HomeMy WebLinkAboutItem 10 - Purchase Order Contract for Digital Forensic Annual License Subscriptions Police Department
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 18, 2025
TOPIC: Digital Forensic Annual License Subscription
AGENDA TITLE
Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License
Subscription (Specification No. 25-018) (Non-General Fund)
RECOMMENDED ACTION
Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license
subscription for a one-year term beginning February 18, 2025 and expiring February 17,
2026, in an amount not to exceed $57,110.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Santa Ana Police Department strives to provide effective police services with
integrity, respect, and compassion while fostering strong partnerships with the
community it serves. Recent studies show over 98% of Americans own a cellphone of
some kind and 91% of those own a smartphone. With the proliferation of digital device
usage, the Police Department needs the tools to be able to unlock iOS and Android
devices to obtain and extract evidence efficiently to solve and prosecute criminal cases.
The use of this software can and will only be utilized under specific situations. The
accessing of digital evidence requires either consent from the owner of the device or
judicial processes such as a search warrant. In Orange County, the issuance of a
search warrant requires the review and approval of the District Attorney or City
Attorney’s Office, and the approval of the sitting Judge from the Orange County
Superior Courts.
Santa Ana Ordinance No. NS-3041 authorizes the City to make non-bid purchases
of services, supplies, materials, and equipment whenever it shall appear that there is
only one reasonably available source. Staff researched available procurement options
and product offerings in the market and determined that the digital forensic annual
subscription offered by Magnet Forensics, LLC was responsive to the specifications and
met the Police Department’s requirements. At this time, the vendor has requested a
Digital Forensic Annual License Subscription
February 18, 2025
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one-year contract. Over the next year, staff will assess whether to recommend a multi-
year contract in the future if the vendor is able to accommodate.
Therefore, staff recommends authorizing a purchase order to Magnet Forensics, LLC
for use of their proprietary digital forensic license to allow the extraction of data from
personal devices of Santa Ana Police Department suspects who may have caused
harm to the community and/or community members of Santa Ana.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the current year budget in the following account:
Fiscal
Year
Accounting Unit
– Account No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
FY 24-25 01214010-66511
Cannabis
Public Benefit
Fund
Police Enforcement
Services, Computer
Software
Subscriptions
$57,110
EXHIBIT(S)
N/A
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager