, and copy all records and supporting documentation related to the performance of this MOU. Sub-Recipient agrees to provide any relevant information requested. Copies shall be made and furnished to SCAG upon request at no cost to SCAG. 11 | Page     City Council 15 – 28 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 d. Sub-Recipient agrees to permit SCAG, HCD, the California Department of General Services, the California Bureau of State Audits, or their designated representatives access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees who might reasonably have information related to such records and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this MOU, the Statutes, the REAP 2.0 Guidelines, or applicable state and federal laws, rules, and regulations. e. If there are audit findings from SCAG or HCD’s audit, Sub-Recipient must submit a detailed response acceptable to SCAG or HCD for each audit finding within ninety (90) days of the audit finding report. 21. Compliance with Laws, Rules, and Regulations a. Sub-Recipient agrees to comply with all federal, state and local laws, rules and regulations applicable to this MOU. b. Non-Discrimination/Equal Employment Opportunity i. During the performance of this MOU, Sub-Recipient assures that no person shall be denied the MOU’s benefits, be excluded from participation or employment, be denied Project benefits, or be subjected to discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, under the Projects or any program or activity funded by this MOU, as required by Title VI of the Civil Rights Act of 1964, the Fair Housing Act (42 U.S.C. §§ 3601-20) and all implementing regulations, the Americans with Disabilities Act (“ADA”) of 1990 (42 U.S.C. §§ 12101 et seq.) and all applicable regulations and guidelines issued pursuant to the ADA, and the Age Discrimination Act of 1975 and all implementing regulations. Sub-Recipient shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. ii. Sub-Recipient shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code § 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs. tit. 2, § 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by HCD to implement such article. iii. Sub-Recipient shall permit access by representatives of the Department of Fair Employment and Housing, SCAG, and HCD upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as the Department of Fair Employment and Housing, SCAG, or HCD shall require to ascertain compliance with this Section. 12 | Page     City Council 15 – 29 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 iv. Sub-Recipient shall give written notice of its obligations under this Section to labor organizations with which they have a collective bargaining or other agreement. v. Sub-Recipient shall adopt and implement affirmative processes and procedures that provide information, outreach and promotion of opportunities in the Projects to encourage participation of all persons regardless of race, color, national origin, sex, religion, familial status, or disability. This includes, but is not limited to, a minority outreach program to ensure the inclusion, to the maximum extent possible, of minorities and women, and entities owned by minorities and women, as required by 24 C.F.R. § 92.351. c. Recycling Certification. Sub-Recipient shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to SCAG regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code § 12205). d. Anti-Trust Claims. Sub-Recipient, by signing this MOU, hereby certifies that if these services or goods are obtained by means of a competitive bid, the Sub-Recipient shall comply with Title 1, Division 5, Chapter 11 of the California Government Code (Gov. Code §§ 4550-4554). e. Child Support Compliance Act. If the Grant Funds provided under this MOU are in excess of $100,000, Sub-Recipient acknowledges in accordance with Public Contract Code 7110, that: i. Sub-Recipient recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family Code; and ii. Sub-Recipient, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. f. Priority Hiring Considerations. If this MOU includes services in excess of $200,000, the Sub- Recipient shall give priority consideration in filling vacancies in positions funded by the MOU to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353. g. Loss Leader. If this MOU involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC §10344(e).) 13 | Page     City Council 15 – 30 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 22. Public Works and Construction Without limiting the generality of Section 21.a., Sub-Recipient agrees to ensure compliance with all applicable legal authority regarding construction standards and requirements, including but not limited to the following: a. Labor Code Requirements i. Sub-Recipient is hereby put on notice that the one or more of the Projects under the MOU may qualify as a public works project and Sub-Recipient will therefore be required to determine whether the Project falls under a classification that would require payment of prevailing wages. Services constituting public works are described in California Labor Code Sections 1720-1861, as may be amended or recodified by legislative action from time-to-time. ii. If a Project qualifies as a public works project, Sub-Recipient shall be the Awarding Body for the public works project and required to comply with all requirements applicable to the Awarding Body. iii. If Sub-Recipient or its Consultant(s) will perform services that require payment of prevailing wages, they are required to register with the California Department of Industrial Relations (DIR) in order to be compliant with the law. Neither Sub-Recipient nor its Consultant(s) may work on a public works project without a current and active DIR registration. iv. In the event that Sub-Recipient or its Consultant(s) engages in the performance of a public work under this MOU as defined by Labor Code Section 1770 et seq., Sub-Recipient and its Consultant(s) shall be required to cause such employees who are entitled to prevailing wages, to be paid the required wage amounts pursuant to applicable state law. Sub- Recipient and its Consultant(s) shall ensure compliance with the State of California’s General Prevailing Wage Rate requirements in accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances applicable to the work. v. Sub-Recipient further acknowledges that any work that qualifies as a public work within the meaning of California Labor Code Section 1720 shall require Sub-Recipient and its Consultant(s) to comply with the provisions of California Labor Code Sections 1775 et seq. Sub-Recipient agrees to ensure compliance with Labor Code Section 1776 regarding retention and inspection of payroll records and noncompliance penalties, Labor Code Section 1777.5 regarding employment of registered apprentices, and Labor Code Section 1813 regarding forfeiture for violations of the maximum hours per day and per week provisions contained in the same chapter. b. Sub-Recipient shall comply with all applicable federal, state, and local procurement requirements for public works and construction projects and shall advertise, open bids, award, and approve all construction contracts in accordance with the California Public Contract Code and the California Labor Code. 14 | Page     City Council 15 – 31 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 c. All construction contracts for the Projects shall be administered and managed by Sub- Recipient. Sub-Recipient shall prepare or have prepared a detailed schedule of performance for the Projects, ensuring that all construction is completed within the timeline allowed by the MOU. Sub-Recipient shall be responsible for requiring the construction contractor to furnish any applicable labor and material bonds and payments and performance bonds naming the Sub- Recipient as obligee, and SCAG as additional obligee, or an insurance policy in lieu of such bonds. d. Sub-Recipient agrees to procure any and all permits, licenses and approvals necessary to complete the Projects, including those necessary to perform design, construction, operation and maintenance, and to comply with all California Environmental Quality Act requirements applicable to the Projects. Sub-Recipient shall pay all charges and fees and give all notices necessary or incidental to the Projects. e. Sub-Recipient shall prepare, or have prepared, all plans, specifications and estimates for the Projects and ensure that the Projects comply with all applicable federal and state accessibility requirements, including but not limited to the Americans with Disabilities Act, including its implementing regulations at 24 CFR Part 8 and any amendments, and California Government Code Section 4450, and applicable requirements and guidance provided in Title 24 of the California Code of Regulations, for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility and usability. f. Sub-Recipient shall conduct all necessary due diligence for the Projects, including but not limited to performing necessary environmental assessments/review of environmental hazard reports, conducting engineer/geotechnical review, commissioning title reports to identify and evaluate the condition of title and encumbrances on the subject property, determining the entity(ies) with site control, including whether any third parties have ownership or site control rights, and determining the suitability for the Project. g. Sub-Recipient shall ensure any contractors or subcontractors are paid in accordance with applicable laws and regulations. h. Sub-Recipient shall comply with the procedure set forth in Public Contracts Code Section 9204 for processing contractor claims, paying undisputed amounts, and requiring mediation of disputed amounts. i. Sub-Recipient shall be responsible for ensuring ongoing maintenance of the Projects after completion. SCAG shall not be responsible for ongoing maintenance of the Projects after completion. 23. Conflict of Interest The Parties shall comply with all applicable federal and state conflict of interest laws, regulations, and policies. 15 | Page     City Council 15 – 32 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 24. Independent Contractor Sub-Recipient and its Consultant(s) shall be independent contractors in the performance of this MOU, and not officers, employees, or agents of SCAG. 25. Assignment Neither Party shall assign any rights or interests in this MOU, or any part thereof, without the written consent of each Party to this MOU, which consent may be granted, withheld or conditioned in the consenting Party’s sole and absolute discretion. Any assignment without such written consent shall be void and unenforceable. The covenants and agreement of this MOU shall inure to the benefit of and shall be binding upon each of the Parties and their respective successors and assignees. 