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Home My WebLink AboutItem 13 - Approve Additional Funds for the Legacy Square Transportation Improvements Public Works Agency www.santa-ana.org/pw Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 4, 2025 TOPIC: Legacy Square Transportation Improvements AGENDA TITLE Approve Additional Funds in the Amount of $380,000 for the Legacy Square Transportation Improvements Project (No. 22-9001) with an Estimated Project Delivery Cost of $2,178,079 (General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $380,000 of accumulated fund balance in Residential Street Improvements, Prior Year Carry Forward revenue account (05817002-50001) that will be appropriated for spending in the Residential Street Improvements, Improvements Other Than Buildings expenditure account (05817660-66220). (Requires five affirmative votes) 2. Approve an amendment to the Project Cost Analysis in the amount of $380,000 for a new estimated total construction delivery cost of $2,178,079. 3. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $380,000 of Acquisition & Construction funds for the Legacy Square Transportation Improvements Project (22-9001). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On August 20, 2024, the City Council authorized the award of a construction contract to CJ Concrete Construction to construct the grant-funded (State of California Affordable Housing and Sustainable Communities Program) Legacy Square Transportation Improvements Project which consists of roadway, bicycle lane, pedestrian, and park improvements in the Lacy and Logan Neighborhoods (Exhibit 1 & 2). The project is currently under construction and staff has identified and recommends additional improvements to the Santiago Street portion of the project to extend the pavement rehabilitation and bicycle lane improvements all the way to Washington Avenue from the current end point at Civic Center Drive to deliver a complete project. Staff recommends the allocation of additional funds from the street improvement fund (No. 05817660) to pave Santiago Street from Civic Center Drive to Washington Avenue, which was not Legacy Square Transportation Improvements March 4, 2025 Page 2 4 8 5 7 covered in the grant fund. The existing project includes new striped bike lanes, sidewalk, and curb ramp improvements in this street segment. To capitalize on the favorable pricing of the existing contract with CJ Construction Concrete, Staff recommends increasing the project contingency by $380,000 to complete the additional improvements as part of the Legacy Square Transportation Project. The recommended action will increase the project contingency by $380,000, thereby increasing the total estimated construction delivery cost to $2,178,079, as indicated in the Cost Analysis (Exhibit 3) and as summarized in the table below: Project Item Current Total Additional Funding New Total Construction Contract Bid Amount $1,433,200 $1,433,200 Construction Administration, Inspection, Testing $221,559 $221,559 Project Contingencies $143,320 $380,000 $523,320 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,798,079 $380,000 $2,178,079 FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,178,079. All funds are available for expenditure in Fiscal Year 2024-25. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to Fiscal Year 2025-2026. With the approval of the requested appropriation adjustment, a portion of the accumulated fund balance will be appropriated for spending in the Residential Street Improvement, Improvements Other Than Buildings account (No. 05817660-66220) (Exhibit 4). The spendable portion of the fund balance is estimated to be $2,307,777 as of June 30, 2025, which is sufficient to allow for the recommended appropriation of $380,000. These funds will be budgeted and made available for this item in the accounts listed below. Fiscal Year Accounting Unit – Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount EXISTING BUDGET Legacy Square Transportation Improvements March 4, 2025 Page 3 4 8 5 7 Fiscal Year Accounting Unit – Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount 2024-25 41818832- 66220 (22-9001) Residential Street Improvement Affordable Housing AHSC Program, Improvements Other Than Building $1,798,079 APPROPRIATION ADJUSTMENT 2024-25 05817660- 66220 (22-9001) Residential Street Improvement Residential Street Improvement, Improvements Other Than Building $380,000 TOTAL $2,178,079 EXHIBIT(S) 1. Location Map 2. Item #27 – August 20, 2024 Staff Report 3. Cost Analysis 4. FY 2024-25 Capital Improvements Program Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager EXHIBIT 1 Public Works Agency www.santa-ana.org/public-works Item # 27 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 20, 2024 TOPIC: Legacy Square Transportation Improvements AGENDA TITLE Award a Construction Contract to CJ Concrete Construction for the Legacy Square Transportation Improvements Project (Project No. 22-9001(20-AHSC-14700)) (Non- General Fund) RECOMMENDED ACTION 1. Award a construction contract to CJ Concrete Construction, the lowest responsible bidder, in accordance with the base bid in the amount of $1,433,200, subject to change orders in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Legacy Square Transportation Improvements Project, for a term beginning August 20, 2024, and ending upon project completion, and authorize the City Manager to execute the contract. