HomeMy WebLinkAboutItem 11 - Purchase Order Contracts for Copper Tubing and Sewer System RepairsPublic Works Agency
www.santa-ana.org/pw
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 18, 2025
TOPIC: Copper Tubing for Water and Sewer System Repairs
AGENDA TITLE
Purchase Order Contracts with Action Plumbing Supply, LLC, Famcon Pipe & Supply,
Inc., and Ferguson Enterprises, LLC for Copper Tubing (Specification No. 24-095)
(Non-General Fund)
RECOMMENDED ACTION
Award aggregate Purchase Order Contracts to vendors listed below for copper tubing
on an as-needed basis, in an annual aggregate amount not to exceed $100,000, for a
term beginning February 18, 2025 and expiring February 17, 2026, with provisions for
four, one-year renewal options for a not to exceed total of $500,000.
Vendor
Action Plumbing Supply, LLC
Location
Mira Loma, CA
Famcon Pipe & Supply, Inc.Oxnard, CA
Ferguson Enterprises, LLC Santa Ana, CA
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) oversees and maintains the daily operations of the
water system. The City’s water system is composed of approximately 478 miles of water
mains, supplying the City’s drinking water, serving 333,000 residents and businesses of
Santa Ana. The Water Resources Division maintains water service connections and
uses industry standard Type K copper tubing when repairing service leaks. Historically,
copper fittings have been stocked at the City Yard in order to address service leaks
quickly, avoid disruption to the public, and used as needed by the Water Resources
Division.
Prior to publishing bids, the City’s Finance and Management Services Agency (Finance)
Purchasing Division works with end user to determine department needs for supplies
and materials. The availability of raw materials and lead times are also factored when
establishing contract terms. In the case of purchasing copper tubing, Finance and PWA
staff determined the contract term of one-year and four, one-year renewal options as
the most responsive term for potential market fluctuation.
Copper Tubing for Water and Sewer System Repairs
February 18, 2025
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The previous aggregate contract lasted five years, utilizing four vendors, and expired on
January 31, 2025. In response to the expiration and in an effort to keep contracts
competitive, Invitation for Bids (IFB) No. 24-095 was issued on October 2, 2024, on the
City’s online bid management and publication system. A summary of vendor
participation and results is as follows:
92 Vendors notified
12 Santa Ana vendors notified
21 Vendors downloaded the bid packet
4 Bids received
1 Bid received from Santa Ana vendors
Bids were solicited, opened on October 30, 2024, and evaluated (Exhibit 1). Four bids
were submitted by the IFB deadline and all were determined to be responsive to the
specifications and met the City’s requirements. To ensure sufficient resources are
available at all times, staff recommends establishing a list consisting of the three lowest
responsive vendors by awarding aggregate Purchase Order Contracts to Action
Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available for expenditure in the Fiscal Year 2024-2025 budget
and subsequent fiscal years will be included in the proposed budgets for City Council
consideration. The funds will be budgeted and available for this item in the accounts
below.
Fiscal Year Accounting
Unit –
Account#
Fund
Description
Account Unit, Account
Description
Amount
FY 24-25
(Feb – June)
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$41,666
FY 25-26 06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$100,000
Optional 1-Year Extension
FY 26-27 06017641-
63001
Water Water System
Maintenance,
$100,000
Copper Tubing for Water and Sewer System Repairs
February 18, 2025
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Fiscal Year Accounting
Unit –
Account#
Fund
Description
Account Unit, Account
Description
Amount
Miscellaneous Operating
Expenses
FY 27-28 06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$100,000
FY 28-29 06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$100,000
FY 29-30
(July – Jan)
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$58,334
Total $500,000
EXHIBIT(S)
1. Abstract of Bids (24-095)
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, City Manager
BIDDER LOCATION TOTAL
Action Plumbing Supply, LLC Mira Loma, CA 30,687$
Consumer Pipe and Suppy Fontana, CA 31,640$
Famcon Pipe & Supply, Inc.Oxnard, CA 30,151$
Ferguson Enterprises, LLC Santa Ana, CA 27,922$
Copper Tubing (Bid No. 24-095)
ABSTRACT OF BIDS
EXHIBIT 1
EXHIBIT 1