26. Release of Information Sub-Recipient shall not release any information or Work Products to a third party or otherwise publish or utilize any information or Work Products obtained or produced by it as a result of or in connection with the performance of services under this MOU without the prior written authorization of SCAG, except as provided under this MOU or as required by law (including, without limitation, pursuant to the California Public Records Act). All public-facing communications materials relating to this MOU or its subject matter shall acknowledge SCAG. Communications materials include, but are not limited to, site signage, printed information materials, print and online publications, websites, advertisements, video, public service announcements, social media postings, events, media advisories, news releases, and all other related materials. To ensure consistency of public information about SCAG programs and funded work products, Sub-Recipient is required to notify and coordinate with SCAG’s Manager of Media & Public Affairs or a specified designee on any media inquiries or plans for proactively providing information to media outlets. All communication materials must be provided to SCAG prior to completion so that inclusion of this element can be confirmed. SCAG will reply within three business days; if no reply is received, the Sub-Recipient can proceed without comments. SCAG Communication Contact: Alisha James james@scag.ca.gov (213) 236-1884 16 | Page     City Council 15 – 33 2/18/2025 EXHIBIT 2 Exhibit A ‐ Scope of Work and Schedule Cooperative Agreement No. C‐4‐2053 Southern California Association of Governments (SCAG) Regional Early Action Planning (REAP) 2.0 Program CTC Partnership Program SCOPE DESCRIPTION, APPROACH AND DELIVERABLES Project Name: Agency Name: Project Manager Name: Project Manager Contact Info: First Street Multimodal Boulevard Study Orange County Transportation Authority (OCTA) Alicia Yang ayang@octa.net or 714‐560‐5362 Describe each principle task identified in the Budget & Timeline, provide scope, approach, and list deliverable(s). Add or delete rows as needed. Task #Task Title PROJECT MANAGEMENT Scope Description and Approach Deliverable(s) 1 1.1 1.2 1.3 Administration and Project Management Project Development Team Meetings Agency Project Oversight Managing project budget and schedule, including invoices and progress reports Monthly meetings between City Staff, OCTA, and consultant team. Kick‐off meeting and subsequent PDT meetings. Ongoing coordination with project stakeholders. Follow‐up meetings, as needed Monthly invoices and progress reports Meeting Agendas and minutes. Meeting Agendas and minutes. The Consultant Team will report outcomes for the project and will work with the City of Santa Ana and OCTA staff to develop a methodology to report how the project works towards REAP goals.1.4 2 REAP Reporting Methodology and report outcomes EXISTING ANALYSIS AND ASSESSMENT Existing Conditions Gather existing condition information that includes transit facilities, description of land use and destinations, existing bicycle activity on the corridor, existing wayfinding, existing lane configurations, collisions, traffic volumes, ped and bikes counts, posted speed limits, lighting and existing non‐infrastructure programs Develop a map of existing pedestrian facilities and existing bicycle facilities within and adjacent to the corridor, including proximity and access to transit, schools, downtown, community 2.1 Existing Conditions Technical Memorandum A map of existing facilities for bicycle and pedestrian travelers2.2 2.3 Existing Multimodal Facilities Map Existing Corridor Model facilities, shopping, etc. Create a microsimulation model to generate existing conditions of the corridor and a model to identify impacts to the corridor when one lane in each direction is taken for improved bicycle and pedestrian travel. Conduct video‐based conflict analysis to determine the type of and quantity of near misses involving all roadway users along key intesections on the corridor. Existing Corridor Model and Video‐based Conflict Technical Memorandum Identify census tracts that are considered to be disadvantaged or low‐income and identify the transit, bicycle and pedestrian needs. Free and reduce meal or healthy places index may be used to supplement census tract information. Heatlh statistics along the corridor will be identified as well.2.4 3 Equity Data and Analysis Equity Analysis Technical Memorandum OUTREACH AND ENGAGEMENT City to form a stakeholder group that will provide appropriate feedback from the community along and around the corridor. Hold recurring meetings to share and disseminate information. 3.1 Targeted Stakeholder Meetings Stakeholders with vested interest will include but not be limted to local neighborhood associations, business associations, schools, local non‐profits including Latino Health Access and Santa Stakeholder meeting agendas and minutes. Ana Active Streets, Orange County Health Care Agency, elected officials, emergency services, etc. Stakeholder meeting will occur quarterly for the duration of the project. Create a website and social media page for plan announcements and documents to be posted. This task also include graphic design for these media outlets. Also include an advertisement 3.2 3.3 Website, Social Media Page, and Surveys Community Workshop campaign, online surveys and e‐newsletters. Survey will be conducted before conceptual planning. All media will be in English, Spanish and Vietnamese. Website and social media page update Website, Surveys, Advertisements will be maintained for the duration of the project. Host community workshops in various parts of the city and varying times to gain community input on new bicycle and pedestrian facilities. A first round of workshops will include community engagement to receive community input including pedestrian and bicycle traffic safety concerns, transit concerns, mobility challenges. Second round of community workshops will seek community input on alternative analysis. The community meetings will include a Spanish translator. Work shop meeting Agendas and minutes. Attendance at events and presentations Attend different community events to gather public input. Events will include community ride‐along on built portions, listening sessions, sharing project materials and information for their dissemination, "pop‐ups" at stakeholder events, presentations, and interacting with youth and caretakers at family events, cultural events, libraries, health fairs, interactive feedback mechanisms, demonstration projects, and farmers markets/swap meets.3.4 Attend Community Events Also involve schools and offer learning opportunities for kids through school, conduct listening sessions with parents at school and PTA events, appoint student advisors/liaisons, and create a public comment database. 4 CONCEPTUAL PLANNING "Low hanging fruit", consider institutional constraints on reasonability including OCTA's Master Plan of Highway and CIty of Santa Ana Mobility Element , develop Impact Avoidance and 4.1 Identify Constraints and Opportunities Minimization strategies, review disadvantaged community and geographical sharing of benefits and risks. Identify right of way constraints, traffic operational constraints, Caltrans' right of way Constraints and Opportunities Technical Memorandum requirements and constraints, Transit operation constraints, community support, elected official supportDevelop corridor alternatives. Create maps of the proposed pedestrian, bicycle, and transit facilities based on the community and stakeholder input. Description will include estimated mode Alternative conceptual layouts and alternative4.2 4.3 Proposed Alternatives Development shift from identified projects and programs.summary memo. Develop concept‐level programmatic cost estimates Prepare order of magnitude cost estimates including PS&E, Right of Way acquisition, Tenant Eviction costs, major utility relocation, construction engineering, and closeout.Programmatic cost estimates Develop a methodology for project evaluation and conduct alternative analysis, including any microsimulation alternatives available through the simulation tool. Alternatives may be screened based on pedestrian and bicyclist comfort level, transit impacts, level of service, travel time, cost, community support, traffic safety, right of impacts,etc. Develop cost estimate all for all alternatives. Recommend a locally prefered alternative. Enumerate risks and assign probability. Develop potential contingency plans to keep project construction on schedule. Based on concept‐level programmatic costs estimates developed in task 4.3 include the financial needs for future projects and programs by listing anticipated cost, revenue sources and Alternative/Feasibility Evaluation Technical Memorandum4.4 Alternative/Feasibility Evaluation 4.5 4.6 Risk Register Master Project Risk Register Identify Financial Needs Funding Strategies Technical Memorandumpotential grant funding.Description of steps necessary to implement the plan and the reporting process that will be used to keep the adopting agency and community informed of the progress being made in implementing the plan. The Implementation Strategy should include but not be limited to determination of pilot project before full project implementation, need for additional or future outreach, funding opportunities (from task 4.6), required coordination with other agencies (cost sharing or agreements), CEQA needs, maintenanace considerations, project update method, and a proposed timeline for implementation. 4.7 Implementation Strategy Implementation Strategy Technical Memorandum 4.8 5 5.1 5.2 Environmental Clearance PLAN PRODUCTION AND APPROVAL (optional) Draft Plan Identify and prepare appropriate level of CEQA needed for proposed project CEQA clearance.CEQA Documentation Prepare draft plan (PS&E package) based on recommended solution selected and approved by project stakeholders and receive comments. Prepare draft final plan and receive comments. Draft PS&E package for 30%, 60% and 90% Draft Final PS&E packageDraft Final Plan Final PS&E package and documentation to seek future funding to construct project N/A 5.3 6 Final Plan Prepare final plan. Prepare write‐up and description for funding needs to construction plans. CONTINGENCY 10% Project Management contingency for miscellaneous issues NOTE: This project will be lead by the City of Santa Ana through a cooperative agreement with OCTA. Page 1 of 2     City Council 15 – 34 2/18/2025 Exhibit A ‐ Scope of Work and Schedule Cooperative Agreement No. C‐4‐2053 Southern California Association of Governments (SCAG) Regional Early Action Planning (REAP) 2.0 Program CTC Partnership Program PROJECT BUDGET AND TIMELINE Project Name:First Street Multimodal Boulevard Study Agency Name: Project Manager Name: Project Manager Contact Info: Orange County Transportation Authority (OCTA) Alicia Yang ayang@octa.net or 714‐560‐5362 List each principle task and subtask, providing both the budget and timeline for each. Add or delete rows as needed. Fiscal Years Q4 Q1 Fund SourcesTask #Task Title 2023‐24 2024‐25 2025‐26 2026‐27 REAP Other Total Cost Q3 Q4 Q1 Q2 Q3 Q2 Q3 Q4 Q1 Q2 1 PROJECT MANAGEMENT $430,000 $0 $0 $0 $0 $430,000 1.1 1.2 1.3 1.4 2 Administration and Project Management Project Development Team Meetings Agency Project Oversight REAP Reporting EXISTING ANALYSIS AND ASSESSMENT Existing Conditions $440,000 $250,000 $650,000 $440,000 $250,000 $650,000 2.1 2.2 2.3 2.4 3 Existing Multimodal Facilities Map Existing Corridor Model Equity Data and Analysis OUTREACH AND ENGAGEMENT Targeted Stakeholder Meetings Website, Social Media Page, and Surveys Community Workshop 3.1 3.2 3.3 3.4 4 Attend Community Events CONCEPTUAL PLANNING 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 5 Identify Constraints and Opportunities Proposed Alternatives Development Develop concept‐level programmatic cost estimates Alternative/Feasibility Evaluation Risk Register Identify Financial Needs Implementation Strategy Environmental Clearance PLAN PRODUCTION AND APPROVAL (optional)$2,100,000 $0 $0 $2,100,000 $430,000 5.1 5.2 5.3 6 Draft Plan Draft Final Plan Final Plan CONTINGENCY Totals $430,000 $4,300,000 $0 $4,300,000 Project Duration: 21 months *‐‐Please note all projects must be completed by June 30, 2026. *‐‐All costs will be reimbursed based on actual costs incurred and will be subject to the REAP 2.0 and the CTC Partnership Program Guidelines. *‐‐Indirect costs and fringe benefits costs will be reimbursed using the currently approved rates indicated in the Negotiated Indirect Cost Rate Agreement between the Subrecipient and its federal cognizant agency, or the rates that are in compliance with the MOU Section ‐ Allowable Uses of Grant Funds. *‐‐Contingency budget is allocated as needed and amended to the appropriate tasks through an MOU amendment process. Page 2 of 2     City Council 15 – 35 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 As a recipient of funds from the California Department of Housing and Community Development (HCD), the Southern California Council of Governments (SCAG) through the Regional Early Action Planning Grant Program of 2021 (REAP 2.0) has awarded funding to projects meeting the goals and objectives of the program. The Orange County Transportation Authority (OCTA) has successfully secured funding from REAP 2.0 to deliver the awarded projects and seek reimbursement for qualifying work. Any implementing agency expected to receive funds from OCTA for projects awarded REAP 2.0 funds shall deliver the projects in compliance with the following flow-down provisions from the SCAG and OCTA Memorandum of Understanding (MOU) No. M-009-24: Section 3.c. (Scope of Work and Sub-Recipient’s Responsibilities – nexus to REAP 2.0) Section 3.e. – 3.g. (Scope of Work and Sub-Recipient’s Responsibilities – procurements) Section 3.k. (Scope of Work and Sub-Recipient’s Responsibilities – penalty of perjury) Section 5.e. (Funding – repayment of ineligible costs) Section 6 (Invoices) Section 7 (Reporting) Section 8 (Accounting) Section 9 (Allowable Uses of Grant Funds) Section 10 (Work Products) Section 13 (Insurance) Section 14 (Indemnification) Section 18 (Records Retention) Section 19 (Monitoring and Audits) Section 21 (Compliance with Laws, Rules, and Regulations) Section 22 (Public Works and Construction) Section 23 (Conflict of Interest) Section 24 (Independent Contractor) Section 25 (Assignment) Section 26 (Release of Information) The terms as it is presented in the MOU for each of the provisions above are included in the next section. Please note the following: • Sub-Recipient refers to the implementing agency (e.g. City of Santa Ana). • OCTA will be responsible for submitting all invoices and reports to SCAG; therefore, the sub-recipient (City of Santa Ana) will be required to provide the necessary invoices and reports in the format indicated to OCTA prior to the deadlines indicated in the provisions but will not need to submit invoices or reports to SCAG directly. • The period of performance is from January 27, 2025, to June 30, 2026. • It is the responsibility of the sub-recipient to flow-down the appropriate provisions if consultants or similar are used to assist in delivering the project. 1 | Page     City Council 15 – 36 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 3. Scope of Work and Sub-Recipient’s Responsibilities c. Sub-Recipient must demonstrate a clear and significant nexus to all the REAP 2.0 Goals and Objectives, as described in Section 9 of this MOU, and must carry out the Projects to meet the REAP 2.0 Goals and Objectives. Any lack of action or action inconsistent with REAP 2.0 Goals and Objectives may result in review and could be subject to modification of funding, termination of this MOU, and repayment of the Grant Funds. e. As a recipient of federal and state funds, SCAG has the responsibility for ensuring that its procurement process complies with all applicable federal, state and funding requirements. For all agreements entered into containing funds provided under this MOU or to perform work under this MOU, Sub-Recipient shall procure in compliance with all applicable federal, state, and local laws and regulations. f. The term “Consultant(s)” shall hereinafter refer to all entities that Sub-Recipient procures, manages, or otherwise enters into contracts or agreements with, in furtherance of the Projects or this MOU regardless of the timing, nature of service/work provided or type of organization, including but not limited to government entities, political subdivisions, subrecipients, consultants, contractors, service providers, suppliers, independent contractors, professionals, managers, architects, engineers, and subcontractors. g. Upon request, Sub-Recipient shall provide information to the SCAG Project Manager regarding any existing solicitation including but not limited to Requests for Proposals, Invitation for Bids, Request for Qualifications, and Requests for Quotation (collectively “RFP”). For new RFPs developed or finalized after the Effective Date of this MOU, Sub- Recipient shall provide information to the SCAG Project Manager and obtain SCAG Project Manager’s written approval on any final RFP prior to its issuance. SCAG may require documentation of RFPs and Notices to Proceed before approval of invoice reimbursement. k. Any and all notices, reports, or other communications required by this MOU, including but not limited to invoices, accounting reports, supporting documentation, and monitoring reports, shall be submitted under the penalty of perjury. 5. Funding e. Any costs for which Sub-Recipient receives reimbursement or credit that is determined by a subsequent audit or other review by either SCAG, HCD, other State authorities or federal cognizant agency to be ineligible or otherwise unallowable, are to be repaid by Sub-Recipient within thirty (30) calendar days of Sub-Recipient receiving notice or a written demand for reimbursement from SCAG. Such repayment may include interest, penalties or related fees, as determined by HCD or other State authorities. Should Sub-Recipient fail to reimburse unallowable costs due to SCAG within thirty (30) calendar days of demand, or within such other period as may be agreed between both parties hereto, SCAG is authorized to withhold and/or off-set future payments to Sub-Recipient. 2 | Page     City Council 15 – 37 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 6. Invoices a. This MOU is a Cost Reimbursement agreement. Amounts claimed must reflect the actual incurred and paid cost of completed work. The actual incurred and paid costs may not exceed the Project’s budget set forth in the most current fully executed SOW Approval Form. All invoices submitted to SCAG for payment shall be e-mailed to accountspayable@scag.ca.gov (file cannot exceed 10MB). All invoices submitted to SCAG for the Projects shall reference the OWP Project Number (OWP No. 305-4926.01). A separate invoice must be submitted for each individual Project. b. By the twenty-first following the start of a new quarter (i.e., January 21, April 21, July 21, October 21), Sub-Recipient shall submit an invoice for each Project to SCAG using the “Invoice Report” attached as Exhibit C. The Invoice Report must be submitted in both PDF format and the Excel file provided by SCAG. The Invoice Report shall also include, in narrative form, a progress report section with a description of services performed by Sub- Recipient’s staff and Consultant(s) as well as progress toward completion of tasks related to the Project for the prior quarter, a reporting of all costs incurred for that period, and progress achieved toward the REAP 2.0 Goals and Objectives. SCAG shall review the Invoice Report for compliance with this MOU. If SCAG determines that the Invoice Report is compliant with this MOU, SCAG shall approve the Invoice Report and issue payment to the Sub-Recipient. c. Incomplete or inaccurate invoices may be returned to Sub-Recipient for correction without payment until corrected and approved. SCAG may, at its discretion, disallow any unsupported costs and process the invoice. If Sub-Recipient corrects the error, the disallowed items can be included in the next set of invoices. d. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non-represented employees) unless written verification is supplied that government hotel rates were not then commercially available to Sub-Recipient, and its Consultant(s) at the time and location required as specified in the California Department of Transportation’s Travel Guide Exception Process,which can be found at the following link: http://www.dot.ca.gov/hq/asc/travel/ap_b/bu1.htm. Also see the link for a summary of travel reimbursement rules. e. The Parties acknowledge that SCAG’s fiscal year is from July 1 to June 30. Sub-Recipient agrees to submit all invoices to SCAG for eligible expenses incurred through June 30th, no later than July 21st during the Term of this MOU. SCAG shall not be obligated to pay Sub- Recipient for any invoice received after such date. f. Sub-Recipient shall submit its final invoice to SCAG within thirty (30) days of the completion of each individual Project, but no later than June 30, 2026, whichever is first. SCAG shall not be obligated to pay-Sub Recipient for any invoice received after such date. g. Sub-Recipient will require that its Consultant(s) pay any contractors and subcontractors for satisfactorily completed work no later than ten (10) days of receipt of each payment from Sub- 3 | Page     City Council 15 – 38 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 Recipient. The ten (10) calendar days period is applicable unless a shorter period is required by applicable law. 7. Reporting a. At any time during the term of this MOU, SCAG may request additional information, as needed, to demonstrate satisfaction of all requirements identified in the MOU. b. By February 10 of each year following receipt of funding pursuant to this MOU, Sub-Recipient shall submit an Annual Report using the “Sub-Recipient Report Template,” attached as Exhibit D (“Report Template”). Sub-Recipient shall submit a separate Annual Report for each Project. The Annual Report shall include, in narrative form, a description of services performed by Sub-Recipient’s staff and Consultant(s) as well as progress toward completion of tasks related to the Project for the prior year, a reporting of all costs incurred for that period, and progress achieved toward the REAP 2.0 Goals and Objectives. c. When a Project is finalized, and no later than June 30, 2026, Sub-Recipient shall submit a Close-Out Report for the Project. At the time of the execution of this MOU, HCD has not provided the requirements for the Close-Out Report due to HCD by all grantees at the conclusion of the grant performance period. Therefore, the Close-Out Report format required by SCAG of Sub-Recipient is not available at this time, but will be provided when it becomes available. d. All reports submitted to SCAG shall reference the OWP Project Number (OWP No. 305- 4926.01). 8. Accounting a. Sub-Recipient shall establish and maintain an accounting system and reports that properly accumulate incurred Project costs by line. The accounting system shall conform to Generally Accepted Accounting Principles (“GAAP”), enable the determination of incurred costs as interim points of completion, and provide support for payment vouchers and invoices. b. Sub-Recipient shall establish a separate ledger account for receipts and expenditures of Project Funds and Grant Funds and maintain expenditure details in accordance with the Scopes of Work, as outlined in the most current fully executed SOW Approval Form, for each Project. c. Sub-Recipient shall maintain documentation of its completed procurements (including the use of sole source purchasing), and financial records of expenditures incurred during the course of the Projects in accordance with GAAP. 9. Allowable Uses of Grant Funds a. SCAG shall not award or disburse funds unless it determines that the Project Funds and Grant Funds shall be expended in compliance with the REAP 2.0 Goals and Objectives. 4 | Page     City Council 15 – 39 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 i. REAP 2.0 Goals (“Goals”) are to invest in housing, planning, and infill housing-supportive infrastructure across the entire state in a manner that reduces Vehicle Miles Traveled (“VMT”), increases housing affordability, and advances equity. More detailed information on the Goals can be found in Section 201 of the REAP 2.0 Notice of Funding Availability (“NOFA”) and Final Guidelines for MPO Applicants and are made a part of the provisions of this MOU as if set forth in full. ii. REAP 2.0 Objectives (“Objectives”) include: (1) accelerating infill development that facilitates housing supply, choice, and affordability; (2) affirmatively furthering fair housing; (3) reducing vehicle miles traveled. More detailed information on the Objectives can be found in Section 202 of the REAP 2.0 NOFA and Final Guidelines for MPO Applicants and are made a part of the provisions of this MOU as if set forth in full. b. Project Funds and Grant Funds shall only be used by Sub-Recipient for activities approved by SCAG and included in the Scopes of Work, as outlined in the most current fully executed SOW Approval Form. c. Project Funds and Grant Funds may not be used for administrative costs of persons employed by Sub-Recipient for activities not directly related to eligible activities. d. Sub-Recipient shall use no more than five percent (5%) of the Project Funds for administrative costs related to a Project, or a maximum of Six Hundred Sixty-Four Thousand, Five Hundred Dollars ($664,500), whichever is lower. For purposes of this MOU, administrative costs are the costs incurred in direct support of grant administration that are not included in the organization’s indirect cost pool. Additional funds may be used from other sources solely contributed by Sub-Recipient to support Sub-Recipient’s administration of the Projects. i. Sub-Recipient must clearly indicate if funds will be used towards administrative costs on or before the Effective Date of this MOU. ii. If Sub-Recipient is seeking reimbursement for indirect costs and/or fringe benefits costs, they must annually submit an Indirect Cost Allocation Plan (“ICAP”) or an Indirect Cost Rate Proposal (“ICRP”) to its cognizant agency for indirect costs