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,798,079, which includes $1,433,200 for the construction contract; $221,559 for contract administration, inspection, and testing; and a $143,320 project contingency for unanticipated or unforeseen work. 3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA guidelines for projects consisting of highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these parameters of the CEQA guidelines, and Categorical Exemption Environmental Review No. ER-2023-92 was filed for Project 22-9001. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA)’s Engineering Services is responsible for managing roads, transportation network, and the administration and oversight of all Capital Improvement Projects in the city. The City received a grant from the State of California’s Affordable Housing and Sustainable Communities (AHSC) Program for improvements in EXHIBIT 2 Legacy Square Transportation Improvements August 20, 2024 Page 2 4 4 7 3 association with the Legacy Square Affordable Housing project recently completed on Santa Ana Boulevard and French Street. The AHSC grant funds projects that make it easier for Californians to drive less by ensuring housing, jobs, and key destinations are accessible by walking, biking, and transit. The Legacy Square Transportation Improvements project will construct bicycle and pedestrian improvements to increase accessibility from the Santa Ana Regional Transportation Center (SARTC) to residential neighborhoods and downtown businesses. The project will construct class II bicycle lanes (dedicated striped-bike lane) on Santiago Street from Washington Avenue to SARTC (Exhibit 1 & 2) for bicycle safety. The bicycle lane will have a buffer between the travel lanes. Pedestrian safety will also be improved by the project by adding curb bulb-outs to reduce vehicular speeds through intersections and shortening pedestrian crossing distances, installing ADA compliant curb ramps, and removing sidewalk tripping hazards. A pocket park at Santa Ana Boulevard and Mortimer Street will also be constructed with this project to enhance the community. Landscaping, irrigation, benches, trash receptacles, and lighting will be part of the pocket park. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 69 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of five bids were received. No bids were received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on May 13, 2024. The project was also advertised in PlanetBids from May 13, 2024 through June 4, 2024. Bids were received electronically via PlanetBids on June 4, 2024. Bid Results Summary Rank Bidder’s Name Location Base Bid 1 CJ Concrete Construction Santa Fe Springs, CA 1,433,200 2 I E General Engineering Beaumont, CA 1,512,370 3 Hardy & Harper, Inc.Lake Forest, CA 1,525,000 4 All American Asphalt Corona, CA 1,543,187 5 Vido Samarzich, Inc.Rancho Cucamonga, CA 1,578,650 A total of five bids were received and the lowest four were deemed responsive. CJ Concrete Construction submitted the lowest responsive base bid in the amount of Legacy Square Transportation Improvements August 20, 2024 Page 3 4 4 7 3 $1,433,200 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to CJ Concrete Construction for the base bid of $1,433,200 (Exhibit 4), excluding the alternate bid. CJ Concrete Construction has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing the Civic Center Plaza Sidewalk Improvement Project. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirement. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,798,079. Project Item Total Construction Contract Bid Amount $1,433,200 Construction Administration, Inspection, Testing $221,559 Project Contingencies $143,320 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,798,079 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Sections 15301(c) of the CEQA guidelines for projects consisting of highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these parameters of the CEQA guidelines, and Categorical Exemption Environmental Review No. ER-2023-92 was filed for Project 22-9001. (Exhibit 6) FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (22-9001) is $1,798,079, which includes construction, contract administration, inspection, testing, and authorized contingencies of $143,320. Funds were available in the Affordable Housing AHSC Program, Improvements Other Than Buildings account (41818832-66220) in FY 23-24. Therefore, a proposed carryover of unspent funds will be presented to the City Council in September for approval of carryovers to FY 24-25. Legacy Square Transportation Improvements August 20, 2024 Page 4 4 4 7 3 EXHIBIT(S) 1. Location Map 2. Project Concept Drawing 3. Bid Proposal 4. Construction Contract 5. Cost Analysis 6. CEQA – Categorical Exemption Environmental Review No. ER-2023-92 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager EXHIBIT 3 Construction Contract 1,433,200.00$ Contract Administration, Inspection and Testing 221,559.00$ Contingencies 143,320.00$ Additional Contingency (March 4, 2025)380,000.00$ TOTAL ESTIMATED CONSTRUCTION COSTS 2,178,079.00$ CONSTRUCTION OF PROJECT NO. 22-9001: Legacy Square Transportation Improvements COST ANALYSIS EXHIBIT 4