and/or fringe benefits costs in accordance with Title 2 Code of Federal Regulations Part 200 (2 CFR 200) Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards. The cognizant agency for indirect costs and/or fringe benefits costs means the federal agency responsible for reviewing, negotiating, and approving ICAPs or ICRPs. Sub-Recipient must provide their approved indirect cost rate and/or fringe benefit rate and provide a copy to SCAG Project Manager of the approved negotiated indirect cost rate agreement (“NICRA”) for the current fiscal year and subsequent years throughout the performance period. Indirect costs and/or fringe benefits costs may be sought for reimbursement only if Sub-Recipient has an approved NICRA from its cognizant agency on or before the Effective Date of this MOU. iii. If Sub-Recipient is seeking reimbursement for fringe benefits costs with absence of the approved NICRA and proposes to use a rate to allocate the fringe benefits costs on the basis 5 | Page     City Council 15 – 40 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 of entity-wide salaries and wages of the employees receiving the benefits, they must annually prepare the fringe benefits cost allocation plan in accordance with Title 2 Code of Federal Regulations Part 200 (2 CFR 200) Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards and provide a letter from the Sub- Recipient’s independent auditor confirming the compliance for the current fiscal year and subsequent years throughout the performance period. iv. If Sub-Recipient elects a de minimis indirect cost rate of 10%, they must annually complete a certification form provided by SCAG Project Manager to confirm the eligibility and compliance with Title 2 Code of Federal Regulations Part 200 (2 CFR 200) Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards and submit the signed form to SCAG Project Manager for the current fiscal year and subsequent years throughout the performance period. The de minimis rate of 10% is to be applied to modified total direct costs (MTDC) as defined by 2 CFR Part 200.1. e. There must be a strong implementation component for the funded activity through REAP 2.0, including, where appropriate, agreement by Sub-Recipient to submit the completed planning document to the applicable board, council, or other entity for adoption. If Sub-Recipient does not formally request adoption of the funded activity, it may be subject to repayment of the Grant Funds. 10. Work Products a. For purposes of this MOU, “Work Products” shall mean all deliverables created or produced under this MOU including, but not limited to, all deliverables conceived or made either solely or jointly with others during the term of this MOU and during a period of six months after the termination thereof, which relates to the Projects. Work Products shall not include real property or capital improvements. Work Products includes all deliverables, inventions, innovations, improvements, or other works of authorship Sub-Recipient or Consultant(s) may conceive of or develop in the course of this MOU, whether or not they are eligible for patent, copyright, trademark, trade secret or other legal protection. b. Sub-Recipient shall submit one (1) electronic copy of all Work Products associated with the Projects to the assigned SCAG Project Manager. c. SCAG shall own all Work Products. SCAG grants to Sub-Recipient a perpetual royalty-free, non-assignable, non-exclusive and irrevocable license to reproduce, publish or otherwise use Work Products related to the Projects and developed as part of this MOU; provided, however, that any reproduction, publishing, or reuse of the Work Products will be at Sub-Recipient’s sole risk and without liability or legal exposure to SCAG. d. Subject to any provisions of law, including but not limited to the California Public Records Act, all deliverables and related materials related to the Projects shall be held confidential by Sub-Recipient. Nothing furnished to SCAG which is otherwise known or is generally known, or has become known, to the related industry shall be deemed confidential. Sub-Recipient shall safeguard such confidential materials from unauthorized disclosure, using the same standard 6 | Page     City Council 15 – 41 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 of care to avoid disclosure as Sub-Recipient treats its confidential information, but in no case less than reasonable care. 13. Insurance a. Sub-Recipient, at their own expense, shall procure and maintain policies of insurance, or provide evidence of self-insurance, of the types and amounts below, for the duration of the MOU. The policies shall state they afford primary coverage. Insurance Type Requirements Limits General Liability Commercial General Liability Not less than $5,000,000 per occurrence, insurance with coverage at least $10,000,000 general aggregate, for bodily as broad as Insurance Services injury, personal injury, and property damage. Office form CG 00 01.The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. Automobile Liability Automobile insurance at least as Covering bodily injury and property damage broad as Insurance Services Office form CA 00 01. for all activities of the Sub-Recipient arising out of or in connection with work to be performed under this MOU, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. Workers’Workers’ Compensation insurance as required by the State of California and Including Occupational Diseases in accordance with California Law and Employers’ Liability Insurance with a limit Compensation/ Employer’s Liability Employer’s Liability Insurance. of not less than $1,000,000 each accident. Not required for sole proprietors or Sub-Recipients with no employees. Professional Liability Insurance Professional Liability (Errors and Omissions) insurance appropriate to the Sub- With limits of not less than $3,000,000 per occurrence. In addition, it shall be required that the professional liability insurance policy remain in effect for three (3) years after the Completion Date of this MOU. Recipient’s profession. Builders Risk Upon commencement of Sub-Recipient shall purchase and maintain construction and with approval property insurance written on a builder’s risk of SCAG, Sub-Recipient shall “Special Form Cause of Loss” or equivalent obtain and maintain builder’s policy form in an amount not to exceed risk (course of construction) for amount of the Contract, plus the cost of the entire duration of the Project. Not required for Projects without construction. materials supplied or installed by others on a full replacement cost basis. The Builder’s Risk policy shall include a soft cost endorsement that covers soft costs equal to 7 | Page     City Council 15 – 42 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 Insurance Type Requirements Limits twenty percent (20%) of the Contract’s full value. Soft costs are defined as certain expenses, in addition to labor and materials, required to complete the Project that has been delayed due to unexpected physical damage and include, but are not limited to, the following: legal/accounting fees, design or other professional fees, financing costs, taxes, general administration, lease expenses, permit fees and insurance premiums. This insurance shall include the interests of the Additional Insureds as named below, Sub- Recipient and the subcontractors of every tier on the Project as insureds. The insurance shall cover without limitation, loss or damage to the Work arising from the perils covered under “Special Form Cause of Loss” form coverage including, without duplication of coverage for theft, fire, lightning, explosion, or hail, smoke, aircraft or vehicles, riot or civil commotion, vandalism, malicious mischief, collapse, earthquake, flood, windstorm, false-work, testing and delay of startup, temporary buildings, property in transit and while stored at a temporary location, debris removal including demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for Sub-Recipient’s services and expenses required as a result of such loss. During the Project construction period, Sub-Recipient and its subcontractors shall mutually waive all rights of recovery against each other and against the Additional Insureds identified below for damages caused by fire or other perils covered by the Builders Risk “Special Form Cause of Loss” insurance. All applicable policies of insurance covering the Work or the property of the Sub-Recipient or subcontractor shall be endorsed to provide a waiver of subrogation in favor of the Additional Insureds identified below, Sub-Recipient and all subcontractors of every tier. Further, Sub-Recipient hereby releases, and shall cause its subcontractors to 8 | Page     City Council 15 – 43 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 Insurance Type Requirements Limits release, the Indemnitees identified in section 14 from any and all claims, losses and damages caused by fire or other perils covered by the Builders Risk “Special Form Cause of Loss” insurance. There shall be no deductible or self-insured retention exceeding $10,000.00 per loss, other than earthquake or flood which may have deductible or self- insured retentions not exceeding $50,000.00. The policy may have sublimits not less than the following: Earthquake $5,000,000.00 Flood $1,000,000.00 Pollution Liability Coverage shall provide for liability arising out of sudden, $1,000,000 per claim and in the aggregate. The policy limit shall be no less than accidental, and gradual All activities contemplated in this MOU shall pollution, and remediation. Not be specifically scheduled on the policy as required for Projects without construction. “covered operations.” The policy shall provide coverage for remediation of the site in the event of an environmental contamination event arising out of the materials, supplies, products, work, operations, or workmanship. Products/ Completed Operations Coverage Coverage shall extend a minimum of three (3) years after insured for covered claims arising out of the project completion. Not required actions of independent contractors. If the for Projects without construction. Coverage shall be included on behalf of the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. SCAG, its officials, officers, agents, and employees, shall be included as additional insureds under the Products and Completed Operations coverage. b. Higher Limits: no representation is made that the minimum insurance requirements of this agreement are sufficient to cover the indemnity or other obligations of the sub-recipient under this agreement. c. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 9 | Page     City Council 15 – 44 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 i. SCAG, its officials, employees, and volunteers are to be covered as additional insureds, as respects to liability arising out of the activities performed by or on behalf of Sub-Recipient; products and completed operations of Sub-Recipient; premises owned, occupied or used by Sub-Recipient; or automobiles owned leased, hired or borrowed by Sub-Recipient. The coverage shall contain no special limitations on the scope of protection afforded to SCAG, its officials and employees. ii. For any claims related to this Project, Sub-Recipient’s insurance coverage shall be primary insurance as respects SCAG, its officials and employees. Any insurance or self-insurance maintained by SCAG shall be excess of Sub-Recipient’s insurance and shall not contribute with it. iii. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to SCAG, its officials and employees. iv. Sub-Recipient’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. d. The Workers’ Compensation and Employer’s Liability policies shall include a waiver of subrogation endorsement in favor of SCAG, its, officials, employees, and volunteers. e. Any deductibles or self-insured retentions in amounts over $10,000 must be declared to and approved by SCAG. f. Insurance is to be placed with California admitted insurers with a current A.M. Best’s rating of no less than A and be admitted, unless otherwise approved by SCAG. g. Sub-Recipient shall furnish SCAG with original endorsements and certificates of insurance evidencing coverage required by this clause. All documents are to be signed by a person authorized by that insurer to bind coverage on its behalf. All documents are to be received and approved by SCAG before work commences. Upon request of SCAG at any time, Sub- Recipient shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. h. Sub-Recipient agrees to ensure that its Consultant(s) provide the same minimum insurance coverage and endorsements required of Sub-recipient. Sub-Recipient agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. However, in the event Sub- Recipient’s Consultant(s) cannot comply with this requirement, which proof must be submitted to SCAG, Sub-Recipient shall be required to ensure that its Consultant(s) provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Consultant(s) scope of work and services, with limits less than required of the Sub-Recipient, but in all other terms consistent with the Sub-Recipient’s requirements under this MOU. This provision does not relieve Sub-Recipient of its contractual obligations under the MOU and/or limit its liability to the amount of insurance coverage provided by its Consultant(s). This provision is intended solely to provide Sub-Recipient with the ability to utilize Consultant(s) 10 | Page     City Council 15 – 45 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of Sub-Recipient under this MOU given the limited scope of work or services provided by the Consultant(s). Sub-Recipient agrees that upon request, all agreements with Consultant(s) will be submitted to SCAG for review. 14. Indemnification Sub-Recipient shall fully defend, indemnify and hold harmless SCAG, its members, officers, employees, and agents from any and all claims, losses, liabilities, damages, expenses, suits or actions including attorneys’ fees, brought forth or arising under any theories or assertions of liability, occurring by or resulting from or otherwise related to the Projects or this MOU. Such obligations shall not, however, extend to any claims, losses, liabilities, damages, expenses, suits or actions that arise from SCAG’s willful misconduct. 18. Records Retention a. Sub-Recipient and its Consultant(s) shall maintain all source documents, books and records connected with the Projects, all procurements related to the Projects, all work performed under this MOU, and evidence demonstrating the funding was used for the appropriate purposes for a minimum of five (5) years after December 31, 2026. Wherever practicable, such records should be collected, transmitted, and stored in open and machine-readable formats. b. If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been started before the expiration of the required record retention period, all records shall be retained by Sub-Recipient and its Consultant(s) for five (5) years after: (a) the conclusion or resolution of the matter; (b) the date an audit resolution is achieved for each annual SCAG OWP; or (c) December 31, 2026, whichever is later. 19. Monitoring and Audits a. SCAG may monitor expenditures and activities of Sub-Recipient and its Consultant(s) as SCAG deems necessary to ensure compliance with the MOU, the Statutes, the REAP 2.0 Guidelines and the Program Guidelines. b. At any time during the term of this MOU, SCAG, HCD, the California Department of General Services, the California Bureau of State Audits, or their designated representatives may perform or cause to be performed a financial audit of any and all phases of the Projects. At their request, Sub-Recipient shall provide, at its own expense, a financial audit prepared by an independent certified public accountant. c. Sub-Recipient agrees that SCAG, HCD, the California Department of General Services, the California Bureau of State Audits, or their designated representatives shall have the right to review, obtain, and copy all records and supporting documentation related to the performance of this MOU. Sub-Recipient agrees to provide any relevant information requested. Copies shall be made and furnished to SCAG upon request at no cost to SCAG. 11 | Page     City Council 15 – 46 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 d. Sub-Recipient agrees to permit SCAG, HCD, the California Department of General Services, the California Bureau of State Audits, or their designated representatives access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees who might reasonably have information related to such records and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this MOU, the Statutes, the REAP 2.0 Guidelines, or applicable state and federal laws, rules, and regulations. e. If there are audit findings from SCAG or HCD’s audit, Sub-Recipient must submit a detailed response acceptable to SCAG or HCD for each audit finding within ninety (90) days of the audit finding report. 21. Compliance with Laws, Rules, and Regulations a. Sub-Recipient agrees to comply with all federal, state and local laws, rules and regulations applicable to this MOU. b. Non-Discrimination/Equal Employment Opportunity i. During the performance of this MOU, Sub-Recipient assures that no person shall be denied the MOU’s benefits, be excluded from participation or employment, be denied Project benefits, or be subjected to discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, under the Projects or any program or activity funded by this MOU, as required by Title VI of the Civil Rights Act of 1964, the Fair Housing Act (42 U.S.C. §§ 3601-20) and all implementing regulations, the Americans with Disabilities Act (“ADA”) of 1990 (42 U.S.C. §§ 12101 et seq.) and all applicable regulations and guidelines issued pursuant to the ADA, and the Age Discrimination Act of 1975 and all implementing regulations. Sub-Recipient shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. ii. Sub-Recipient shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code § 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs. tit. 2, § 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by HCD to implement such article. iii. Sub-Recipient shall permit access by representatives of the Department of Fair Employment and Housing, SCAG, and HCD upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as the Department of Fair Employment and Housing, SCAG, or HCD shall require to ascertain compliance with this Section. 12 | Page     City Council 15 – 47 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 iv. Sub-Recipient shall give written notice of its obligations under this Section to labor organizations with which they have a collective bargaining or other agreement. v. Sub-Recipient shall adopt and implement affirmative processes and procedures that provide information, outreach and promotion of opportunities in the Projects to encourage participation of all persons regardless of race, color, national origin, sex, religion, familial status, or disability. This includes, but is not limited to, a minority outreach program to ensure the inclusion, to the maximum extent possible, of minorities and women, and entities owned by minorities and women, as required by 24 C.F.R. § 92.351. c. Recycling Certification. Sub-Recipient shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to SCAG regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code § 12205). d. Anti-Trust Claims. Sub-Recipient, by signing this MOU, hereby certifies that if these services or goods are obtained by means of a competitive bid, the Sub-Recipient shall comply with Title 1, Division 5, Chapter 11 of the California Government Code (Gov. Code §§ 4550-4554). e. Child Support Compliance Act. If the Grant Funds provided under this MOU are in excess of $100,000, Sub-Recipient acknowledges in accordance with Public Contract Code 7110, that: i. Sub-Recipient recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family Code; and ii. Sub-Recipient, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. f. Priority Hiring Considerations. If this MOU includes services in excess of $200,000, the Sub- Recipient shall give priority consideration in filling vacancies in positions funded by the MOU to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353. g. Loss Leader. If this MOU involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC §10344(e).) 13 | Page     City Council 15 – 48 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 22. Public Works and Construction Without limiting the generality of Section 21.a., Sub-Recipient agrees to ensure compliance with all applicable legal authority regarding construction standards and requirements, including but not limited to the following: a. Labor Code Requirements i. Sub-Recipient is hereby put on notice that the one or more of the Projects under the MOU may qualify as a public works project and Sub-Recipient will therefore be required to determine whether the Project falls under a classification that would require payment of prevailing wages. Services constituting public works are described in California Labor Code Sections 1720-1861, as may be amended or recodified by legislative action from time-to-time. ii. If a Project qualifies as a public works project, Sub-Recipient shall be the Awarding Body for the public works project and required to comply with all requirements applicable to the Awarding Body. iii. If Sub-Recipient or its Consultant(s) will perform services that require payment of prevailing wages, they are required to register with the California Department of Industrial Relations (DIR) in order to be compliant with the law. Neither Sub-Recipient nor its Consultant(s) may work on a public works project without a current and active DIR registration. iv. In the event that Sub-Recipient or its Consultant(s) engages in the performance of a public work under this MOU as defined by Labor Code Section 1770 et seq., Sub-Recipient and its Consultant(s) shall be required to cause such employees who are entitled to prevailing wages, to be paid the required wage amounts pursuant to applicable state law. Sub- Recipient and its Consultant(s) shall ensure compliance with the State of California’s General Prevailing Wage Rate requirements in accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances applicable to the work. v. Sub-Recipient further acknowledges that any work that qualifies as a public work within the meaning of California Labor Code Section 1720 shall require Sub-Recipient and its Consultant(s) to comply with the provisions of California Labor Code Sections 1775 et seq. Sub-Recipient agrees to ensure compliance with Labor Code Section 1776 regarding retention and inspection of payroll records and noncompliance penalties, Labor Code Section 1777.5 regarding employment of registered apprentices, and Labor Code Section 1813 regarding forfeiture for violations of the maximum hours per day and per week provisions contained in the same chapter. b. Sub-Recipient shall comply with all applicable federal, state, and local procurement requirements for public works and construction projects and shall advertise, open bids, award, and approve all construction contracts in accordance with the California Public Contract Code and the California Labor Code. 14 | Page     City Council 15 – 49 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 c. All construction contracts for the Projects shall be administered and managed by Sub- Recipient. Sub-Recipient shall prepare or have prepared a detailed schedule of performance for the Projects, ensuring that all construction is completed within the timeline allowed by the MOU. Sub-Recipient shall be responsible for requiring the construction contractor to furnish any applicable labor and material bonds and payments and performance bonds naming the Sub- Recipient as obligee, and SCAG as additional obligee, or an insurance policy in lieu of such bonds. d. Sub-Recipient agrees to procure any and all permits, licenses and approvals necessary to complete the Projects, including those necessary to perform design, construction, operation and maintenance, and to comply with all California Environmental Quality Act requirements applicable to the Projects. Sub-Recipient shall pay all charges and fees and give all notices necessary or incidental to the Projects. e. Sub-Recipient shall prepare, or have prepared, all plans, specifications and estimates for the Projects and ensure that the Projects comply with all applicable federal and state accessibility requirements, including but not limited to the Americans with Disabilities Act, including its implementing regulations at 24 CFR Part 8 and any amendments, and California Government Code Section 4450, and applicable requirements and guidance provided in Title 24 of the California Code of Regulations, for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility and usability. f. Sub-Recipient shall conduct all necessary due diligence for the Projects, including but not limited to performing necessary environmental assessments/review of environmental hazard reports, conducting engineer/geotechnical review, commissioning title reports to identify and evaluate the condition of title and encumbrances on the subject property, determining the entity(ies) with site control, including whether any third parties have ownership or site control rights, and determining the suitability for the Project. g. Sub-Recipient shall ensure any contractors or subcontractors are paid in accordance with applicable laws and regulations. h. Sub-Recipient shall comply with the procedure set forth in Public Contracts Code Section 9204 for processing contractor claims, paying undisputed amounts, and requiring mediation of disputed amounts. i. Sub-Recipient shall be responsible for ensuring ongoing maintenance of the Projects after completion. SCAG shall not be responsible for ongoing maintenance of the Projects after completion. 23. Conflict of Interest The Parties shall comply with all applicable federal and state conflict of interest laws, regulations, and policies. 15 | Page     City Council 15 – 50 2/18/2025 Exhibit B – Flow-Down Provisions Cooperative Agreement No. C-4-2053 24. Independent Contractor Sub-Recipient and its Consultant(s) shall be independent contractors in the performance of this MOU, and not officers, employees, or agents of SCAG. 25. Assignment Neither Party shall assign any rights or interests in this MOU, or any part thereof, without the written consent of each Party to this MOU, which consent may be granted, withheld or conditioned in the consenting Party’s sole and absolute discretion. Any assignment without such written consent shall be void and unenforceable. The covenants and agreement of this MOU shall inure to the benefit of and shall be binding upon each of the Parties and their respective successors and assignees. 26. Release of Information Sub-Recipient shall not release any information or Work Products to a third party or otherwise publish or utilize any information or Work Products obtained or produced by it as a result of or in connection with the performance of services under this MOU without the prior written authorization of SCAG, except as provided under this MOU or as required by law (including, without limitation, pursuant to the California Public Records Act). All public-facing communications materials relating to this MOU or its subject matter shall acknowledge SCAG. Communications materials include, but are not limited to, site signage, printed information materials, print and online publications, websites, advertisements, video, public service announcements, social media postings, events, media advisories, news releases, and all other related materials. To ensure consistency of public information about SCAG programs and funded work products, Sub-Recipient is required to notify and coordinate with SCAG’s Manager of Media & Public Affairs or a specified designee on any media inquiries or plans for proactively providing information to media outlets. All communication materials must be provided to SCAG prior to completion so that inclusion of this element can be confirmed. SCAG will reply within three business days; if no reply is received, the Sub-Recipient can proceed without comments. SCAG Communication Contact: Alisha James james@scag.ca.gov (213) 236-1884 16 | Page     City Council 15 – 51 2/18/2025 CITY OF SANTA ANA FY 24/25CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The First Street Boulevard Multimodal Study Project will look at options to enhance the City’s planned improvements for First Street by assessing the feasibility of infrastructure improvements through robust community outreach efforts and field data analyses. PROJECT NEED: As per the approved GP update, First Street is envisioned to go from a 6-vehicle travel lane, divided roadway to a 4-vehicle travel lane divided roadway with bicycle infrastructure and enhanced pedestrian sidewalks. These potential improvements will benefit the Santa Ana residents who utilize OCTA’s Route 64, one of the highest ridership bus routes in Orange County. Route 64 services Orange County bus riders from Westminster Mall, to the west, to Larwin Square Shopping Mall, to the east, in Tustin while traversing right through the heart of the City of Santa Ana on First Street. The route consists of approximately 90 stops covering both directions with nearly 50 of them in Santa Ana. PROJECT TITLE: First Street Multimodal Boulevard Study Project PROJECT CATEGORY: Traffic Improvements Traffic Improvements LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Traffic Engineering Ruben Castaneda, Senior Engineer 21-Jan-2025 PROJECT COSTS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Construction 3,870,000 ------ Engineering 430,000 ------ TOTAL 4,300,000 ------ SOURCE OF FUNDS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 ATP 4,300,000 ------ TOTAL 4,300,000 ------ EXHIBIT 3     City Council 15 – 52 2/18/2025 City Manager’s Office www.santa-ana.org/cm Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Ordinance Prohibiting Agreements, Contracts, or Grants to Immediate Family Members of City Officials - Second Reading AGENDA TITLE Second Reading of Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2-112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials (Second Reading) First Reading at the February 4, 2025 City Council meeting and approved by an unanimous vote of 7-0. Legal notice was published in the OC Reporter on February 10, 2025. RECOMMENDED ACTION Conduct a second reading and adopt an ordinance amending Chapter 2 of the Santa Ana Municipal Code by adding Section 2-112, which prohibits awarding agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials. ORDINANCE NO. NS-3077 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2-112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS GOVERNMENT CODE §84308 APPLIES: No DISCUSSION At the February 4, 2025 meeting, the City Council conducted the first reading of the ordinance amending Chapter 2 of the Santa Ana Municipal Code adding Section 2-112, prohibiting the award of agreements, contracts, or grants to immediate family members of the Mayor, City Council Members, or City Officials including appointed board and     City Council 16 – 1 2/18/2025 Ordinance Prohibiting Agreements, Contracts, or Grants to Immediate Family Members of City Officials - Second Reading February 18, 2025 Page 2 4 8 4 7 commission members, as defined under Article IV – Officers, Departments, Boards, and Commissions (Sec. 2-300 to 2-699). No changes to the ordinance were made by the City Council. A copy of the ordinance for second reading is attached to this report as Exhibit 1. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Ordinance No. NS-XXX: An Ordinance of the City Council of the City of Santa Ana Amending Chapter 2 of the Santa Ana Municipal Code by Adding Section 2-112 Prohibiting the Award of Agreements, Contracts, or Grants to Immediate Family Members of the Mayor, City Council Members, or City Officials. Submitted By: Sylvia Vazquez, Deputy City Manager Approved By: Alvaro Nuñez, City Manager     City Council 16 – 2 2/18/2025 SRC 2/18/25 Ordinance No. NS-xxx Page 1 of 2 ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY ADDING A NEW SECTION 2-112 CONCERNING THE PROHIBITION AGAINST AWARDING OF AGREEMENTS, CONTRACTS OR GRANTS TO ANY IMMEDIATE FAMILY MEMBER OF THE MAYOR, CITY COUNCIL MEMBERS, OR CITY OFFICIALS THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. Chapter 2 of the Santa Ana Municipal Code is hereby amended by adding a new section, Section 2-112 to read as follows: “Sec. 2-112. – Prohibition Against Awarding Agreements, Contracts or Grants to Immediate Family Members of Mayor, Council Members, or City Officials a. “The City, and any person authorized to act on behalf of the City, is prohibited from awarding any agreement, contract, grant, or any amendment(s) to said awards, for the purpose or receipt of any financial benefit or interest, to an immediate family member of the Mayor, Council Member, or City officials, including appoin ted board and commission members, as defined under Article IV – Officers, Departments, Boards, and Commissions (Sec. 2-300 to 2-699). b. For purposes of this section 2-112, the term immediate family member shall include, but is not limited to, spouse, domestic partner, romantic cohabitant, child, stepchild, grandchild, step grandchild, parent, stepparent, mother-in- law, father-in-law, son-in-law, daughter-in-law, grandparent, great grandparent, brother, sister, half-brother, half-sister, stepsibling, brother-in-law, and sister-in- law. c. For purposes of this section 2-112, the term financial benefit or interest shall include any direct or indirect financial interest in the specific contract, agreement, or grant, including any commissions, fees, share of the proceeds, prospect of a promotion or future employment, a profit, or any other form of financial award. d. The City shall incorporate into all agreements, contracts, or grants, a non - collusion provision reflecting the prohibitions detailed in Section 2-112 herein, including the requirement that any awarded Vendor, Contractor, Entity, or Grantee shall also comply with Section 2-112, and such compliance shall also involve the awarding of any subcontract for the purchase of goods or services with any funds from stemming from the contract, agreement, or grant. Section 2. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court     City Council 16 – 3 2/18/2025 SRC 2/18/25 Ordinance No. NS-xxx Page 2 of 2 of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. ADOPTED this day of , 2025. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: ____________________________ AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on , 2025. Date: City Clerk City of Santa Ana     City Council 16 – 4 2/18/2025 Community Development Agency www.santa-ana.org/community-development Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Public Hearing for Five-Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC AGENDA TITLE Public Hearing for Five-Year Economic Development Subsidy Reports for TACenergy and THRIVE Santa Ana, LLC Legal notice published in the OC Reporter on February 5, 2025. RECOMMENDED ACTION 1. Conduct Public Hearing to consider any written or oral comments on the information contained in the Five-Year Economic Development Subsidy reports for TACenergy and THRIVE Santa Ana, LLC. 2. Receive and File Reports. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION Government Code Section 53083, subsection D, requires that the City Council must hold a noticed public hearing and, prior to the public hearing, provide information to the public through the City's website regarding any proposed economic development subsidy. The Government Code 53083 also requires that within five-years of the approval of the subsidy, the City must prepare a new subsidy report (Attachments 1&2) that includes the original subsidy information plus net tax revenue and net number of jobs created by the subsidy. On March 3, 2020, City Council approved two separate agreements that were considered to provide an economic development subsidy. At the March 2020 meeting, the City Council approved a sales tax sharing agreement with TACenergy, one of the largest national wholesale fuel suppliers in the country, with annual sales exceeding 2.7 billion gallons and more than $5 billion in revenue. During the term of the 25-year agreement, the City shares 50% of the sales tax generated by TACenergy. The City has prepared the Five-Year Subsidy Report (Exhibit 1) which includes the following key points for TACenergy:     City Council 17 – 1 2/18/2025 Public Hearing Five-Year Subsidy Reports February 18, 2025 Page 2 4 8 4 1 •The Agreement term is for 25 years (through December 31, 2045); •The City has retained $2,048,530 of total sales tax revenues; •The City has provided TACenergy with $2,048,530 of sales tax rebates; •A total of 20 full time jobs were added in association with the economic subsidy. In a separate action, the Council approved a Disposition and Development Agreement (DDA) with THRIVE Santa Ana, Inc., for the development of a micro-farm at 1901 W. Walnut Street and executed a 99-year Ground Lease. An economic development subsidy was provided since the property was appraised at $817,000. The City has also prepared the Five-Year Subsidy Report (Exhibit 2) which includes the following key points for THRIVE Santa Ana Inc.: •The Ground Lease term is for 99 years (through December 15, 2121) at $1 per month; •Lost revenue was $817,000, the appraised value of the property; •Upon completion, property taxes are estimated to be at $1,500 annually; •Upon completion, the subsidy will create five (5) full-time jobs, 10 part-time jobs, and 10 temporary positions. Since execution of the DDA, THRIVE has been working to develop a microfarm to grow and distribute fresh produce and ornamentals, and host weekly open-air markets and community activities that promote health at the project site. The site has been vacant for over 12 years and was acquired by the City in 2007. THRIVE has received all necessary permits and are very close to completing the project. Economic Development Division staff continue to oversee compliance by each entity, ensuring that all requirements are met in accordance with the terms of their respective agreements. As required by law, a notice of public hearing was published and the Five- Year Economic Development Subsidy reports have been posted on the City’s website: https://www.santa-ana.org/subsidy-reports/. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Five-Year Subsidy Report - TACenergy 2. Five-Year Subsidy Report - THRIVE Santa Ana, Inc. 3. Public Notice Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager     City Council 17 – 2 2/18/2025 Five-Year Economic Development Subsidy Report Pursuant to Government Code Section 53083 For a Sales Tax Sharing Agreement between the City of Santa Ana and TACenergy at 4 Hutton Centre, Ste 700, Santa Ana, CA Pursuant to Government Code Section 53083, the City Council of the City of Santa Ana must hold a noticed public hearing and, prior to the public hearing and within five-years of approval of the subsidy, provide all of the following information in written form and available to the public through the City’s website regarding a proposed economic development subsidy provided by the City pursuant to a Sales Tax Sharing Agreement between the City of Santa Ana and TACenergy (Agreement). Notice was published on the City’s website for a public hearing to be held on February 18, 2025 The purpose of this report is to provide the information required pursuant to Government Code Section 53083 in regards to the Agreement. This report shall remain available to the public and posted on the City’s website until the end date of the economic development subsidy, as further described in number 2 below. (1)The name and address of all corporations or any other business entities, except for sole proprietorships, that are the beneficiary of the economic development subsidy, if applicable. The Agreement is with TACenergy, who owns and operates the existing business that will benefit for the economic subsidy: TACenergy 4 Hutton Centre Dr, Ste 700 Santa Ana, CA 92707 (2)The start and end dates and schedule, if applicable, for the economic development subsidy. Upon City Council approval, the proposed agreement commenced on April 1, 2020, and ends on December 31, 2045. The economic development subsidy be paid quarterly within thirty days of receipt from TACenergy of the required documentation per executed Agreement. (3)A description of the economic development subsidy, including the estimated total amount of the expenditure of public funds by, or of revenue lost to, the local agency as a result of the economic development subsidy. The economic development subsidy is equal to fifty percent (50%) of the sales tax received by the City quarterly, for each year, during the 25-year agreement period. No expenditure of public funds is anticipated by this agreement. EXHIBIT 1     City Council 17 – 3 2/18/2025 (4) A statement of the public purposes for the economic development subsidy. On August 5, 2013, the City Council approved the execution of a sales tax sharing agreement with IPC (USA), Inc., an independent wholesale distributor of gasoline, diesel, jet fuel, and other refined petroleum products throughout the United States. The Agreement provided for a 50 percent sharing of local sales tax generation, plus a 70 percent (IPC) and 30 percent (City) sharing of additional sales tax generation above $1.4 million dollars. On November 1, 2019, IPC (USA), Inc. was acquired by TACenergy, one of the largest national wholesale fuel suppliers in the county, with annual sales exceeding 2.7 billion gallons and more than $5 billion in revenue. Since the agreements execution, IPC has been a top ten sales tax producer for the City. This sales tax generated is directly deposited into the City’s General Fund which is primarily used to fund police, fire, homeless reduction, and parks and recreational services for the City’s residents. Without this agreement, several of the City’s general services may be cut or reduced for its residents. (5) The net tax revenue accruing to the local agency as a result of the economic development subsidy. Since the commencement of the Agreement, $4,097,060 in total sales tax has been generated by TACenergy. The City has retained 50% of that amount: $2,048,530. (6) The net number of jobs created by the economic development subsidy, broken down by full-time, part-time and temporary positions. The Agreement has retained approximately 20 positions. The company has reported that challenges arising from the COVID-19 pandemic, along with regulatory changes at both the Federal and State levels, have impacted the fuel sales sector. However, their overall growth has aligned with the broader trends in transportation fuel demand, and it is expected that further hiring will take place in the near future. EXHIBIT 1     City Council 17 – 4 2/18/2025 Five-Year Economic Development Subsidy Report Pursuant to Government Code Section 53083 For a Ground Lease with THRIVE Santa Ana, Inc. Pursuant to Government Code Section 53083, the City Council of the City of Santa Ana must hold a noticed public hearing and, prior to the public hearing, provide all of the following information in written form and available to the public through the City’s website regarding a five-year economic development subsidy provided by the City pursuant to a Ground Lease at 1901 W. Walnut Street, Santa Ana, CA 92703, with THRIVE Santa Ana, Inc. Notice was published on the City’s website for a public hearing to be held on February 18, 2025. The purpose of this report is to provide the information required pursuant to Government Code Section 53083 in regards to the Agreement. This report shall remain available to the public and posted on the City’s website until the end date of the economic development subsidy, as further described in number 2 below. (1)The name and address of all corporations or any other business entities, except for sole proprietorships, that are the beneficiary of the economic development subsidy, if applicable. The Agreement is with THRIVE Santa Ana, Inc., a 501(c)(3) tax exempt California Public Benefit Corporation. THRIVE Santa Ana, Inc. P.O. Box 1935 Santa Ana, CA 92702 (2)The start and end dates and schedule, if applicable, for the economic development subsidy. Upon City Council approval of a Disposition and Development agreement, and if certain conditions for the development of the site are met, a proposed 99-year Ground Lease agreement is estimated to commence on April 1, 2021, and end on March 31, 2120. (3)A description of the economic development subsidy, including the estimated total amount of the expenditure of public funds by, or of revenue lost to, the local agency as a result of the economic development subsidy. The economic development subsidy is in the form of a subsidized 99-year ground lease for 1901 W. Walnut Street, Santa Ana, CA, 92703. The estimated amount of lost revenue is estimated at $817,000, the appraised value of the property. No expenditure of public funds is anticipated by this agreement. EXHIBIT 2     City Council 17 – 5 2/18/2025 (4) A statement of the public purposes for the economic development subsidy. The property at 1901 W Walnut has been vacant for over 15 years. Development of the site as a microfarm would bring positive community benefits to the area that include: 1) making organic produce and other healthy options more available in the local neighborhood, 2) implementing a membership-based model to provide monthly baskets of vegetables, fruit and other garden products to members at a low cost, 3) creating worker cooperative jobs, 4) encouraging participation from local residents which can contribute to the local neighborhood economy, civic engagement, and prevention of costly health conditions including obesity and mental health illnesses. (5) The net tax revenue accruing to the local agency as a result of the economic development subsidy. Property tax revenue to the City is anticipated to be approximately $1,500 per year. No sales tax revenue would be generated as a result of the economic development subsidy as the sales for a microfarm with organic produce would not be subject to sales tax. (6) The net number of jobs created by the economic development subsidy, broken down by full-time, part-time and temporary positions. Upon completion of the micro-farm, the project will create approximately 5 full-time jobs, 10 part-time jobs, and 10 temporary positions within the next five years. EXHIBIT 2     City Council 17 – 6 2/18/2025 ORANGE COUNTY REPORTER -SINCE 1921 600 W SANTA ANA BLVD STE 812, SANTA ANA, CA 92701 Telephone (714) 543-2027 I Fax (714) 542-6841 ABIGAIL ALCALA CITY OF SANTA ANA/CITY CLERK 20 CIVIC CENTER PLAZA M-30 SANTA ANA, CA-92701 PROOF OF PUBLICATION State of Calif ornia County of ORANGE (2015.5 C.C.P.) ) ) ss Notice Type: HRG -NOTICE OF HEARING Ad Description: PH Notice -TACEnergy and THRIVE I am a citizen of the United States and a resident of the State of California; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer and publisher of the ORANGE COUNTY REPORTER, a newspaper published in the English language in the city of SANTA ANA, county of ORANGE, and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of ORANGE, State of California, under date 06/20/1922, Case No. 13421. That the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit: 02/05/2025 Executed on: 02/05/202 5 At Los Angeles, California I certify (or declare) under penalty of perjury that the foregoing is true and correct. 11111111 1111 11111 11111 11111 11111 1111111111 11111 1111m1Im 11111 11111111 *A D D D D D 7 D 1 9 6 4 1 * Email This space for filing stamp only OR#: 3889562 NOTICE OF PUBLIC HEARING BEFORE THE SANTA ANA CITY COUNCIL OF THE CITY OF SANTA ANA NOTICE IS HEREBY GIVEN-The City Council of the City of Santa Ana will hold a public hearing to co nsider a Flve-Year Economic Developmen t Subsidy R eport r��. T��en��ror�n !eHR�� S��l�fa�: Governmen t Code, Sectio n 53083. TAC Energy Project Description: Th e economic develoRmen t subsidy is equal to fifty perc en t (50%) of the sa les lax received by the City quarter1y, for each year, durin g the 25-y ear agreemen t period. The subsidy report will be made available onli ne before the scheduled Public Hearing at: https://www.santa­ana.org/cd/economic-developmen t­subsidy-reports THRIVE Santa Ana Inc. Project Description: The economic development subsidy is in the form of a subsidized 99-year ground lease for 1901 W. Walnul Street, Santa Ana, CA, 92703. The estimated amount of lost reven ue is estimaled al $817,000, lhe appraised value of the property. No exp enditure of pub lic fun ds is anticipated by this agree ment. The subsidy report will be made available onlin e before the schedul ed Public Hearing at: https://www.santa-ana.org/cd/eco nomic­development-subsldy-reports Meeting Time and Date -This public hearing will be held on Tuesday, February 18, 2025, at 5:30 p.m., or as soon thereafter as the matter may be heard, in lhe Cily Council Chamber, 22 Civic Center Plaza, Sa nta Ana, CA 92701. Members of the public may attend this meeting In-person or join via Zoom. For the most up to date information on how to participate virtually in this meeting, please visit https://www.santa-ana.orglag en das­and-minules/. Written Comments: If you are unable to participate in the meetin g, you may send written comments by a.mail to eCommen t@santa-ana.org (reference the Agenda Hem # in the subject li ne) or mail lo Jennifer L. Hall, City Clerk, City of Sa nta Ana, 20 Civic Cen ter Plaza -M30, Sa nta Ana, CA 92701. Deadline to submit written comm en ts is 4:00 P.M. on th e day of the meetin g. Comments received after the deadline may not be distributed to the City Council but wil l be made part of the record. Where To Get More Information - All staff reports regarding any item on this agenda are available for public inspection �u�rn�s�1io�i:��d ��:dd��n�;ectt��� website the Tuesday prior to th e Council meeting at: www.santa-an a.org/agendas­an d-minutes. Who To Contact For Questions -Should you have any questions, please contact Marc Morley al (714) 647-5477 or you can send an email to mmorl ey@santa­ana.org. SI tlene preguntas en espai\ol, favor de llamar al 714-647-6520. N!u cin lien l�c bing tl!ng Vl�t, xln dltn tho�i cho Kristie Ha s6 (714) 667-2206. If you challenge the decision on the above matter, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council of the City of Santa Ana at, or prior to, the public hearing, J en nifer L. Hall, CMC City Clerk 2/5/25 OR-3889562# EXHIBIT 3     City Council 17 – 7 2/18/2025 CITY ATTORNEY Sonia R. Carvalho CITY MANAGER Alvaro Nuñez CITY CLERK Jennifer L. Hall 20 CIVIC CENTER PLAZA - P.O. BOX 1988, M31 - SANTA ANA, CALIFORNIA 92702 TELEPHONE (714) 647-6900 - FAX (714) 647-6954 - www.santa-ana.org Councilmember-Requested Item Report DATE February 18, 2025 TOPIC Resolution opposing South Coast Air Quality Management District’s (SCAMQD) proposed Amended Rules 1111 and 1121 COUNCILMEMBER-REQUESTED ITEM TITLE Discuss and consider directing the City Manager to direct city staff to bring back the attached Resolution for Council consideration that would OPPOSE South Coast Air Quality Management District's (SCAQMD) proposed Amended Rules 1111 and 1121; Which will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit. DISCUSSION The South Coast Air Quality Management District (SCAQMD) serves as the regional air pollution control agency for Los Angeles, Orange, Riverside, and San Bernardino counties, overseeing the regulation of stationary sources of air pollution. SCAQMD is currently considering the adoption of Rules 1111 and 1121, which aim to regulate air emissions from gas-powered central furnaces and residential-type natural gas-powered water heaters. While the intent of these rules is to reduce air pollution in the region, my office raises concerns about their potential negative impacts on local residents and businesses. These regulations would affect up to 17 million people in the South Coast region, imposing significant financial burdens on homeowners, renters, and business owners while delivering minimal improvements in air quality. The implementation of Rules 1111 and 1121 is expected to result in over $20 billion in costs to consumers. These rules include a ban on natural gas-powered furnaces and water heaters in new construction starting in 2026, as well as a phase-out of existing units by 2027. This would significantly increase construction costs and further exacerbate the housing affordability crisis already affecting Southern California. As local governments face pressure to build more affordable housing, any regulations that raise costs must be carefully examined to ensure that the benefits justify the financial strain placed on residents and businesses. Moreover, the financial burden of complying with these rules is substantial. Homeowners, apartment owners, and businesses would not only need to replace furnaces and water heaters with all-electric models but also invest in costly upgrades     City Council 18 – 1 2/18/2025 CITY ATTORNEY Sonia R. Carvalho ACTING CITY MANAGER Alvaro Nuñez CITY CLERK Jennifer L. Hall 20 CIVIC CENTER PLAZA - P.O. BOX 1988, M31 - SANTA ANA, CALIFORNIA 92702 TELEPHONE (714) 647-6900 - FAX (714) 647-6954 - www.santa-ana.org such as electrical panel changes, new plumbing, and structural modifications. This would increase the cost of both new and existing housing, pricing many potential homeowners and renters out of an already expensive market. Apartment owners would also face significant financial challenges, as the costs of replacing natural gas appliances may be passed on to tenants, driving up rent prices in an already strained rental market. Finally, the transition to all-electric water heaters and furnaces would place additional pressure on California’s already overstretched electric grid. These systems are essential for daily life, and the increased demand from millions of new electric units would heighten the risk of brownouts and power outages. While my office remains committed to supporting sustainable solutions to combat climate change, it is crucial that such measures balance environmental goals with economic realities. SUBMITTED BY Councilmember Penaloza EXHIBIT(S) Exhibit 1 – Draft Motion in Opposition to SCAQMD Rules 1111 and 1121     City Council 18 – 2 2/18/2025 City of Santa Ana DRAFT MOTION IN OPPOSITION TO SCAQMD RULES 1111 AND 1121 WHEREAS, the South Coast Air Quality Management District (SCAQMD) serves as a regional air pollution control agency for Los Angeles, Orange, Riverside, and San Bernardino counties, tasked with regulating stationary sources of air pollution; WHEREAS, SCAQMD is currently considering the adoption of Rules 1111 and 1121, which would significantly impact up to 17 million homeowners, renters, and businesses in the South Coast region. Rule 1111 seeks to regulate air emissions from gas-powered central furnaces, while Rule 1121 aims to regulate emissions from residential-type, natural gas-powered water heaters; WHEREAS, the implementation of Rules 1111 and 1121 would impose over $20 billion in costs on consumers, while delivering minimal measurable air quality improvements for the four-county SCAQMD service area; WHEREAS, these rules propose a ban on natural gas-powered furnaces and water heaters in new construction beginning in 2026, further increasing construction costs and exacerbating the already significant challenge of housing affordability in Southern California. The rules would also phase out existing natural gas furnaces and water heaters in single-family homes, multi-family housing, and businesses by 2027; WHEREAS, housing affordability remains a critical public policy priority for the City of Santa Ana. Local governments are under increasing pressure to build more housing, particularly affordable housing. Regulations that significantly elevate costs must be thoroughly examined to ensure the benefits justify the financial burden placed on Orange County residents and consumers; WHEREAS, unlike traditional SCAQMD regulations that target large stationary sources of pollution, such as oil refineries and warehouses, Rules 1111 and 1121 specifically impact individual homeowners, apartment complexes, and businesses. This structure places the financial burden directly on hard- working families and business owners; WHEREAS, compliance with Rules 1111 and 1121 would require homeowners, apartment owners, and businesses to invest not only in costly all-electric furnaces and water heaters but also in expensive retrofits, including electrical panel upgrades, extensive new plumbing, and structural renovations to accommodate the compliant units—significantly raising the cost of both new and existing housing and pricing many potential homeowners and renters out of an already expensive market; WHEREAS, the mandate for apartment owners to replace natural gas water heaters and furnaces with all-electric alternatives is financially burdensome. These costs will likely be passed on to tenants, resulting in rent increases that will further strain renters in an already challenging housing market; WHEREAS, transitioning to all-electric water heaters and furnaces will impose a significant increase in electricity demand on California’s power grid, which has demonstrated difficulty in reliably meeting existing demand. Given that water heaters and furnaces are essential for residential and business operations, millions of new electric units would further burden the grid, increasing the likelihood of brownouts and power outages;     City Council 18 – 3 2/18/2025 WHEREAS, the City of Santa Ana remains committed to identifying and implementing sustainable and environmentally friendly solutions to combat the climate change crisis. However, these solutions must be both practical and equitable, balancing environmental benefits with the economic realities faced by residents and businesses; NOW, THEREFORE, BE IT RESOLVED that the City of Santa Ana formally opposes the adoption of SCAQMD Rules 1111 and 1121 due to their significant financial burdens on residents, renters, homeowners, and businesses, their detrimental impact on housing affordability, and the increased strain they would place on California’s electric grid. BE IT FURTHER RESOLVED that the City of Santa Ana urges SCAQMD to explore alternative approaches that achieve meaningful air quality improvements without imposing unreasonable financial hardships on the community, compromising housing affordability, driving out businesses or overburdening the electrical grid.     City Council 18 – 4 2/18/2025 Community Development Agency www.santa-ana.org/community-development Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Work Study Session for Parking Enterprise Fund 27 AGENDA TITLE Work Study Session for Parking Enterprise Fund 27 RECOMMENDED ACTION Discuss and provide direction to staff for budget, rates, and hours of operation that relate to the Parking Enterprise Fund 27. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Since July 2020, the Community Development Agency (CDA) has overseen the administration of the Parking Enterprise Fund 27 (”Fund”), encompassing three key accounts: meters, parking structures, and downtown enhancement. During the June 4, 2024, City Council meeting, Finance staff presented an overview of the Fund as part of the budget process. The City Council requested detailed budget information to evaluate revenues and expenditures, enabling them to provide recommendations for the Fund's sustainability and alignment with community goals. The presentation will deliver the following critical insights: •Background and operational details related to parking meters and structures, •Budget data for meters, parking structures, and downtown enhancement, •Considerations for Council regarding subsidized parking initiatives, and •Key points for review regarding meter ordinance adjustments. Parking meters and structures, operational since the late 1980s, were established to generate funds for reinvestment into operational costs, service enhancements, and maintenance projects supporting Downtown Santa Ana's vibrancy. The Parking Enterprise Fund pays for: •4 FTE City staff for parking operations •Operational and maintenance costs for the parking structures and parking meters    City Council 19 – 1 2/18/2025 Work Study Session for Parking Enterprise Fund 27 February 18, 2025 Page 2 4 8 4 4 •The Clean and Safe Program ($705,290) •Holiday decorations in downtown ($60,000) Historically, parking rates in Downtown Santa Ana have been set at accessible levels to promote parking availability and circulation for visitors. Current rates are $1.00 to $2.00 per hour for street parking in prime areas such as Downtown and Civic Center, while parking structures charge $1.50 per hour. These rates have remained unchanged since 2019. In 2019, to support the community and local economy, the City Council approved a two- hour grace period to promote visitors to the area and a boost to the downtown business district. In 2020, in response to the pandemic and construction challenges, additional measures were introduced, including free parking at structures on weekdays from 7:00 a.m. to 5:00 p.m. and two-hour free parking during evenings and weekends. These measures resulted in significant revenue decline. The City Council has approved subsidies for the Fund to maintain essential operations for the past several years. FY21 FY22 FY23 FY24 General Fund Subsidy $400,000 $789,000 $2,873,040 $1,862,320 The primary goal of this session is to seek direction from the City Council on proposed budget strategies for the Fund. These strategies aim to balance community needs with the necessity of covering operational costs, ensuring the continued functionality and sustainability of the Fund. FISCAL IMPACT There is no fiscal impact at this time. Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager     City Council 19 – 2 2/18/2025